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Kephart Building Roof Replacement Project AcceptanceTHE CITY OF Dubuque DUB E "'"~'~~~~ ~ e Masterpiece on the Mississippi 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Kephart Building Roof Replacement Project CIP 3601976/2601976/1011976 DATE: November 6, 2009 City Engineer Gus Psihoyos is recommending acceptance of the Kephart Building Roof Replacement Project, as completed by Giese Roofing Company, in the final contract amount of $81,107, which is a 2.2% increase from the original contact amount of $79,495. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer TH E CITY OF ~~, I~~C,TB E 1'Vlasterpiece on the Mzssissippi TO: Michael C. Van Milligen, City Manage(r~ FROM: Gus Psiho os, Cit En ineer ~~\~.c`~ Y Y 9 DATE: November 5, 2009 SUBJECT: Kephart Building Roof Replacement Project CIP 3601976/2601976/1011976 INTRODUCTION Dubuque ~~~ ~~ ~~- I 200 The enclosed resolution provides for the acceptance of the construction contract for the Kephart Building Roof Replacement Project. BACKGROUND The Kephart Building Roof Replacement Project involved the remodeling of the high and low roofs of the former Kephart Music Building, located at 1157 Central Avenue. A multi-ply bitumen roofing product manufactured by Tremco Roofing, Inc. was installed along with new flashing and insulation. DISCUSSION The Kephart Building Roof Replacement Project was completed by Giese Roofing Company of Dubuque, Iowa, in the final contract amount of $81,107.00, which is a 2.2% increase from the original contract amount of $79,495.00. RECOMMENDATION I recommend that the City Council accept the improvements and establish the final contract at $81,107.00. BUDGET IMPACT The project cost summary for the Kephart Building Roof Replacement Project is as follows: Construction Contract Contingency Total Project Cost The project funding summary is as follows: , CIP No. Fund Description DRA Distribution Sales Tax (20%) 3601976/ CDBG Funds 2601976/ 1011976 GO Bond (TIF Abated) HUD CDBG - R General Funds Total Project Funding Fund Amount $ 108,300.00 43,910.00 435,532.00 438, 597.00 49,240.00 123,031.00 1.198.610.00 The roofing project, along with the base renovation project was funded from CIPs 3601976, 2601976, and 1011976, which has $1,198,160.00 available to fund all construction work. ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $81,107.00 to Giese Roofing Company for the Kephart Building Roof Replacement Project. Award Final $79,495.00 $81,107.00 0 0 $Z~~ ..94 ~,~Z.44 Prepared by Steve Sampson Brown, Project Manager cc: Jenny Larson, Budget Director Rich Russell, Building Services Manager RESOLUTION NO. 433-09 ACCEPTING THE KEPHART BUILDING AUTHORIZING THE PAYMENT OF CONTRACTOR ROOF REPLACEMENT PROJECT AND THE CONTRACT AMOUNT TO THE Whereas, the Public Improvement Contract for the Kephart Building Roof Replacement Project (the Project) has been. completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Kephart Building Improvements appropriation for the contract amount of $81,107.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 16th day of November Attest: ~~~ eanne F. Schneider, CMC, City Clerk 009. Roy D. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KEPHART BUILDING ROOF REPLACEMENT PROJECT The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Kephart Building Roof Replacement Project, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $81,107.00. Dated this.-day of , 2009. City Engineer Filed in the office of the City Clerk on the~day of ~/l, 2009. anne F. Schneider, CMC, City Clerk `~~~% :_ :~~,r: Document G702TM - , 992 Application and Certificate for Payment TO OWNER: CITY OF DUBUQUE PROJECT: CITY OF DBQ-KEPHARTS ROOF ENGINEERING DEPARTMENT 50 WEST 13TH STREET DUBUQUE IA 52001-4864 FROM CONTRACTOR: GIESE ROOFING COMPANY VIA ARCHITECT: 2820 ELM STREET DUBUQUE, IA 52001 APPLICATION N0: Distribution to: PERIOD T0: 09/1/09 OWNER ^ CONTRe~F~Rt;BQ-NEw TREMCO ROOF ON OLD KEPHART'S ARCHITECT ^ CONTRACT DATE: os/z6/o9 CONTRACTOR ^ PROJECT NOS: / / FIELD ^ OTHER ^ CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract Continuation Sheet, AIA Document G703, is attached. 1.ORIGINAL CONTRACT SUM ............................................. .... $ 79, 495.00 2. Net change by Change Orders ...................................... .... $ ~„ nn 3. CONTRACT SUM TO DATE (Line 1 ± 2) ................................ ..... $ al, log. 00 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) . ..... $ al, log . 00 5. RETAINAGE: a. . 0 6Ic of Completed Work (Column D + E on G703) $ . ao b. . o6l0 of Stored Material (Column F on G703) $ . 00 Total Retainage (Lines Sa + Sb or Total in Column I of G703).. ..... $ . 