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Purchase of Services FY19 Budget Presentation Copyrighted February 15, 2018 City of Dubuque Public Hearings # 1. ITEM TITLE: Purchase of Services FY2019 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type FY19 Purchase of Services Budget Recommendation Supporting Documentation FY19 Purchase of Services Budget Presentation Supporting Documentation Purchase of Services 1- This page intentionally left blank. -2- DEPARTMENT/DIVISION: Purchase Of Services RESPONSIBILITY: Erica Haugen, Community Development Specialist Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. The FY 2019 budget recommends an allocation of$80,784 in General Fund and $39,681 in Community Development Block Funds for a total of$120,465 to fulfill some of the recommendations of the Community Development Advisory Commission. The recommendation of the Community Development Advisory Commission will be made to City Council after the FY 2019 budget is adopted on February 28, 2018. The FY 2018 purchase of service grants will not be awarded by the Community Advisory Commission until January 2018 when Community Development Block Grant funds are released. The following purchase of service agencies have received funding in the past: Agency FY 2017 Funding Source Hillcrest Family Services Diversity Committee $10,000 General Fund Four Mounds HEART Program $10,000 CDBG Dubuque Dream Center $10,728 General Fund Northeast Iowa Shelter Services $10,000 General Fund My GEAR Outreach $2,500 General Fund Lutheran Services in Iowa Community Wraparound $2,500 General Fund Opening Doors Cottage Industry Startup $20,000 General Fund Riverview Center Sexual Assault Therapist Position $6,250 General Fund St. John's Almost Home Program $10,728 General Fund St. Mark Community Center $20,000 CDBG Total $102,706 Contracted services are services that the City would have within its organization regardless of who provides the service. Contracted services in many cases leverage other resources that would not normally be available to the City.An example is the Dubuque Humane Society which provides a heightened level of service for animal control over what the City would provide for animals. The contracted service agencies that received a 10% reduction in their service contract in FY 2018 are recommended to be fully funded in FY 2019. The following agencies have received or are being recommended to receive funding as contracted services within other departments: -3- Agency Department Funding FY 2018 FY 2019 Source America's River Corporation Economic Development $10,000 $10,000 General Fund Community Foundation of Greater Dubuque - Project HOPE Economic Development $67,500 $75,000 General Fund Community Foundation of Greater Dubuque - Every Child!Every Promise Housing $22,500 . $25,000 . General Fund Community Foundation of Greater Dubuque - Inclusive Dubuque Economic Development $67,500 $75,000 General Fund Crescent Community Health Center - Operating Health Services $22,500 $25,000 General Fund Crescent Community Health Center - Engine House #1 Rent Health Services $25,000 $- General Fund Dubuque Area Convention & Visitors Bureau Economic Development $1,075,917 $1,134,522 General Fund Dubuque Area Labor Management Council Economic Development $27,000 $30,000 General Fund Dubuque Main Street Economic Development $74,276 $74,276 General Fund DuRide Transit $22,500 _ $25,000 _ General Fund ECIA Membership Dues Planning $28,242 $29,395 General Fund ECIA Prosperity Iowa Economic Development $5,085 $5,085 General Fund ECIA Transportation Planning Engineering $9,000 $20,000 General Fund ECIA Continuum of Care Grant Administration Housing $35,000 $35,000 General Fund Greater Dubuque Development Corporation - Retail Expansion/Marketing/ Workforce Economic Development $586,088 $586,088 Land Sales Greater Dubuque Development Corporation - Director of Sustainable Innovation Economic Development $100,000 $100,000 General Fund Greater Dubuque Development Corporation - True North Economic Development $100,000 $100,000 GDTIF Hills & Dales: Senior Center Recreation $18,200 $18,200 CDBG Humane Society Health Services $126,860 $129,271 General Fund Operation New View