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Five Flags Civic Center FY19 Budget Presentation Copyrighted February 15, 2018 City of Dubuque Public Hearings # 2. ITEM TITLE: Five Flags Civic Center FY2019 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type FY19 Five Flags Center Budget Recommendation Supporting Documentation FY19 Five Flags Center Presentation Supporting Documentation Five Flags Civic Center 9- This page intentionally left blank. -10- FIVE FLAGS CIVIC CENTER DIVISION FY 2017 FY 2018 FY 2019 % Change From Budget Highlights Actual Budget Requested FY 2018 Budget Expenses Employee Expense 21,899 21,917 22,026 0.5% Supplies and Services 847,187 874,288 885,474 1.3% Machinery and Equipment 74,000 0.0% Total Expenses 869,086 896,205 981,500 9.5% Debt on Projects paid with Sales Tax Fund (30%) 48,010 48,111 51,970 8.0% Property Tax Support 869,086 896,205 981,500 85,295 Percent Increase (Decrease) 9.5% Personnel -Authorized FTE 0.15 0.15 0.15 *Actual Benchmark for FY 2018 is $895,326. Improvement Package Summary 1 of 2 This decision package provides for 30 surveillance cameras to be placed inside and outside Five Flags Civic Center. The traffic cameras in the area cover very little of the Five Flags sidewalks. The safety and security of the many citizens and visitors to Five Flags is of utmost importance. There also are no cameras in the areas where cash is taken, counted and prepared for deposit. The management company handles city funds and city accounts. The addition of cameras is important for internal controls mechanisms. There is no security monitoring system for common public areas as well as entrances and exits to the building. Phase 1 of project was in FY17 and installs infrastructure and 9 cameras. SMG, the management company, performed a risk assessment audit with police, fire and the Department of Homeland Security. The assessment recommended cameras in specific locations. The City Council has a high priority goal of surveillance camera funding under their Social/Cultural Vibrancy five-year goal. There will be a recurring cost of approximately $9,600 a year for these cameras. The first year is included in the purchase price. Requested $100,000 in FY 2019. Recommended to be funded over three years. Related Cost: $ 35,000 Tax Funds Non-Recurring Recommend -Yes Property Tax Impact: $ 0.014 0.13% Over Three Years Activity: Civic Center Operations 2 of 2 This decision package provides for the purchase of a %ton regular cab 4 X 4 pickup truck with lift gate. The truck would be used at the Five Flags Civic Center. Currently Five Flags staff (SMG) use their personal vehicles to transport items needed for the Five Flags Center. This ranges from pickup of supplies for events to getting and delivering borrowed materials from Grand River Center or other locations. -11- Related Cost: $ 39,000 Tax Funds Non-Recurring Recommend -Yes Property Tax Impact: $ 0.0156 0.15% Activity: Civic Center Operations Significant Line Items Background 1. History: The City has contracted the firm, SMG, after Council approval in April 2004, to privately manage Five Flags Civic Center. SMG's original five year private management agreement began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014 and was extended for another five-year period ending June 30, 2019 and has a possible five- year extension clause after that. 2. Five Flags Property Tax Support $950,000 $900,000 - $850,000 $800,000 $750,000 I ' I I I ' I ' $700,000 - I I I I I $650,000 I I I I I I II $600,000 - I I I I I I I I T1 $550,000 - $500,000 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05* 04 03 02 *SMG took over managing Five Flags on July 1, 2004. Actual expenses were higher in FY 2005 due to the transitioning of the employees. There were additional costs relating to unemployment insurance, vacation payoffs and prior year expenses Employee Expense 3. FY 2019 employee expense reflects a 1.5% wage package increase. 