Purchase of Services FY19 Budget Presentation Copyrighted
February 15, 2018
City of Dubuque Public Hearings # 1.
ITEM TITLE: Purchase of Services FY2019 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
FY19 Purchase of Services Budget Recommendation Supporting Documentation
FY19 Purchase of Services Budget Presentation Supporting Documentation
Purchase of Services
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DEPARTMENT/DIVISION: Purchase Of Services
RESPONSIBILITY: Erica Haugen, Community Development Specialist
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
The FY 2019 budget recommends an allocation of$80,784 in General Fund and $39,681 in Community
Development Block Funds for a total of$120,465 to fulfill some of the recommendations of the
Community Development Advisory Commission.
The recommendation of the Community Development Advisory Commission will be made to City
Council after the FY 2019 budget is adopted on February 28, 2018.
The FY 2018 purchase of service grants will not be awarded by the Community Advisory Commission
until January 2018 when Community Development Block Grant funds are released.
The following purchase of service agencies have received funding in the past:
Agency FY 2017 Funding Source
Hillcrest Family Services Diversity Committee $10,000 General Fund
Four Mounds HEART Program $10,000 CDBG
Dubuque Dream Center $10,728 General Fund
Northeast Iowa Shelter Services $10,000 General Fund
My GEAR Outreach $2,500 General Fund
Lutheran Services in Iowa Community Wraparound $2,500 General Fund
Opening Doors Cottage Industry Startup $20,000 General Fund
Riverview Center Sexual Assault Therapist Position $6,250 General Fund
St. John's Almost Home Program $10,728 General Fund
St. Mark Community Center $20,000 CDBG
Total $102,706
Contracted services are services that the City would have within its organization regardless of who
provides the service. Contracted services in many cases leverage other resources that would not
normally be available to the City.An example is the Dubuque Humane Society which provides a
heightened level of service for animal control over what the City would provide for animals.
The contracted service agencies that received a 10% reduction in their service contract in FY 2018 are
recommended to be fully funded in FY 2019. The following agencies have received or are being
recommended to receive funding as contracted services within other departments:
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Agency Department Funding
FY 2018 FY 2019 Source
America's River Corporation Economic Development $10,000 $10,000 General Fund
Community Foundation of
Greater Dubuque - Project
HOPE Economic Development $67,500 $75,000 General Fund
Community Foundation of
Greater Dubuque - Every
Child!Every Promise Housing $22,500 . $25,000 . General Fund
Community Foundation of
Greater Dubuque - Inclusive
Dubuque Economic Development $67,500 $75,000 General Fund
Crescent Community Health
Center - Operating Health Services $22,500 $25,000 General Fund
Crescent Community Health
Center - Engine House #1
Rent Health Services $25,000 $- General Fund
Dubuque Area Convention &
Visitors Bureau Economic Development $1,075,917 $1,134,522 General Fund
Dubuque Area Labor
Management Council Economic Development $27,000 $30,000 General Fund
Dubuque Main Street Economic Development $74,276 $74,276 General Fund
DuRide Transit $22,500 _ $25,000 _ General Fund
ECIA Membership Dues Planning $28,242 $29,395 General Fund
ECIA Prosperity Iowa Economic Development $5,085 $5,085 General Fund
ECIA Transportation Planning Engineering $9,000 $20,000 General Fund
ECIA Continuum of Care
Grant Administration Housing $35,000 $35,000 General Fund
Greater Dubuque
Development Corporation -
Retail Expansion/Marketing/
Workforce Economic Development $586,088 $586,088 Land Sales
Greater Dubuque
Development Corporation -
Director of Sustainable
Innovation Economic Development $100,000 $100,000 General Fund
Greater Dubuque
Development Corporation -
True North Economic Development $100,000 $100,000 GDTIF
Hills & Dales: Senior Center Recreation $18,200 $18,200 CDBG
Humane Society Health Services $126,860 $129,271 General Fund
Operation New View Housing $17,781 $19,756 General Fund
Operation New View: Head
Start Program - 18th St Rent Housing $25,000 $25,000 General Fund
Neighborhood
Washington Tool Library Development $15,790 $15,790 CDBG
Total $ 2,481,739 $ 2,557,383
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PURCHASE OF SERVICE
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
Resources and Property Tax Support
250,000
200,000
150,000
100,000 $72 706 $80,784
50,000 $30,489 $29,579 $39,681 $39,478111
0
CDBG Charges Property Tax Support
FY 2017 FY 2018 FY 2019
Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies
accounts for 100% of the department expense as seen below. Overall, the departments' expenses are
expected to increase by 17.77% in FY 2019 compared to FY 2018.
