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Building Services FY19 Budget Presentation Copyrighted February 22, 2018 City of Dubuque Public Hearings # 5. ITEM TITLE: Building Services FY2019 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type FY19 Building Services Budget Recommendation Supporting Documentation Building Services 119- This page intentionally left blank. -120- BUILDING SERVICES DEPARTMENT FY 2017 FY 2018 FY 2019 % Change From Budget Highlights Actual Budget Requested FY 2018 Budget Expenses Employee Expense 1,112,485 1,059,428 1,049,228 (1.0)% Supplies and Services 302,192 356,585 369,491 3.6 % Machinery and Equipment 2,395 20,200 23,425 16.0 % Debt Service 157,152 119,794 119,285 (0.4)% Total Expenses 1,574,224 1,556,007 1,561,429 0.3 % Resources Reimbursement Federal Building Maintenance 239,094 238,358 232,880 (2.3)% Sales Tax 20%Abated Debt 157,480 119,794 119,285 (0.4)% Operating Revenue 694,734 705,783 664,162 (5.9)% Total Resources 1,091,308 1,063,935 1,016,327 (4.5)% Property Tax Support 482,916 492,072 545,102 53,030 Percent Increase (Decrease) 10.8 % Personnel -Authorized FTE 13.50 12.75 11.75 INSPECTIONS FY 2017 FY 2018 FY 2019 % Change From Budget Highlights Actual Budget Requested FY 2018 Budget Expenses Employee Expense 735,970 685,430 680,114 (0.8)% Supplies and Services 85,995 111,912 105,105 (6.1)% Machinery and Equipment 2,295 20,200 19,250 (4.7)% Total Expenses 824,260 817,542 804,469 (1.6)% Resources Operating Revenue 694,455 705,414 663,938 (5.9)% Property Tax Support 129,805 112,128 140,531 28,403 Percent Increase (Decrease) 25.3 % Percent Self Supporting 84.3% 86.3% 82.5% Personnel -Authorized FTE 8.50 7.75 6.75 -121- BUILDING MAINTENANCE FY 2017 FY 2018 FY 2019 % Change From Budget Highlights Actual Budget Requested FY 2018 Budget Expenses Employee Expense 376,515 373,998 369,114 (1.3)% Supplies and Services 216,196 244,673 264,386 8.1 % Machinery& Equipment 101 - 4,175 - % Debt Service 157,480 119,794 119,285 (0.4)% Total Expenses 750,292 738,465 756,960 2.5 % Resources Reimbursement Federal Bldg. Maintenance 239,094 238,358 232,880 (2.3)% Sales Tax 20%Abated Debt 157,480 119,794 119,285 (0.4)% Misc. Reimbursement 279 369 224 (39.3)% Total Resources 396,853 358,521 352,389 (1.7)% Property Tax Support 353,439 379,944 404,571 24,627 Percent Increase (Decrease) 6.5 % Personnel -Authorized FTE 5.00 5.00 5.00 *Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center, 5th St Restroom & Ice Arena. ** Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception that Federal Building Maintenance personnel remains in Building Services. Improvement Package Summary 1 of 3 This improvement package would eliminate the full-time inspector II position (1.0 FTE or 2,080 hours annually) that was frozen in FY 2017 when it became vacant. This position has been evaluated and based on the work load of the plumbing and mechanical code enforcement inspectors in the Building Services department, it is recommended that this position be eliminated. This will result in a salary and and benefit cost savings of$85,924 in FY 2019. Additional savings will be $480 for rental of parking space, $700 for vehicle maintenance, $700 for Motor Vehicle Fuel and $120 for Internet services for a tablet that will no longer be in use. Related Cost: $ (87,924) Tax Funds Recurring Recommend -Yes Property Tax Impact: $ (0.0352) (0.33)% Activity: Plumbing/Mechanical Code Enforcement 2 of 3 This improvement package would fund the transition of the part-time Inspector II position (0.75 FTE or 1,560 hours annually) to a full-time Inspector II position (1.0 FTE or 2,080 hours annually). The Building Department currently has 12.75 full-time equivalent positions. Improvement Request#1 recommends eliminating the full time Inspector II position that was frozen in FY 2017 when it became vacant resulting in a cost savings of$85,924 in Fiscal Year 2019. Improvement Request#2 recommends -122- using part of those savings to transition a part-time Inspector II position to a full-time Inspector II position. In addition to current ADA inspections, this position would do regular inspections, plan review and would dedicate 33% of time to managing maintenance requests on buildings owned by the city. Currently there is not a system in place to analyze or manage the maintenance in each building and employees are just responding to repair requests. This position would build the new maintenance work order system for each building, creating each as its own asset. This essentially creates a work order system for maintaining each building and will reduce the costs of replacements overtime that are caused by maintenance that is not completed/missed. This position would then be responsible for ensuring the maintenance activities are completed. Related Cost: $ 36,832 Tax Funds Recurring Recommend - No Property Tax Impact: $ 0.0147 0.14% Activity: Building Maintenance 3 of 3 This improvement package would provide funds for a new automatic floor scrubber to be used at City Hall in the basement, main floor, second floor, and third floor corridors that have vinyl composition tile flooring installed. This machine would replace the old method of mop and bucket to clean our floors. This machine would reduce water usage and also avoids spreading dirty water back across the floor during the cleaning cycle, it has a 20" diameter cleaning brush which will operate more effective and efficiently compared to the regular mopping routine. This improvement lines up with higher performance organization by cutting time spent mopping the corridors, while also saving resources in the amount of water used annually to clean these floors. Related Cost: $ 3,800 Tax Funds Non-Recurring Recommend -Yes Property Tax Impact: $ 0.0015 0.01% Activity: Building Maintenance Significant Line Items Employee Expense 1. FY 2019 employee expense reflects a 1.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution increased from 8.93% in FY 2018 to 9.44% in FY 2019. This resulted in an increase of City (PERS expense of$3,619 in Building Services.The employee contribution increased from 5.95% in FY 2018 to 6.29% in FY 2019. 3. The City portion of health insurance expense is decreased from $1,325 in FY 2018 to $1,193 in FY 2019 per month per contract which results in an annual cost savings of-$17,491 or -10.00%. 4. The full-time inspector II position will be re-instated as of July 1, 2018 ata cost of$74,368; however, improvement package #1 recommends elimination of this position. -123- Supplies & Services 5. Property Maintenance increased from $41,000 in FY 2018 to $77,805 in FY 2019. This line item represents lighting repairs, roof repairs, rug cleaning service, permit and inspection fees, sprinkler inspection, HVAC maintenance, fuel for generator and other repairs. a. City Hall Maintenance increased from $25,566 in FY 2018 to $42,491 FY 2019 based on a three year historical average and the addition of$16,060 moving to the operating budget from the capital budget. b. 5th Street Restrooms decreased from $2,414 in FY 2018 to $539 in FY 2019 based on FY 2017 actual of$539. c. City Hall Annex increased from$9,020 in FY 2018 to $12,050 in FY 2019 based on FY 2017 actual of$8,409 plus the addition of$3,641 moving to the operating budget from the capital budget. d. General Building Maintenance increase from $0 in FY 2018 to $13,500 in FY 2019 due to moving $13,500 from the capital budget to the operating budget. 