Hotel Parking Lot & 5th St ProjMEMORANDUM
March 3, 2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Hotel/Conference Center Parking Lots & Fifth Street Construction Project
Public Works Director Mike Koch is recommending acceptance of the Hotel/Conference
Center Parking Lots & Fifth Street Construction Project, as completed by Portzen
Construction, Inc., in the final contract amount of $1,149,073.84.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 3, 2003
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Hotel/Conference Center Parking Lots & Fifth Street Construction
Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
for the Hotel/Conference Center Parking Lots & Fifth Street Construction Project
DISCUSSION
Work has been completed on the project by Portzen Construction, Inc. of
Dubuque, Iowa, in the final contract amount of $1,149,073.84.
The project included:
Construction of two parking lots in front of the hotel along Bell Street--one
for the Hotel (215 parking stalls) and the second lot for the shared
Hotel/Conference Center (132 stalls). The parking lot construction also
included the removal of benzene-contaminated soil from a previous use of
the property.
2. Construction of Fifth Street from Bell Street to the easterly end.
Installation of a 37-foot wide concrete roadway on Fifth Street; historic
lighting for the street; parking lot lighting; landscaping along Fifth Street;
an irrigation system; and an entrance into the hotel from Bell Street.
Several changes and additional items of construction were determined to be
necessary during the construction phase of the project. Some of these changes
were: the relocation of the main control valve of the irrigation system into the
Education and Conference Center for $6,600; reconstruction of a deteriorated
watermain between the hotel and the floodwall for $8,300; additional lighting for
$7,600; replacement of an existing floodwall storm sewer, located directly behind
the hotel, for $6,000; and the addition of sidewalk located in front of the hotel in
the amount of $72,000. Other decreases in estimated construction quantities
resulted in an overall increase of $51,800 from the original contract amount.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final
contract be established at $1,149,073.84.
BUDGET IMPACT
A summary of the project cost is as follows:
Award Final
Construction Contract $1,097,207.48 $1,149,073.84
Contingency 109,720.75 0
Engineering 164,581.12 72,474.33
Total Project Cost $1,371,509.35 $1,221,548.17
Fifth Street $ 649,716.24 $ 566,474.00
Parking Lots 721,793.11 655,074.17
$1,371,509.35 $1,221,548.17
The Bell Street and Fifth Street improvement projects will be funded from the
Fiscal Year 2003 General Obligation Bonds in the amount of $377,500 and the
balance of $188,974 from Road Use Tax Funds. The parking lot improvements
will be funded from Fiscal Year 2003 General Obligation Bonds in the budgeted
amount of $947,000, leaving a balance of $291,925.83 for the existing Port of
Dubuque Parking Lots improvements.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Jim Kolf, Durrant
RESOLUTION NO. 78A-03
ACCEPTINGIMPROVEMENT
Whereas, the contract for the Hotel/Conference Center Parking Lots &
Fifth Street Construction Project has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE l"r RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Fiscal Year 2003 General Obligation
Bonds and the Road Use Tax Funds in amounts equal to the amount of his
contract, less any r ' , ·
eta~ned percentage prowded for there~n.
Passed, approved and adopted this 17th'~ day of March ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schnbider, CMC, City Clerk
RESOLUTION NO. 79-03
FINAL ESTIMATE
Whereas, the contract for the Hotel/Conference Center Parking Lots &
Fifth Street Construction Project has been completed and the City Engineer has
submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $1,221,548.17 and the said amount shall be paid from the Fiscal Year 2003
General Obligation Bonds and Road Use Tax Funds of the City of Dubuque,
Iowa.
Passed, approved and adopted this 17th day of March, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PORTZEN CONSTRUCTION, INC.
205 Salina Street
Dubuque, la. 52003
563-557-7642 (Phone)
563-557-9048 (Fax)
FINAL CONTRACT AMOUNT
ITEM
Project: Hotel/5th St.
