Minutes_City Council Proceedings 2 19 18 Copyrighted
March 5, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 2/15, 2/19, 2/22, 2/26; Civil
Service Commission 1/4/18; Five Flags Civic Center
Commission of 1/29; Library Board of Trustees of
12/21/17, 1/18/18; Proofs of Publication for City Council
Proceedings of 2/5, 2/7, 2/8; Proof of Publication for List of
Claims and Summary of Revenues for Month Ending 1/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 2/15/18 Supporting Documentation
City Council Proceedings of 2/19/18 Supporting Documentation
City Council Proceedings of 2/22/18 Supporting Documentation
City Council Proceedings of 2/26/18 Supporting Documentation
Civil Service Commission Minutes of the 1/4/18 Supporting Documentation
Five Flags Civic Center Commission Minutes of 1/29/18 Supporting Documentation
Library Board of Trustees Minutes of 12/21/17 Supporting Documentation
Library Board of Trustees Work Session Minutes of Supporting Documentation
1/18/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/5/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/7/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/8/18
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for ME 1/31/18
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on February 19, 2018
in the Historic Federal Building, 350 W. 6�h Street.
Present: Mayor Buol; Council Members Del Toro, Jones, Larson, Resnick, Rios, Shaw;
City Manager Van Milligen, City Attorney Brumwell
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1 . Read Across America Day (March 2, 2018) was accepted by Beth McGorry,
Outreach Coordinator for St. Mark Youth Enrichment, 1201 Locust St.
CONSENTITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Jones. Council Member Larson requested Item #6
be held for separate discussion. Motion carried 7-0.
1 . Minutes and Reports Submitted: Catfish Creek Watershed Management Authority
of 1/10; City Council Proceedings of 2/5, 2/7, 2/8, 2/12; Historic Preservation Commission
of 1/18; Housing Commission of 1/16; Investment Oversight Advisory Commission of
1/24; Park and Recreation Commission of 1/9; Zoning Board of Adjustment of 1/25. Upon
motion the documents were received and filed.
2. Notice of Claims and Suits: Bard Materials for property damage, Kendall Coulson
for vehicle damage, and Jeff Kintzle for vehicle damage. Upon motion the documents
were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of lowa, the agent for the lowa Communities
Assurance Pool: Bard Materials for property damage, Kendal Coulson for vehicle
damage, and Jeff Kintzle forvehicle damage. Upon motion the documentswere received,
filed, and concurred.
4. 2017 Certified Local Government (CLG) Annual Report: City Manager
recommending approval of the 2017 Certified Local Government Annual Report. Upon
motion the documents were received, filed and approved.
1
5. Request for Qualification - Bee Branch West Blum Brownfield Clean Up Project: City
Manager recommending approval to distribute a Request for Qualifications for
engineering services related to managing the Environmental Protection Agency's
Brownfield Clean Up Grant for the West Blum Brownfield Clean Up Project. Upon motion
the documents were received, filed and approved.
6. IEDA Grant Application for Community Catalyst Building Remediation: City Manager
recommending approval to submit an application to the lowa Economic Development
Authority's (IEDA) Community Catalyst Building Remediation Grant Program for the
Creative Adventure Lab Project: Motion by Larson to receive and file the documents and
adopt Resolution No. 33-18 Authorizing the filing of an application for the Community
Catalyst Building Remediation Grant on behalf of Creative Adventure Lab. Seconded by
Rios. Ms. Larson questioned the wording of the minority statement regarding park usage
and asked if it could be changed for more inclusive language. Responding to the question,
Economic Development Director Maurice Jones stated that he'd review it. Motion carried
7-0.
7. Dubuque Metropolitan Area Transit Study (DMATS) Transportation Alternatives
Program (TAP) Grant Agreement for Bee Branch Trail Phase 1 : City Manager
recommending approval of a resolution authorizing the City Manager to sign the Dubuque
Metropolitan Area Transportation Study (DMATS) Transportation Alternatives Program
(TAP) grant agreement for the Bee Branch Creek Trail- Phase 1 project and providing
written assurance of the required 20°k local match and maintenance of the completed
project for a minimum of 20 years. Upon motion the documents were received and filed,
and Resolution No. 34-18 Authorizing DMATS Tap Grant Agreement for Bee Branch
Creek Trail — Phase 1 was adopted.
