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Signed Contract_Dubuque Water Sports Club Lease for Chaplain Schmitt Island 2018-2019 Copyrighted March 5, 2018 City of Dubuque Consent Items # 13. ITEM TITLE: Signed Contract(s) SUMMARY: Dubuque Water Sports Club lease for a section of Chaplain Schmitt Island May 1, 2018 to April 30, 2019. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Dubuque Water Sports Club Lease 2018-2019 Supporting Documentation THE CITY OF Dubuque � � Du B E �.���s� ;,i. ��.; If Masterpiece on the Mississippi 2°°'�Z°12 2013�2017 TO: Michael C. Van Milligen, City Manager - /�� u FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Dubuque Water Sports Ciub Lease DATE: February 14, 2018 INTRODUCTION The purpose of this memorandum is to request your signature on the annual lease with the Dubuque Water Sports Club for a section of Schmitt Island. DISCUSSlON The Club has leased a section of Schmitt Island, next to Heron Pond by the Hilton Garden Inn, for many years. The attached lease agreement is the same as last year's agreement except for a $10.00 increase in rental fee. The annual lease is a $545 rental fee. The Club is responsible for building and grounds maintenance except the City mows the grass and picks up the trash. Club members pay 50% of the per night camping fee at Miller Riverview Park to camp on the leased grounds. Camping units are limited to 6 on site and stays are limited to not more than 30 days. Overnight parking of boats is limited to 8, two work boats, and one Dragon Boat. The Club continues to report increased use by paddle sports each year. The lease agreement has been reviewed and approved by City Attorney Barry Lindahl. Barry said the lease does not need City Council approval since the term is for one year. The Park and Recreation Commission approved recommending the Lease at their February 13th meeting. I consulted Maurice Jones, Teri Goodman and DRA and they advised no work related to Chaplain Schmitt Island was to take place during the lease term. I RECOMMENDATION I respectfully recommend authorization of the attached lease agreement with the Dubuque Water Sports Club. MLW:et attachment - Lease cc Steve Fehsal, Park Division Kevin Firnstahl, City Clerk 1 LEASE AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE WATER SPORTS CLUB This Lease Agreement, dated for reference purposes the � day of ''�' , , 2018, is made and entered into by and between the City of Dubuque, lowa ("City"), whose address for the purpose of this Lease is 2200 Bunker Hill Road, Dubuque, lowa, and Dubuque Water Sports Club ("Club"), whose address for the purpose of this Lease is Post Office Box 3377, Dubuque, lowa, 52004-3377. WHEREAS, City is the owner of Miller Riverview Park (the "Park"); and WHEREAS, Club desires to lease the section of the Park shown on Exhibit A (the "Leased Premises") from City to operate a water sports club; and WHEREAS, it is deemed to be in the best interest of both parties to this Agreement and to the public that Club lease the Leased Premises. NOW, THEREFORE, the parties hereto mutually agree as follows: SECTION 1. TERM OF LEASE AGREEMENT. This Lease Agreement is for a Term of one (1) year, commencing on May 1, 2018, and terminating at 11:59 p.m. on April 30, 2019. SECTION 2. RENT. The annual rental of$545.00 must be paid to City on or before the 1 st day of May, 2018. SECTION 3. USE OF THE LEASED PREMISES. Club agrees that during the Term of the Lease Agreement, the Leased Premises will be used exclusively for recreational and conservational purposes and associated activities. Club may not allow the Leased Premises to be occupied or used by any other individual, group, organization or agency without the prior written permission of City's Leisure Services Manager. SECTION 4. GROUNDS AND BUILDING MAINTENANCE. 4.1 Club is responsible for and must perform all roadway maintenance deemed necessary by Club from the access point at the Hilton Garden Inn parking area and throughout the Leased Premises for Club's use. 4.2 Club is responsible for and must perForm all grounds maintenance and maintenance of improvements on the Leased Premises, including but not limited to walkway, tree, flowerbed, and general grounds maintenance. City will mow the grass in the Leased Premises area, but Club must trim around all trees, buildings, campers, boats, and other obstructions. 012318ba1 4.3 Club must perform all building maintenance and maintenance ofi improvements, including but not limited to interior and exterior building repair and painting, heating system maintenance, plumbing, electric, roof repair and maintenance, and pest control. 4.4 Any improvements made by Club must remain on the Leased Premises upon termination of this Lease and will then become the property of City. Club may not make any material improvements or modifications to the Leased Premises without the prior written approval of City's Leisure Services Manager, which approval may not be unreasonably withheld. 4.5 All improvements made by Club must be built, erected and maintained in strict conformity with all applicable federal, state or municipal statutes and ordinances, and rules and regulations of the Park and Recreation Advisory Commission of City. Club is responsible for and must inspect and ensure that all improvements comply with all- applicable federal, state or municipal statutes and ordinances, and rules and regulations of the Park and Recreation Advisory Commission of City. SECTION 5. UTILITIES AND REFUSE. Club must pay when due all costs of all utilities serving �ne LeaSed P�err�ises. Ciiy wiil remove frash from �he Leased Fremises on Mondays and Fridays, Memorial Day through Labor Day. SECTION 6. MANAGEMENT AND CONTROL. 6.1 It is agreed and understood that the Club has sole management authority and control of the Leased Premises, for the permitted uses stated in Section 3. 6.2 Club agrees that all monies and contributions derived from the use of the Leased Premises must be used to operate, maintain, and improve the Leased Premises. SECTION 7. CONTROL AND ACCESS. 7.1 Club is granted the authority to limit general public access to the Leased Premises to best suit its purposes. Club must make every reasonable effort to: (1) Prohibit overnight camping except by Club members who have paid 50% of the per night (non-electric) camping fee to the manager of Miller Riverview Park. (2) Limit camping units allowed on site to six camping units at any one time and limit any stay to no longer than thirty (30) consecutive days. At the end of a thirty consecutive day stay, Club must require that a camping unit leave the Leased Premises for at least five consecutive days. Club must require that all camping units be in the same location. Such location must be agreed upon by Club and City's Leisure Services Manager. 2 (3) Restrict overnight parking of boats to eight boats used for water skiing; two work boats; and one Dragon Boat between Memorial Day and Labor Day. Club must require that all boats be in the same location. Such location must be agreed upon by Club and City's Leisure Services Manager. (4) Police the Leased Premises to assure that no vehicles, other than City authorized vehicles, are allowed access to the wetland area; 7.2 Club may not dump or allow to be dumped any trash, sweepings, or other waste material, in the channel along the Leased Premises, or on the banks thereof in such a manner that the same may readily be washed into the channel. Club must allow access to the Leased Premises for utility service installations, subject to approval by City's Leisure Services Manager, which approval will not be unreasonably withheld. Club's water system will be tested by City's Health Services Manager at the request of Club or City, and a certificate of testing will be filed with City's Leisure Services Manager. 7.3 Any rights granted herein to Club are subject to the right of City, or its authorized agents or contractors to enter upon the Leased Premises to carry on any work or activity necessary in connection with the construction of flood control works or devices, or the cleari�ic� �i c��is��rucfi��is i�n �fne �eosta ���n�ei. 7.4 Club may not use the Leased Premises for commercial purposes, except for such purposes which are related to Club's designated water sports. Commercial use of the Leased Premises is prohibited except at special water show events sponsored by Club, but only upon prior written notification to and approval by City's Leisure Services Manager and upon such terms, including appropriate additional insurance coverage, as may be required by City's Leisure Services Manager. 7.5 Club must provide padlocks for the control gate and distribute keys to its members. A padlock provided by City will also be provided to allow access for City staff. The three- piece chain used to secure the gate will be provided by City. 7.6 Any special events on the Leased Premises must have prior approval of City's Leisure Services Manager and a special event permit as required by City. SECTION 8. INSURANCE. Club must provide insurance during the Term of this Lease Agreement as required by Insurance Schedule A, attached as Exhibit B. SECTION 9. INDEMNITY. Club agrees to defend, indemnify and hold harmless City, its officers and employees, from any and all damages or claims whatsoever, to persons or property, by reason of Club's use of the Leased Premises. SECTION 10. ASSIGNABILITY. Club may not assign or transfer any interest in this Lease Agreement or the Leased Premises without the prior written approval of City. Such prohibition includes contracts with third parties for custody, management or operation of the Leased Premises or any part thereof. 