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Zoning Hillcrest Fa 2005 AsburyPlanning Services Department City ~ 50 West 13th Street Dulyaque, Iowa 52001-4864 (563) 589-4210 office (563) 589-4221 fax planning@cityofdubuque.org The Honorable Mayorand City Council Membem City of Dubuque City Halt- 50W. 13thStreet Dubuque tA 52001 RE: Amend ID Applicant: Hillcrest Family Services/Gary Gansemer Location: 2005 Asbury Road Description: To amend the ID Institutional District to allow extension of the time freme for use of the existing portable classreoms. Dear Mayor and City Council Members: The City of Dubuque Zoning Advisory Commission has reviewed the above-cited request. The application, staff report and related materials are attached for your review. Discussion The applicant spoke in favor of the request, indicating that the request is to allow the continued use of the portable classroom until June 30, 2006, a three-year extension. Mr. Gansemer indicated that there was an error in the cover letter indicating a two-year extension. Staff reviewed the previously approved ID amendment and noted there have been no complaints regarding the use of the portable classroom. There were no public comments at the headng. A list of concerns was submitted from an adjoining preperty owner. The Zoning Advisory Commission discussed the request, noting that the classrooms are relatively hidden frem view and that extension of the time limit will not adversely impact adjacent properties. Recommendation By a vote of 7 to 0, the Zoning Advisory Commission recommends that the City Council approve the request. A simple majority vote is needed for the City Council to approve the request. Respectfully submitted , Eugene Bird, Jr., Chairperson Zoning Advisory Commission Attachments Qty of Dubuque Planning Services Department Dubuque, IA 52001-4864 Phone: 563-589-4210 Fax: 563-589-4221 PLANNTNG APPLICATTON FORM [] Variance []Conditional Use Permit I-]Appeal r-]special Exception r]Umited Setback Waiver ~planz°ning ned Distdc~ []Preliminary Plat []Minor Final Plat []Text Amendment []Simple Site Plan []Minor Site Plan [] Major Site Plan [] Major Final Plat []Simple Subdivision []Annexation []Temporary Use Permit F]CerUficate of Economic Non-Viability []Certificate of Appropriateness Please tvoe or mint legibly in ink Proper~yowner(s): Hillcrest Family Services Address: 2005 A~bury Road Oty: Dubuque Phone: -~ State: IA Zip:__~52001 Fax Number: 583-7026 Noblle/Cellular Number: Applicant/Agent: N/A Phone: Address: ab/: State: __ Zip: Fax Number: Mobile/Cellular Number: Site locaUon/address: 2005 Asbury Road Dubuque, Iowa ID Institutional District Existing zoning: Proposed zoning: Amend Historic District: Landmark: Legal Description (Sidwell parcel ID# or lot number/block number/subdMsion):. Total property (lot) area (square feet or ~):. 44 acres Describe proposal and mason necessary (attach a letter of explanaUon, if needed): Cover 1 etter CERTIFICATION: I/we, the undersigned, do hereby certify that: 1. The information submitted herein is true and correct to the best of my/our knowledge and upon submitY, al becomes public record; 2. Fees ara not refundable and payment does not guarantee approval; and 3. All add'Kional required written and graphic materials ara attached. Properb/OwnerCs): Hi 11 crest Fami 1.y/~r~i~es/// Date: Applicant/Agent: Gary L. Gansemer c//~ ~//~.~.¢¢~ Date: FOR OFF/CE USE ONLY - APPL/¢AT'~ON SUBIq41 1 AL CHECKLZST - []Site/sketch plan [] Conceptual Development P~an []Photo []Plat I-]Improvement plans []Design review project description [Roor plan []Ot~er: A ministry of the Iowa Conference of the United Methodist Church and the Synod of Lakes and Prairies, Presbyterian Church CCSA) Accredited by the Joint Commission on Accreditation of Healthcare Organizations February 5, 2003 REGIONAL OFFICES 4080 1st Avetme N,E. Suite IOZ& Cedar Rapids, IA 52402-3160 319/362-3149 Toll Free: 877/437-6333 Fax: 319/362-8923 Mr. Kyle Kritz, Associate Planner Planning Services