Expenditures by Category by Fiscal Year
$69,967
Pay to Other Agency $102,285
MM. $120,465
$60,000 $70,000 $80,000 $90,000 $100,000 $110,000 $120,000 $130,000
FY 2017 FY 2018 FY 2019
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Recommended Operating Expenditure Budget - Department Total
79 - PURCHASE OF SERVICES
Fund Account Account Title I F 16Ateal I 17Actual I FY188 Addoopted I FY 19 Recomm'dt cI
et
100 62761 PAY TO OTHER AGENCY 72,218 39,478 72,706 80,784
260 62761 PAY TO OTHER AGENCY 34,582 30,489 29,579 39,681
62-SUPPLIES AND SERVICES 106,800 69,967 102,285 120,465
79-PURCHASE OF SERVICES TOTAL 106,800 69,967 102,285 120,465
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Recommended Expenditure Budget Report by Activity & Funding
Source
79- PURCHASE OF SERVICES
FOUR MOUNDS HEART PROGRAM-79115
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
SUPPLIES AND SERVICES 10,000 10,000 10,000
FOUR MOUNDS HEART PROGRAM 10,000 10,000 10,000
ST MARK YOUTH ENRICHMENT-79216
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
SUPPLIES AND SERVICES 20,000 — —
ST MARK YOUTH ENRICHMENT 20,000 — —
FAMILY SELF-SUFFICIE -79240
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
SUPPLIES AND SERVICES — — 25,000
FAMILY SELF-SUFFICIE — — 25,000
ALMOST HOME ST JOHNS -79410
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
SUPPLIES AND SERVICES 489 — —
ALMOST HOME ST JOHNS 489 — —
PURCHASE OF SERVICE-(SP5)-79450
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
SUPPLIES AND SERVICES 39,478 92,285 85,465
PURCHASE OF SERVICE-(SP5) 39,478 92,285 85,465
PURCHASE OF SERVICES TOTAL $ 69,967.39 $ 102,285.00 $ 120,465.00
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PURCHASE OF SERVICES GRANT PROCESS
PARTNERING WITH NON-PROFITS WORKING TO FURTHER THE CITY COUNCIL GOALS AND PRIORITIES
BUDGET
ELIGIBLE APPLICANTS
PROCESS
OUTCOMES
HOUSING & COMMUNITY DEVELOPMENT. - COMMUNITY DEVELOPMENT ADVISORY COMMISSION. - CITY COUNCIL
CITY COUNCIL GOALS & PRIORITIES
■ Purchase of service activities are those services the City feels fit the goals and
priorities of the City and are not required to be provided or would not be provided
in the normal course of City business.
■ Funding is recommended during:
■ Budget process
■ Annual grant competition
■ Applications are reviewed by the Community Development Advisory Commission
& approved by City Council
L
$ 10,000 Hillcrest Family Services
$ 10,000 Four Mounds HEART Program
• $72,706. GENERAL FUND $ 10,728 Dubuque Dream Center
• $30,000 COMMUNITY $ 10,000 Northeast Iowa Shelter Services
DEVELOPMENT BLOCK $2,500 My GEAR Outreach
GRANT (CDBG)
$2,500 Lutheran Services in Iowa
• $ 10,000 recommended in
budget process $20,000 Opening Doors Cottage Industry
• $20,000 recommended for $6,250 Riverview Center Therapist Position
competition $ 10,728 St.John's Almost Home Program
$20,000 St. Mark Community Center
$ 102,706 2017 Awards Total
2017 BUDGET
$92,706 GRANT COMPETITION
$ 10,000 FOUR MOUNDS HEART
CDBG General Fund Recommended Use
$80,784 Grant Competition
$4,784 Grant Competition
$ 10,000 Four Mounds HEART
$25,000 Visiting Nurses Association
$39,681 $80,784 $ 120,465 POSG Total
$85 , 568 GRANT COMPETITION
2019 BUDGET $ 10,000 FOUR MOUNDS HEART
$25 ,000 VISITING NURSES ASSOCIATION
• ELIGIBLE APPLICANTS • INELIGIBLE COSTS • PURPOSE
• Not-for-profit organizations • Capital improvement or • Purchase of Services Grant
providing year-round human building renovations Program is designed to
service programs • Purchasing equipment support human service
• Faith-based organizations • Retirement or debt programs in the City of
Dubuque that further the
• Organization's mission is • Inherently religious, political, City's goals, objectives, and
consistent with the City of or lobbying activities priorities as identified by the
Dubuque goals and priorities • General fundraising City Council