6. Equipment Maintenance Contracts decreased from$22,050 in FY 2018 to $21,215 in FY 2019 based on FY 2017 actual of$21,214. 7. Software License decreased from$28,441 in FY 2018 to $27,999 in FY 2019 based on FY 2017 actual of$27,999. 8. Electricity decreased from$82,985 in FY 2018 to $76,924 in FY 2019 based on FY 2017 actual of$66,600 plus 12.5%. 9. Natural Gas decreased from$12,764 in FY 2018 to $12,065 in FY 2019 based on FY 2017 actual of$10,539 plus 14%. 10. Stormwater decreased from$28,441 in FY 2018 to $27,999 in FY 2019 based on FY 2017 actual billed SFU's, times the planned Stormwater rate of$7.76 per SFU for FY 2019. 11. Property Insurance increased from $22,700 in FY 2018 to $23,802 in FY 2019.An appraisal of all city buildings was completed during FY 2018. Property insurance cost is now allocated to departments based on the appraised value of the building and square footage used by each department. Machinery & Equipment 1. Equipment replacement items include ($23,425): Plumbing & Mechanical Code Enforcement 2008 Chevy Malibu $ 18,500 Smart Phone $ 375 City Hall Maintenance Smart Phone $ 375 -124- Building Code Enforcement Smart Phone $ 375 Recommended Improvement Packages $ 3,800 Total Equipment $ 23,425 Debt Service 12. FY 2019 debt service includes the following ($119,285): Final Call Amount Debt Series Source Purpose Payment Date $ 4,178 2017A G.O. Sales Tax 20% Smart Meters 2030 2025 $ 55,466 2011B G.O. Sales Tax 20% Engine House #1 2031 2018 $ 35,100 2012D G.O. Sales Tax 20% City Hall Tuckpointing 2032 2019 $ 24,541 20148 G.O. Sales Tax 20% City Hall HVAC 2034 2021 $ 119,285 Total Building Services Debt Service Revenue 13. Building Permits decreased from$468,150 in FY 2018 to $428,517 in FY 2019 based on FY 2017 actual of$428,517. Building Permit Fees were increased in FY 2017, but fluctuate significantly based on private party building demand throughout the city. 14. Plan Check Fees are unchanged from $21,600 in FY 2018 to $21,600 in FY 2019 based FY 2018 budget. FY 2017 actual was $23,806. 15. Electrical Permits increased from $70,000 in FY 2018 to $72,000 in FY 2019 based on FY 2018 budget plus $2,000. Fees were increased in FY 2017, while at the same time implementing a new software system which increased collection of overdue payments from the previous year. FY 2017 actual was $80,409. 16. Mechanical Permits are unchanged from $60,280 in FY 2018 to $60,280 in FY 2019 based on FY 2018 Budget. Fees were increased in FY 2017, while at the same time implementing a new software system which increased collection of overdue payments from the previous year. FY 2017 actual was $69,309. 17. Plumbing Permits is unchanged from $68,750 in FY 2018 to $68,750 in FY 2019 based on FY 2018 Budget. Fees were increased in FY 2017, while at the same time implementing a new software system which increased collection of overdue payments from the previous year. FY 2017 actual was $69,168. 18. The Inspections maintenance level budget is 82.53% self-supporting in FY 2019 as compared to 86.28% self-supporting in FY 2018. -125- This page intentionally left blank. -126- BUILDING SERVICES The mission of the Building Services Department is to provide exceptional professional and responsive building services for residents, contractors and developers in the City of Dubuque.These services protect and enhance the investment, safety,welfare, equity and resiliency of our community. Through these efforts,the Building Services Department supports healthy and viable neighborhoods and businesses. The Building Services Department delivers its mission through two core services: Construction Services and Facility Management. Code Compliance Construction • Services • Planning and Building Services Education • • Facility ami tend Management and Improvements SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING PEOPLE -Building Services participates in Design Review Team meetings -Interact daily with citizens,contractors,developers, during the preliminary design phase architects,engineers,and other business professionals offering insight and solutions from a offering them outstanding service on demand. code perspective. -Providing our permit applicants and contractors with quality -Preserve Historic structures by and informative inspections ensuring their projects meet all utilizing the Existing Building Code codes providing safe structures for our entire community. and Historical Property compliance method during the Plan Review. -Effective communicate and collaborate with other City Departments ensuring an efficient delivery of service to -Promote an Inclusive community for support our financial sound high performing organization. all by reviewing projects to meet the ADA and Fair Housing regulations, Financial support offered through our Downtown ADA Assistance Program. - -Ensure our facilities are properly maintained,project long term facility management budgeting and planning,offering our citizens and r - employees a clean safe facility. j \ PARTNERSHIPS The Building Services Department coordinates with many construction professionals,nonprofits,public and private sector agencies and residents.The Building Services Department views its role in these relationships as partnerships for development.The • following chart illustrates some,but not all the partnerships the department helps foster. -127- BUILDING SERVICES Resources and Property Tax Support $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Reimb Federal Building Operating Revenue Property Tax Support FY 2017 U FY 2018 FY 2019 The Building Services Department is supported by 11.75 full-time equivalent employees, which accounts for 67.20% of the department expense as seen below. Overall, the department's expenses are expected to increase by 0.35% in FY 2019 compared to FY 2018. Expenditures by Category by Fiscal Year $1,112,485 Employee Expense $1,059,428 $1,049,228 $302,192 Supplies and Services $356,585 $2,395 Machinery and Equipment $20,200 $23,425 $157,152 Debt $119,794 $119,285 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2017 FY 2018 ® FY 2019 -128- BUILDING SERVICES Code Compliance Overview Code Compliance: Building code compliance begins with permit application and plan review. The Building Services Department is the primary point of contact and coordinator of this process. The department serves as liaison between all other city departments with a role in construction regulation and review. The department guides customers through the necessary channels and advises on all building code matters to provide concise, timely, and informative building review comments to ensure a positive