Housing $17,781 $19,756 General Fund Operation New View: Head Start Program - 18th St Rent Housing $25,000 $25,000 General Fund Neighborhood Washington Tool Library Development $15,790 $15,790 CDBG Total $ 2,481,739 $ 2,557,383 -4- PURCHASE OF SERVICE Purchase of services activities are those services that the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. In Fiscal Year 2014, an application process was implemented for the funding of purchase of service agencies. Resources and Property Tax Support 250,000 200,000 150,000 100,000 $72 706 $80,784 50,000 $30,489 $29,579 $39,681 $39,478111 0 CDBG Charges Property Tax Support FY 2017 FY 2018 FY 2019 Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies accounts for 100% of the department expense as seen below. Overall, the departments' expenses are expected to increase by 17.77% in FY 2019 compared to FY 2018. Expenditures by Category by Fiscal Year $69,967 Pay to Other Agency $102,285 MM. $120,465 $60,000 $70,000 $80,000 $90,000 $100,000 $110,000 $120,000 $130,000 FY 2017 FY 2018 FY 2019 -5- This page intentionally left blank. -6- Recommended Operating Expenditure Budget - Department Total 79 - PURCHASE OF SERVICES Fund Account Account Title I F 16Ateal I 17Actual I FY188 Addoopted I FY 19 Recomm'dt cI et 100 62761 PAY TO OTHER AGENCY 72,218 39,478 72,706 80,784 260 62761 PAY TO OTHER AGENCY 34,582 30,489 29,579 39,681 62-SUPPLIES AND SERVICES 106,800 69,967 102,285 120,465 79-PURCHASE OF SERVICES TOTAL 106,800 69,967 102,285 120,465 -7- Recommended Expenditure Budget Report by Activity & Funding Source 79- PURCHASE OF SERVICES FOUR MOUNDS HEART PROGRAM-79115 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 10,000 10,000 10,000 FOUR MOUNDS HEART PROGRAM 10,000 10,000 10,000 ST MARK YOUTH ENRICHMENT-79216 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 20,000 — — ST MARK YOUTH ENRICHMENT 20,000 — — FAMILY SELF-SUFFICIE -79240 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES — — 25,000 FAMILY SELF-SUFFICIE — — 25,000 ALMOST HOME ST JOHNS -79410 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 489 — — ALMOST HOME ST JOHNS 489 — — PURCHASE OF SERVICE-(SP5)-79450 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 39,478 92,285 85,465 PURCHASE OF SERVICE-(SP5) 39,478 92,285 85,465 PURCHASE OF SERVICES TOTAL $ 69,967.39 $ 102,285.00 $ 120,465.00 -8- PURCHASE OF SERVICES GRANT PROCESS PARTNERING WITH NON-PROFITS WORKING TO FURTHER THE CITY COUNCIL GOALS AND PRIORITIES BUDGET ELIGIBLE APPLICANTS PROCESS OUTCOMES HOUSING & COMMUNITY DEVELOPMENT. - COMMUNITY DEVELOPMENT ADVISORY COMMISSION. - CITY COUNCIL CITY COUNCIL GOALS & PRIORITIES ■ Purchase of service activities are those services the City feels fit the goals and priorities of the City and are not required to be provided or would not be provided in the normal course of City business. ■ Funding is recommended during: ■ Budget process ■ Annual grant competition ■ Applications are reviewed by the Community Development Advisory Commission & approved by City Council L $ 10,000 Hillcrest Family Services $ 10,000 Four Mounds HEART Program • $72,706. GENERAL FUND $ 10,728 Dubuque Dream Center • $30,000 COMMUNITY $ 10,000 Northeast Iowa Shelter Services DEVELOPMENT BLOCK $2,500 My GEAR Outreach GRANT (CDBG) $2,500 Lutheran Services in Iowa • $ 10,000 recommended in budget process $20,000 Opening Doors Cottage Industry • $20,000 recommended for $6,250 Riverview Center Therapist Position competition $ 10,728 St.John's Almost Home Program $20,000 St. Mark Community Center $ 102,706 2017 Awards Total 2017 BUDGET $92,706 GRANT COMPETITION $ 10,000 FOUR MOUNDS HEART CDBG General Fund Recommended Use $80,784 Grant Competition $4,784 Grant Competition $ 10,000 Four Mounds HEART $25,000 Visiting Nurses Association $39,681 $80,784 $ 120,465 POSG Total $85 , 568 GRANT COMPETITION 2019 BUDGET $ 10,000 FOUR MOUNDS HEART $25 ,000 VISITING NURSES ASSOCIATION • ELIGIBLE APPLICANTS • INELIGIBLE COSTS • PURPOSE • Not-for-profit organizations • Capital improvement or • Purchase of Services Grant providing year-round human building renovations Program is designed to service programs • Purchasing equipment support human service • Faith-based