Department City Hall 50 West 13th Street Dubuque, Iowa 52001 449 Highway 1 West Iowa City, IA 52246-4205 319/337-4204 Toll Free: 877/437-6333 Fax: 319/337-7821 Dear Mr. Kritz: I am requesting a three-year extension for Hillcrest Family Services to allow a portable classroom to remain on our property at 2005 Asbury Road within the ID institutional district. Our original request was granted in June 2000. Hillcrest added a portable classroom at that time due to the need for additional classroom space for our special education program. This classroom was needed for our secondary students. Since that time, our program has continued to expand due to increased demand from the Dubuque Community School District. The growth of our program has been steady, and it is in dh'ect relation to the growth of special education students within the Dubuque Community School District. Hillcrest is providing a valuable alternative for the Dubuque Commmnity School District that allows them to use their existing spaces most efficiently and appropriately. In addition to the two classrooms in this portable classroom, we also needed to add classrooms in two other areas on our campus. Hillcrest is also constructing two additional classrooms, restrooms and support space in the lower level of om' building located at 2005 Asbury Road. These new classrooms will be completed in time for the 2002-2003 school year. The portable classroom that was approved in 2000 will continue to be needed due to the demands. A concern in 2000 was the bus traffic and parking situation. Presently, one full size Dubuque School District bus makes two trips each school day to our Hillcrest school. The bus pulls into our parking lot behind the school on Wilbricht Lane at 7:15 A.M. to pick up staff. At 8:15 A.M. the bus returns and drops off students and staff on Wilbricht Lane next to the new sidewalk that Hillcrest installed in 2002. The bus returns at 2:45 P.M. to pick up students and staff at the same location. It returns once again at 3:45 P.M. and drops off staff in the Flora Park parking lot across the street. Four vans delivering students from four other school districts arrive in the morning and in the afternoon. At all times, these vans pull into our parking lot behind the school. All school staff uses either the parking in the lot behind our school or in the Flora Park parking lot, which the Park District graciously allows us to use. We have prohibited any other Hillcrest staff from parking on the south side of Wilbricht Lame, which has made the traffic flow much easier. Hitlcrest has also undertaken some other changes, which have alleviated the parking issue. We acquired the apartment complex at 1995 Asbury in July 2002. It has a sixteen-stall parking lot, of which Hillcrest regularly uses twelve. In the spring of 2002, our Hillcrest Clinic relocated from 2005 Asbury Road to West 7th Street. This has decreased dramatically the demand on our small parking lot in front of our 2005 offices. Hillcrest is presently remodeling the 1995 and 2005 Asbury Road locations. The construction vehicles are using the Hillcrest lots. If you need additional information regarding our request to renew the permit for the portable school in our ID district, please let me know. Sincerely, Gary Lptsansemer Executive Director/CEO Proposed Area to be Rezoned Applicant: Hillcrest Family Services/ Gary Gansemer Location: 2005 Asbury Road Description: To amend the ID Institutional District to extend the time frame for use of existing portable classrooms. MEMORANDUM February 26,2003 TO:Zoning Advisory Commission FROM:Kyle L. Kritz, Associate Planner SUBJECT: Hillcrest Family Services: Portable Classroom Timeline Extension INTRODUCTION Hillcrest Family Services received approval for an amendment to their institutional district in July 2000. Hillcrest Family Services requested an amendment to their Institutional District to add classrooms as a permitted use and to allow the installation of portable classrooms beyond the one-year