Request for Qualification - Bee Branch West Blum Brownfield Clean Up Project Copyrighted
February 19, 2018
City of Dubuque Consent Items # 5.
ITEM TITLE: Request for Qualification - Bee Branch West Blum
Brownfield Clean Up Project
SUMMARY: City Manager recommending approval to distribute a
Request for Qualifications for engineering services related
to managing the Environmental Protection Agency's
Brownfield Clean Up Grant for the West Blum Brownfield
Clean Up Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Bee Branch West Blum Brownfield Clean Up Project- City Manager Memo
NNM Memo
Staff Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch West Blum Brownfield Clean Up Project
Request to Distribute RFQ
CIP 340-720-2609 (4X00002)
DATE: February 13, 2018
Project Manager Steve Sampson Brown recommends City Council approval to
distribute a Request for Qualifications for engineering services related to managing the
Environmental Protection Agency's Brownfield Clean Up Grant for the West Blum
Brownfield Clean Up Project. The RFQ will also provide for City-wide environmental
engineering on-call professional services for a term of three to five years related to:
capital improvement projects, environmental site assessments in support of property
acquisitions, contaminated soil and groundwater management, environmental health
and safety planning, hazardous materials emergency response, and site specific
hazardous materials handling education for City staff and contractors. It if further
recommended that the City Manager be authorized to negotiate an agreement with the
recommended consultant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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Masterpiece on the Mississippi Z°°''Z°'Z
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TO: Michael C. Van Milligen, City Manager _--�
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FROM: Steve Sampson Brown, Project Manager �-
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SUBJECT: Bee Branch West Blum Brownfield Clean Up Project— Request to
Distribute RFQ
CIP 340/720-2609 (4X00002)
DATE: February 13, 2018
INTRODUCTION
The purpose of this memorandum is to request City Council approval to distribute a
Request for Qualifications (RFQ) for engineering services related to managing the
Environmental Protection Agency's (EPA) Brownfield Clean Up Grant that the City
received for this site in 2017. The RFQ will also provide for city-wide environmental
engineering on-call professional services for a term of three to five years related to:
capital improvement projects, environmental site assessments in support of property
acquisitions, contaminated soil and groundwater management, environmental health
and safety planning, hazardous materials emergency response, and site specific
hazardous materials handling education for city staff and contractors.
BACKGROUND
As part of the City's Bee Branch Watershed Flood Mitigation Project this location has
been identified as future outdoor recreational space adjacent to the Lower Bee Branch
Creek. In support of this phase of the project, the City has acquired the property at 411
E. 15t" Street which is the former location of the Blum scrap yard and recycling facility.
In December of 2016, the City submitted a grant application to the EPA seeking
$200,000 for financial assistance to help cover the costs of abating known contaminated
materials at this site. Specifically, the grant provides funding to remove identified
contaminated from within the two buildings at tr7is location. The City is n�w obiigated to
complete the work described in the grant approved work plan.
DISCUSSION
For the West Blum Project a consulting environmental engineer is required to perform
grant administration and prepare construction bid documents for the West Blum site so
that all contaminated building materials are removed and handled in accordance with
applicable federal and state laws.
Additionally, the City's environmental engineering services on-call contract which
started in Uctober 2014 is past the initial three-year term and is currently in the first,
one-year extension period. The Engineering, Water and Economic Development
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Departments are recommending that now is the appropriate time to reissue the RFQ for
these on-call services. Over the past three and half years, having this on-call contract
in place has proved to be valuable to the City. It has allowed Phase 1 and Phase 2
environmental assessments to be completed more rapidly which has help to expedite
the time it takes to complete property acquisitions. Cost savings on capital projects
have also been realized due to the ability of having one consulting firm be able to
mobilize staff and testing equipment to multiple project sites during one trip. Visiting
multiple sites in one trip reduces overhead costs related to consultant travel time and
equipment use charges. This RFQ proposes an initial three-year contract for on-call
services, with the City having the option for two one-year extensions.
The schedule for the RFQ distribution and consultant selection is as follows:
RFQ Release to Public February 26, 2018
Response Due Date March 20, 2018
Consultant Interviews March 26-30, 2018
Recommendation to City Manager April 4, 2018
The review committee for the submitted proposals is as follows:
• Deron Muehring, Civil Engineer
• Candace Eudaley, Director of Transportation Services
• Denise Ihrig, Water Department Manager
• Maurice Jones, Economic Development Director
• Tony Breitbach, Purchasing Coordinator
• Steve Sampson Brown, Project Manager
RECOMMENDATION
It is recommended that the City distribute the Bee Branch West Blum Brownfield Clean
Up Project RFQ and solicit proposals from qualified consultants to provide the stated
professional services.
BUDGET IMPACT
The estimated cost for consulting services associated with the West Blum Brownfield
Clean Up Project is estimated to be between $75,000-$125,000. On-call consulting
service work performed on individual capital projects will be recharged to those projects,
with the scope and fee to be negotiated for each project.
ACTION TO BE TAKEN
I respectfully request authorization to release the RFQ for professional services for the
West Blum Brownfield Clean Up Project and that the City Manager be authorized to
negotiate an agreement with the recommended consultant.
SSB/ssb
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cc: Gus Psihoyos, City Engineer
Deron Muehring, Civil Engineer
Candace Eudaley, Director of Transportation Services
Denise Ihrig, Water Department Manager
Jill Connors, Economic Development Project Coordinator
Tony Breitbach, Purchasing Coordinator
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