customer experience. Our Department performs inspections for commercial and residential construction projects including; Building, Plumbing, Electrical, HVAC, Signage, Fire Systems, and ADA compliance. Our inspection staff provides comprehensive inspections from start to finish to ensure structures are code compliant, safe, and accessible for use. Vacant Abandon Building Licenses: Building Services performs annual inspections an issues Vacant Abandon Building (VAB) Licenses on vacant properties per the 2015 IPMC to ensure these properties meet the intent of the code and our local ordinance. The VAB Licenses provide a mechanism to monitor and inspect vacant or abandoned buildings to ensure such buildings are not creating a public nuisance or endanger the safety and welfare of the community. Building Codes, Certifications & Boards: Our Department has adopted the 2015 IBC, IEBC, IRC, IPC, IMC, IFGC, IPMC, 2010 ADA, and the 2014 NEC codes. Staff enforces all applicable local codes and ordinances, as well as State of Iowa adopted codes more stringent that our own. Our Department has a Building, Electrical, and Mechanical and Plumbing Board of Appeals to support our Department and community as needed. The Board of Appeals afford property owners the opportunity to appeal the interpretation of the code or request flexibility in materials. All staff members are committed each year to maintain and earn new certifications through professional development to expand their knowledge in order to provide the best possible services for residents and business owners. Problem Property Management: In response to residents' concerns, department referrals, or observations made by staff, the Building Services Department will conduct inspections on residential and commercial properties where there is concern that the properties are not in compliance with applicable building or property maintenance codes. Storage Container Licenses: The Building Services Department licenses and storage containers in the City of Dubuque. Solar Permits: The Building Services Department conducts plan review and inspections for new solar installations. -129- BUILDING SERVICES FOG Permits: The Building Services Department provides support and education for business owners and contractors installing grease interceptors. Staff inspect interceptors to ensure interceptors are installed properly and capturing grease before it enters into the city's sewer system. Programs and Incentives: The Building Services Department offers the Downtown ADA Assistance Program and the Neighborhood Enhancement Lighting Program. The Downtown ADA Assistance Program is designed to assist businesses with the cost of becoming ADA compliant. Qualified applicants can receive 25% of eligible accessibility improvement costs to buildings in the Downtown Urban Renewal District. The Neighborhood Enhancement Lighting Program provides a dollar for dollar match up to a maximum amount for residential property owners who install either an approved front yard or rear yard light fixture(s) that also improve lighting levels on public sidewalks and alleys. Code Compliance Funding Summary FY 2017 Actual FY 2018 Budget FY 2019 Requested Expenditures $824,260 $817,542 $804,469 Resources $694,455 $705,414 $663,938 Code Compliance Position Summary FY 2019 Building Services Manager 1.00 Permit Clerk 1.00 Inspector II--FT 4.00 Inspector II--PT 0.75 Total Full-Time Equivalent Employees 6.75 Highlights of the Past Year • The Building Services Department Issued 4,225 Permits in Calendar Year 2017 (CY17). This represents a 3% increase from CY 2016 — Electrical Permits Issued: 943 — Plumbing Permits Issued: 693 — Mechanical Permits Issued: 1142 — Building Permits Issued: 1447 -130- BUILDING SERVICES Permit Revenue Calendar Year 2017 $700,000.00 $601,662.00 $600,000.00 $500,000.00 $423,652.00 $400,000.00 - $300,000.00 $200,000.00 $100,000.00 $68,967.00 $51,609.00 557,434.00 $0.00 u- Electrical $68,967.00 •Plumbing $51,609.00 •Mechanical $57,434.00 •Building $423,652.00 ■Total $601,662.00 • A total of 70 new single-family homes were constructed in CY17, a decrease of 30 homes from Calendar 2016. • Staff completed over 300 hours of plan reviews in CY17, with over 143 commercial construction projects, and over 70 single family homes. Plan review revenue was over $21,600 in CY17. Plan review was only$110 per project, a very low cost compared to the benefit received in the reduction of change orders and time delays during construction. • A total of 831 buildings were inspected for ADA compliance since the programs inception. 64% have achieved full compliance and thirty-nine percent (36%) are partially compliant. • Our staff has inspected and issued over 50 vacant abandon licenses in CY17, which is a 50% increase from CY16. This increased workload is due is due to increased coordination between multiple departments ensuring VAB's are maintained per our local codes and ordinances. • Inspection Staff has spent over 500 hours this year on problem property inspections which are unrelated to revenue from permitted work. This reflects an increase of 200 hours, or 40% above CY16. -131- BUILDING SERVICES • Implementation of Accela permitting software offering huge benefits to the public and private sector allowing them real time access to all permit applications, plan review status, issuance approval, inspection records, and final approval or issuance of Certificate of Occupancy. Accela offers efficient online permitting and payment process providing each user to save and create a custom account to save them time and labor when applying for multiple permits throughout the year. • Implemented the Navigator tracking and mapping software for our inspector vehicles through our ArcGIS software, and incorporated the electronic version of the I-Codes into our new permitting software. Both items were FY17 improvement packages; we saved over $6500 through teamwork and research to incorporate these items using alternative resources. Future Initiatives • Continue training and integration of Accela into the organization. By leveraging this resource to its fullest potential, multiple departments will benefit from increased collaboration and efficiency. Opportunities include implementing the public interface and transitioning all enforcement activities to Accela. • Continue to promote the Downtown ADA Accessibility program to enhance equity and accessibility in the community. • Maintain professional certifications and licenses to maintain a high Insurance Service Organization (ISO) ranking, provide residents with outstanding service and value. • Remain active with problem property enforcement through collaborative efforts with all city departments. Ensure properties are maintained per our local codes and ordinances offering clean, safe, and healthy buildings and neighborhoods. • Maintain membership and active participation from our Building, Electrical, and Mechanical/Plumbing Boards of Appeals, keeping them informed and active in all code related issues or concerns, allowing them an opportunity to make a positive contribution reflecting the views of our entire community. Performance Measures Code Compliance -Activity Statement Provide management, administrative and public information services to internal and external customers while ensuring the efficient daily operation of the Dubuque Fire Department. Goal: Robust Local Economy Outcome#1: Maintain safe, accessible buildings for the public to work in -132- BUILDING SERVICES • Performed Plan Reviews on over 200 projects in the past year • Provided informative and detailed inspections assisting our permit holders in making their projects code compliant and safe on over 4000 permits. • Proper Plan Reviews and Informative Inspections remove costly change orders, time delays, and frustration, enhancing the quality and effectiveness of the service we offer. Citizen Impact: Citizens can be confident their buildings are bid accurately, constructed safely, meet all required codes, and completed on time and within budget due to proper planning and effective communication between the public and private sector cpm Goal: Sustainable Environment - Outcome #2: Resilient energy efficient buildings are being constructed, FOG reduction, and Historical preservation or our older structures. • Providing Plan reviews and inspections per the 2015 Energy Code for all aspects of construction, while encouraging and promoting the use of solar power, and other Green Building alternatives. • Utilization of the compliance method of scoring the project from the 2015 International Existing Building Code, or Article V of the Historic Building Ordinance to help sustain and preserve the Historical character of our structures while still making them safe, resilient, and energy efficient. • Reduction of energy consumption due tighter building envelopes and new energy code requirements, increase in solar permitted projects. • Detailed and supportive FOG plan reviews and inspections are being performed greatly reducing the amount of FOG into our sanitary system. • Re-Development of our existing Historical buildings avoiding vacancies, blight, or de- construction to sustain the fabric and history of our community. Citizen Impact:Knowledgeable staff performing plan reviews assisting owners, developers, contractors, and architects work thru construction challenges to meet standards without compromising safety, energy loss, FOG, or historical integrity of our existing buildings. lho Goal: Partnership for a Better Dubuque Outcome #3: Reduced blight within the city. Proactive code enforcement efforts reducing problem properties and blight to sustain and increase property values. -133- BUILDING SERVICES • Increase code enforcement efforts on problem properties and VAB licenses and inspection. 50 VAB licenses were issued and inspected, and over 500 hours in problem property code enforcement. Building Services collaborates • Reduction of unlicensed and un-inspected VAB's, harder with multiple City Departments code enforcement on problem properties has motivated enforcing on problem owners to repair, renovate, or sell to a responsible owner properties to reduce blight and who will repair and maintain the property. increase property values • Safer and cleaner communities with increased pride and motivation in our citizens to maintain their properties through the reduction of problem properties. Quality living conditions that are safe, healthy, clean and code compliant. Facility Management Overview Building Services Department provides Facility Management services for City Hall, City Hall Annex, Historic Federal Building and the Ruby Sutton Building, formerly known as the Multicultural Family Center (MCFC), and the 5th Street Restrooms. Responsibilities include routine custodial services, maintenance, repairs, and monitoring or HVAC systems. Our staff is responsible for planning and projecting major renovation work and non-routine replacement of equipment. Staff schedules routine maintenance on our generators, elevators, HVAC equipment, fire alarm and sprinkler systems, backflow valves, and security systems. Manage the ordering of all janitorial supplies needed to perform our routine services per facility. These facilities are open to the public Monday through Friday, 8 a.m. to 5 p.m. In addition, the MCFC is open during the evening hours and weekends occasionally hosting public events. The Historic Federal Building is also open in the evenings for City Council meetings and work sessions, City Commission meetings, public meetings and other special programs throughout the year. The Federal building also has leased space to other tenants; Juvenile Court Services, United State Postal Service, and others that draw in hundreds of employees working in this facility each day, and thousands of citizens on an annual basis. City Hall restrooms and exterior grounds are used to host the Farmers Market Event each summer, allowing thousands of citizen's access to our public restrooms, and providing valuable space for vendors around the exterior of City Hall. Our Maintenance Supervisor and our four-person Custodial Staff maintain over 115,000 square feet of interior floor space on a daily basis. Facility Management Funding Summary FY 2017 Actual FY 2018 Budget FY 2019 Requested Expenditures $335,745 $360,240 $377,267 Resources $239,374 $238,727 $233,104 -134- BUILDING SERVICES Facility Management Position Summary FY 2019 Maintenance Worker 1.00 Custodian 4.00 Total Full-Time Equivalent Employees 5.00 Highlights of the Past Year • Building Services Staff have begun implementation improvement measures outlined in the 2017 ADA Transition Report for public facilities. Through these efforts, public buildings and facilities will be more accessible for all residents. • Purchased and installed the electronic version of the I-Codes for use with Accela inspection software. The electronic agreement with the International Code Council resulted in a savings of$1 ,660 this year and a total savings of$9,192 in year two and three of our contract. • HVAC Assessment study for the Federal Building. Future Initiatives • Replace aging and undersized hot water heaters with new boilers to heat and melt snow and ice along all sidewalks adjacent to City Hall. The current system does not have enough capacity to heat the 13th street sidewalk. • Implement In-Vision Facility Management Software and continue to build the Facility Management Database to assist with scheduled maintenance and projecting short and long-term projects and equipment replacement. • Develop and issue RFP's for ADA improvements to be made to each facility based on the ADA transition report. • Transition remaining standard light fixtures to LED replacements in facilities managed by the Building Services Department. • Continue to make strategic, long-term facility decisions to improve the efficiency of buildings and government services. • Automatic floor scrubber for City Hall City Hall. The vinyl composition tile flooring will be much more efficient and effective than the mop and bucket