00 6. TOTAL EARNED LESS RETAINAGE ................................ .... $ el, log . oa (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT .................. .... $ ~~, osl. 6s (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE .......................................... ... $ I 4, 055.3$ 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ . 00 CHANGE ORDER SUMMARY ADDITI ONS DEDUCTIONS Total changes approved in previous months by Owner $ 1, 61z . c c$ . o~ ~ Total approved this Month $ $ The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment ~hown h~erein~is now due. q CONTRACTOR: LiS~'~~ l ~~~~ Oq gy; Date: ~. ~ •- State of: `U County of: ~~ Subscribed ~nd sworn t~ ore f\~~ a " ,;;.~.; ~ AMBER M. BEHR me this I ~ ~' day of `} ' I ~; ~; ~, ~ I " ` ~ d~ ,L Commission Number 22 05 .~1 Q,~)l..Q~-p~-~~'.~" ` ~. ~' ~ My Comm. Exp. b5~ ~~ t~ Notary Publ~~_~f~"'~ J~'~ ~"'' ~'}~ ~. ' My Commission expires: u~j - ~~ ~ ~" ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED .............................................................................. $ ~ O S ~ 3J (Attach explanation if arnoimt certified differs fi-orn the amount applied. Initial all figures on this Application and on the Continuation Sheet that are changed to conform with the amount certified.) ARCHITEC . By; ~ ~ Date: 9i 30.09 This Certificate is n~t negotiable. The AMOUNT CERTIFIED is payable only to the Contractor TOTALS 1, 61z . c,~ . o., named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of NET CHANGES by Change Order $ ~ the Owner or Contractor under this Contract. 1,612.0 CAUTION: You should sign an origina! AIA Contract Doc±ament, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G702TM - 1992. Copyright ©1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. 4 ® TM ^ ==_= Document G702 -1992 nstructions Application and Certificate for Payment GENERAL INFORMATION Purpose and Related Documents AIA Document G702, Application and Certificate for Payment, is to be used in conjunction with AIA Document G703, Continuation Sheet. These documents are designed to be used on a Project where a Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document A201, General Conditions of the Contract for Construction. Use of Current Documents Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G702, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. COMPLETING THE G702 FORM After the Contractor has completed AIA Document G703, Continuation Sheet, summary information should be transferred to AIA Document G702, Application and Certificate for Payment. The Contractor should sign G702, have it notarized, and submit it, together with G703, to the Architect. The Architect should review G702 and G703 and, if they are acceptable, complete the Architect's Certificate for Payment on G702. The Architect may certify a different amount than that applied for, pursuant to Sections 9.5 and 9.6 of A201. The Architect should then initial all figures on G702 and G703 that have been changed to conform to the amount certified and attach an explanation. The completed G702 and G703 should be forwarded to the Owner. MAKING PAYMENT The Owner should make payment directly to the Contractor based on the amount certified by the Architect on AIA Document G702, Application and Certificate for Payment. The completed form contains the name and address of the Contractor. Payment should not be made to any other party unless specifically indicated on G702. EXECUTION OF THE DOCUMENT Persons executing the document should indicate the capacity in which they are acting (i.e., president, secretary, partner, etc.) and the authority under which they are executing the document. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached. AIA Document G702TM - 1992. Copyright ©1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, a-mail The American Institute of Architects' legal counsel, copyright@aia.org. \`~~~ i s~~ o ~`~''= )ocument G703TM -1992 Continuation Sheet AIA Document 6702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B ITEM DESCRIPTION OF WORK NO. (1 MODIFIED BITUMEN ROOFING C2 ARCHITECTURAL METAL CO CHANGE ORDERS C1 ASPHALT PRIMER C D E WORK COMPLETED SCHEDULED FROM PREVIOUS VALUE APPLICATION THIS PERIOD ID+Ej 72,605.00 72,605.00 .00 6,890.00 6,890.00 .00 1,617..00 1,612.00 .00 81,107.00 81,107.00 .00 APPLICATION N0: a APPLICATION DATE: 09/17/09 PERIOD T0: 09/17/09 ARCHITECT'S PROJECT N0: F G H I MATERIALS TOTAL PRESENTLY BALANCE, COMPLETED RETAINAGE STORED °Ir AND STORED (G _ C) TO FINISH i-F VARIABLE (NOT IN TO DATE RATE) D OR EI (D+E+FI IC G) .00 72,505.00 100 .00 .00 .00 6,690.00 100 .00 .00 .00 1,612.00 100 .00 .00 .oo al,lo7.00 loo .oo .oo 81,107.00 