organizations • Retirement or debt programs in the City of Dubuque that further the • Organization's mission is • Inherently religious, political, City's goals, objectives, and consistent with the City of or lobbying activities priorities as identified by the Dubuque goals and priorities • General fundraising City Council • Services must be delivered in • Organizational dues or • Deliver services that are not the City of Dubuque memberships required or would not be • Benefit low & moderate • Expenses that violate local, provided in the normal income populations state, or federal laws course of City business • SERVICE DELIVERY • PURPOSE • TRAINING • Activities must be delivered ■ Purchase of Services Grant • Grant workshops are held in within the City of Dubuque Program is designed to Spring, after budget approval • Activities should primarily support human service • Applicants are strongly benefit low and moderate- programs in the City of encouraged to attend income households/persons Dubuque that further the • qAPPLY ONLINE • Activities that benefit low and City's goals, objectives, and • www.cityofdubuque.org/CDBG moderate-income service areas priorities as identified by the and click the link for "Purchase • Place-based and person- City Council of Services Grant Application" centered programs • Deliver services that are not • REPORT PROGRESS ONLINE • Places with potential to required or would not be increase opportunity for • Quarterly Reporting is provided in the normal residents required,re uiredincludingincome and course of City business demographic information ■ Sustainable Dubuque Community Grants: $25,000 recommended in FY 2019 ■ Grants up to $2,500 awarded to non-profits, businesses, or residents ■ Priority points given to projects that advance neighborhood social resiliency; increase access to healthy, local foods; or help to achieve 50% by 2030 GHG reduction goals in 2019 ■ Neighborhood Grants: $24,560 recommended in FY2019 ■ Grants for neighborhood clean-up and beautification, communications, neighborhood improvement projects, and community-building initiatives ■ Arts & Culture Grants: $210,000 recommended for Operating Grants + $34,000 for Special Projects in FY2019 TOTAL GRANTS INVESTMENT: $415,025 ADDITIONAL INVESTMENT IN THE COMMUNITY A CITY FOCUSED ON EQUITY ALIGNING RESOURCES TO EFFECTIVELY DELIVER EQUITABLE SERVICES • Neighborhood Development • Sustainability • Leisure Services • Human Rights • Arts & Culture • City Manager's Office • Economic Development • Public & Private Sector • Housing & Community Partners Development What resources did you put into the project? Input Resources: Financial, staff time, volunteer hours, consultations, evaluations What did you do with the resources? Activities Services to pubic, other organizations, individuals, programs offered, events, engagement. How much did you do? (Quantity of the effort) Number of activities Output How many customers are better off? (Quantity of the effort) Number of participants Number of households How well did you do it? (Quality of effort) Activity specific measurements, retention,. Outcomes Percentage of customers better off? (Quality of the effect). Comprehension, completion rates. How we helped further City Goals & Priorities. Ask, who is better off? Impact Skills, knowledge, attitudes, opinions, behavior, circumstance. • ACHIEVING EQUITY IN SERVICE DELIVERY • REACHING GOALS AND PRIORITIES • High-performance local government and • Robust Local Economy inclusive service delivery action planning. • Vibrantly Community • Effective combination of inputs • Livable Neighborhoods & Housing • Framework that ensures resources reach the • Financially Responsible, High Performance City front-line service providers & the populations that need services Organization • Transparency in service delivery • Sustainable Environment • Technical Assistance • Partnership for a Better Dubuque • Evaluating Outcomes • Diverse Arts, Culture, Parks, and Recreation Experiences &Activities • Assessing Impact • Connected Community ALIGNING RESOURCES FOCUS ONEQUITY QUESTIONS AND COMMENTS WELCOME PRESENTED BY: ERICA HAUGEN CDBG/HCV SUPERVISOR HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT