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17th Street (Elm to Heeb) Storm Sewer Improvements_Intiate Copyrighted April 16, 2018 City of Dubuque Items to be set for Public Hearing # 1. ITEM TITLE: 17th StreeULocust Street Storm Sewer Improvements SUMMARY: City Manager recommending the initiation of the public bidding procedure for the 17th Street Storm Sewer Improvements Project-Elm to Heeb, adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate, and further recommends that a public hearing be set for May 7, 2018. RESOLUTION 17th Street Storm Sewer Improvements Project- Elm to Heeb Preliminary Approval of Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated Cost; and Ordering the Advertisement for Bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) Set Public Hearing for May 7, 2018 ATTACHMENTS: Description Type 17th Street Storm Sewer-Elm to Heeb-NNM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Pre Construction Letter Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 17�h Street Storm Sewer Improvements Project-Elm to Heeb CIP #2642769, PROJECT #1X0005 DATE: April 5, 2018 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the 17�h Street Storm Sewer Improvements Project-Elm to Heeb, adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate of$5,726,512, and further recommends that a public hearing be set for May 7, 2018. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE C1TY OF Dubuqu� � D �„J L E AIFA�erica Cipl 1�� 0 I I� Masterpiece on the Mississippi 2°°''Z°lZ 2013•2017 TO: Michael C. Van Milligen, City Mana FROM: Gus Psihoyos, City Engineer � _ � ;� DATE: April 4, 2018 RE: 17th Street Storm Sewer Improvements Project - Elm to Heeb CIP# 2642769, PROJECT# 1X0005 INTRODUCTION The attached resolutions authorize the initiation of the public bidding procedure for the 17th Street Storm Sewer Improvements Project - Elm to Heeb. BACKGROUND In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 million for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The infrastructure improvements are as follows: 1 . Bee Branch Railroad Culvert Infrastructure Improvements involving the installation of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue; 2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kaufmann & Kane intersection. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. 3. 17t" Street/W. Locust Street Storm Sewer Improvements involving the installation of a 96-inch diameter pipe from the Lower Bee Branch Creek through the Canadian Pacific Railway tracks to 17th Street then to the west along 17t" Street and finally west alan� W. Locust Street tawards Angella St. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right- of-way corridor. In October of 2016, the City Council passed Resolution 362-16 authorizing the exer.,utian of the funding contract with the lowa E��nomic Development Authority (IEDA) for the City's receipt of$23,309,600.00 in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. DISCUSSION The 17th Street Storm Sewer Improvements Project is one part of the multi-phase Bee Branch Watershed Flood Mitigation Project. It involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) from the Bee Branch Creek along 17th Street through Elm Street to W. Locust Street and then up W. Locust Street towards Rosedale Avenue as funding allows. This work will require the relocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. The 17th Street Storm Sewer Improvements Project will be constructed under multiple contracts. The first, completed in the fall of 2017, involved the construction of improvements on 17t" Street from the RR tracks through Elm Street. The 17t" Street Storm Sewer Improvements Project - Elm to Heeb ("the Project") limits will start from where the first contract left off just west of Elm Street. From there it will extend to Heeb Street, just west of Central Avenue. See attached public outreach letter. The Project involves the construction of approximately 1102 linear feet of 10-foot by 5- foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. The project will have internal traffic control stages to minimize the inconvenience to citizens driving through the corridor. For example, if the 17t" street and Washington Street intersection and the 17th street and Jackson Street intersection are both closed, the White Street and Elm Street will remain open to traffic across 17th Street. Subsequent contracts are under development that include improvements along 17t" street from Heeb Street to W. Locust Street and along W. Locust Street from 17t" Street towards Rosedale Avenue. These additional phases of construction will occur in 2019 and 2020. PUBLIC ENGAGEMENT The Engineering staff held a public information meeting for this project on October 24tn 2017 at the Multicultural Family Center. Several letters were sent to property owners and residents in the affected properties on the project before the public meeting and since. Engineering staff also held "office hours" so questions could be asked individually by property owners if needed. A project website is located at: http:llwww.�itv��dur�uq��e.orq11824117th-Si-W-�o�ust-St-Project. This is on the Bee Branch Flood Mitigation area of the City's website. 2 V There will be a need to acquire temporary construction easements for some properties. These easements will be acquired prior to construction. Property rights letters and related temporary easement documentation have been mailed out to property owners. The City will follow the procedures outlined with the lowa DOT in acquiring temporary construction easements. PROJECT SCHEDULE The schedule for Phase II has been developed in coordination with the owners of the properties immediately north and south of 17t" Street from Elm Street to Heeb Street. The schedule for the Project is as follows: Initiat� Fublic Bidding Process April 16, 2018 Publish Notice to Bidders, Advertise for Bids April 20, 2018 Publish Public Hearing Notice on Plans & Specs April 27, 2018 Public Hearing on Plans & Specifications May 7, 2018 Receipt of Bids (Bid Letting) May 10, 2018 Award Construction Contract May 21, 2018 Final Project Completion June 15, 2019 Subsequent phases will follow in 2019. As noted, all of the improvements for all phases must be complete by June 30, 2021. RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of contract, and construction estimate for the 17t" Street Storm Sewer Improvements Project - Elm to Heeb ("the Project"). I further recommend establishing the date of a public hearing and authorize the City Clerk to advertise for bids for the Project. BUDGETIMPACT The preliminary estimate of probable costs for the 17t" Street Storm Sewer Improvements Project - Elm to Heeb is as follows: Construction $ 4,727,512.00 Contingency 255,000.00 Engineering 744,000.00 Total Project Cost �5}72�,�12.U0 The funding summary is as follows: CIP & PROJECT Fund Description Fund Amount 264-2769 17tn Street Storm Sewer Improvements $5,726,512.00 1X0005 (HUD) 3 The improvements will be funded using the $23.1 million in Community Development Block Grant Program Disaster Recovery- National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. ACTION TO BE TAKEN I respectfully request adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing; and authorizing the City Clerk to advertise for bids for the 17t" Street Storm Sewer Project - Elm to Heeb. Attach. Prepared by Jon Dienst, P.E. cc: Crenna Brumwell, City Attorney Jenny Larson, Budget Director Alexis Steger, Senior Budget Analyst John Tharp, Grant Administrator Steve Sampson Brown, Project Manager Deron Muehring, Civil Engineer � 4 RESOLUTION NO. 106-18 17TH STREET STORM SEWER IMPROVEMENTS PROJECT - ELM to HEEB PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the 17th Street Storm Sewer Improvements Project - Elm to Heeb in the estimated amount of $5,726,512.00 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 7th day of May, 2018, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The 17th Street Storm Sewer Improvements Project - Elm to Heeb is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 10th day of May, 2018. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 21st day of May 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, approved and adopted this 16th day of April, 2018. Attest Kevin S. Firrstahl,(CMC City Clerk avid T. Resnick, Mayor Pro -Tem NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 17TH STREET STORM SEWER IMPROVEMENTS PROJECT - ELM TO HEEB NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the 17�h Street Storm Sewer Improvements Project, in accordance with the provisions of Chapter 26, Code of lowa at 6:00 p.m. on the 7�h day of May, 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: 17�h Street Storm Sewer Improvements Project - Elm to Heeb CIP# 2642769, PROJECT# 1X0005 The project consists of the construction of approximately 1102 linear feet of 10-foot by 5-foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, street lights, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. Any visual of hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2018. Kevin S. Firnstahl, CMC, City Clerk � .. . .