4. The Iowa Public Employee Retirement System (IPERS) City contribution increased from 8.93% in FY 2018 to 9.44% in FY 2019. This resulted in an increase of City IPERS expense of$83 in Five Flags. The employee contribution increased from 5.95% in FY 2018 to 6.29% in FY 2019. -12- Supplies & Services 5. Benchmark Calculation: The benchmark is the amount the City sets for SMG of property tax needed to operate the Five Flags Civic Center. The original benchmark and formula for adjustment was established in the 2004 agreement with SMG. SMG is challenged to spend less than the Benchmark, thereby reducing the amount of property tax support needed. The benchmark is calculated by taking total expense less earned revenue for the Civic Center, to get the property tax support. This calculation was completed in the beginning by taking the average actual property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually by an inflation factor. This amount includes SMG's projected management fee of $98,350 in FY 2019. The Benchmark fee is set for the purpose of the budget with an estimated CPI and then adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark and management fee. 6. SMG's goal is to come in under the benchmark, but if the benchmark is not met, the City of Dubuque must pay any amount over the benchmark. SMG's incentive to meet the benchmark gives them $.50 of every dollar under the benchmark. Annual Benchmark Set for SMG: In FY 2014 the benchmark was $852,040 (prior year plus the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of 2.1%), in FY 2016 the benchmark was $869,933 (prior year plus the May CPI of 0%), in FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1%), and in FY 2018 the benchmark is was $895,326 (prior year based on May CPI of 1.9%) and in FY 2019 the benchmark is anticipated to be $912,232 (prior year and anticipated May CPI of 2%). Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual expenses were higher due to the transitioning of the employees. There were additional costs relating to unemployment insurance, vacation payoffs and prior year expenses that did not count against the benchmark. The Five Flags Civic Center was also under renovation soon after SMG started. It was expected that the first year of management would cost more.Also, the budget was initially set with the management fee ($75,000) added on top of the set benchmark. It was determined that the benchmark should already include SMG's management fee, and the actual benchmark was adjusted accordingly with the additional budget going back into General Fund. Following is a summary of annual results of the benchmark to date that reflects SMG has met the benchmark since 2006: -13- SMG Benchmark Payout $40,000 - $35,000 - $30,000 - $25,000 - $20,000 - $15,000 - $10,000 - $5,000 - $0 17 16 15 14 13 12 11 10 09 08 07 06 05 Fiscal Year 50% Benchmark Paid Analysis of Results to Date: When reconciling annual property tax support spent to the benchmark each year, the City adjusts the expenses for items that do not count against the benchmark (expenses that are the responsibility of the City). These expenses have included the initial cost of transitioning employees (unemployment insurance, vacation payoffs) and some equipment items not yet paid as of the transitioning date. Following is a summary reflecting the amount the City has actually paid over or under the benchmark, with these adjustments taken out expenses that do not count against benchmark: -14- SMG Property Tax Support Compared to Benchmark 17 16 15 14 13 12 >- TO 11 - 1111111111111111U 10 09 08 07 06 05 $550,000 $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000 Benchmark • SMG Property Tax Support Debt Service 7. FY 2019 Debt Service is as follows ($51,970): Final Call Amount Debt Series Payment Source Purpose Payment Date $ 49,140 2012D G.O. Sales Tax 20% Civic Center Improvements 2030 2019 $ 2,830 Planned Debt Sales Tax 20% Chair Platform Section 3 2039 $ 51,970 Total Civic Center Debt Service -15- This page intentionally left blank. -16- LEISURE SERVICES FACILITY DIVISION The Facility Division provides for the effective and efficient maintenance of buildings and equipment and administration of management contracts for Five Flags Civic Center and Grand River Center, ensuring facilities and programs that provide an increased QUALITY OF LIFE and creates opportunities for both citizens and visitors. Leisure Services Facility Division Five Flags Grand Rive Center I Center SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING Planning is necessary to develop an ongoing capital V improvement plan to keep up each building. SMG and Platinum Hospitality work together and separately to provide venues for conferences, weddings, family events, trade shows, entertainment, business PEOPLE meetings, events and more. Each works to meet the The Grand River Center as the needs of individuals, businesses and event planners. conference and education center , I` -ste. `— and Five Flags as the civic - .