Estimator: Bob B.
Date: 12/31/02
Amount
Unit Cost Qty.to Date Earned to Date % Comp.
1. Clearing & Grubbing
Unclassified Excavation
3. Curb/Gutter (Type A)
4. Concrete Pavmt. (8"- Typ. Dr. Sec.)
Concrete Pavmt.
B. Granular Material
7. 6" Staging Base
3/4" Hot I~
10. Crushed Stone Base
11. Saw Cutting - Concrete
12. Curb/Gutter Removal
(Service Road)
Course (Service Road)
PCC, 7"
14. Sidewalk, PCC, 4"
15. Storm Sewer Manhole Ring/Cover (Adjust)
Catch Basin 101B~
16A. Catch Basin 104B (Complete)
17. Catch Basin 101C (Complete)
18. 15" RCP Storm Sewer, 1500D
18A. 24" RCP Storm Sewer, 1500D
18B. 42" RCP Storm Sewer, 1500D
19. Stabilization Stone
Fill Sand (Storm Sewer)
21A. Painted Pavmt. Markings
22. Traffic Control
Erosion Control
12" RCP Storm Sewer 1500D
Construction Staking
Topsoil Furnish and Spread
:8. Storm Sewer Manhole (Complete)
29. Historic Street Light
30. Historic: w/PC Base
2,000.00 1.00 2,000.00 100.00
5.50 12,509.00 68,799.50 122.78
12.00
26.60 5,967.41 158,733.11 110.06
22.60 13,571.15 306,707.99 120.74
9.65 7,445.32 71,847.34 153.67
9.50 4,505.90 42,806.05 117.04
44.90 193.13 8,671.54 224.57
44.90 289.69 13,007.08 112.28
10.00 1,116.04 11,160.40 162.45
3.00 120.40 361.20 89.19
5.00 310.20 1,551.00 238.62
36.00
8.00 10,333.05 82,664.40 817.49
300.00 1.00 300.00 100.00
1,250.00 12.00 15,000.00 100.00
1,850.00 1.00 1,850.00 50.00
1,675.00 6.00 10,050.00 120.00
26.00 678.00 17,628.00 95.49
41.00 596.50 24,456.50 307.47
88.00
10.15 1,107.27 11,238.79 92.74
7.50
1,615.00 1.00 1,615.00 100.00
48.15
2,800.00 1.00 2,800.00 100.00
500.00 1.00 500.00 100.00
75.00
24.00 -
12.50 486.00 6,075.00 324.00
3,250.00 3.00 9,750.00 150.00
3,O55.00 21.00 64,i55.00 100.00
775.00 20.00 15,500.00 95.24
ITEM
31.2" Sch 40 PVC
32.2" Sch 80 PVC
33.2" Sch 80 PVC w/Tracer Wire
34. Trenching, 2"
35.3" Sch 80 PVC
36.3" Sch 80 PVC w/Tracer Wire
37. Trenching, 3"
38. Electrical Cable #10 x HHW Ground
39. Electrical Cable #10 x HHW
40. Electrical Cable #8 x HHW
¢1. Electrical Cable #6 x HHW
¢2. Quazite Handhole Box and Cover Installed
43. Parkin Fixture
44. Parking Lot Light Pole
45. Parkin Lot Light PCC Base Complete
46. Electrical Service Control Panel w/PCC Base
48. Sod
Shrub, Furnish/Install (WRH Warranty)
50. Mobil
EXTRA WORK:
Restocking Charge (Storm Sewer Pipe) - C.O. Dated 9/11/02
12" DIP Storm Sewer - C.O. Dated 9/12/02
Pulse Start to Gardo Heads - C.O. Dated 9/16/02
4" Schedule 40 PVC - C.O. Dated 9/16/02
4" - C.O. Dated 9/16/02
Down Time (Grade Change) - C.O. Dated 9/20/02
Relocating Fire Hydrant - C.O. Dated 9/20/02
8" Water Irrigation Line - C.O. Dated 9/20/02
6" Water Fire Service & 4" Water Service - C.O. Dated 9/20/02
Bases - C.O. Dated 9/20/02
Extending Intake Sidewalls - C.O. Dated 9/24/02
Relocating Conduits - C.O. Dated 9/25/02
Asphalt Header at Bell St. - C.O. Dated10/2/02
M-4 Concrete (Loading Dock) - C.O. Dated 10/22/02
Electrical Service (3" Conduit) - C.O. Dated 10/22/02
Electrical Service (3" Conduit) - C.O. Dated 11/5/02
;lng Water Boxes & Locating Sewer ~ C.O. Dated 11/5/02
ng Tile Line Into Storm Intake - C.O. Dated 11/18/02
Intake Top - C.O. Dated 11/21/02
Service Control Panel Concrete Base - C.O. Dated 11/22/02
,Conduits,and Handicap Ramp-C.O. Dated 11/22/02
Amount
Unit Cost Qty.to Date I Earnedto Date %Comp.