3 SECTION 11. TERMINATION. 11.1 In the event either party fails to keep, perform and observe in a timely and proper manner any of its covenants or obligations under this Lease Agreement and any such violation is not cured or remedied within thirty (30) days after the date the party receives written notice from the other party of such failure or violation (or, if not practicable to cure or remedy such failure or violation within such thirty-day period, within such longer period as is reasonable under the circumstances, and as is specified in such notice), then, in such event, the other party may, at its option, terminate this Lease Agreement, by written notice to the other. Upon termination, City will have the right to re-enter the Leased Premises and to assume exclusive use and control thereof. 11.2 This Lease Agreement may also be terminated by City upon sixty (60) days written notice to Club if the Leased Premises or any part thereof is sold or the Leased Premises or any part thereof is needed for any purpose deemed appropriate by City in its sole discretion. 11.3 Upon termination of this Lease Agreement, for any cause whatsoever, Club agrees to surrender possession of the Leased Premises in its condition as of the commencement of the Term, ordinary wear and tear excepted. 11.4 Upon termination of this Lease Agreement, Club members must remove all boats and camping units from the Leased Premises within fourteen (14) days after the date of termination. SECTION 12. INSPECTIONS. City reserves the right to conduct periodic inspections of the Leased Premises for the purpose of determining whether the terms and conditions of this Lease Agreement are being promptly and faithfully performed by Club. CITY OF DUBUQUE, IOWA DUBUQUE WATER SPORTS CLUB B % _ �--- � �� y: ,i � By: Michael C. Van Milligen President, DW C City Manager A � �e re ��c�d���� ' __ � �' Printed Name � By: �'� -�� - i Kevi S. Firnstah , City Clerk � F:\Users\tsteckle\LindahlWgreements\WATER SPORTS CLUB APR 2018 TO APR 2019_012318.docx 4 EXHIBIT A .�, �. -� �� � �, s � S���f_ :� � :; -�r 1 ..r'.� :� ^:.'3c� .��'� .r#-���:��, � 'v � .. . gW� . . �.. - � .. .. ,,•s.� � �'r��T _.���. . - :. . , , � �� �:�,? r.. '�'d - - � "'�e' ;�`a'�'.'�.�,�.f ` ,•,-;� ,�._ ;'�_ ..�� _ �.�. �� . .�s_' �'y �. ;��+�w -w� a,- ".li�_ ��IC� � . r � � �I � , _'' �� s , �� � � . .. ,_ , :�,r � �� .���< N ` . t �� � ` �� � 1 �' : ,„ . r"'�< r�'l�.. � � • � 5 � .,-.t �)�. 4+ .(-�� I! . 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F . �!� �. . �..�i. _� �w �. � �. � ' `+` _ , �, , �.� +,� �� . ��`` "'!. ��... �� j ,f ' • / <. ,"� ��. .' � ♦ -`x' +/ . .� .a� , Af��'�1.� � , -``;jr` �',y, � � � 1, -� ..� I+ �. ��'� ' _ � ,;,� � �� �r�� s� � � " -- �'�' . ��.`: ''�- � � � �' µ .�' ,'+' �' " _ _ :` =s! �'; �� � ,- � ,�` Ch 20i •� � l r �• s'=� + t _ � ' � o��` � -:i. �, '� }+ • ` _ ;�*. _�_� - :. � : _�.�Y.,!� -- �f--.�--.._�._.._�- ��i_-_ 5 EXHIBIT B INSURANCE SCHEUDLE A 6 ��i��f�7�a�u��� ��a�r��e�e���������n��f���������"s�;r I�����y���1����t�s����+ . �.���:����rr D������� �������� ��������� �l. °�1-�� �'t������i�r��F���i�n� �ifi������r��r��c��t��i��c��i���� �� �t�� ��� r��€i�I i����i�t����r �a��1���� 1������ar��rr�,i��s�������t��. ���I����� �if�� r� �� " �t ��������r, . c�r p�rrrr�����1����m���n �� : ��i�r��� �r��z����y. ���� `�a�����11 i��� � ��s� ���r�����i� ���e�� !��� Is��� Iras€�€�nc� ° '��� �r��s���a�i��_ ��c����z ���E��CI��s���ad������n��� ����i������r� �s�� y t�s����i��t� i����_�� �r���� �ar ��� �r��€����� �° ����f�ti� e�� ���t c��� �S�r�itt� �������d������Z���� r��� s��t� �. �t��tic���i������ �r�� �� �r ��IC��h�ins�tr�r�t���c�ra�� ��������� �n������t�t��h�til�� ���it���������'�� ���r�rrt�..:�,����� ��g ��d�. 3: �����i������l�� i��d �����..�i��r� ��r��� I���rr��n� �� c����buqu�. � �����.z ti��n���c� ��t����11'� it� t�� �h��` " ���r��el�ir�its, c�r ��t�r if�a�i� �r����r€�����I�g��ea�t, ����fa��it�. ��I ���r�d� �� �ir� ���i . r�� � ���f�t��� ����r c�����r�€�� �a3����ity��f�����. �. ��i[€ar�tr�t����a�ar `��r�����uir� in�z���� � . ���sn�i� ����1 lar�� ����� ����1i����:, �r���.. �. ��i `��i �r������rri�� �`� � ���i��d����r�i�����: a. ��r��� �� . :� � �t��ra-��� �r���� �t�� W � s�t�i�������� rr���t� ����: �� �ui�l�� ����ir�� ��t]�F`in�r����ir�t�r�. 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