Miss R Discovery C Wetland Pk2MEMORANDUM
March 4, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Mississippi River Discovery Center Wetland
Site Package II, Interior Walkways Project
Iowa DOT No. STP-E-2100 (629) -81-31
Sealed bids were received for the Mississippi River Discovery Center Wetland Site
Package II. Public Works Director Mike Koch is recommending award to the Iow
bidders, as follows:
Contract #1 - Wood Piers & Decking, including the alternate, to Conlon Construction in
the amount of $73,500, which is 22.8% under the engineer's estimate.
Contract #2 - Wood Framing & Railings to Tricon Construction in the amount of
$77,100, which is 18.7% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 4, 2003
TO:
FROM:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
SUBJECT:
Mississippi River Discovery Center Wetland
Site Package II, Interior Walkways Project
Iowa DOT No. STP-E-2100 (629) - - 81- 31
INTRODUCTION
The enclosed resolutions provide for the award of the selected construction contracts
associated with the Mississippi River Discovery Center (MRDC) Wetland Site Package
II, Interior Walkways Project.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor
secured a Transportation Equity Act (TEA-21) Grant in the amount of $169,300
awarded by the Iowa Department of Transportation (Iowa DOT) for the MRDC Wetland
Site Package II, Interior Walkways Project.
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that
the project would be more efficiently managed and would have more local contractor
participation if the project could be bid locally through the City of Dubuque. The Iowa
Department of Transportation will allow local bidding of a TEA-21 project if the project
elements being bid are estimated to cost less than $100,000 each. To achieve this; the
MRDC Wetland Site Package II, Interior Walkways Project was separated into four (4)
individual projects.
As stated, the project has been separated into four (4) individual projects, and are
summarized as follows:
ContraCt I - Wood Piers & Decking:
Installation of (97 each - 10" diameter) wood support posts for interior walkways in cast-
in-place concrete to 4'-0" below grade. Installation of deck boards for interior walkway
surfaces.
Contract 2 - Wood Framing & Railings: _
Construction of treated wood structure for interior walkways. Fumish and install ail
perimeter wood railings with metal handrails. Contract includes all cedar skirting and
railing material. Finish metal handrails & seal cedar materials as per the specifications.
Contract 3 - Plumbing:
Installation of (2 each) hose bibs and (1 each) drinking fountain.
underground cold water supply lines for new fixtures.
Contract includes
Contract 4 - Electrical:
Installation of lighting and convenience receptacles for the interior walkways. Contract
includes rough-in of all power and control wiring.
BID RESULTS
Sealed bid proposals were received on the MRDC Wetland Site Package II Interior
Walkways Project on March 4, 2003. The following is a summary of the bid proposals
received fot the multiple construction contract components:
Contract 1 - Wood Piers & Decking:
Conlon Construction Co.
Dubuque, Iowa
Estimate Bid Over/Under
$90,420 $73.600 -18.6%
Tricon Construction
Dubuque, Iowa
$134,000 +48.2%
Contract 1 - Alternate - Untreated Timber Piles: Estimate Bid
Conlon Construction Co. $4,840 -$100
Dubuque, Iowa
OvedUnder
-102.1%
Tdcon Construction
Dubuque, Iowa
$2,000 -58.7%
Contract 2 - Wood Framing & Railing:
Tricon Construction
Dubuque, Iowa
Estimate Bid
$94,810 $77,100
Over/Under
-18.7%
Conlon Construction Co.
Dubuque, Iowa
$97,800 +3.2%
DISCUSSION
U pon receipt of the bid proposals, City staff, the Iowa DOT and the DCHS reviewed the
multiple construction bid proposals. All bid proposals received were in compliance with
the contract bid documents and both State and Federal regulations.
RECOMMENDATION
The recommendation of City staff, the Iowa DOT and the DCHS is to award construction
contracts associated with the Mississippi River Discovery Center Wetland Site Package
II, Intedor Walkways Project for Contract No.1 0Nood Piers & Decking) to Conlon
Construction and Contract No.2 (Wood Framing & Railing) to Tricon Construction.
A list of the selected construction contracts to be awarded are summarized as follows:
Contract
Contract Contractor Amount.
No.1 - Wood Piers & Decking
Including Alternate Component
Conlon Construction Co.
$ 73,500
No.2 - Wood Framing & Railing
Tricon Construction
$ 77,100
Total of All Selected Contracts Awarded: $150,600
BUDGET IMPACT
The statement of probable cost for the MRDC Wetland Site Package II, Interior
Walkways Project is $185,938. The contracts being awarded at this time total $150,600.
The Dubuque County Historical Society has an TEA-21 Grant awarded by the Iowa
Department of Transportation in the amount of $169,300 for the MRDC Wetland Site
Package II, Interior Walkways Project. The projects will be funded with 20% Dubuque
County Historical Society funds and 80% State/Federal funds up to the maximum grant
amount. The City is the sponsor of the grant but will not have any funds contributed to
the project.
The project funding for the MRDC Wetland Site Package II, Interior Walkways Project is
as follows:
Dubuque County Historical Society (20%)
TEA-21 Grant (80%)
Total Project Funding
$ 37,188
$148,750
$185,938
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding construction
Contract No.1 (Wood Piers & Decking) to Conlon Construction and Contract No.2
0Nood Framing & Railing) to Tdcon Construction for the Mississippi River Discovery
Center Wetland Site Package II, Interior Walkways Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Mark Fassbinder, Durrant Group
Roger R. Walton, P.E., Local Systems Engineer, IDOT
RESOLUTION NO. 77-03
AWARDING CONTRACTS FOR THE MISSISSIPPI RIVER DISCOVERY
CENTER WETLAND - SITE PACKAGE II, INTERIOR WALKWAYS PROJECT - NO. 1
(WOOD PIERS & DECKING, INCLUDING ALTERNATE COMPONENT) AND NO. 2
(WOOD FRAMING & RAILING)
Whereas, sealed proposals have been submitted by contractors for the
Mississippi River Discovery Center Wetland - Site Package II, Interior Walkways
Project, Contract No. I (Wood Piers & Decking, Including Alternate Component) and
Contract No. 2 (Wood Framing & Railing), pursuant to Resolution No.54-03 and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa on the 19th
day of February, 2003.
Whereas, said sealed proposals were opened and read on the 4th day of March,
2003, and it has been determined that the bid of the following contractors in the amounts
specified were the lowest bids for the furnishings of all labor and materials and
performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY
OF DUBUQUE, IOWA:
Section 1. That contracts for the above improvement projects be awarded as
follows, subject to the concurrence by the Iowa Department of Transportation:
Contract No. 1
Wood Piers & Decking
With Alternate Component
Conlon Construction Co.
$ 73,500.00
Contract No. 2
Wood Framing & Railing
Tricon Construction
77,100.00
Total $150,600.00
Section 2. That upon the signing of said contract and the approval of the
contractor's bond, the City Treasurer is authorized and instructed to return the bid
deposits of the unsuccessful bidders.
Passed, approved and adopted this 5~h day of March, 2003.
Terrance M. Duggun, Mayor
Attest:
Karen M. Chesterman, Deputy City Clerk