2.00 1,219.10 2,438.20 88.66
2.40 1,740.80 4,177.92 95.39
2.40 111.00 266.40 44.40
3.00 2,723.10 8,169.30 78.93
3.20 204.60 654.72 151.56
3.60 65.00 234.00 46.43
3.00 466.70 1,400.10 169.71
0.45 2,961.00 1,332.45 89.73
0.45 4,457.00 2,005.65 96.89
0.70 4,544.00 3,180.80 95.16
1.05 2,655.00 2,787.75 94.82
285.00 17.00 4,845.00 113.33
990.00 26.00 25,740.00 100.00
890.00! 14.00 12,460.00 100.00
775.00 14.00 10,850.00 100.00
2.00 12,800.00 100.00
19,312.00i 1.314 25,375.97 65.70
3.65
36.75~
45,000.00 1.00 45,000.00 100.00
1,741.89 1.00 1,741.89 100.00
2,787.00 1.00 2,787.00 100.00
33.64 26.00 874.64 100.00
3.95 760.00 3,002.00 152.00
3.00
311.50 1.00 311.50~ 100.00
1,000.12 1.00 1,000.12 100.00
3,591.87 1.00 3,591.87 100.00
7,288.75 1.00 7,288.75 100.00
412.00 1.00 412.00 100.00
1,544..00 1.00 1,544.00 100.00
1,094.87 1.00 1,094.87 100.00
2,763.20 1.00 2,763.20 100.00
157.80 1.00 157.80 100.00
2,078.00 1.00 2,078.00 100.00
1,660.00 1.00 1,660.00 100.00
1,044.00 100.00
623.10 1.00 623.10 100.00
176.00 1.00 176.00 100.00
1,315~00 1.00 1,315.00 100.00
1,003.00 1.00 1,003.00 100.00
ITEM
~ Conduits & Raisin~] Pull Boxes-C.C. Dated 11/26/02
C.O, Dated 12/6/02
- C.C. Dated 12/12/02
Historic Li, G O. Dated 12/17/02
PROJECT AMOUNT EARNED
Amount
Unit Cost Qty.to Date Earned to Date % Comp.
486.70 1.00 486.70 100.00
2,890.00 1.00 2,890.00 100.00
(1,510.00 1.00 100.00
1.00 iO0.O0
1,149,073.84
TOTAL DUE CONTRACTOR
$1,149,073.84
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct ampunt of all work required to complete the above improvement.
Michael Van MiIligen, City Manager
City of Dubuque, Iowa
CERTIFICATE OF PUBLIC WORKS:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
Michael A. Koch, Public Works
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, contractor for the above improvement, does hereby accept the above "Total Due Contractor",
as full settlement for all claims for said improvement.
CONTRACTOR: PORTZEN CONSTRUCTION, INC.
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