maximum duration for a temporary use. The Zoning Advisory Commission recommended approval of the request, subject to limiting the use of portable classrooms to June 2003. DISCUSSION Hillcrest Family Services is requesting that their Institutional District be amended to allow the deadline to be extended for use of the portable classrooms from June 30, 2003 to June 30, 2005. Hillcrest Family Services Executive Director/CEO Gary L. Gansemer has provided a letter that outlines the continued need for the portable classrooms beyond June 2003. Mr. Gansemer also reviews the schedules of school buses arriving and departing from the campus, as well as the provision of off-street parking for Hillcrest staff. RECOMMENDATION Planning staff recommends that the Zoning Advisory Commission review the criteria for institutional Distdct contained in Section 3-5.5 (F) and make a recommendation to the City Council. KLK/mkr Attachments Prepared by: Laura Carstens. City Planner Address: City Hall, 50 W. 13th St Telephone: 589-4210 ORDINANCE NO. 18-03 AN ORDINANCE AMENDING APPENDIX A (THE ZONING ORDINANCE) OF THE CITY OF DUBUQUE CODE OF ORDINANCES, BY REPEALING SECTION 2(D)(2) OF ORDINANCE NO. 55-00 AND ENACTING A NEW SECTION 2(D)(2) IN LIEU THEREOF PERTAINING TO THE TIME LIMIT FOR USE OF PORTABLE CLASSROOMS AT HILLCREST FAMILY SERIVCES. Whereas, Ordinance No. 55-00 was adopted on July 5, 2000, by the City Council amending the ID Institutional District for Hillcrest Family Services; and Whereas, Hillcrest Family Services has requested an amendment to the ID Institutional District regulating the time limit for use of the portable classrooms in the ID Institutional District. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That Appendix A (the Zoning Ordinance) is hereby amended by repealing Section 2(D)(2) of Ordinance No. 55-00 and enacting a new Section 2(D)(2) in lieu thereof, as follows: 2(D)(2): All portable classrooms located in this ID Districtshall be removed by Hillcrest Family Services no later than June 30, 2006. Section 2. The foregoing amendment has heretofore been reviewed by the Zoning Advisory Commission of the City of Dubuque, Iowa. Section 3. This Ordinance shall take effect immediately upon publication as provided by law. Passed, approved and adopted this 17th day or March, 2003. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk ACCEPTANCE OF ORDINANCE NO. 18-03 I, Gary L. Gansemer, Hillcrest Family Services, having read the terms and conditions of the foregoing Ordinance No. / ~ .-03 and being familiar with the cond. itions thereof, hereby accept this same and agree to the conditions required therein. Dated in Dubuque, Iowa this 12 day of March, 2003. 2003. /s/ Gary L. Gansemer Hillcrest Fami[y Services planning Services City Hall . : 50 West 13ffi Street,. Dubuque, Iowa 52._0~1~ (563) 589-4210 office (563) 589-4221 fax planning@cityofdubuque.org NOTICE OF PUBLIC HEARING The Zoning Advisory Commission will hold a public hearing on proposed zoning changes and/or development plans in your neighborhood. The public hearing will be held: DATE: Wednesday, March 5, 2003 TIME: 6:30 p.m. PLACE:Auditorium, Carnegie Stout Public Library 360 W. 11th Street, Dubuque, At the public hearing, all interested parties may present oral and written comments for or against the following proposal: APPLICANT:Hillcrest Family Services/Gary Gansemer LOCATION:2005 Asbury Road PROPOSAL:To amend the ID Institutional District to extend the time frame for use of existing portable classrooms. Additional information is available during regular business hours at: Planning Services, City Hall, Second Floor, 50 W. 13th Street, Dubuque, IA 52001, telephone (563) 589- 4210. Written comments may be sent to the Zoning Advisory Commission at this same address. Proposed Area to be Rezoned Applicant: Hillcrest Family Services/ Gary Gansemer Location: 2005 Asbury Road Description: To amend the ID · Institutional District to extend the time frame for use of existing portable classrooms.