3 17 03 Agenda without IconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
LIBRARY AUDITORIUM
MONDAY, MARCH 17, 2003
INVOCATION
Father Paul Otting, Pastor of Holy Ghost Catholic Church
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
1. Minutes Submitted
Cable TV Regulatory Commission of 1/8 and 2/1; Cable TV Teleprogramming
Commission of 3/4; City Council of 2/26, 2/27, 3/3 and 3/5; Civil Service Commission of
2/6; Housing Commission of 1/28; Human Rights Commission of 1/13 and 2/10; Library
Board of Trustees of 12/19 and 1/23; Municipal Housing Agency of 2/27; Park and
Recreation Commission of 3/11; Zoning Advisory Commission of 2/5
Proofs of publication of City Council proceedings of 2/17, 2/20, 2/24, 2/26 and 2/27; of
the Municipal Housing Agency of 2/27; and the List of Claims and Summary of
Revenues for month ending January 31, 2003
Finance Director submitting the City of Dubuque Financial Reports for the month
ending February 28, 2003.
Suggested Disposition: Receive and File
2. Notice of Claims/Suits
Lynn Schmitz for personal injury; Teamsters Local Union No. 421 vs. City of Dubuque
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporation Counsel recommending denial of the claim of John Schreiber for property
damage.
Suggested Disposition: Receive and File; Concur
3. Friends of “Continuum” Committee
Communication and petition from Janet Young and Jan Oswald submitting suggestions
for placement of the “Continuum”.
Suggested Disposition: Receive and File
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4. Hotel/Conference Center Parking Lots and Fifth Street Construction Project –
Acceptance
City Manager recommending acceptance of the Hotel/Conference Center Parking Lots
and Fifth Street Construction Project in the final contract amount of $1,149,073.84.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
5. Five Flags Theater – Replace East Doors Project – Acceptance
City Manager recommending acceptance of the Five Flags Theater – Replace East
Doors Project in the final contract amount of $29,307.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
6. Five Flags Theater – Reroofing and Masonry Restoration Project – Acceptance
City Manager recommending acceptance of the Five Flags Theater – Reroofing and
Masonry Restoration Project in the final contract amount of $124,437.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
7. Canfield Place No. 2 – Plat of Survey
Zoning Advisory Commission recommending approval of the Plat of Survey of Lot 1 and
Lot 2 of Canfield Place No. 2, located at the southwest corner of Fourth and Iowa
Streets, as requested by the City of Dubuque.
RESOLUTION
Approving the Plat of Survey of Lot 1 and Lot 2 of Canfield Place No. 2
Suggested Disposition: Receive and File; Adopt Resolution
8. Gassman Quarry – Final Plat
Zoning Advisory Commission recommending approval of the final plat of Lot 1 of the SE
¼, NE ¼ and Lot 2 of the NE ¼, SE ¼ of Section 7, T88R2E of Massey Quarry, located
at the corner of Old Massey Road and Highway 52 in Dubuque County, as requested
by Bob Miller/Mildred and Robert Gassman.
RESOLUTION
Approving the final plat of Lot 1 of the SE ¼, NE ¼ and Lot 2 of the NE
¼, SE ¼ of Section 7, T88R3E
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Suggested Disposition: Receive and File; Adopt Resolution
9. Priorities and Requests for Federal Financial Assistance
City Manager recommending approval of the City’s updated Priorities and Requests for
Federal Financial Assistance.
Suggested Disposition: Receive and File; Approve
10. HMS Preferred Health Choices
City Manager recommending that certain designated agents of the City be authorized to
make withdrawals from a specialized bank account for self-insured health benefits used
to pay medical and disability expenses.
RESOLUTION
Authorizing certain designated agents of the City of Dubuque limited
authorization to execute withdrawals on behalf of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
11. Tobacco Penalties
City Manager recommending that a hearing be set for April 7, 2003 to consider
assessing civil penalties against two tobacco permit holders for underage tobacco
sales.
Suggested Disposition: Receive and File; Hearing 4/7/03
12. Iowa Department of Economic Development
Communication from the Iowa Department of Economic Development advising that the
review of the first phase of the City’s HOME Partnership Program (Agreement Number
HMS-135-21) has been completed and has been found to be in substantial compliance
with financial and program requirements.
Suggested Disposition: Receive and File
13. Iowa Department of Transportation
Notice from the Iowa Department of Transportation regarding 2003 public input
meetings.
Suggested Disposition: Receive and File
14. East Central Intergovernmental Association
Communication from the East Central Intergovernmental Association regarding the
impact of the STIR proposal on the general fund of Iowa cities,
Suggested Disposition: Receive and File
15. Application for Homeownership Assistance Funds
City Manager recommending approval of an application to the Federal Home Loan
Bank (FHLB) for Affordable Housing Program funds to assist income-qualifying families
to purchase a home.
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RESOLUTION
Authorizing sponsorship of an application to the Federal Home Loan
Bank of Des Moines for Affordable Housing Program funds
Suggested Disposition: Receive and File; Adopt Resolution
16. Contract for Administrative Services for Old Mill Road Property Purchase Grant
City Manager recommending approval of an Administrative Plan and a Contract for
Services with East Central Intergovernmental Association for administrative services
required to acquire three properties, including relocation assistance to property owners
and demolition of structures, as described in the grant agreement with the Iowa
Emergency Management Division.
Suggested Disposition: Receive and File; Approve
17. U.S. Department of Housing and Urban Development
Communication from the U.S. Department of Housing and Urban Development (HUD)
advising that the City’s Fiscal Year 2003 allocation for Community Development Block
Grant Funds is $1,481,000.
Suggested Disposition: Receive and File
18. Iowa Resource for International Service
Communication from Bob Anderson, Iowa Resource for International Service President,
expressing thanks to the City Council and citizens of Dubuque for the excellent
hospitality extended to the four international participants living with host families in the
Dubuque area.
Suggested Disposition: Receive and File
19. Civil Service Commission
Civil Service Commission submitting the certified list for the position of Parking Meter
Checker.
Suggested Disposition: Receive and File; Make a Matter of Record
20. Public Bidding Threshold
Communication from the City Manager to area legislators requesting their support for
SSB 1115 and HSB 188 which would raise the public bidding threshold to a level
consistent with today’s rate of inflation.
Suggested Disposition: Receive and File
21. Voluntary Annexations
Communication from the City Manager to area State Representatives requesting their
opposition to HF 196 regarding voluntary 80/20 annexations.
Suggested Disposition: Receive and File
22. Request to Vacate
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Communication from Steven Schmitz and Michael White requesting that the City vacate
a public utility easement located on Lot 4 in Plaza Court Subdivision.
Suggested Disposition: Receive and File; Refer to City Manager
23. Business Licenses
RESOLUTION
Granting the issuance of a Class “C” Beer/Liquor License to West
Dubuque Tap and Ground Round Restaurant
Suggested Disposition: Adopt Resolution
ITEM TO BE SET FOR PUBLIC HEARING
1. Fiber Optic Connection between City Network and the Port of Dubuque – Initiate
City Manager recommending initiation of the public bidding process for the fiber optic
connection between Fourth and Iowa Streets and the Port of Dubuque and that a public
hearing be set for April 21, 2003.
RESOLUTION
Preliminary approval of plans and specifications
RESOLUTION
Setting date of hearing on plans and specifications
RESOUTION
Ordering bids
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
4/21/03
BOARDS/COMMISSIONS
Appointments to the following Boards/Commissions:
Historic Preservation Commission
(One unexpired three-year term representing the Old
Main District through 7/1/05 and one unexpired three-year term representing the Jackson Park
District through 7/1/04):
Applicant:
Mary Loney Bichell (Jackson Park District)
Housing Commission
(One unexpired three-year term through 8/17/04):
Applicant:
Joseph Suarez
Zoning Board of Adjustment
(One five-year term through 3/25/08 – term of Urell):
Applicant:
Jim Urell
PUBLIC HEARINGS
SUSPEND THE RULES
1. Crescent Ridge Road – Request to Rezone
Proof of publication on notice of hearing to consider a request from Tom and Ed
Zalaznik to rezone property located on Crescent Ridge Road, west of Cedar Cross
Road, from AG Agricultural District to CS Commercial Service and Wholesale District
and Zoning Advisory Commission recommending approval, with conditions.
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ORDINANCE
Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located along the
north side of Crescent Ridge Road from AG Agricultural District to CS Commercial
Service and Wholesale District, with conditions
Suggested Disposition: Receive and File; Motion B; Motion A
2. Hillcrest Family Services ID Institutional District Amendment
Proof of publication on notice of hearing to consider amending the Hillcrest Family
Services ID Institutional District to allow extension of the time frame for use of the
existing portable classrooms and Zoning Advisory Commission recommending
approval.
ORDINANCE
Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by repealing Section 2(D)(2) of Ordinance No. 55-00 and enacting
a new Section 2(D)(2) in lieu thereof pertaining to the time limit for use of portable
classrooms at Hillcrest Family Services
Suggested Disposition: Receive and File; Motion B; Motion A
3. Vacating Request – Alley Between Bryant and Ramona Streets
Proof of publication on notice of hearing to consider a request from the Dubuque
Community School District to vacate the alley between Bryant and Ramona Streets
from Mt. Loretta Avenue 148 feet south and City Manager recommending approval.
RESOLUTION
Disposing of City interest in Lot 1A and Lot 3A in Columbia Addition in
the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
4. Mediacom Franchise Extension
Proof of publication on notice of hearing to consider an additional short-term extension
through June 30, 2003 of the existing Mediacom cable franchise and site agreements
under the terms currently in effect and City Manager recommending approval.
ORDINANCE
Extending the term of the existing cable franchise agreement and hub
site lease of MCCIowa, L.L.C. to June 30, 2003
Suggested Disposition: Receive and File; Motion B; Motion A
5. Carnegie Stout Public Library Roof Replacement Project
Proofs of publication on notice of hearing on plans and specifications and notice to
bidders on the receipt of bids, and City Manager recommending award of the contract
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for the Public Library Roof Replacement Project to Jim Giese Commercial Roofing in
the amount of $42,983.
RESOLUTION
Adopting plans and specifications for the project
RESOLUTION
Awarding contract to Jim Giese Commercial Roofing
Suggested Disposition: Receive and File; Adopt Resolutions
REINSTATE THE RULES
ACTION ITEMS
1. Pothoff Place No. 2 – Preliminary Plat
Zoning Advisory Commission recommending approval of the preliminary plat of Pothoff
Place No. 2, located northeast of Gardener’s Lane/Emberwood Drive in Dubuque
County, as requested by Ronald, Alvin and Francis Pothoff.
Suggested Disposition: Receive and File; Approve
2. Wertzberger Acres No. 2 – Preliminary Plat
Zoning Advisory Commission recommending approval of the preliminary plat of
Wertzberger Acres No. 2, located at 9773 Katie Cove in Dubuque County, as
requested by Walter Wertzberger.
Suggested Disposition: Receive and File; Approve
3. Golf Course Renovation Master Plan
City Manager recommending approval of the hiring of Gill Miller Golf Course Architects,
Inc. to conduct a renovation study and develop a master plan for the Bunker Hill Golf
Course.
Suggested Disposition: Receive and File; Approve
4. Old Mill Road Property Purchase
City Manager recommending approval to proceed with closing on the purchase of three
properties on Old Mill Road, previously approved by Council on December 16, 2002,
pending receipt and processing of the FEMA contract for these properties on March 14,
2003.
Suggested Disposition: Receive and File; Approve
5. Bee Branch Alignment Study Request for Proposals
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City Manager recommending approval of a proposed Request for Proposals (RFP) for
the Bee Branch Creek Alignment Study to address issues related to the second phase
of the Drainage Basin Master Plan.
Suggested Disposition: Receive and File; Approve
6. Bluff Land Protection Measures
City Manager submitting information regarding Bluff Land Protection Measures.
Suggested Disposition: Receive and File; Council
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are
of concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments;
however, no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition – Chapter 21.5(1)(c)(j) 2001 Code of Iowa
Jeanne F. Schneider
March 13, 2003
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