-- center both provide increased •r•-r;_ nil, — quality of life for the residents of • s 'ill" . Dubuque as well as positive . NIA �'014.lg� visitor experiences for travelers to the area. �yy� ` ri,1'c-wilt' N i' s PARTNERSHIPS Efforts are coordinated with the Dubuque Area Visitor /1 and Convention Bureau. Often local professionals cv represent their professional association to bring their state and/or national conference to Dubuque. Partners at Five Flags include many theatrical and performing groups. -17- LEISURE SERVICES FACILITY DIVISION Property Tax Support $1,550,000 - $1,522,307 $1,500,000 - $1,450,000 - $1,400,000 - $1,350,000 - $1,300,000 - $1,267,334 $1,250,000 $1,235,654.86 $1,200,000 Property Tax Support FY 2017 "I FY 2018 FY 2019 The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies and services accounts for 85.19% of the department expense as seen below. Overall, the department's expenses are expected to increase by 20.12% in FY 2019 compared to FY 2018. Expenditure by Category by Fiscal Year $21,899 Employee Expense A $21,917- d $22,026 $1,213,756 Supplies and Services $1,231,417 $1,296,781 $— Machinery and Equipment A $14,000 $203,500 5re' ese' 0' cse' Opp, ire' 10 ss ' ss ' ss FY2017 U FY2018 FY2019 -18- LEISURE SERVICES FACILITY DIVISION Overview Five Flags Civic Center is a City owned building managed day-to- day by SMG Management located in the heart of downtown. It is a multipurpose facility which hosts sporting events, theatrical performances, concerts, meetings and conventions, high school and community college graduations, sporting events and much i I V h FLAGS more. Five Flags Civic Center features an arena, historic theater, c F — ° ° meeting rooms and intimate performance stage called the Bijou DUBUQUE IOWA Room. The Grand River Center is a City owned building managed by Platinum Hospitality. Dubuque's iconic convention and education center is located in the Port of Dubuque overlooking the Mississippi River and Riverwalk. The conference center has meeting rooms, a ballroom and GRAND RJVERCENTER exhibit hall allowing a variety of uses of the space for large and small events. Leisure Services initiates capital improvement projects for these facilities ensuring the long-term viability and functionality of these buildings. • ti,60^ r a .v•z• , ,., - Five Flags Civic Center Funding Summary FY 2018 FY 2019 FY 2017 Actual Budget Requested Expenditures $869,086 $896,205 $981,500 Resources $— $— s_ Five Flags Civic Center Position Summary FY 2019 Leisure Services Manager 0.15 Total FT Equivalent Employees 0.15 -19- LEISURE SERVICES FACILITY DIVISION _ Grand River Center Funding Summary FY 2017 FY 2018 FY 2019 Actual Budget Requested Expenditures $372,289 $381,019 $559,371 Resources $5,720 $9,890 $18,564 Highlights of the Past Year • Five Flags hosted 335 performances / events with total attendance of 80,393 in Fiscal Year 2017, a 12% increase over Fiscal Year 2016. • Five Flags Center hosted Kenny Rogers, its highest grossing ticketed event ($146,500) since the building opened in 1979. • Five Flags Center increased its Facebook Followers by 48% (9,500) in 2017, and has increased web traffic to their website by 33%. • Five Flags Center staff and General Manager were recognized by the Dubuque Chamber of Commerce as Innovator of the Year for bringing more events into Five Flags Center, Dubuque 365 Magazine Impact Award for Best New Event for Wags at the Flags, SMG Community Service Award and Dubuque Chamber of Commerce Movers, Shakers and Newsmakers for efforts in the community. • Five Flags Center welcomed