8. Governor's Traffic Safety Bureau Grant Application: City Manager recommending
approval to submit the 2019 Governor's Traffic Safety Bureau grant application to assist
local units of government with grant funds for local traffic safety initiatives. Upon motion
the documents were received, filed and approved.
9. Alcohol and Tobacco License Applications: City Manager recommending approval
of annual liquor, beer, wine and tobacco license applications as submitted. Upon motion
the documents were received and filed, and Resolution No. 35-18 Approving applications
for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances
Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer
and Wine Licenses and Permits; and Resolution No. 36-18 Approving applications for
retail cigarette/tobacco sales/nicotine/vapor permits, as required by lowa Code Chapter
453A.47A were adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Resnick to receive and file the documents, adopt the resolutions, set the
public hearings as indicated, and direct the City Clerk to publish notice as prescribed by
law. Seconded by Shaw. Motion carried 7-0.
2
1 . Fiscal Year 2019 Recommended Operating and Capital Improvement Budget as
Amended: City Manager recommending that the City Council set a public hearing for
February 28, 2018, on the Fiscal Year 2019 City budget, Operating and Capital
Improvement Program, for the City of Dubuque. Upon motion the documents were
received and filed and Resolution No. 37-18 Setting the date for the public hearing on the
Fiscal Year 2019 Budget as Amended for the City of Dubuque; and Resolution No. 38-18
Setting the date for the public hearing on the Five-year Capital Improvement Program for
Fiscal Years 2019 through 2023 for the City of Dubuque were adopted setting a public
hearing for a meeting to commence at 6:00 p.m. on February 28, 2018 in the Historic
Federal Building.
BOARDS/COMMISSIONS
The City Council reviewed applications to the following boards/commissions.
Applicants were invited to address the City Council regarding their desire to serve on the
following boards/commissions.
1 . Mechanical and Plumbing Code Board: One, 3-year term through March 16, 2021
(Expiring Term of Valaskey). Applicant: Corey Valaskey, 1385 Alta Vista
2. Resilient Community Advisory Commission: One, 3-year term through July 1 , 2020
(Vacant term of Grutz). Applicants: Shane Hoeper, 2520 N. Grandview Ave.; Nicholas
Huff, 3075 Olde Country Ct.; Ashley Melchert, 1265 Thomas PI.; Jared McGovern, 755
Chestnut St.; Paul Schultz, 1008 Victoria St. Mr. Hoeper, Mr. Huff, Mr. McGovern and Mr.
Schultz spoke in support of their respective appointments and provided brief biographies.
Appointment was made to the following commission.
3. Housing Commission: One, 3-year term through August 17, 2018 (Vacant term of
Shaw); One, 3-year term through August 17, 2019 (Vacant term of Heinke). Applicants:
Adam Babinat; 54 Milwaukee St.; Gail Weitz, 1630 Lori Ct. Upon roll-call vote (Babinat =
Shaw, Rios, Larson, Jones, Buol; Weitz = Del Toro, Resnick), Mr. Babinat was appointed
to the 3-year term through August 17, 2019. Motion by Jones to appoint Ms. Weitz to the
3-year term through August 17, 2018. Seconded by Larson. Motion carried 7-0.
PUBLIC HEARINGS
1 . Proceedings for Issuance of General Obligation Bonds Series 2018A and Taxable
General Obligation Refunding Bonds Series 2018B: Proof of publication on notice of
public hearing to approve the suggested proceedings for the public hearing,
recommending the approval of the preliminary official statement, advertisement for the
sale and approval of the electronic bidding procedures on the issuance of General
Obligation Bonds Series 2018A and Taxable General Obligation Refunding Bonds Series
2018B and the City Manager recommending approval. Motion by Resnick to receive and
file the documents and adopt Resolution No. 39-18 Instituting proceedings to take
additional action forthe issuance of notto exceed $12,750,000 General Obligation Bonds;
Resolution No. 40-18 Directing the advertisement for sale of $9,410,000 (Subject to
3
adjustment per terms of Offering) General Obligation Bonds, Series 2018A, and
approving electronic bidding procedures and Official Statement; and Resolution No. 41-
19 Directing the advertisement for sale of$1 ,020,000 (Subject to adjustment per terms of
Offering) Taxable General Obligation Refunding Bonds, Series 2018B, and approving
electronic bidding procedures and Official Statement. Seconded by Jones. Motion carried
7-0.