method currently used to clean the floors. • Transition of the part-time Inspector II position to a full-time Inspector II position. Savings from an eliminated full-time inspector position will be used to transition a current part-time Inspector II position to a full-time Inspector II position. In addition to inspections,ADA and plan review, this position will dedicate 25% of time to managing maintenance requests from employees on buildings owned by the city. • Begin Phase I of the Dilapidated Building/Structure Identification and Assessment project. This project will result in a complete inventory and evaluation of all buildings in the Greater Downtown Urban Renewal District (GDURD). Essential to this project will also be the development of a revitalization plan for buildings and areas identified in the assessment. -135- BUILDING SERVICES Performance Measures Facility Management -Activity Statement Manage and maintain our facilities to provide a clean, safe, accessible, and comfortable working environment for staff and the public to be proud of and enjoy. Goal: Financially Responsible, High Performance Organization Outcome #1: Create safe and welcoming buildings for the public and employees • Make ADA accessibility improvements based on the Consultants inspection and reports. • Continue to construct a facility maintenance data base to insure all facilities are well maintained and proper service schedules are being met. • Utilize the facility management software and data base to accurately address long-term maintenance issues and building preservation. • Continue to make strategic, long-term facility decisions to improve the efficiency of buildings and government services. Citizen Impact: Maintaining city facilities ensures efficient and cost effective operations that protect the investment of taxpayers. Regular maintenance also preserves the character of City-owned historic buildings. 416" h.Goal: Partnership for a Better Dubuque Outcome #2: Serve as a positive and responsible Landlord • Work to positively educate the public on how historic buildings can be redeveloped, maintained and put back into productive use. • Fully develop a facility management plan and software to insure all facilities are efficiently and effectively maintained and well managed. • Lead by example by making annual strides to reduce energy consumption per facility by making steady sustainable, resilient, and accessible improvements. Citizen Impact:As a Facility Manager maintaining quality facilities attracts tenants and provides a revenue stream for the city and reduces costs to the tax payer Taking a leadership role in reducing energy consumption promotes others to do the same and creates an attractive work environment for current and new employees. -136- Recommended Operating Revenue Budget - Department Total 57- BUILDING SAFETY FY16 Actual FY17 Actual FY18 Adopted FY19 Recomm'd Fund Account Account Title Revenue Revenue Budget Budget 100 42165 ABANDONED BLDG LICENSES 7,900 13,754 7,900 8,750 100 42205 BUILDING PERMITS 411,093 428,517 468,150 428,517 100 42210 ELECTRICAL PERMITS 59,119 80,409 70,000 72,000 100 42215 MECHANICAL PERMITS 58,915 69,309 60,280 60,280 100 42220 PLUMBING PERMITS 62,487 69,168 68,750 68,750 100 42260 PERMIT,MISC 3,934 3,177 3,934 3,556 42-LICENSES AND PERMITS 603,448 664,334 679,014 641,853 100 43110 INVESTMENT EARNINGS 0 47 0 0 100 43310 FEDERAL BUILDING LEASES 208 0 0 0 43-USE OF MONEY AND PROPERTY 208 0 0 0 100 51914 PLAN CHECK FEES 15,568 23,806 21,600 21,600 51-CHARGES FOR SERVICES 15,568 23,806 21,600 21,600 100 53403 IA DISTRICT COURT FINES 225 485 4,800 485 100 53605 MISCELLANEOUS REVENUE 369 474 369 224 100 53620 REIMBURSEMENTS-GENERAL 23 2,685 0 0 53-MISCELLANEOUS 617 3,644 5,169 709 100 54107 VEHICLE SALES 0 2,950 0 0 100 54109 SALVAGE SALES 51 0 0 0 400 54210 GO BOND PROCEEDS 0 37,773 0 0 400 54220 BOND DISCOUNT 0 1,217 0 0 54-OTHER FINANCING SOURCES 51 41,940 0 0 400 59350 FR SALES TAX CONSTRUCTION 119,250 118,444 119,794 119,285 59-TRANSFER IN AND INTERNAL 119,250 118,444 119,794 119,285 57-BUILDING SAFETY TOTAL 739,142 852,168 825,577 783,447 -137- Recommended Operating Expenditure Budget - Department Total 57- BUILDING SAFETY FY16 Actual FY17 Actual FY18 Adopted FY 19 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 657,567 701,878 669,664 680,954 100 61020 PART-TIME EMPLOYEES 99,757 48,574 56,710 57,564 100 61050 OVERTIME PAY 93 2,304 0 0 100 61071 HOLIDAY PAY-OVERTIME 0 149 0 0 100 61092 VACATION PAYOFF 533 7,403 0 0 100 61310 IPERS 67,637 67,234 64,864 69,714 100 61320 SOCIAL SECURITY 56,074 56,087 55,566 56,499 100 61410 HEALTH INSURANCE 193,565 190,800 174,899 157,408 100 61415 WORKMENS'COMPENSATION 35,433 37,282 36,386 26,518 100 61416 LIFE INSURANCE 539 574 1,339 571 100 61640 SAFETY EQUIPMENT 125 200 0 0 61-WAGES AND BENEFITS 1,111,323 1,112,485 1,059,428 1,049,228 100 62010 OFFICE SUPPLIES 1,406 1,008 984 1,008 100 62030 POSTAGE AND SHIPPING 1,256 1,689 1,900 1,689 100 62061 DP EQUIP.MAINT CONTRACTS 5,816 5,964 7,924 7,129 100 62062 JANITORIAL SUPPLIES 662 887 365 887 100 62090 PRINTING&BINDING 736 55 655 55 100 62110 COPYING/REPRODUCTION 523 782 523 782 100 62130 LEGAL NOTICES&ADS 7,405 8 0 0 100 62140 PROMOTION 59 0 0 0 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 3,999 84 500 84 100 62190 DUES&MEMBERSHIPS 2,177 1,200 1,100 1,200 100 62206 PROPERTY INSURANCE 25,479 21,694 22,700 23,802 100 62207 BOILER INSURANCE 547 0 0 0 100 62208 GENERAL LIABILITYINSURAN 8,660 9,465 9,937 9,352 100 62230 COURT COSTS&RECORD FEES 0 1,965 5,625 2,765 100 62310 TRAVEL-CONFERENCES 0 2,400 2,200 2,200 100 62320 TRAVEL-CITY BUSINESS 2,068 140 300 300 100 62340 MILEAGE/LOCAL TRANSP 163 565 500 500 100 62360 EDUCATION&TRAINING 17,008 9,185 7,400 5,700 100 62411 UTILITYEXP-ELECTRICITY73,063 66,600 82,985 76,924 100 62412 UTILITYEXP-GAS8,877 10,539 12,764 12,065 100 62415 UTILITY EXPENSE STORMWATR 48,616 50,239 55,548 57,746 100 62416 UTILITYEXP-WATER0 1,695 0 0 100 62421 TELEPHONE 6,975 8,499 9,588 8,982 100 62431 PROPERTY MAINTENANCE 57,528 35,974 41,000 77,805 100 62432 PROPERTY MAINT INSURED 425 0 0 0 100 62433 CUSTODIAL SERVICES 0 847 0 0 100 62434 HVAC MAINTENANCE 0 218 0 0 100 62436 RENTAL OF SPACE 4,062 3,936 4,105 3,456 100 62511 FUEL,MOTOR VEHICLE 3,527 3,564 3,527 2,935 100 62521 MOTOR VEHICLE MAINT. 