North Fork Catfish Creek Stormwater_Sanitary Sewer ImprovementsTHE CITY OF Dubuque
DT T~ ~ All•AmericaCity
~J 1
Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase III
CIPs 7101802, 7102178, 7201662, 7201807, 7201911 & 7202018
DATE: December 1, 2009
On October 22, 2009, sealed bids were received on the North Fork Catfish Creek
Stormwater and Sanitary Sewer Improvements Project -Phase III; however, the bids
exceeded the engineer's estimate by $490,331.75. Based on the bids, the Engineering
Department changed the specifications and conducted a value engineering analysis, as
well as a constructability review to reduce the project cost while meeting the project
objectives.
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $2,082,428.43 for the North
Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase III.
concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CTTY QF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 24, 2009
Dubuque
NI-AmedeaClry
'I ~~
2007
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project
-Phase III
CIPs 7101802, 7102178, 7201662, 7201807, 7201911, & 7202018
INTRODUCTION
The purpose of this memo is to recommend adoption of the attached resolution to be
considered at a public hearing approving the plans, specifications, form of contract and the
estimated cost for the North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase III.
BACKGROUND
Phase III of the North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project involves the replacement of just over 4,700 feet of 12-inch diameter clay sanitary sewer
from Keystone Drive to the Northwest Arterial (IA32) with 600 feet of 24-inch diameter and
4,130 feet of 18-inch diameter ductile iron sanitary sewer.
Phase III also includes stormwater management improvements outlined in the Drainage Basin
Master Plan: replacement of the Key Way culverts (CIP 7201662); an additional culvert at
Rosemont Street (CIP 7201911); and creek improvements to improve flow and stabilize the
creek banks from Key Way to the Northwest Arterial (CIP 7201807 &CIP 7202018).
On October 22, 2009, sealed bids were received; however, the bids exceeded the engineer's
estimate by $490,331.75. Based on the bids, the Engineering Department changed the
specifications and conducted a value engineering analysis as well as a constructability review
to reduce the project cost while meeting the project objectives.
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract and the estimated cost for
the North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase
III.
BUDGET IMPACT
The construction cost estimate for the North Fork Catfish Creek Stormwater and Sanitary
Sewer Improvements -Phase III is now as follows:
Construction $1,677,571.30
Contingency 167,757.13
Engineering ~ 237,100.00
Total Project Estimate $2,082,428.43
Per the FEMA Hazard Mitigation Grant Funding Program grant agreement, the approximate
federal, state, and City share of the project cost is $199,073.25, $26,543.10, and
$1,856,811.08 respectively as outlined in Table 1. The City intends to borrow the
$1,856,811.08 through the SRF program and is eligible for approximately $316,663.42 of the
loan to be forgivable through the ARRA stimulus package. This is also reflected in Table 1.
The City's total project cost for Phase III is estimated to be $1,540,148.66.
I able ~. Norl:n I-orK t;attisn C;reeK Storm t~ 5anitarv rnase III rundina Source tireaKdown
Federal Share State Share
PHASE III (FEMA) ! (HSEM) City Share
_
Design Engineering- Sanitary $ 35,500 00 $ - $ - __
$ _ .._
35,500 00
_.....
Design Engineering -Storm $ 125,000.00 $ - '; $ - { $ 125,000.00
Construction, Sanitary (FEMA-ELIGIBLE)
__ $
__ 265,431.00 $
--- 199,073.25 $ 26,543.10 : $ 39,814.65
Construction, Sanitary (FEMA-ELIGIBLE, OVER BUDGET)
_. $
_.. 440,439 00 $
_ ..__... _ - $ - $
w 440,439.00
Construction, Sanitary (NON-FEMA ELIGIBLE) $ 112,995.00 $ - $ - ? $ 112,995.00
Construction, Stormwater (NON-FEMA ELIGIBLE) $ 858,706.30 , $ $ - $ 858,706.30
Contingency-Sanitary
_.. $
_ 81,886.50 ; $
_ _ . - $ - ' $ 81,886.50
Contingency -Storm $ 85,870.63 ', $ ; $ i $ 85
870
63
Construction Engineering-Sanitary
' $
25,000.00 $ _
- $ -
` $ .
.
..,
25,000.00
Construction Engineering-Storm $ 51,600.00 ~! $ - $ - s $ 51,600.00
TOTAL $ 2,082,428.43 $ 199,073.25 $ 26,543.10 $1,856,812.08
SRF Design Loan Amount ; $ 160,500.00
SRF Construc tion Loan Amount -Sanitary ; $ 587,140.15
_. _ .
SRF Constr
uction Loan Amount -Storm
'; $
996,176.93
SRF Construction Loan Amount -Forgivable Loan Portion (Stimulus) , $ 316,663.42
TOTAL CITY PROJECT COST ; $1,540,148.66
ACTION TO BE TAKEN
respectfully request that the City Council adopt the attached resolution approving the plans,
specifications, form of contract and the estimated cost for the North Fork Catfish Creek
Stormwater and Sanitary Sewer Improvements Project -Phase III.
Prepared by Deron Muehring, Civil Engineer II
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Don Vogt, Public Works Director
John Klostermann, Street Maintenance Supervisor
Deron Muehring, Civil Engineer II
RESOLUTION NO. 460-09
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE NORTH FORK CATFISH CREEK STORMWATER AND
SANITARY SEWER IMPROVEMENTS PROJECT -PHASE III
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -
Phase III, in the estimated amount $2,082,428.43, are hereby approved.
Passed, adopted and approved this stn day of Decembe , 2009.
v'V
D. Buol, Mayor
Attest:
anne F. Schneider, CMC, City Clerk