national touring shows new to the area including Billy Currington, Jungle Jack Hanna, Celtic Woman, Scotty McCreery, Kenny Rogers, Ventriloquist Todd Oliver, Paw Patrol Live! The Great Pirate Adventure, The Red Green Show, Matthew West, Josh Turner, The Moscow Ballet's Great Russian Nutcracker and Martina McBride. • Events were held at Grand River Center 342 days out of 365 for 93% usage and recorded 174,707 attendees in calendar year 2017. • Grand River Center created a new website and social media imprint. • Grand River Center had many public exhibit hall events in 2017, some new to Dubuque and some annual including Radio Dubuque, Dubuque Sports and Rec, Dubuque Boat Show, Dubuque Car Show, Callahan Craft shows, Home Show, Jurassic Quest, Best Fest, Hope Church, Easter Eggxtravaganza, UPA Weight Lifters, Midwest Chess, Mac and Cheese Fest, Paranormal Expo, Keystone, Dubuque Ink and Art, Kids Expo, Aquinas Communication 98.3, United Sports Gun Show, and Her Night Out TH Media. Iowa Knights -20- LEISURE SERVICES FACILITY DIVISION of Columbus was held in Dubuque for the first time and there were over 600 attendees - over 300 brother Knights plus families and friends. ▪ Association of Business Industries was at Grand River Center for the second time (since 2011) with over 400 plus attendees. The Taking Care of Business Conference is Iowa's premier statewide business conference featuring world class speakers, including Robert Richman, culture strategist and co-creator of Zappos Insights, and author and leadership coach Tommy Spaulding. • Capital improvements to each facility improve the experience of visitors and attendees. Future Initiatives • Full building and marketing study/assessment has been initiated for Five Flags Civic Center which will evaluate and give direction for the future including viability, future uses, expansion or renovation. City Council 2016-2018 High Priority. • Continue energy efficient initiatives at Grand River Center. • Continue updating technology throughout the Grand River Center. • Five Flags Center is obtaining sponsorships to lower the subsidy for taxpayers. • Increase programming at Five Flags for families with co-promoted and self-promoted national touring shows including providing a rehearsal space for shows going on tour. • Continue to reduce operating expenses and increase revenues in Fiscal Year 2019 at Five Flags. Performance Measures Five Flags Civic Center and Grand River Center -Activity Statement • Provide venues for community and civic activities in addition to entertainment, cultural events and activities. • Events and activities bring tourists to Dubuque, increasing spending in our community. • Ensure positive experience of attendees with well maintained, professionally managed Centers. • Provide for QUALITY OF LIFE venues for our citizens and visitors. -21- LEISURE SERVICES FACILITY DIVISION IR~' l .Goal: Partnering for a Better Dubuque Outcome #1: Become a regional hub for arts and culture by partnering with arts and culture organizations. Five Flags Civic Center and Theater are home to arts and cultural opportunities as well as community events. Performing arts events were held including Dubuque Symphony Orchestra, Rising Star Theater Company performances, high school performances, dance studio recitals and performances, Fly-By-Night Productions, Colts Drum & Bugle Corps and Julien Dubuque International Film Festival. 56% of activities at Five Flags were concerts, entertainment or performing arts. Performing arts increased from 43% in Fiscal Year 2016 to 51% in Fiscal Year 2017 and entertainment increased from 2% in Fiscal Year 2016 to 8% in Fiscal Year 2017. The Knight Foundation and Gallup in the 2010 Soul of the Community Report found that a community's: - social offerings - openness - aesthetics (in that order)influence residents'attachment to their community. Residents rate their community's availability of arts and cultural opportunities and social community events highest among social offerings. All contribute to the soul of our community—Dubuque. What does this mean to the citizens of Dubuque? Our citizens have many different kinds of opportunities to experience arts and culture at Five Flags Civic Center and Theater. Outcome #2: Partner for support of families and children. Five Flags and Grand River Center host community events and activities that support families and children. -22- LEISURE SERVICES FACILITY DIVISION This is just a partial list: rand River Center Five Flags Center Maria House Opening Doors Gala Dubuque Symphony Orchestra 2017/2018 Season Holy Family Gala Rumble by the River Annual Wrestling Tournament Special Olympics Multicultural Family Center Taste of the World Kids' Expo Toys-for-Tots Dubuque Kids' Christmas Party Bald Eagle Days Jungle Jack Hanna Dubuque Sports and Rec Fest NICC Graduation &Nurse Pinning Ceremonies Loras College/Clarke University Athletics Sesame Street Live Boy Scouts of America Paw Patrol Live! The Great Pirate Adventure Midwest Starz Dance Circus performances Jurassic Quest Harlem Globetrotters Make-A-Wish Gala NCAA DIII Loras Wrestling Tournament Hope Church WWE Live Wrestling Events Dubuque County Right to Life Dinner Indoor Soccer Practices Midwest Chess Dubuque Dance Studio & Studio 5678 Recitals Body and Soul Yoga Conference Dancing with the Stars Dubuque Style Dubuque Community Schools Julien Dubuque International Film Festival St. Mark's Community Apples for Kids Dubuque Community School District High School Graduation Boys' and Girls' Club Colt Cadets Tryouts & Rehearsals Dubuque Humane Society Iowa Winter Games Soccer Location Pink Ribbon Open Rising Star Theatre Company 2017/2018 Season Stonehill St. Francis Winter Indoor RC Car Showdown Clarity Clinic Bull riding Mercy Foundation Bill Blagg Illusionist �rsw 4 ,y j • � r z 'a \a -,.. -.. What does this mean to the citizens of Dubuque? Children and families have access to two city-owned facilities that provide space for each event. Events include fundraisers that support non-profits that provide valuable services to children and families. -23- LEISURE SERVICES FACILITY DIVISION Outcome #3: Infrastructure and amenities support economic development and growth. The Five Flags Center has partnered with local businesses including hotels, restaurants and casinos to bring people through their doors before or after an event. Five Flags has offered discounted room rates at the Holiday Inn & Hotel Julien, and has also given patrons promotional coupons to go to Q Casino. While the feasibility study has not been completed, Five Flags Center estimates that their events contribute $5,000,000 in economic impact to the city of Dubuque. Conferences bring money into the local economy. The City of Dubuque and the Sustainable City Network hosted the 9th Annual Growing Sustainable Communities Conference. As hosts of the event, $21 ,000 was paid to Platinum Hospitality for rental and food services of the Grand River Center. Platinum Hospitality reinvested the fees into wages of staff living locally, local food and drink vendors, supplies for maintenance purchased from local businesses and more. There were 398 attendees from 22 states across the country for this two-day event. Each year the Grand River Center hosts numerous conferences - national, regional and state. What does this mean to the citizens of Dubuque? Dollars are brought to Dubuque from conference attendees and spent at gas stations, retail shops and for airfare tickets in the Dubuque Regional Airport. i4 Celtic Woman WWE 441* 4 Wags at the Flags -24- LEISURE SERVICES FACILITY DIVISION Outcome #4: Visitors have positive experience and return to the Five Flags and the Grand River Center and Dubuque. Regional ticket buyers of events at Five Flags Center contribute to the economy of Dubuque by making an "experience", staying at hotels, dining at local restaurants before the event and patronizing one of the many late-night establishments on Main Street of local casinos. Those visitors to our community, Five Flags Civic Center and the Grand River Center have an economic impact on our community initially. Their exposure to Dubuque results in trips back to Dubuque for another conference or return trip with their family. In some cases visitors have decided to move and make Dubuque their home. Grand River Center has become a location for destination weddings. What does this mean to the citizens of Dubuque? Young professionals determine where they want to live then find a job there. Adult children whose parents still live in Dubuque are returning to raise their family. 111111.111 — —"1"41 r r" State DaY gDRi -41 t .V.waat - gib 41110P Y.c4� #l' 3r +� may. $1 ♦ ♦4 4+ O -25- This page intentionally left blank. -26- Recommended Operating Revenue Budget - Department Total 32 -CIVIC CENTER DIVISION FY16 Actual FY17 Actual FY18 Adopted FY19 Recomm'd Fund Account Account Title Revenue Revenue Budget Budget 100 53620 REIMBURSEMENTS-GENERAL 25,000 0 0 0 53-MISCELLANEOUS 25,000 0 0 0 400 59350 FR SALES TAX CONSTRUCTION 46,920 48,010 48,111 51,970 59-TRANSFER IN AND INTERNAL 46,920 48,010 48,111 51,970 32-CIVIC CENTER DIVISION TOTAL 71,920 48,010 48,111 51,970 -27- Recommended Operating Expenditure Budget - Department Total 32 -CIVIC CENTER DIVISION FY16 Actual FY17 Actual FY18 Adopted FY 19 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 15,939 16,719 16,672 16,922 100 61310 IPERS 1,423 1,493 1,489 1,597 100 61320 SOCIAL SECURITY 1,172 1,231 1,275 1,295 100 61410 HEALTH INSURANCE 2,420 2,385 2,385 2,146 100 61415 WORKMENS'COMPENSATION 59 60 63 54 100 61416 LIFE INSURANCE 11 11 33 12 61-WAGES AND BENEFITS 21,024 21,899 21,917 22,026 100 62061 DP EQUIP.MAINT CONTRACTS 0 0 3,570 3,570 100 62090 PRINTING&BINDING 315 314 321 314 100 62110 COPYING/REPRODUCTION 1,034 1,250 1,034 1,250 100 62206 PROPERTY INSURANCE 23,128 19,583 20,153 22,910 100 62207 BOILER INSURANCE 1,015 0 0 0 100 62208 GENERAL LIABILITY INSURAN 81 83 87 73 100 62421 TELEPHONE 3,315 3,080 3,315 1,360 100 62614 EQUIP MAINT CONTRACT 0 0 0 1,410 100 62667 INTERNET SERVICES 7,200 6,258 7,200 0 100 62761 PAY TO OTHER AGENCY 835,736 816,620 838,608 854,587 62-SUPPLIES AND SERVICES 871,824 847,188 874,288 885,474 100 71315 TRUCK-ADDITIONAL 0 0 0 39,000 100 72417 CAMERA RELATED EQUIPMENT 0 0 0 35,000 71-EQUIPMENT 0 I 0 I 0 74,000 400 74111 PRINCIPAL PAYMENT 32,800 34,850 35,700 38,871 400 74112 INTEREST PAYMENT 14,120 13,160 12,411 13,099 74-DEBT SERVICE 46,920 48,010 48,111 51,970 32-CIVIC CENTER DIVISION TOTAL 939,768 917,097 944,316 1,033,470 -28- Recommended Expenditure Budget Report by Activity & Funding Source 32 -CIVIC CENTER DIVISION CIVIC CENTER ADMINISTRATI-32100 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT 74,000 SUPPLIES AND SERVICES 847,187 874,288 885,474 WAGES AND BENEFITS 21,899 21,917 22,026 v CIVIC CENTER ADMINISTRATI 869,086 981,500 DEBT SERVICE FUNDING SOURCE:DEBT SERVICE Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget DEBT SERVICE 48,010 48,111 51,970 DEBT SERVICE 48,010 48,111 51,970 CIVIC CENTER DIVISION $ 917,095.89 $ 944,316.00 $ 1,033,470.00 TOT*L -29- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 32 CIVIC CENTER DIVISION FY 2017 FY 2018 FY 2019 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 TOTAL FULL TIME EMPLOYEES 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 TOTAL CIVIC CENTER DIVISION 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 -30- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2017 FY 2018 FY 2019 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Civic Center Administration 10032100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 Total 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 TOTAL CIVIC CENTER DIVISION 0.15 $ 16,408 0.15 $ 16,672 0.15 $ 16,922 -31- Capital Improvement Projects by Department/Division CIVIC CENTER DIVISION FY 16 Actual FY 17 Actual FY 13 Adopted FY 19 Recomm'd CIP Number Capital Improvement Project Title Expense Expense Budget Budget 1021711 ARENA DOORS ON MAIN — — 11,5 00 3501538 SECURITY SYSTEM — 33,932 3501708 THEATER-TUCKPOINT EXTERIO — 22,713 — 3502303 SEAL CONCRETE WALKWAYS 16,810 3502515 RENOVATE EMPLOYEE AREA 7,677 3,627 3502516 THEATRE AC 9,600 3502584 FF MARKET BUILD STUDY — 15,000 — — 3502647 ACCESSIBILITY BLDG MODIFI — 9,500 10,000 — 3502709 CIVIC LED LIGHTING RETROF — — 10,000 — 3502740 FIVE FLAGS STUDY PHASE 2 50,000 3502741 ARENA CHAIR PLATFORM SECS 58,000 CIVIC CENTER DIVISION TOTAL .:i .w1; 111' Dili -32- PROGRAM /DEPT PROJECT DESCRIPTION FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 