Designated Agents of the City of Dubuque Limited Authorization for Withdrawls Copyrighted
March 19, 2018
City of Dubuque Consent Items # 9.
ITEM TITLE: Designated Agents of the City of Dubuque Limited
Authorization to Execute Withdrawals on Behalf of the City
of Dubuque
SUMMARY: City Manager recommending approval of a resolution
granting the City Finance Director/Treasurer and authorized
signers from Wellmark limited authorization to make
withdrawals from a specialized City of Dubuque Bank
account.
RESOLUTION Authorizing certain designated agents of the
City of Dubuque limited authorization to execute
withdrawals on behalf of the City of Dubuque
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Resolution Authorizing Designated Agents to E�cute City Manager Memo
Withdrawals-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Authorizing Certain Designated Agents of the City of Dubuque
Limited Authorization to Execute Withdrawals on Behalf of the City of
Dubuque
DATE: March 8, 2018
Finance Director Jean Nachtman recommends City Council approval of a resolution
granting the City Finance Director/Treasurer and authorized signers from Wellmark
limited authorization to make withdrawals from a specialized City of Dubuque Bank
account. The City has previously established a specialized bank account for self-
insured health benefits which is used to pay medical and disability expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jean Nachtman, Finance Director
THE CTTY OF Dubuque
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7A13 2017
TO: Michael Van Milligen, City Manager
FROM: Jean Nachtman, Finance Director
SUBJECT: Resolution Authorizing Certain Designated Agents of the City of Dubuque Limited
Authorization to Execute Withdrawals on Behalf of the City of Dubuque
DATE: March 2, 2018
I NTRO DUCTIO N
Enclosed is a City Council Resolution granting the City Finance Director/Treasurer and authorized
signers from Wellmark limited authorization to make withdrawals from a specialized City of Dubuque
bank account.
BACKGROUND
The City has previously established a specialized bank account for self-insured health benefits which
is used to pay medical and disability expenses. The account maintains a$140,000 revolving balance
replenished from operating funds on an as-needed basis, normally weekly.
DISCUSSION
The account is specialized and limited in use. For operational purposes I recommend that authorized
signers from Wellmark be granted ability to withdraw funds for the Medical Health Account drawn on
the City of Dubuque account at American Trust and Savings Bank. The resolution does not identify
positions or names, which should reduce future resolutions at the time of personnel changes or title
changes of individuals designated at Wellmark.
HMS Preferred Health Choices, Inc. will continue to withdraw from this account until all prior claims
are closed (Resolution 86-03). At the time a resolution will be made to remove HMS Preferred Health
Choices, Inc. as authorizing signer.
The City Finance DirectodTreasurer is also designated as an authorized signer for the account.
Transactions in this account are monitored by the Finance Department and controls such as account
reconciliation and payment documentation are available to be reviewed by the Finance Department
on a regular basis. The information is also available during the annual audit by the City's independent
auditor.
ACTION
Please present the resolution to the City Council for consideration of approval. If there are any
questions on the resolution, please contact me. Thank you for your assistance.
JN/eml
Attachment
RESOLUTION NO. 57-18
RESOLUTION AUTHORIZING CERTAIN DESIGNATED AGENTS OF THE CITY OF
DUBUQUE LIMITED AUTHORIZATION TO EXECUTE WITHDRAWALS ON BEHALF
OF THE CITY OF DUBUQUE, IOWA
Whereas, the City of Dubuque deposits certain funds for specific use in local
commercial banking institutions; and
Whereas, the commercial banking institutions require authorization by the City
Council for City employees and others to make withdrawals on such banking
institutions; and
Whereas, the City Council has determined that agents of the City of Dubuque
who may make withdrawals on a designated account on behalf of the City of Dubuque
for the City of Dubuque Medical Health Account at American Trust and Savings Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Wellmark authorized individuals are hereby granted ability to make
withdrawals on behalf of the City of Dubuque for the Medical Health Account at
American Trust and Savings Bank.
Passed, approved and adopted this 19th day of Marc, 2018
Roy b. B `f, Mayor
Attest:
Kevin S. Firnstahl, City Clerk