7,002 6,177 5,000 3,397 100 62528 MOTOR VEH.MAINT.OUTSOUR 460 1,139 0 0 100 62614 EQUIP MAINT CONTRACT 19,934 21,214 22,050 21,215 -138- Recommended Operating Expenditure Budget - Department Total 57- BUILDING SAFETY FY16 Actual FY17 Actual FY18 Adopted FY 19 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 62663 SOFTWARE LICENSE EXP 24,950 27,999 28,441 27,999 100 62665 FALSE ALARM CHARGES 135 0 0 0 100 62666 CREDIT CARD CHARGE 0 434 7,800 5,500 100 62667 INTERNET SERVICES 1,744 1,077 1,164 720 100 62699 CASH SHORT AND OVER (110) (17) 0 0 100 62710 CONTRACTOR SERVICES 0 2,921 5,000 5,000 100 62712 CONSULTING ENGINEERS 3,876 722 5,500 2,722 100 62713 LEGAL SERVICES 15,215 648 500 572 400 62713 LEGAL SERVICES 0 79 0 0 400 62721 FINANCIAL CONSULTANT 0 68 0 0 100 62731 MISCELLANEOUS SERVICES 0 1 0 0 400 62731 MISCELLANEOUS SERVICES 0 181 0 0 100 62741 BUILDING DEMOLITION 2,093 0 4,000 0 100 62765 GRANTS 728 350 5,000 5,000 62-SUPPLIES AND SERVICES 357,064 302,195 356,585 369,491 100 63311 ADMIN.OVERHEAD (215,361) (239,094) (238,358) (232,880) 63-ADMIN/OVERHEAD/STORES GAR (215,361) (239,094) (238,358) (232,880) 100 71120 PERIPHERALS,COMPUTER 48 787 0 0 100 71124 MICRO-COMPUTER 1,030 0 0 0 100 71310 AUTO/JEEP REPLACEMENT 0 0 20,200 18,500 100 71610 CUSTODIAL EQUIPMENT 0 101 0 3,800 100 72418 TELEPHONE RELATED 0 1,508 0 1,125 71-EQUIPMENT 1,078 2,396 20,200 23,425 400 74111 PRINCIPAL PAYMENT 83,927 124,036 89,525 90,950 400 74112 INTEREST PAYMENT 35,323 33,116 30,269 28,335 74-DEBT SERVICE 119,250 157,152 119,794 119,285 57-BUILDING SAFETY TOTAL 1,373,354 1,335,134 1,317,649 1,328,549 -139- Recommended Expenditure Budget Report by Activity & Funding Source 57- BUILDING SAFETY BUILDING SERV.ADMIN. -57100 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT - - - SUPPLIES AND SERVICES 55,011 70,610 74,919 WAGES AND BENEFITS 179,235 179,808 1 79,34 8 1.1 IIII MillirIIII BUILDING SERV.ADMIN. 11111 234,246 250,418 254,267 ELECTRICAL CODE ENE -57200 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT 507 20,200 - SUPPLIES AND SERVICES 5,269 5,590 5,875 WAGES AND BENEFITS 1 08,54 0 108,163 108,297 ELECTRICAL CODE ENF. 114,316 114,172 DEBT SERVICE -5730 FUNDING SOURCE:DEBT SERVICE Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget DEBT SERVICE 157,152 119,794 119,285 SUPPLIES AND SERVICES 328 - - 11 =11111wDEBT SERVICE 157,480 119,794 119,285 BLDG. CODE ENFORSE -57400 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'cl Budget EQUIPMENT 1,220 - 375 SUPPLIES AND SERVICES 14,782 24,559 18,287 WAGES AND BENEFITS 276,194 286,157 283,902 LDG.CODE ENFORSE 292,195 _cilakHALL MAINT. -57500 "1.24Mill FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT 101 - 4,175 SUPPLIES AND SERVICES 140,060 153,220 171,081 WAGES AND BENEFITS 74,308 73,581 72,593 CITY HALL MAINT. 214,468 226,80 CITY HALL ANNEX MAINT. -57510 FUNDING SOURCE:CABLE TV Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget -140- Recommended Expenditure Budget Report by Activity & Funding Source 57- BUILDING SAFETY SUPPLIES AND SERVICES 37,268 41,917 42,188 WAGES AND BENEFITS 29,410 29,205 28,804 CITY HALL ANNEX MAINT. 66,678 FEDERAL BUILDING MAINT. -57520 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR (239,094) (238,358) (232,880) WAGES AND BENEFITS 250,447 238,357 235,318 FEDERAL BUILDING MAINT. 11,353 18TH ST MAINTENANCE -57530 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 10,000 18TH ST MAINTENANCE 10,000 1157 CENTRAL AVE MAINT. -57540 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 20,897 29,463 23,589 WAGES AND BENEFITS 22,349 32,855 32,399 1157 CENTRAL AVE MAINT. 43,246 `.'i l 55,988 - ICE ARENA -57550 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 12,950 13,352 11,369 Illiir ICE ARENA 12,950 11,369 5TH ST RESTROOMS -5756 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 4,694 6,721 5,334 5TH ST RESTROOMS 4,694 6,721 SHOT TOWER -57570 FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget SUPPLIES AND SERVICES 825 SHOT TOWER AEMIll - -141- Recommended Expenditure Budget Report by Activity & Funding Source 57- BUILDING SAFETY 7.11111-- PLBG/MECH. CODE ENE -57700 _i din FUNDING SOURCE:GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT 568 — 18,875 SUPPLIES AND SERVICES 10,934 11,153 6,024 WAGES AND BENEFITS 172,001 111,302 108,567 1=11 . W PLBG/MECH.CODE ENF. 183,503 122,455 133,466 BUILDING SAFETY TOTAL $ 1,335,129.52 $ 1,317,649.00 $ 1,328,549.00 -142- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 57 BUILDING SERVICES DEPARTMENT FY 2017 FY 2018 FY 2019 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 74,416 1.00 $ 75,614 1.00 $ 76,752 100 5450 GE-34 INSPECTOR II 5.00 $ 379,521 5.00 $ 304,724 4.00 $ 310,486 100 8875 GE-26 PERMIT CLERK 1.00 $ 49,916 1.00 $ 50,719 1.00 $ 51,516 100 0E-09 MAINT. WORKER- FEDERAL BLDG 1.00 $ 52,216 1.00 $ 53,056 1.00 $ 53,864 100 3056 0E-06 CUSTODIAN I 4.00 $ 182,474 4.00 $ 185,551 4.00 $ 188,336 TOTAL FULL TIME EMPLOYEES 12.00 $ 738,543 12.00 $ 669,664 11.00 $ 680,954 61020 Part Time Employee Expense 100 GE-34 BUILDING INSPECTOR II 1.50 $ 110,152 0.75 $ 56,710 0.75 $ 57,564 TOTAL PART TIME EMPLOYEES 1.50 $ 110,152 0.75 $ 56,710 0.75 $ 57,564 TOTAL BUILDING SERVICES DEPT. 13.50 $848,695 12.75 $726,374 11.75 $ 738,518 -143- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2017 FY 2018 FY 2019 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Building Services Administration-FT 10057100 61010 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 74,416 1.00 $ 75,614 1.00 $ 76,752 10057100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 49,916 1.00 $ 50,719 1.00 $ 51,516 Total 2.00 $ 124,332 2.00 $ 126,333 2.00 $ 128,268 Building Inspections-FT 10057400 61010 100 5450 GE-34 INSPECTOR II 2.00 $ 152,553 2.00 $ 151,984 2.00 $ 154,272 Total 2.00 $ 152,553 2.00 $ 151,984 2.00 $ 154,272 Plumbing/Mechanical Inspections-FT 10057700 61010 100 5450 GE-34 INSPECTOR II 2.00 $ 151,808 2.00 $ 76,370 1.00 $ 78,225 Total 2.00 $ 151,808 2.00 $ 76,370 1.00 $ 78,225 Electrical Inspections-FT 10057200 61010 100 5450 GE-34 INSPECTOR II 1.00 $ 75,160 1.00 $ 76,370 1.00 $ 77,989 Total 1.00 $ 75,160 1.00 $ 76,370 1.00 $ 77,989 City Hall Maintenance-FT 10057500 61010 100 3056 OE-06 CUSTODIAN I 1.00 $ 45,994 1.00 $ 46,735 1.00 $ 47,436 Total 1.00 $ 45,994 1.00 $ 46,735 1.00 $ 47,436 Building Inspector II-Part Time 10057400 61020 100 3056 GE-34 INSPECTOR II 1.50 $ 110,152 0.75 $ 56,710 0.75 $ 57,564 Total 1.50 $ 110,152 0.75 $ 56,710 0.75 $ 57,564 Federal Building Maintenance-Full lime 10057520 61010 100 3056 OE-09 MAINTENANCE WORKER 1.00 $ 52,216 1.00 $ 53,056 1.00 $ 53,864 10057520 61010 100 3056 OE-06 CUSTODIAN I 1.75 $ 79,693 2.15 $ 99,485 2.15 $ 100,978 Total 2.75 $ 131,909 3.15 $ 152,541 3.15 $ 154,842 Multicultural Family Center Maintenance-FT 10057540 61020 100 3056 OE-06 CUSTODIAN I 0.31 $ 14,117 0.45 $ 20,822 0.45 $ 21,135 Total 0.31 $ 14,117 0.45 $ 20,822 0.45 $ 21,135 Section 8 Voucher 28061600 61020 100 3056 OE-06 CUSTODIAN I 0.26 $ 11,840 0.00 $ - 0.00 $ - Total 0.26 $ 11,840 0.00 $ - 0.00 $ - General Housing Inspection 26061700 61020 100 3056 OE-06 CUSTODIAN I 0.07 $ 2,960 0.00 $ - 0.00 $ - Total 0.07 $ 2,960 0.00 $ - 0.00 $ - General Housing Inspection 10061700 61020 100 3056 OE-06 CUSTODIAN I 0.07 $ 2,960 0.00 $ - 0.00 $ - Total 0.07 $ 2,960 0.00 $ - 0.00 $ - Rehab Program 26061300 61020 100 3056 OE-06 CUSTODIAN I 0.12 $ 5,920 0.00 $ - 0.00 $ - Total 0.12 $ 5,920 0.00 $ - 0.00 $ - City Hall Annex/Housing Maintenance-Full lime 10057510 61020 100 3056 OE-06 CUSTODIAN I 0.42 $ 18,990 0.40 $ 18,509 0.40 $ 18,787 Total 0.42 $ 18,990 0.40 $ 18,509 0.40 $ 18,787 TOTAL BUILDING SERVICES DEPT. 13.50 $ 848,695 12.75 $ 726,374 11.75 $ 738,518 -144- Capital Improvement Projects by Department/Division BUILDING SAFETY CIP FY 