61,107.00 .00 .00 81,107.00 100 .00 .00 CAUTION' Yo~.r should sign are original AIA Contract Dacun~errt, an +,vhich this text apl~Q:~rs in 13ED. An aric,~sra! a zs„°ns'h~;::~hange~ vdill ncI b~ ob.yr.;~red. AIA Document G703TM - 1992. Copyright ©1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. `'! ~r?MNG 7r}i=~ Aif~" C)oc,rt,:e+~? ~ oic ctc ~3 r r, c ::ouyr0i~; maw and !nternatienal T';eaties. Unauthorir~cf rcfrroduction or distn? : tinn of 1hi~ A!A` Document.:=.r any pnr±ic~r, nfi it nay result in seve re civil and crin-;nai pnnre,iies. and will be p! ose..r3tecl (r1 thz• r,7axi~7ium extAr~* possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. ® TM • =_= Document G703 -1992 Instructions Continuation Sheet GENERAL INFORMATION Purpose and Related Documents. AIA Document G702, Application and Certificate for Payment, is to be used in conjunction with AIA Document G703, Continuation Sheet. These documents are designed for use on Projects where the Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document A201, General Conditions of the Contract for Construction. Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G703, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyrightCciJaia.org. COMPLETING G703-1992 Heading. This information should be completed in a manner consistent with similar information on AIA Document G702, Application and Certificate for Payment. Columns A, B & C. These columns should be completed by identifying the various portions of the Project and their scheduled values consistent with the schedule of values submitted to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the Project. Column D. Enter in this column the amount of completed Work covered by the previous application (columns D & E from the previous application). Values from column F (Materials Presently Stored) from the previous application should not be entered in this column. Column E. Enter here the value of Work completed at the time of this application, including the value of materials incorporated in the project that were listed on the previous application under Materials Presently Stored (column F). Column F. Enter here the value of Materials Presently Stored for which payment is sought. The total of the column must be recalculated at the end of each pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the Project. Mere payment by the Owner for stored materials does not result in a deduction from this column. Only as materials are incorporated into the Project is their value deducted from this column and incorporated into column E (Work Completed-This Period.) Column G. Enter here the total of columns D, E and F. Calculate the percentage completed by dividing column G by column C. Column H. Enter here the difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date). Column I. This column is normally used only for contracts where variable retainage is permitted on a line-item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount. Change Orders. Although Change Orders could be incorporated by changing the schedule of values each time a Change Order is added to the Project, this is not normally done. Usually, Change Orders are listed separately, either on their own G703 form or at the end of the basic schedule. The amount of the original contract adjusted by Change Orders is to be entered in the appropriate location on the G702 form. Construction Change Directives. Amounts not in dispute that have been included in Construction Change Directives should be incorporated into one or more Change Orders. Amounts remaining in dispute should be dealt with according to Section 7.3 in A201. The following is an example of a Continzzation Sheet for work in progress. Please note that dollar amounts shown below are firr illustrative pzrrposes only. and are not intended to reflect actual construction costs. A B C U F: F (i Ii I W'()RK C0 IM1PLETED "TOTAL MATERIALS ' D BALANCE RETAINA(:E VIOL~~ PRF,SF.NTL1 COMPLETE 'S ~~~ ITEM DESCRIPTION UE WORK SCHEDULED FROM PRE PERIOD STORED ANU STORED Iri CI FINISH rll' VARIANCE NO ~ALUF. APPLICATION THIS fNOT IN TO DATE C l. RATEI fD-L.1 D OR E) ID+E+FI I - l 1 MOBILIZATION 5 000 5,000 0 0 5,000 100 0 2 STUMP REMOVAL 5,000 5 000 0 0 5 000 100 0 3 EARTH WORK 15 000 10 000 5 000 0 15,000 100 0 4 LOWER RETAINING WALL 30000 0 5,000 0 5000 50 5,000 5 CUR85 & MISC. CONC. 5 000 0 0 0 0 0 5,000 6 PAVING, UPPER DRLVE 20000 0 0 0 0 0 20 000 7 PAVING, LOWER DRIVE 20,000 0 0 0 0 0 20 000 8 PAVERS 20 000 0 0 10 000 10 000 50 10 000 9 BRICK WORK 5,000 0 0 0 0 0 5000 10 I1 105 000 20,000 10,000 10 000 40,000 65,000 AIA Document G703TTM - 1992. Copyright ©1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org.