• Services must be delivered in • Organizational dues or • Deliver services that are not
the City of Dubuque memberships required or would not be
• Benefit low & moderate • Expenses that violate local, provided in the normal
income populations state, or federal laws course of City business
• SERVICE DELIVERY • PURPOSE • TRAINING
• Activities must be delivered ■ Purchase of Services Grant • Grant workshops are held in
within the City of Dubuque Program is designed to Spring, after budget approval
• Activities should primarily support human service • Applicants are strongly
benefit low and moderate- programs in the City of encouraged to attend
income households/persons
Dubuque that further the •
qAPPLY ONLINE
• Activities that benefit low and City's goals, objectives, and
• www.cityofdubuque.org/CDBG
moderate-income service areas priorities as identified by the
and click the link for "Purchase
• Place-based and person- City Council of Services Grant Application"
centered programs
• Deliver services that are not • REPORT PROGRESS ONLINE
• Places with potential to required or would not be
increase opportunity for • Quarterly Reporting is
provided in the normal
residents required,re uiredincludingincome and
course of City business demographic information
■ Sustainable Dubuque Community Grants: $25,000 recommended in FY 2019
■ Grants up to $2,500 awarded to non-profits, businesses, or residents
■ Priority points given to projects that advance neighborhood social resiliency; increase access to healthy, local
foods; or help to achieve 50% by 2030 GHG reduction goals in 2019
■ Neighborhood Grants: $24,560 recommended in FY2019
■ Grants for neighborhood clean-up and beautification, communications, neighborhood improvement projects, and
community-building initiatives
■ Arts & Culture Grants: $210,000 recommended for Operating Grants + $34,000 for Special Projects in
FY2019
TOTAL GRANTS INVESTMENT: $415,025
ADDITIONAL INVESTMENT IN THE COMMUNITY
A CITY FOCUSED ON EQUITY
ALIGNING RESOURCES TO EFFECTIVELY DELIVER EQUITABLE SERVICES
• Neighborhood Development • Sustainability
• Leisure Services • Human Rights
• Arts & Culture • City Manager's Office
• Economic Development • Public & Private Sector
• Housing & Community Partners
Development
What resources did you put into the project?
Input Resources: Financial, staff time, volunteer hours, consultations, evaluations
What did you do with the resources?
Activities Services to pubic, other organizations, individuals, programs offered, events,
engagement.
How much did you do? (Quantity of the effort) Number of activities
Output How many customers are better off? (Quantity of the effort) Number of
participants Number of households
How well did you do it? (Quality of effort) Activity specific measurements,
retention,.
Outcomes Percentage of customers better off? (Quality of the effect). Comprehension,
completion rates.
How we helped further City Goals & Priorities. Ask, who is better off?
Impact Skills, knowledge, attitudes, opinions, behavior, circumstance.
• ACHIEVING EQUITY IN SERVICE DELIVERY • REACHING GOALS AND PRIORITIES
• High-performance local government and • Robust Local Economy
inclusive service delivery action planning. • Vibrantly Community
• Effective combination of inputs • Livable Neighborhoods & Housing
• Framework that ensures resources reach the
• Financially Responsible, High Performance City
front-line service providers & the populations that
need services Organization
• Transparency in service delivery
• Sustainable Environment
• Technical Assistance • Partnership for a Better Dubuque
• Evaluating Outcomes • Diverse Arts, Culture, Parks, and Recreation
Experiences &Activities
• Assessing Impact
• Connected Community
ALIGNING RESOURCES FOCUS ONEQUITY
QUESTIONS AND COMMENTS WELCOME
PRESENTED BY: ERICA HAUGEN
CDBG/HCV SUPERVISOR
HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT