Minutes_City Council Proceedings 1 16 18 Copyrighted
February 5, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of 1/22/18; City Council Proceedings
of 1/16/18; Human Rights Commission of 12/11/17, 1/8/18;
Library Board of Trustees Council Update #167 of 1/25/18;
Resilient Community Advisory Commission of 1/4/18;
Proof of Publication for City Council Proceedings of 1/3/18,
1/16/18; List of Claims and Summary of Revenues for
Month Ending 12/31/17
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Airport Commission Minutes of 1/22/18 Supporting Documentation
City Council Proceedings of 1/16/18 Supporting Documentation
Human Rights Commission of Minutes of 12/11/17 Supporting Documentation
Human Rights Commission Minutes of 1/8/2018 Supporting Documentation
Library Board of Trustees Council Update#167 of Supporting Documentation
1/25/18
Resilient Community Advisory Commissoin Minutes of Supporting Documentation
1/4/18
Proof of Publication for City Council Proceedings of Supporting Documentation
1/3/18
Proof of Publication for City Council Proceedings of Supporting Documentation
1/16/18
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenues ME 12/31/17
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on January 16, 2018 in
the Historic Federal Building, 350 W. 6�h Street.
Present: Mayor Buol (via phone), Mayor Pro Tem Resnick; Council Members Del Toro,
Jones, Larson, Shaw; City Manager Van Milligen, City Attorney Brumwell
Absent: Council Member Rios
Mayor Pro Tem Resnick read the call and stated this is a regular session of the City
Council called for the purpose of conducting such business that may properly come
before the City Council.
PLEDGE OF ALLEGIANCE
CONSENTITEMS
Motion by Jones to receive and file the documents, adopt the resolutions, and dispose
of as indicated. Seconded by Del Toro. Council Member Shaw requested #s 6, 19, and
20 be held for separate discussion; and Council Member Larson requested #17 be held
for separate discussion. Motion carried 6-0.
1 . Minutes and Reports Submitted: Cable TV Commission of 1/3/18; City Council
Proceedings of 1/3/18; Historic Preservation Commission of 12/21/17; Library Board of
Trustees of 11/16/17; Park and Recreation Commission of 12/12/17; Resilient Community
Advisory Commission of 11/2/17, 12/7/17; Zoning Advisory Commission of 12/6/17,
1/3/18; Zoning Board of Adjustment of 12/21/17; Proofs of Publication for City Council
Proceedings of 12/18/17 and List of Claims/Summary of Revenues for Month Ending
11/30/17. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Merlyn Atkinson for property damage; Mary Coan for
personal injury; Elizabeth Wallace for vehicle damage. Upon motion the documents were
received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of lowa, the agent for the lowa Communities
Assurance Pool: Merlyn Atkinson for property damage; Mary Coan for personal injury;
Elizabeth Wallace for vehicle damage. Upon motion the documents were received, filed,
and concurred.
4. Eagle Point Park Historic District Listed on National Register of Historic Places:
Correspondence from the lowa Department of Cultural Affairs informing the City that the
Eagle Point Park Historic District has been listed in the National Register of Historic
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Places effective November 27, 2017. Upon motion the documents were received and
filed.
5. Marquette Hall National Register of Historic Places Nomination: Historic
Preservation Commission approval of an application to the State Nominations Review
Committee for the lowa Department of Cultural Affairs requesting that Marquette Hall be
listed on the National Register of Historic Places. Upon motion the documents were
received and filed.
6. Jule Transit Annual Report for Fiscal Year 2017: City Managertransmitting the Jule's
Annual Report for Fiscal Year 2017. Motion by Shaw to receive and file the documents.
Seconded by Del Toro. Council Member Shaw recognized the efforts of the Transit
Department and the Transit Advisory Board and highlighted their successes. Motion
carried 6-0.
7. Civil Service Commission - Certified Lists: Civil Service Commission submitting the
Certified List for the position of Bus Operator and Assistant Fire Marshal. Upon motion
the documents were received, filed and made a Matter of Record.
8. Community Catalyst Building Remediation Grant: City Manager recommending
approval of the submission of an application to the lowa Economic Development
Authority's Community Catalyst Building Remediation Grant Program for the Creative
Adventure Lab Project at 210 Jones Street. Upon motion the documents were received,
filed and approved.
9. Certified Local Government (CLG) Grant Agreement for Historic Preservation
Commission Scholarships: City Manager recommending adoption of a resolution
approving the CLG grant agreement and authorizing the Mayor to sign on behalf of the
City to receive the scholarships that enable at least four Historic Preservation
Commission members to attend the 2018 National Alliance of Preservation Commissions
Biennial Forum. Upon motion the documents were received and filed and Resolution No.
7-18 Authorizing CLG Grant Agreement with State Historic Preservation Office for
Scholarships for Historic Preservation Commissioners to attend National Preservation
Conference was adopted.
10. Approval of Plat of Easement for Public Utilities and Bike/Hike Trail: City Manager
recommending approval of a Plat of Easement for Public Utilities and a Bike/Hike Trail
over a portion of City-owned property at 460 East 18th Street as part of the Metx, LLC
Renovation Project. Upon motion the documents were received and filed, and Resolution
No. 8-18 Approving a Plat of Easement for Public Utility and Bike Train located in part of
Lot 1 of Marde Place in the City of Dubuque, lowa was adopted.
11 . Acceptance Grant of Easement for Bike/Hike Trail: City Manager recommending
acceptance of a Grant of Easement for a Bike/Hike Trail over a portion of vacated East
17th Street as part of the Metx, LLC Renovation Project. Upon motion the documents
were received and filed and Resolution No. 9-18 Accepting a Grant of Easement from
Metz Development, LLC for a Bike/Hike Trail was adopted.
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12. Plat of Survey Cedar Lake - East 12th Addition: Zoning Advisory Commission
recommending approval of the Plat of Survey for Cedar Lake - East 12th Addition subject
to waiving the lot frontage requirement for Lot 1 . Upon motion the documents were
received and filed and Resolution No. 10-18 Approving the Plat of Survey Cedar Lake -
East 12th Addition in the City of Dubuque, lowa was adopted.
13. Plat of Survey - Mississippi Heights Subdivision No. 6: Zoning Advisory
Commission recommending approval of the Plat of Survey Mississippi Heights
Subdivision No. 6 subject to waiving the lot frontage requirement for Lot 3. Upon motion
the documents were received and filed and Resolution No. 11-18 Approving the Plat of
Survey Mississippi Heights Subdivision No. 6 in the City of Dubuque, lowa was adopted.
14. Acceptance of Lot C and Lot D South Pointe Subdivision: City Manager
recommending acceptance of Lot C and Lot D of South Pointe Subdivision in the City of
Dubuque, lowa. Upon motion the documents were received and filed and Resolution No.
12-18 Accepting Lot C and Lot D of South Pointe Subdivision, in the City of Dubuque,
lowa was adopted.
15. Notice of Renewal of Highway 20 Corridor Preservation Zone: Correspondence
from the lowa Department of Transportation notifying the City that the IDOT proposes to
renew corridor preservation for a segment of U.S. 20 In Dubuque County from the Peosta
interchange east to the Crescent Ridge intersection. Upon motion the document was
received and filed.
16. Grand River Center Electric Floor Box Replacement Award: City Manager
recommending that the award for the Grand River Center Electric Floor Box Replacement
Project to Westphal & Co., Inc. be officially recorded in the minutes of the City Council.
Upon motion the documents were received, filed and made a Matter of Record.
17. Roosevelt Street Water Tower Project (Pressure Zone 2) Planning and Design
Engineering Firm Selection: City Manager recommending approval to enter into final
contract negotiations with IIW, P.C. to provide the professional engineering services to
develop the preliminary engineering report, intended use plan application, archeological
and environmental assessments, and the self-assessment lowa Water System Viability
documents in support of obtaining the necessary funding for the Roosevelt Street Water
Tower Project. Motion by Larson to receive and file the documents and approve the
recommendation. Seconded by Del Toro. Responding to questions from the City Council,
Water Department Manager Denise Ihrig stated that low water pressure issues are being
worked on, and that this project might help identify city-wide water pressure issues
through the development of a hydraulic distribution model. Ms. Ihrig added that she is not
aware of any plans to expand the shoulder along Roosevelt Street that would aid children
walking to school as a water main already exists there. She will inform other staff
regarding the issue. Motion carried 6-0.
18. Grand River Center North Parking Lot Repair Project Award: City Manager
recommending that the award for the Grand River Center North Parking Lot Repair
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Project to Drew Cook & Sons Excavating be officially recorded in the minutes of the City
Council. Upon motion the documents were received, filed and made a Matter of Record.
19. IDOT ICAAP Funding Agreement University and Grandview Roundabout: City
Manager authorization for the Mayor to execute a Funding Agreement with the lowa
Department of Transportation for an lowa's Clean Air Attainment Program (ICAAP) Grant
to assist with the construction of a proposed roundabout at the University Avenue and
Grandview Avenue intersection. Motion by Shaw to receive and file the documents and
adopt Resolution No. 13-18 Approving a Funding Agreement (6-17-ICAAP-09) with the
lowa Department of Transportation for an lowa's Clean Air Attainment Program to assist
with the construction of a proposed roundabout at University Avenue and Grandview
Avenue. Seconded by Jones. Council Member Shaw acknowledged the work by staff to
secure grants to cover a large portion of projects costs and pointed out that this project
will cause a Jule Transit bus stop to be temporarily relocated. Motion carried 6-0.
20. IDOT Surtace Transportation Project (STP) Funding Agreement University and
Grandview Roundabout: City Manager recommending authorization for the Mayor to
execute a Funding Agreement with the lowa Department of Transportation for a Surface
Transportation (STP) Block Grant to assist with the construction of a proposed
roundabout at the University Avenue and Grandview Avenue intersection. Motion by
Shaw to receive and file the documents and adopt Resolution No. 14-18 Approving a
Funding Agreement (6-17-STPU-30) with the lowa Department of Transportation for a
Surface Transportation Block Grant Program to assist with the construction of a proposed
roundabout at University Avenue and Grandview Avenue. Seconded by Larson. Council
Member Shaw included this topic with his discussion of Item #19. Motion carried 6-0.
21 . Request for Proposals - Valentine Park SRF Project: City Manager recommending
approval of the release of a Request for Proposals for qualified consulting services to
implement a Catfish Creek Watershed State Revolving Loan Fund (SRF) award for the
Valentine Park SRF Project. Upon motion the documents were received, filed and
approved.
22. Signed Contract: Fehr Graham Engineering and Environmental Professional
Services agreement related to Creek Wood Park design and construction management
services. Upon motion the document was received and filed.
23. Alcohol License Applications: City Manager recommending approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed and Resolution No. 15-18 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
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Motion by Jones to receive and file the documents, adopt the resolutions, set the public
hearings as indicated, and direct the City Clerk to publish notice as prescribed by law.
Seconded by Del Toro. Motion carried 6-0.
1 . Community Development Block Grant Fiscal Year 2019 Annual Action Plan: City
Manager recommending that the City Council set a public hearing for review of the
Community Development Block Grant Annual Action Plan for February 12, 2018, in
conjunction with the Housing and Community Development DepartmenYs budget
hearing. Upon motion the documents were received and filed and Resolution No. 16-18
Setting a public hearing on the Fiscal Year 2019 (Program Year 2018) Community
Development Block Grant (CDBG) Annual Action Plan was adopted, setting a public
hearing for a meeting to commence at 6:00 p.m. on February 12, 2018 in the Historic
Federal Building.
BOARDS/COMMISSIONS
Applicants were invited to address the City Council about their desire to serve on the
following Boards and Commissions.
1 . Community Development Advisory Commission: Two, 3-year terms through
February 15, 2021 (Expiring At-Large term of Wainwright and Low-/Moderate-Income
Area Term of Woodyard). Applicants: Thomas Wainwright, 1788 Lori St. (Qualifies as At-
Large); Julie Woodyard, 2015 Washington St. (Qualifies as Low-/Moderate-Income Area).
Appointment was made to the following Commission.
2. Parks and Recreation Advisory Commission: One, 3-year term through June 30,
2019 [corrected] (Vacant term of Larson). Applicants: Adam Babinat, 54 Milwaukee St.;
Kim Daykin, 275 Southgate Dr. (Additional Applicant); Daniel Rothert, 85 Freemont Ave.;
Ray Werner, 2595 Greeley St.; Luke Roth, 904 Barbaralee Dr. (Application pulled at Mr.
Roth's request.). Upon roll-call vote of: Babinat = 0; Daykin = 0; Rothers = 2 (Del Toro,
Resnick); and Werner = 4 (Jones, Larson, Buol and Shaw), Mr. Werner was appointed to
the remainder of a 3-year term through June 30, 2019 [corrected].
PUBLIC HEARINGS
1 . Master Lease Agreement with Southwestco Wireless, Inc. d/b/a Verizon Wireless:
Proof of publication on notice of public hearing to consider approval of a Water Tower
and Ground Space Lease for Southwestco Wireless, Inc. d/b/a Verizon Wireless to
expand their capacity at the 3rd Street Water Tower at 3�d Street and College Street and
the City Manager recommending approval. Motion by Del Toro to receive and file the
documents and adopt Resolution No. 17-18 Approving the Disposal of an interest in real
property owned by the City of Dubuque by lease between the City of Dubuque, lowa and
Southwestco Wireless, Inc. d/b/a Verizon Wireless. Seconded by Jones. Motion carried
6-0.
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2. Metx, LLC, - Vacating Petition for Alley Right-of-Way: Proof of publication on notice
of public hearing to consider approval of the vacate and disposal of the property to be
known as Lot 175A of East Dubuque Addition to the City of Dubuque, lowa as part of the
Metx, LLC Renovation Project at 1690 Elm Street and the City Manager recommending
approval. Motion by Jones to receive and file the documents and adopt Resolution No.
18-18 Vacating the right-of-way of the 20-foot alley between Elm Street and Pine Street
and lying north of East 17th Street and south of East 18th Street, in the City of Dubuque,
lowa; and Resolution No. 19-18 Disposing of City interest in Lot 175A of East Dubuque
Addition to City of Dubuque, in the City of Dubuque, lowa. Seconded by Del Toro. Motion
carried 6-0.
PUBLIC INPUT
Michaela Freiburger, 1718 Diane Ct., Dubuque; and Gwen Hall Driscoll, 412 W. Main
St., Epworth, addressed the City Council regarding Action Item #2 Dubuque Eats Well
Coalition requesting that the City Council consider funding their request through a
dedicated budget line item and not through the purchase of service competitive grant
program as indicated in the City Manager's response. The speakers referenced the
existing city programs relating to local foods and added that support by another two
entities is contingent upon support from Dubuque.
ACTION ITEMS
1 . Grand River Center Annual Report: Grand River Center General Manager Mitzi
Yordy presented the Center's 2017 Annual Report and update of activities in the current
fiscal year and future plans. Highlights included the Center's purpose, 2017 \outcomes,
promotional strategy, annual groups comparison, 2017 events actual market segment,
sustainability efforts, 2018 market segment forecast, partnerships, and a review of
2017/2018 groups. Responding to questions from the City Council, Ms. Yordy addressed
competitive employment at the Center in terms of longevity, total number of employees
and how temporary help is engaged. She added that the Center collectively works with
the Five Flags Center without direct competition. Motion by Jones to receive and file the
documents. Seconded by Del Toro. Motion carried 6-0.
2. Dubuque Eats Well Coalition: City Manager submitting a response to the Dubuque
Eats Well Coalition regarding a request for funding to promote community and regional
food systems. Motion by Jones to receive and file the documents. Seconded by Shaw.
City Manager Van Milligen responded to questions regarding his response to the
organization stating how the City's purchase of service competitive grant process is
designed for such requests and what impact it could have on the Fiscal Year 2019 budget.
The City Council discussed the budget justification, relationship to Council goals, and the
potential for precedent setting if the funds were to be a dedicated budget line item. The
Council concurred that it warranted more discussion during Fiscal Year 2019 budget
process scheduled throughout February. Motion carried 6-0.
3. Final Plat - South Pointe #2 Subdivision: City Manager recommending approval of
the final plat of South Pointe #2 Subdivision. Motion by Jones to receive and file the
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documents and adopt Resolution 20-18 Authorizing approval of the Final Plat of South
Pointe #2 in the City of Dubuque, lowa. Seconded by Del Toro. Motion carried 6-0.
4. Request to Schedule Work Session on Project HOPE: City Manager requesting
approval to schedule a Work Session on Project HOPE for Monday, March 5, 2018 at
530 p.m. in the Historic Federal Building City Council Chambers. Motion by Del Toro to
receive and file the documents and schedule the work session as recommended.
Seconded by Shaw. Motion carried 6-0.
There being no further business, upon motion the City Council adjourned at 6:53 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
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