� � � � � ' � Dear Resident, January 9, zois You are receiving this letter because you own a property on 17th St. between Elm St. and Heeb St. This area will be under construction starting in the spring of 2018. Please read the information below to learn how this infrastructure improvement project will impact you. About The Project The 17th St./W. Locust St. storm sewer capacity improvement project is one phase of the Bee Branch Watershed Flood Mitigation Project. The purpose of the project is to increase the capacity of the storm sewer from the Lower Bee Branch Creek up 17th St. to W. Locust St. and continuing up W. Locust St. toward Kirkwood Street. A larger storm sewer and additional high-capacity storm drains will help alleviate the flash flooding frequently - - • experienced on these streets. The estimated completion of the entire project is 2021. Project Details The first phase of the project impacted the intersection of 17th St. and Elm St. which was under construction from August to December 2017. Crews built a new 12 ft. x 7 ft. concrete box culvert, relocated underground utilities, and installed high-capacity storm drains. The second phase of the project will impact 17th St. from Elm St. to Heeb Street. See map below. Construction is expected to begin in April or May 2018 and is estimated to finish in late 2018 or early 2019. Crews will continue the work they did in phase one constructing the larger concrete box culvert, relocating underground utilities, and installing high-capacity storm drains. The project will also include total street and sidewalk reconstruction. Additional phases of the project, induding project limits and schedueles, have not yet been determined. SEE BACK SIDE FOR MORE DETAILS. ' . � � - 1 � L'� ' � e / / i� - v' ., . .. �. � �<; _� �, . 1� ' �`�/r-'�. Y , � ..16TH STREET C+ '• • 6 � � ,. 2�� `.{�� C � YZ 1 ' �R` WI � � �� J�.� 4 � �V O z ��ntl "1W'� �\ YI�.: ` �� + W �i \�{' � I� .p� N Y 1 • f v/ 'x z ..1.[1 i � . - � . �M1 �. �a ':_�F'r � `�, j � / ' ! o _ _ 1 � .. ¢ .1 , . .. � � w �. , � - ,��r� _ .. W. �'� 3`_.:A�'� l ��-� Y • �f j tj<T�v, I 4�. 1]THSTREET � � ��4 " �. �. � � . .�� -~¢�--� `�'' 1 , .� ��[,,� �, . �� r p� '� �� .. � . �� — _ " � � 'I . � ( �� . � � � �_� _� e �� . � _�� '�� -�aJ� . . . • .� ..._ "_� 3 �� — 16TH� � — �`-� �� '+- �.,,��'� _.�,��%,� ��}'J�� s^ � W�'� � \ . ' � � =��I' � 18TH STREET` W � � � � — , :t-.,. - � - • � •ty! � _ y� F- w r � � :_ � �� . _ . � ` F�. � � a' Z i yWj ,�1 t, • � . �, ,� Z �. y � j � F . o � � �Y� W ,� - . Q I y N -?- � 1 i tYT tt d s'" � � � _ �.'. . i - --- � 1 � Z _� ':i Z ' 1� - W f � �. !sb!F -� � '�i !� N ,= t y 1 J �4f� - Z t.' 2 � - - �- . � N ms� rL � 1' W `*� 3 . .a i ^ �� -_� Q ":: ...� W � ��, � 1 C� _ - �' 1 i � , " . ' � �.+ � t ^A^ .�,►� , `:� �` �� -�-�--� 1 � t. �i�_ - � . _`-��N� �,- " : 17TH STREET SEGMENT 2 � ___ ,_� -'�'' •1 �1 ;f ��,7_:::. - ' �� _ o., - � '"`` '-��' - '�" � ,- � 'W _..s,�`i F F � r ` ,�`,� .a�,;� �� '._ /� __ 1'•, 1 ' Rr � .r� ti ��: � � �.� {� c ., _�: ,�,_ �! _ - T � - �1 � ` � �.�.++ � ,"- � � � '- _'J � _ _ `_. , , -,, - ' � 1 1 ' 1 ' ' - Intersection of 17th St. and Elm St. West of Elm St. to East of White St. Only the intersection of 17th St. and Elm St. will be closed. The intersections of 17th St. and Washington St. and 17th St. and Jackson St. will be closed. SEGMENT 3 SEGMENT 4 East of White St. to East of Central Ave. East of Central Ave. to West of Heeb St. Only the intersection of 17th St. and White St. will be closed. The intersections of 17th St. and Central Ave. and 17th St. and Heeb St. will be closed. 1 1 i ' 1 . ' 1 . 1 ' 1 Access To Your Property ' � � � "' � ' ' ' � . - . . • - . • This project requires the excavation of the entire street and sidewalk. If your ' front door is located along 17th St., during construction it may be necessary � � � � � � � to access your property through a back or side entrance. If you do NOT have .- • • . .- • a back or side entrance, the contractor will be required to maintain safe � � � � � �� •. • ' • - • access to your front door on 17th St. at all times during construction. ' � i � i • � � � Parking - . . . . .. There will be no parking on 17th St. in the segment that is under �� .� � . , � � � � construction. • • � • - � •• - • Mobility Issues =-- = - -� ••� City staff and the contractor will work with those with mobility issues :- • ' • ' '�•• �-:' to accommodate access to their property as much as possible during • � � � � � • • � - � � � construction. lf you anticipate that special arrangements will need to be - � • • made, please notify us as soon as possible by calling(563)690-6068. � � • • � - � � � What's Next? If you have any questions or concerns regarding the 17th St./W. Locust St. storm sewer improvement project, please call the City of Dubuque at (563) �'��,��1,�,1,�,�,�aa�Fa��:�an�F� 690-6068. " " A follow up letter will be mailed in early 2018 to announce the project contractor, construction start date, and detour routes. . �