Asphalt Paving Program 2008 AcceptanceTHE CITY OF Dubuque
DT '~~ ~ All-America City
~J 1
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2008 Asphalt Paving Program
(CIPs 3501866, 3902007, 3001972)
DATE: December 1, 2009
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2008 Asphalt Paving Program, as completed by River City Paving, Inc., a
Division of Mathy Construction, Inc., in the final contract amount of $226,131.41, which
is an 8.5% increase from the original contract in the amount of $208,354.63.
The majority of this increase is due to additional tonnage of asphalt required at Eagle
Point Park.
concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DT '~~ ~ All-America City
V
Masterpiece an the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 24, 2009
SUBJECT: 2008 Asphalt Paving Program
(CIPs 3501866, 3902007, 3001972)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2008 Asphalt Paving Program.
DISCUSSION
The 2008 Asphalt Paving Program included the following overlay improvements:
- Resurfacing of the main roadway and parking areas of Eagle Point Park.
- Milling and resurfacing of the parking lot adjacent to the Jet Center at the Dubuque
Regional Airport. It also included the replacement of the entrance drive to the Jet
Center and expansion of parking on the south and east portions of the upper parking
lot adjacent to the Jet Center.
HMA full-depth patching along the curb of Hill Street at several locations between 3`d
Street and Solon Street.
DISCUSSION
The 2008 Asphalt Paving Program was completed by River City Paving, Inc., a Division
of Mathy Construction, Inc. of Dubuque, Iowa, in the final contract amount of
$226,131.41, which is a 8.5% increase from the original contract in the amount of
$208,354.63.
The majority of this increase is due to additional tonnage of asphalt required at Eagle
Point Park.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $226.,131.41.
BUDGET IMPACT
The estimate of probable cost for the 2008 Asphalt Paving Program is as follows:
Award
Construction Contract $ 208,354.63
Contingency 18,538.60
Construction Engineering & Inspection 20,392.46
$247,285.69
The project funding summary is as follows:
CIP No. Fund Description
3501866 Eagle Point Park -Overlay Main Road
3902007 Asphalt Pavement Maintenance for Parking Lots
3001972 2009 Annual Street Program
Total Project Funding
ACTION TO BE TAKEN
Final
$ 226,131.41
0
21,793.89
$247,925.30
Fund Amount
$ 146, 006.37
94,141.26
7,777.67
$247,925.30
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $226,131.41 to
River City Paving, Inc., a division of Mathy Construction, Inc., for the 2008 Asphalt
Paving Program.
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Green, Water Department Manager
Gil Spence, Leisure Services Manager
Todd Dalsing, Dubuque Regional Airport
Bob Schiesl, Assistant City Engineer
Deron Muehring, Civil Engineer II
RESOLUTION NO. 446-09
ACCEPTING THE 2008 ASPHALT PAVING PROGRAM AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the 2008 Asphalt Paving Program
(the Project) has been completed and the City Engineer has examined the work and
filed a certificate stating that the Project has been completed according to the terms of
the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Eagle Point Park -Overlay Main Road fund, Asphalt Pavement Maintenance for
Parking Lots fund and 2009 Annual Street Program fund appropriation for the contract
amount of $226,131.41 less any retained percentage provided for therein as provided in
Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Passed, approved and adopted this nth day of DeCemb~, 2009.
Roy D. Buol, Mayor
Attest:
eanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2008 ASPHALT
PAVING PROGRAM
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2008 Asphalt Paving Program, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $247,925.30.
Dated this~~day of~ 009.
City Engineer
Filed in the office of the City Clerk on the ~~day of,~~p~2009
i
anne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: November 30, 2009
PROJECT NAME: 2008 Asphalt Paving Program
CONTRACTOR: River City Paving, a division of Mathy Contruction
UNIT UNIT COST QUANTITY AMOUNT EARNED
BID ITEM DESCRIPTION
TO DATE TO DATE
HMA PAVEMENT.. ' __ __ _ _ .. ,_
1 Graded Stone Base Ton $ 14.20 91.16 $ 1,294.47
2 3" Crushed Stone Base Ton $ 14.75 14.93 $ 220.22
3 Excavation, Unclassified CY $ 5.75 275.00 $ 1,581.25
4 HMA Full Depth Repair Hand Patches SY $ 62.95 99.11 $ 6,238.97
5 HMA 300k Wedge 8 Leveling Courses, 1/2" (PG 64-22) Ton $ 61.79 442.00 $ 27,311.18
6 HMA 300k, I, 1/2" (PG 64-22) Ton $ 58.32 140.45 $ 8,191.04
7 HMA 300k, S, 1/2" (PG 64-22) Ton $ 57.94 1373.22 $ 79,564.37
8 HMA Hand Patching Ton $ 90.00 300.17 $ 27,015.30
9 HMA Pavement Scarification -Full Size SY $ 9.71 1929.81 $ 18,738.46
10 HMA Sawcut LF $ 2.25 1509.00 $ 3,395.25
11 Cleaning and Preparation of Base SY $ 0.92 13300.00 $ 12,236.00
12 Adjustment of Fixtures Manhole Each $ 385.00 5.00 $ 1,925.00
13 Adjustment of Fixtures Water Valves/Monitor wells Each $ 340.00 3.00 $ 1,020.00
14 Adjustment of Fixtures Catch Basin Top Each $ 1,145.00 1.00 $ 1,145.00
15 Reconstruction of Catch Basin Top Each $ 160.00 2.00 $ 320.00
PC GONCRETE PAVEMENT _
16 Remove and Reolacement of PC Concrete Curb & Gutter
17 PC Concrete Sidewalk - 4" Remove & Construct
18 PC Concrete Pavement (8") Class C w/cd baskets
19 PC Concrete Full Depth Repair Patches
LF $ 33.00 $ -
SF $ 4.50 1277.50 $ 5,748.75
SY $ 50.10 79.00 $ 3,957.90
SY $ 54.25 187.00 $ 10,144.75
E MISCELLANEOUS
20 Backfill Topsoil SY $ 4.00 $ -
21 Sod SY $ 5.00 $ -
22 Flagger Day $ 285.00 12.00 $ 3,420.00
23 Traffic and Safety Control LS $ 3,875.00 1.00 $ 3,875.00
24 Tree Preservation LS $ 500.00 1.00 $ 500.00
25 Mobilization LS $ 5,300.00 1.00 $ 5,300.00
__ _ ._ _ -
- --~
! : FCH4,,~VGE O. DE ,,,.EXTRA LVORK ITEMS
PC Concrete Sidewalk - 6" Remove & Construct Cost Differential
Add Manhole Ring & Cover
Add Uooer Section Water Valve
TOTAL AMOUNT EARNED TO DATE -BASE BID: $ 223,142.91
SY
$ ~.
1.40 _:_ ...
1277.50
$
1,788.50
Each $ 350.00 3.00 $ 1,050.00
Each $ 75.00 2.00 $ 150.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS:. $ 2,988.50
TOTAL AMOUNT EARNED TO DATE: $ 226,131.41
TOTAL DUE CONTRACTOR: $ 226,131.41
ENGINEERING: $ 21,793.89
TOTAL CONSTRUCTION COST: $ 247,925.30
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount II work required to complete the above improvement.
APPROVED:
Michael Van Millig ity an
City of Dubu e~
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, River City Paving- Div. Of Mathy Construction contractor for the above improvement, does hereby
accept the above "Total Due Contractor', as full settlement for all claims for said improvement.
CONTRACTOR: River Cit Pavi -Div. Of Math Construction
BY:
TITLE: ~~ /J, ~~//~yy~~L
DATE: ~ ~~Z ~/~,