PUBLIC INPUT
Eric Schultz, 1045 W. 3�d St., questioned the need for an additional housing inspector
as recommended in the FY2019 Housing Department budget.
Jan Stoffel, 2905 Fox Hollow Road, addressed the City Council regarding her
correspondence on Action Item #1 regarding the increasing issues and support for
sidewalks along JFK Road from Asbury to the NW Arterial since it was last discussed by
Council in 2007.
Carol Meyer, 2644, JKF Road; Jolene Rettenberger, 2291 Gordon Drive, spoke in
opposition to sidewalks on her behalf and that of area property owners. Ms. Meyer also
spoke of issues with the bus stop in front of her property.
Leroy Timmerman, 2636 JFK Road; and Bob Park, 2939 Brandywine Park Drive,
expressed similar opinions that the issue is more of a problem with access to City-
developed amenities and should resolve rather than burden property owners.
ACTION ITEMS
1 . Citizen Correspondence Requesting Sidewalk Installation on John F. Kennedy
Road: Correspondence from citizen Bill Stoffel requesting sidewalk installation at the
intersection of Asbury Road and John F. Kennedy Road to the Northwest Arterial. City
Engineer submitting historic documentation related to sidewalk installation. The City Clerk
acknowledge receipt and distribution of a citizen petition and correspondence in
opposition to the matter and a copy of the 2007 petition in support.
Restated motion by Jones to receive and filed the documents and refer to staff.
Seconded by Resnick. Motion carried 5-2 with Del Toro and Rios voting nay. After
considerable discussion that included the issues of public safety, growth and
development in the area, project costs, and the assessment burden on property owners,
most Council Members felt additional and current data was needed from staff.
Responding to questions, City Manager Van Milligen described the current policy that
requires installation of sidewalks with some exceptions, an agreement with property
owners and that information from staff could be expected to come to Council in about
three months.
2. Chaplain Schmitt Island Placemaking & Implementation Plan: City Manager
recommending approval of the 2018 Chaplain Schmitt Island Placemaking &
Implementation Plan, as being consistent with the adopted 2017 Master Plan for Chaplain
Schmitt Island. Task Force Member Kevin Lynch, 749 Brookview Sq.; and Ryan Peterson
of RDG Planning & Design, provided a presentation on the Plan. Topics included: a
history of the Plan, Vision/Mission Statements, Plan overview and amendments since
2017, project overview description of amenities, and regulatory overview and outreach.
4
Planning Services Manager Laura Carstens provided information on her departmenYs
role in the process and working with Leisure Services. DRA Board Chair and Task Force
Member Rick Dickinson spoke in support of the plan. Presenters responded to questions
from the City Council that addressed potential flooding issues and the use of a land
surveyor to assess the impact of proposed amenities on the existing campground. Motion
by Resnick to receive and file the documents and adopt Resolution No. 42-18 Approving
2018 Chaplain Schmitt Island Placemaking and Implementation Plan as Consistent with
2017 Master Plan. Seconded by Jones. Motion carried 7-0.
3. Promotional Materials Over the Right-of-Way Policy: City Manager recommending
approval of a new Promotional Materials Over the Street Right-of-Way policy to
supplement the City's existing Special Events permit. Motion by Jones to receive and file
the documents and approve the recommendation. Seconded by Del Toro. Motion carried
7-0.
4. Request for Work Session - Sustainable Dubuque Quarterly Work Session: City
Manager recommending that the City Council schedule the Sustainable Dubuque
Quarterly Work Session for Monday, April 23, 2018, at 6:00 p.m. Motion by Larson to
receive and file the documents and schedule the work session as recommended.
Seconded by Resnick. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Del Toro relayed a personal experience that compelled him to request
that anyone displaying even a small sign of true illness, seek immediate medical help.
There being no further business, upon motion the City Council adjourned at 8:43 p.m.
Kevin S. Firnstahl, CMC
City Clerk
1 t 2/28
5