Eagle Point Vacuum Filter Builiding Back-Up Power Supply Final AcceptanceTHE CITY OF Dubuque
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Masterpiece on the Mississippi
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2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Final Acceptance of the Vacuum Filter Building Back-Up Power Supply
Project - CIP #740-2020
DATE: December 1, 2009
Water Department Manager Bob Green is recommending acceptance of the Vacuum
Filter Building Back-Up Power Supply Project, as completed by Morse Electric, Inc., in
the final contract amount of $69,299.80, which is a 7.5% increase from the original
contract price of $64,410. This increase was due to additional wiring that needed to be
run for this project.
concur with the recommendation and respectfully request Mayor and City Council
approval.
ichael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF Dubuque
DT T~ ~ All-AmericaCiiY
~J 1 I
Masterpiece an the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Final Acceptance of the Vacuum Filter Building Back-up Power
Supply Projects - CIP #740-2020
DATE: November 9, 2009
INTRODUCTION:
This memorandum is recommending the final acceptance of the Vacuum Filter Building
Back-up Power Supply Project with Morse Electric, Inc. of Dubuque, Iowa.
On September 8, 2009, the City of Dubuque Water Department entered into an
agreement with Morse Electric, Inc. of Dubuque, Iowa for the modification of the existing
600 amp utility electric service to the Water Treatment Plant's Vacuum Filter Building
with a buried 600 amp feeder circuit from the Water Plant's main distribution panel. The
completion of this project will now connect the Water Plant Vacuum Filter Building with
the main Water Plant Back-up Generator to support operations of this facility during
times of power outage.
The original contract price for the project was $64,410. During construction of the
project one (1) Change Order was processed in the amount of $4,819.80. The Change
Order total of $4,819.80 is approximately a 7.5% increase to the contract. The
increased amount to this project is still within the budgeted amount of funds of $92,000
for the Project.
BUDGET IMPACT:
The cost summary for the Project is as follows:
BID AWARD FINAL
Construction Contract $ 64,410.00 $ 64,410.00
Contingency 8,538.00 4,819.80
Construction Engineering & Inspection 17,300.00 17,300.00
Total Estimated Project Cost $ 90,248 $ 86,529.80
ACTION REQUESTED:
Our Consulting Firm, IIW Engineering of Dubuque, Iowa, staff and I are recommending
with your approval through City Council action that they adopt the attached Resolution
approving the project and its final project cost of $69,299.80 and in authorizing the final
payment to Morse Electric, Inc. of Dubuque, Iowa in the amount of $3,461.49 in
accordance with the State of Iowa Statutes.
BG:ve
Attachment
cc: Jeanne Schneider, City Clerk
Jenny Larson, Budget Director
Jacqueline Vanek, Water Plant Manager
File
Prepared by: Robert M. Green, Water Department Manager, 1902 Hawthorne Street, Dubuque, IA 52001 589-4291
RESOLUTION NO. 453-09
ACCEPTING THE EAGLE POINT WATER PLANT VACUUM FILTER BUILDING
BACK-UP POWER SUPPLY PROJECT AND AUTHORIZING THE PAYMENT OF
THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Eagle Point Water Plant
Vacuum Filter Building Back-up Power Supply (the Project) has been completed and
IIW Engineering of Dubuque, Iowa, the City's consulting engineering firm, has examined
the work and filed a letter stating that the Project has been completed according to the
terms of the Public Improvement Contract and has recommended that the Project be
accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City's consulting firm is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay the Contractor from the
Water Department's FY-2010 Capital Improvement Program Budget Fund Code 740-
2020 appropriation for the contract amount of $3,461.49 less any retained percentage
provided therein as provided in Iowa Code, Chapter 573, and to pay such retainage only
in accordance with the provisions of Iowa Code Chapter 573.
Passed, approved and adopted this nth
,day of D cember , 2009.
~t G/,
Roy D. uol, Mayor
Att st:
eanne F. Schneider, CMC, City Clerk