Minutes_Five Flags Civic Center Advisory Commission 1 29 18 Copyrighted
March 5, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 2/15, 2/19, 2/22, 2/26; Civil
Service Commission 1/4/18; Five Flags Civic Center
Commission of 1/29; Library Board of Trustees of
12/21/17, 1/18/18; Proofs of Publication for City Council
Proceedings of 2/5, 2/7, 2/8; Proof of Publication for List of
Claims and Summary of Revenues for Month Ending 1/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 2/15/18 Supporting Documentation
City Council Proceedings of 2/19/18 Supporting Documentation
City Council Proceedings of 2/22/18 Supporting Documentation
City Council Proceedings of 2/26/18 Supporting Documentation
Civil Service Commission Minutes of the 1/4/18 Supporting Documentation
Five Flags Civic Center Commission Minutes of 1/29/18 Supporting Documentation
Library Board of Trustees Minutes of 12/21/17 Supporting Documentation
Library Board of Trustees Work Session Minutes of Supporting Documentation
1/18/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/5/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/7/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/8/18
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for ME 1/31/18
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FiVE �AGS
Five Flags Civic Center Advisory Commission Meeting
Monday January 29, 2018
Unapproved by Commission
COMMISSIONERS Bryce Parks, McKenzie Hill, Tyler Daugherty
PRESENT:
COMMISSIONERS Rod Bakke, Nicholas Huff
ABSENT:
STAFF PRESENT: HR Cook, Shaun Rice, Ali Levasseur, Kelly Spreitzer
OTHERS PRESENT: Marie Ware
MINUTES Commissioner Parks motioned and Commissioner Daugherty seconded, to approve
APPROVED; the minutes of the November 27, 2017 meeting. The motion passed unanimously.
VOTE:
NEW BUSINESS: Mare Ware passed out form to Commission members, these forms were voluntary to
fill out their demographic and protected class information. All city commissions are
asked to volunteer this information to determine the diversity of commissioner across
the city.
General Manager, HR Cook, shared with Commissioners that the external Marquee
had been taken down and the new Marquee would be installed mid-February.
Ware also informed the Commissioners that the City of Dubuque Budget requests
would be made public on February 5, 2018. Leisure Services Budget hearing is
scheduled for February 15, 2018 at 6pm. The list of Capital Improvement Projects
handed out to commissioners to understand what eh staff is requested to keep the
building viable in between the probable construction. Marie discussed that the items
listed are never fully funded, she gave this information so the Commission knows
what has been requested before the final budget comes out to see what has been cut
from the requests. Cook added the that on the list of CIP items for the year the most
important would be the LED lighting retro-fit, and the walkthrough metal detectors.
Discussion was had on the budget hiring, there will be a time that general public can
speak for or against the CIP items.
Commission discussed the importance of the "must have" items and Commissioner
Parks motioned the commission contact council with recommendations they fully
support all items in CIP list with an emphasis on LED lighting and walk-through metal
detectors to keep to the city's sustainability efforts and public safety goals.
Commissioner Daugherty seconded, motion passed unanimously. Ali Levasseur or
HR Cook will draft a letter for commissioners and send over email. Commissioners
can then contact city council members as a whole or individually to make their
recommendation.
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OLD BUSINESS: Mare Ware gave the following update on the feasibility study:
Reviewing the timeline of the budget hearings in February, it was determined to hold
the City Council Work session to discuss the feasibility study in April 2018. Working
backwards, that would put the consultant presentation to Commission in March.
Mare will be working with the consultants to schedule to Commission Presentation
which will be open to public. Mare will stay in communication with Commissioners for
the date of this presentation that will be the standard march Commission meeting.
MARKETING Marketing coordinator, Kelly Spreitzer, reported on past months marketing initiatives
PROMTIONS & and highlights. Printed copies of the report were included in the commission packet.
EVENTS REPORT:
OPERATIONS Director of Events and Operations, Shaun Rice, reported on operations activities for
REPORT: the past months in the areas of Safety Committee meetings; routine maintenance;
technical operations; and CIP activity. Printed copies were included with the
commission packet.
STAFF Events Manager, Ali Levasseur gave staff updates and activity occurring during the
DEVELOPMENT past months and details were included in the commission packet.
REPORT:
General Manager reviewed event totals and Financial highlights with commissioners.
FINANCIAL The event total were included in the commission packet.
REPORT:
OTHER BUSINESS: Commissioners Bakke and Huff will be emailed copy of unapproved minutes to
review.
ADJURN; Motion to adjourn was made by Commissioner Parks, seconded by Commissioner
VOTE: Daugherty. The motion passed unanimously.
NEXT MEETING: Next bi-monthly meeting held Mach 2018. Specific date and time to be confirmed
over email based on consultants' schedule. Five Flags staff will place a reminder
email 3-5 day before to remind commissioners of the meeting.
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