TOTAL PAGE CIVIC CENTER DIVISION Culture and Recreation General Study Phase 2 $ 50,000 $ — $ — $ — $ — $ 50,000 50 Modernize Elevator $ — $ 12,000 $ — $ — $ 180,000 $ 192,000 51 Exterior Brick Wall Replacement $ — $ — $ 50,000 $ — $ — $ 50,000 52 Accessibility Building Modifications $ — $ — $ — $ 25,000 $ — $ 25,000 53 Metal Detectors&Wands $ — $ — $ — $ 65,048 $ — $ 65,048 54 Arena $ — Arena Air Conditioner Replacement $ — $ 75,000 $ — $ 75,000 $ — $ 150,000 55 Arena- Replace Chair Platform, Section 3 $ 58,000 $ — $ — $ — $ — $ 58,000 56 Total -Civic Center $108,000 $ 87,000 $ 50,000 $ 165,048 $ 180,000 $ 590,048 -33- This page intentionally left blank. -34- o ii=i)3 [Ljj D)a 0 r 1 .71 E _1TY Jf• V LJ LEIS URE SERVICES "an inclusive and equitable community. . . . residents experience healthy living and active lifestyles ; . . . have an abundance of fun things to do. . ." (2032 Dubuque Vision Statement) "achieving goals through partnerships ; to deliver excellent municipal services that contribute to an equitable, sustainable city. . ." (City Mission Statement) P / zi �111 k~4 , ii*'` FIVE FLAGS S �- 0 1 , C E N T E R�. � 41. L _i V .0 , .. 4. • \-, .•-1'4 ali „. ,, . s �� P C w 1 1 • 1 __ -, 1 jetto ,Z -- /A\ G ma M - 7' \ G S -1.) i .4.1,- 2 i • i .43_ ., 11 CL J . J (IC I IL Jn7 L „ i L Day to day opmrations O ManagementAgr'�e- ement • Oversight pftovTdd Leisuun© 2@rvices Five Flags Civic tenter anal _ _eater • Buildings ownQci bw the City of Dubuque o Capital irnpr®wrs are the esponsibiIity of the City D) ,_i_ i_iw ® D L_ QU L_ D I A li I _ JJ B- g � V D A jEd(<2 A D-) D i D A L_ 'I ojN , CC A i . . , _ — , , , .., 2,0 , 71=1 9 COUNCIL MAJOI2 PROJECTS * ' . ,, , ,j, ,,,TuckpOlnting of Historic Theater , 11 i =.iis. ii'Ti-, -:,-i Refurbish fire o � / • 4 no-Lik_ t_ i .... f . 4 .... -:-T . : _ v p. 07. , _ - Installation of iL G 7 marquee - March , 2018 Roof repairo - upcoming ItNAN AN *LI 'IM " A cei-D\ *//d .97 L L J r MEI Al..1_.1111 © TY. Capital improvements to the building Provides operating costs through benchmark If beat benchmark, shared 50 / 50 SMG USE BENCHMARK FOR : All other general building repairs and maintenance All remaining operating expenses SMG Property Tax Support Compared to Benchmark 17 15 12 11 UT 10 09 08 07 06 05 - $550,000 $600.000 $650.000 $700,000 $750,000 $800.000 $850,000 $900,000 Benchmark SMO Property Tax Support � 7�� cou © : , J L r , �J � � � �r , O LJ IL J I L J L J Him_ J �L VIFL ° r0_ 10 Dpu Community Meeting at Kickoff ✓ Stakeholder Interviews ✓ 1086 Surveys gompleted <o• Final data gathering Next Steps : Civic Center Commission Presentation City CouI € iI work session Public input Ro Chlw[IQ Center Commission Reportoto Crity Council DIVERSEA cLTui .ligE . H -3--) if _ — . ExpERIE ,LEs A H3) AC ocivITIEs • —.IM— . ,.„..........._____..,...____ _ .,, _4___rwill ..... ..... .., ..... . ___________________-_ umilLgi.:,',.-.-yal --As _ . __. - .----- --.- .mtrio- ,- .• ..foo.o. . 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K W W L _ v , , 0 .1 .- -,-, A .....,...... DUBlX111l A. CHAMBER - CHAMBE E E AREA A 1 ,'tt • BER �/ c �— t� r • .'FA .000E AR ERR i Ir 2017 E AREA : MBER \- .° 9Kurketing _ Summa .11 i c: , 1` �ri, s *4 /fit— QVE A ,��. J� - - ' - 4,; // BEPA-- "MB .1-1' • t h ral - '� ' / .R' E _~ .. iff . EARA ,�.`, !.t/ '� _ f C QMTWUNI Y • 3 — " � BER 1 Ihin-• 'WSERVICE Ug9EARE A 1AMA .i, nus BE {j; I -- kr.:)' ‘ 4, - , A s _ , _ __ , „ . ,,Robert Felderman SMGJMarketing Summit Dubuque Chamber of Dubuque365 Best New Thing Best Community Service Commerce Innovator of the Impaclt'rAward amikirAward Year Award Wags at the Flags ITV r', Q ,L:', H _Fp _i-D\IOW 11\Yii_TDAY PAKAHz 3/4 ton 4 X 4 truck woeh nifft $19OOO► Cameras for' inside and outside Center $ 35 , 000 $ 100, 000 divided into 2 dears funding ° A TDEL _ P _IrD\ qoU Civic Center Study Phase 2, $ 50 , 000 Replace Chair Platform , Section 3 $ 58 , 000 oirstfis ?J ; 0 • T " `17 I' ! - 7,--I-r 4:4.'•' : '1 . --;".-4 li ii• II.i 4 . .4 ) - - ';', . \ - . 1 , 44 tier_ 1( ! IF'% i -JSIF •'f 1s�.�- ,�(111 y F ` I } 3 - .- 1111111 1111111 Ali ` ' 1 = F IVE - FLAG ____,...., _ _.,,_____ C E N T E R