16 Actual FY 17 Actual FY 18 Adopted FY 19 Recomm'd Number Capital Improvement Project Title Expense Expense Budget Budget 1001178 PERMIT TRACKING SYSTEM 27,704 74,284 3501045 CITY HALL REMODELING 93,866 91,211 58,045 — 3501428 GENERAL BLDG MAINTENANCE 18,469 — 53,045 — 3501757 CITY HALL ANNEX MAINT 15,526 4,388 52,300 — 3501976 MULTICULTURAL FAMILY CTR — 694 — — 3502678 ADA COMPLIANCE CONSULTANT — 59,900 — — 3502764 DILAPIDATED BDG ASSESS 45,000 3601976 MULTICULTURAL FAMILY CTR 20,257 19,018 3602424 DTWN URBN RNL DRST ADA 6,050 11,311 10,000 10,000 BUILDING SAFAMIIIIIMML 260,807' 173,390 55,000 -145- PRGRM/ DEPT PROJECT DESCRIPTION FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 TOTAL PAGE BUILDING SERVICES Public Safety Downtown ADA Assistance $ 10,000 $ 25,000 $ — $ 52,800 $ 35,000 $ 122,800 264 Dilapidated Building Assessment $ 45,000 $ 30,000 $ — $ 48,900 $ — $ 123,900 265 ADA Compliance Consultant $ — $ — $ 78,000 $ — $ — $ 78,000 266 Total -Building Services $ 55,000 $ 55,000 $ 78,000 $ 101,700 $ 35,000 $ 324,700 -146- BUILDING SERVICES DEPARTMENT FISCAL YEAR 2019 BUDGET PRESENTATION Mission Statement Provide exceptional, professional, and responsive construction services for residents, contractors and developers in the City of Dubuque. These services protect and enhance the investment, safety, welfare, equity and resiliency of our community. Through these efforts, the Building Services Department supports healthy and viable neighborhoods and businesses. Organizational Chart Building Services Department Construction Services Facility Management Code Compliance Planning & Education Maintenance & Improvements Success is about people, planning and partnerships leading to equitable outcomes. People PartnershipsPlanning Equitable Outcomes •Individualized service. •Further accessibility in the community. •Safe and livable neighborhoods. •Healthy and safe buildings. •Resilient and sustainable built environment to the benefit of all. Building Services Department Staff Building Code Plan Review & Inspections •Permit Technician/Clerk: Jean Noel •Residential Building Inspector: Mike Sievers •Commercial Building Inspector: Jeff Zasada •Plumbing/Mechanical Inspector: Jason Mouring •Electrical Inspector: Corey Firzlaff •Part-Time ADA Inspector: Gary Blosch Facility Management Services •Maintenance Supervisor: John Liphardt •Custodian: Kathy Potter •Custodian: Linda Erschen •Custodian: Phyllis Arensdorf •Custodian: Jon Thill •Acting Building Services Manager: David Johnson Building Services Has 11.75 Full Time Employees Code Compliance -Permit/Licensing and Inspection •Permit Intake and Application Review •Residential Permits & Inspections •Commercial Permits & Inspections •Electrical Permits & Inspections •Plumbing & (FOG) Permits & Inspections •Mechanical Permits & Inspections •Demolition Permits & Inspections •ADA Accessibility Inspections •Storage Containers Licensing & Inspections •Solar Permits & Inspections •Sign Permits & Sign Contractor Licensing •Geo Thermal Permits & Inspections •Vacant Abandoned Building Inspections •Nuisance or Problem Property Inspections Application Intake Review & Permit Issuance Inspection Process Certificate of Completion Code Compliance -Plan Review & Design Review Partners •Residents •Developers •Architects/Engineers •Contractors •Suppliers •Businesses •Organizations/Nonprofits •Property Owners •Utility Providers City Departments •Planning Department •Fire Department •Engineering Department •Water Department •Health Department •Legal Department •Economic Development •Housing Department •City Clerk Building Services Department Equitable Outcomes Code Compliance -Outcomes of Successful Plan Review Process Partner Outcomes •Reduced Preliminary Planning •Consultants Time Reduction •Accurate Bidding •Reduced Change Orders •Avoidance of Time Delays •Conflict Avoidance •Increased Budget Accuracy Building Services Plan Review Input •Design Review Team Support •Education, Outreach, and Code Interpretation Support •Liaison Between Public and City Departments •Identify Code Compliance Issues •Provide Comprehensive Plan Reviews Greater Efficiency and Reduced Costs for the Public and City Facilities Management Over 115,000 square feet maintained daily •City Hall •City Hall Annex •Historic Federal Building •Ruby Sutton Building •5th Street Restrooms Facility Management Services Highlights & Outcomes •Facilities are Open From 8:00 AM to 5:00 PM Monday through Friday •Certain Facilities Stay Open Beyond 5:00 PM and Open on Saturday’s •Farmers Market Event: Exterior Grounds, Interior Restrooms, and Electricity to Vendors •Well-Kept, Clean, Safe, and Accessible Facilities for the Public and Staff to Enjoy City Hall Annex Ruby Sutton Building Historic Federal Building City Hall Programs & Incentives ADA Assistance Program •Greater Downtown Urban Renewal District •Up to 50% of the project cost, after the 50% federal tax credit is calculated is reimbursed. •Up to $5,000 per property. Programs & Incentives Neighborhood Enhancement Lighting Program •Improves lighting levels on public sidewalks and alleys •Improves neighborhood safety and livability •Maximum rebate up to $250 for new front yard light •Maximum rebate up to $100 for new rear yard light •Fixtures must be energy efficient •26 properties assisted since 2015 44884064406848504225CALENDAR YEAR TOTAL PERMITS ISSUED CY TOTAL NUMBER OF PERMITS ISSUED 2013 2014 2015 2016 2017 Building Services Department Highlights Permit Services Offered •Applications Accepted In-Person, Mail, & Electronically •Payments By Cash, Check, Credit, Debit, PayPal •New Accela Permitting Software Permit Technician/Clerk Highlights •CY17 -4225 Permits Issued •Equivalent of 16 Permits Per Day for CY17 •Includes Application Intake & Review •Payment Processing and Permit Issuance $522,218 $505,519 $576,991 $675,128 $380,696 FISCAL YEAR TOTAL PERMIT REVENUE FY TOTAL PERMIT REVENUE 2014 2015 2016 2017 2018 Building Services Department Highlights Permit Revenue Highlights •FY17 Revenue $675,128 -15% from FY16 •FY18 Budgeted $622,300 •FY18 Revenue $380,696 •FY19 Budgeted Revenue $641,853 •Fee Increase in FY2015 Building Services Department Highlights $9,516 $8,528 $15,568 $14,566 $21,650 PLAN REVIEW FEES FISCAL YEAR FY PLAN REVIEW REVENUE 2014 2015 2016 2017 2018 Accurate Bidding Reduced Change Orders & Time Delays Reduced Conflict & Better Relationships Equals Cost Savings Results FY 2017 Total Plan Review Fees $21,650 •Over 300 Hours in Plan Reviews Performed •143 Commercial Building Plan Reviews -37% from CY16. •67 Single Family Homes Reviewed -30% from CY16 Building Services Department Highlights Commercial Projects •Retail Stores or Centers •Parking Structures •Churches •Hotels •Office Buildings •Warehouse Buildings •Educational Facilities •Restaurants/Entertainment •Multi-Family Housing Buildings •Industrial / Factory Buildings •Hospitals and Clinics •Health and Wellness Facilities New Commercial Projects •8 Initiated in FY17 •20 Initiated in FY18 •FY17 Permit Revenue $32,948 •FY18 Permit Revenue $17,500 