Purina Drive Salt Storage Fabric Building_Initiate Copyrighted
April 16, 2018
City of Dubuque Items to be set for Public Hearing # 4.
ITEM TITLE: Purina Drive Salt Storage Fabric Building
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Purina Drive Salt Storage Fabric Building
Project, adoption of the attached resolutions preliminarily
approving the proposed plans, specifications, form of
contract, and construction estimate, and further
recommends that a public hearing be set for May 21, 2018.
RESOLUTION Purina Drive Salt Storage Fabric Building
Project, PreliminaryApproval of Plans, Specifications,
Form of Contract, and Estimated Cost; Setting Date of
Public Hearing on Plans, Specifications, Form of Contract,
and Estimated Cost; and Ordering the Advertisement for
Bids
RESOLUTION Approval of Preliminary Plans,
Specifications, Form of Contract, and Estimated Costfor
the Purina Drive Salt Storage Fabric Building
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s); Set Public Hearing for May 21, 2018
ATTACHMENTS:
Description Type
Purina Drive Salt Storage Fabric Building-NNM Memo City Manager Memo
Purina Dr Salt Storage Fabric Building Project Staff Memo
Set Public Hearing Resolutions
Approval of Preliminary Plans Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purina Drive Salt Storage Fabric Building Project — CIP #3002719
DATE: April 5, 2018
Public Works Director John Klostermann recommends initiation of the public bidding
procedure for the Purina Drive Salt Storage Fabric Building Project, adoption of the
attached resolutions preliminarily approving the proposed plans, specifications, form of
contract, and construction estimate of$659,585, and further recommends that a public
hearing be set for May 21 , 2018.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
Dubuque
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T0: Michael C. Van Milligen, City Manager
FROM: John Klostermann, Public Works Director JK
SUB.IECT: Purina Drive Salt Storage Fabric Building Project - CIP# 3002719
DATE: April 4, 2018
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Purina Drive Salt Storage Fabric Building Project (CIP # 3002719).
BACKGROUND
The fiscal years 2018 and 2019 Capital Improvement Project budgets provide funds for
the construction of a fabric salt storage building on eight-foot (8') concrete walls located
at the Purina Drive salt storage pad.
DISCUSSION
Bid documents and specifications for this project have been prepared by Public Works
staff with the assistance of IIW Engineers. This project will include the construction of a
foundation system to support eight-foot (8') containment walls in which the fabric cover
building will be attached. Completion of this project will protect our substantial
investment in road deicing salt and protect the environment.
PROJECT SCHEDULE
The schedule for the project is proposed as follows:
Initiate Public Bidding Process April 16, 2018
Publish Notice to Bidders, Advertise for Bids April 20, 2018
Publish Hearing Notice on Plans and Specifications May 11, 2018
Hold Public Hearing on Plans and Specifications May 21, 2018
Receipt of Bids (Bid Letting) May 17, 2018
Award Construction Contract June 4, 2018
Final Project Completion September 4, 2018
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract and
construction estimate for the Purina Drive Salt Storage Fabric Building Project (Project). I
further recommend establishing the date of a public hearing and authorize the City Clerk to
advertise for bids for the Project.
BUDGETIMPACT
The cost estimates for the project are as follows:
Construction Contract $ 609,585
Contingency $ 20,000
Engineering 30 000
Estimated Total Project Cost $ 659,585
This project is funded with monies budgeted specifically for the Purina Drive Salt
Storage Fabric Building Project in the Public Works DepartmenYs FY 2018 and 2019
Capital Improvement Project budget: CIP# - 3002719 $659,585 (FY 2018/19 total)
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Clerk to advertise for bids for the
Purina Drive Salt Storage Fabric Building Project.
Attachments
Cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
Renee Tyler, Assistant Public Works Director
2
RESOLUTION NO. 109-18
PURINA DRIVE SALT STORAGE FABRIC BUILDING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Purina
Drive Salt Storage Fabric Building Project in the estimated amount of $659,585 are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 21st day of May, 2018, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days
prior to the date of such hearing: At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
The Purina Drive Salt Storage Fabric Building Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which
notice shall be published not Tess than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 17th day of May, 2018. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:00 p.m. on or about the 4th day of June 2018, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 16th day of April= 2018. ,.
Attes
Kevin Firnstahl, M City Clerk
Livid T. Resnick, Mayor Pro -Tem
RESOLUTION NO. 110-18
APPROVAL OF PRELIMINARY PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST FOR THE PURINA DRIVE SALT STORAGE FABRIC
BUILDING
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated costs for
the Purina Drive Salt Storage Fabric Building Project, in the estimated amount
$659,585, are hereby approved.
Passed, adopted and approved this 16th day of April, 2018.
David T. Resnick, Mayor Pro -Tem
Attest:
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE
PURINA DRIVE SALT STORAGE FABRIC BUILDING PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on Monday, May 21 , 2018 at 6:00 p.m. in the City Council
Chambers of the Historic Federal Building, 350 W 6th Street, Dubuque, lowa. The
purpose of the hearing is to allow public comment on the proposed plans,
specifications, form of contract, and estimated cost for the Purina Drive Salt
Storage Fabric Building Project — CIP #3002719.
Copies of supporting documents for the public hearings are on file in the City
Clerk's Office, City Hall, 50 W. 13�h St., Dubuque, lowa, and may be viewed during
normal working hours.
Written comments regarding the above public hearings may be submitted to the
City Clerk's Office on or before said time of public hearing. At said time and place
of public hearings all interested citizens and parties will be given an opportunity to
be heard for or against said proposal.
Any visual or hearing-impaired persons needing special assistance or personswith
special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 16�h day of April, 2018.
Kevin S. Firnstahl, CMC, City Clerk
1 t 5/11
Kevin S. Firnstahl, CMC, City Clerk