Building Services Department Highlights New Commercial Development –Last 12 Months •U Fitness, 1082 Cedar Cross Rd. •Tri -State Independent Blind Society, 1068 Cedar Cross Rd. •Exit Realty, 1200 Cedar Cross Rd. •Flexsteel Industries, 501 Seippel Rd. •Marriott TownePlace Suites, 1151 Washington St. •Starbucks, 2620 Dodge St. •Lamar Advertising, 1130 Kerper Ct. •Old Navy, 2465 NW Arterial •7 Hills Brewery, 1085 Washington St. •St. Mary’s School Rehabilitation, 1501 Jackson St. •Caribou Coffee, Einstein Bagel and Your Pie, 800 Wacker Dr. •Verizon Store, 2599 NW Arterial •Novelty Iron Works Lofts and Marketplace, 333 East 10th St. Building Services Department Highlights Dubuque Single Family Homes Constructed •10-Year Average = 85 Homes •5 Year Average = 87 Homes •CY17: 67 New Homes Permitted Building Inspections Per Project •Set Backs / Footing (1) •Foundation (1) •Rough Framing (1 to 2) •Insulation (1) •Final Inspections (1 to 2) 75 41 67 78 110 120 107 82 81 100 70 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Number of Homes ConstructedCalendar Year 10 YEAR-CY COMPARISON SINGLE FAMILY HOMES CONSTRUCTED Building Services Department Highlights Single Family Homes –Tri -County Comparison Dubuque Asbury Dyersville Peosta Cascade Epworth Farley Unincorporated Dubuque County Unincorporated Jo Daviees County Unincorporated Grant County CY 2013 107 60 16 21 21 12 11 80 37 37 CY 2014 82 48 13 16 10 4 4 76 27 27 CY 2015 81 40 13 22 6 3 3 79 25 25 CY 2016 100 51 14 20 15 5 4 105 40 40 CY 2017 67 30 19 31 12 9 6 61 33 41 0 20 40 60 80 100 120 Single Family Homes Constructed -5 Year Analysis CY 2013 CY 2014 CY 2015 CY 2016 CY 2017 Building Services Department Highlights Single Family Homes –Tri -County Averages 87.4 52 13 15 11 6.6 5 81 34 34 0 10 20 30 40 50 60 70 80 90 100 Dubuque Asbury Dyersville Peosta Cascade Epworth Farley Unincorporated Dubuque County Unincorporated Jo Daviees County Unincorporated Grant County Average Homes Built Per Year -Five Years Building Services Department Highlights Residential Developments Timber Hyrst Estates Building Services Department Highlights Residential Developments English Ridge Subdivision Building Services Department Highlights Residential Developments North Grandview Estates Building Services Department Highlights Residential Developments Sky Blue Estates Building Services Department Highlights Residential Developments South Pointe Estates Building Services Department Highlights Residential Developments Rustic Point Estates Building Services Department Highlights Electrical Permits $64,163 $61,777 $62,385 $59,880 $80,409 ELECTRICAL PERMITS ELECTRICAL PERMIT REVENUE FY13 FY14 FY15 FY16 FY17 •FY17 Permit Revenue $80,409 -27% FY16 •FY17 a total of 970 Permits Issued -6% FY16 •FY18 Budgeted $70,000 •FY18 Currently at $43,772 •FY18 Currently at 564 Permits Issued •FY19 Budgeted $72,000 Building Services Department Highlights Plumbing Permits $57,796 $61,222 $53,497 $62,749 $69,494 PLUMBING PERMITS PLUMBING PERMIT REVENUE FY13 FY14 FY15 FY16 FY17 •FY17 Permit Revenue $69,168 -10% from FY16 •FY17 Total 834 Permits Issued -2% from FY16 •FY18 Budgeted $68,750 •FY18 Currently at $34,285 •FY18 Currently at 413 Permits Issued •FY19 Budgeted $68,750 Building Services Department Highlights Mechanical Permits $57,791 $57,571 $54,805 $58,523 $69,308 MECHANICAL PERMITS MECHANICAL PERMIT REVENUE FY13 FY14 FY15 FY16 FY17 FY17 Permit Revenue $69,308 -15% from FY 16 FY17 Total of 1211 Permits Issued -.09% from FY16 FY18 Budgeted $60,280 FY18 Currently at $36,932 FY18 Currently at 757 Permits Issued FY19 Budgeted $60,280 Building Services Department Highlights Number Of Inspections Performed Annually 2,9283,1063,1814,0604,087NUMBER OF INSPECTIONS CY NUMBER OF INSPECTIONS CY13 CY14 CY15 CY16 CY17 27% 30% 21% 21% 1% TYPE OF INSPECTIONS CY17 Building Electrical Mechanical Plumbing Solar Building Services Department Highlights ADA Accessibility Program Education / Outreach / Review / Inspections / Financial Support ADA Plan Review / Inspection Results Accessible, Safe & Inclusive Community Sustain Re-Development of Historic Buildings Comprehensive/Creative Plan Review Support Education and Outreach to our Community Accessible DubuqueResult CY15 -41 Buildings Into Compliance CY16 -28 Buildings Into Compliance CY17 -24 Buildings Into Compliance 831 Existing Buildings Inspected since 2002 CY17 Over 100 Plan Reviews Completed FY19 Downtown ADA Assistance $10,000 Building Services Department Highlights (VAB) Vacant Abandoned Building Licenses / Inspections FY16 Process & Enforcement Improvements •Dual Department Enforcement / Referrals •All VAB’s Managed by Building Department •Legal Department Support Court Hearings •Increased Enforcement: NOV’s & M.I.’s Results 1.Vacant Licensed Properties are Inspected and Properly Maintained 2.Safer Neighborhoods / Reduced Blight / Better Appraisal Values 3.Enforcement Motivates Repairs or Encourages Sale of Property FY15 -2 Properties FY16 -26 Properties FY17 –51 Properties Building Services Department Highlights Problem Property Code Enforcement •Deteriorating Exterior Conditions •Unsanitary Properties •Storm Drainage Complaints •ADA Accessibility Complaints •Sanitary or Water Line Breaks •Neglected Properties •Unsafe Buildings •Uninhabitable Buildings •Unsafe Retaining Walls •Other Requests •CY17 Over 500 Hours of Staff Time –40% from CY16. •Includes Court Appearance & Appeals Board Meetings Results •Healthier and more viable neighborhoods •Safer and more equitable neighborhoods •More livable, sustainable neighborhoods Facility Management Services FY17 Projects Highlights of Past Year •Implementation of ADA Transition Report –Staff has begun improvement measures identified in the report. •Accela I-Codes –Savings of $10,000 over three years compared to previous software. •Federal Building HVAC Assessment Study Facility Management Services FY19 Maintenance Budget & Projects 1.Fully implement the City Hall sidewalk ice melt system. 2.Implement In-Vision Facility management Software. 3.Continue progress on the measures outlined in the 2017 ADA Assessment Report. 4.Complete LED light fixture transition for Building Services Department Facilities. 5.Automatic floor scrubber for City Hall City. FY19 Capital Improvement Program #1 Downtown ADA Assistance Program FY19 Capital Improvement Program #3 ADA Compliance Consultant FY19 Capital Improvement Program #2 Dilapidated Building/Structure Identification and Assessment Improvement Packages 1.Eliminate the full-time inspector II position –This position was frozen in FY 2017 when it became vacant. This position was evaluated and the plumbing inspector has assumed the mechanical code inspector responsibilities. This will result in a salary and benefit cost savings of $87,924 in FY 2019. 2.Automatic floor scrubber –The scrubber will be used at City Hall. This machine will replace the old method of mop and bucket to clean our floors. It will reduce water usage, cleaning time, and also keep the floors cleaner. BUILDING SERVICES DEPARTMENT QUESTIONS ? THANK YOU!