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John F. Kennedy Road and NW Arterial Right-Turn Lane Improvements_Hearing Copyrighted April 16, 2018 City of Dubuque Public Hearings # 9. ITEM TITLE: John F. Kennedy Road and NW Arterial Right-Turn Lane Improvement Project Initiate SUMMARY: Proof of Publication on notice of public hearing to approve the plans, specifications, form of contract and estimated cost for the Northwest Arterial —J FK I ntersection Right Turn Lane Improvements Project and City Manager recommending approval. RESOLUTION Approval of Plans, Specifications, Form of Contract, and Estimated Cost for the Northwest Arterial - JFK Intersection Right Turn Lane Improvements lowa DOT Project No. Stp-A-2100 (688)--86-31 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type NW Arterial and JFK Intersection Right Turn Lane City Manager Memo Improvements-NNM Memo Staff Memo Staff Memo Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Northwest Arterial — JFK Intersection Right Turn Lane Improvements CIP No. 3002675, lowa DOT Project No. STP-A-2100 (688)-86-31 DATE: April 4, 2018 Assistant City Engineer Bob Schiesl recommends City Council approval of the plans, specifications, form of contract and estimated cost of$177,100 for the Northwest Arterial — JFK Intersection Right Turn Lane Improvements Project. The City has received $123,200 in an lowa Department of Transportation Clean Air Attainment Grant towards the cost of this project. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Robert Schiesl, Assistant City Engineer Gus Psihoyos, City Engineer THE CITY OF Dubuque � All-America City UB E � r � Mas terpiece on the Mississippi Zoo,.2012.Zo13 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer DATE: April 4, 2018 SUBJECT: Northwest Arterial - JFK Intersection Right Turn Lane Improvements CIP No. 3002675, lowa DOT Project No. STP-A-2100 (688)-86-31 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the public hearing for the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project. BACKGROUND The northerly approach driving lane of the JFK Road and Northwest Arterial intersection has one left turn lane and one shared thru and right turn lane. The thru and right turn movement to go straight or south is a very heavy traffic movement. Unfortunately, it only takes one southbound (straight thru) vehicle queued at the light to block all free right turn movements. Once blocked, this shared lane can rapidly back up with vehicles stacking to over 400 feet from the intersection. The City of Dubuque applied for and was awarded an lowa Clean Air Attainment Program (ICAAP) grant from the lowa DOT in the amount of $198,202 to assist with the construction of a right turn lane on the north leg of JFK Road with traffic signal adjustments at NW Arterial and JFK Road intersection. EXISTING CONDITIONS Although traffic signal timings at the NW Arterial - JFK intersection are reviewed and updated throughout the year, the existing shared through - right turn lane does not efficiently handle right turning traffic movements. ITS improvements have been implemented at this intersection over the last 10 years to provide the most efficiency from the existing geometrics. This approach has come to the point where no additional efficiencies can be achieved without adding traffic lane improvements. PROPOSED TURN LANE IMPROVEMENT Based on the current operational and capacity challenges the City is experiencing at the JFK Road and NW Arterial intersection, the proposed turn lane improvement includes adding an exclusive 250-foot right turn lane along the existing northerly approach on JFK Road. The new right turn lane would allow for a dedicated straight thru lane as well as maintaining the existing dedicated left turn lane. The proposed turn lane improvement will improve the capacity and efficiency of this intersection. PROJECT SCHEDULE The schedule for the project is as follows: lowa DOT Advertisement for Bids March 21 , 2018 City Initiate Public Bidding Process April 2, 2018 Notice of Public Hearing on Plans & Specifications April 6, 2018 City Public Hearing on Plans & Specifications April 16, 2018 lowa DOT Receipt of Bids (Bid Letting) April 17, 2018 City Award of Contract (Subject to lowa DOT Approval) May 7, 2018 Late Start Date September 4, 2018 Contract Completion Date 20 Working Days Completed Fall 2018 RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project. BUDGETIMPACT The estimate of probable cost for the recommended turn lane improvements are summarized in the following table: Description Cost Estimate Construction — JFK New Right Turn Lane $ 140,000.00 Contingency (10°k) 14,000.00 Engineering Design and Administration (15°k) 23,100.00 Total Construction Cost Estimate $ 177,100.00 The proposed project funding is summarized as follows: CIP No. Fund Description Fund Amount 3002675 ICAAP Grant (80°k) $ 123,200.00 3002675 NW Arterial Road Right Turn Lane Improvements 53,900.00 Total Project Funding $ 177,100.00 The grant funding agreement between the lowa DOT and the City provides for the utilization of ICAAP Grant Funds for eligible construction costs for the construction of a new right turn lane. The portion of the eligible construction costs reimbursed by ICAAP funds shall be limited to a maximum of 80°k of eligible participating costs. All other costs, such as preliminary engineering (PE), Final Engineering (FE), and construction engineering (CE) will be funded solely with City funding. ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project through adoption of the enclosed resolution. cc: Jenny Larson, Budget Director Jon Dienst, Civil Engineer Greg Doeden, Civil Engineer Kent Ellis, lowa DOT F:\PROJECTS\ICAAP- NW ARTERIAL JFK TURN LANE\Council and Staff Documents\Public Hearing RESOLUTION NO. 113-18 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE NORTHWEST ARTERIAL - JFK INTERSECTION RIGHT TURN LANE IMPROVEMENTS IOWA DOT PROJECT NO. STP -A-2100 (688)- -86-31 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Northwest Arterial / JFK Intersection Right Turn Lane Improvements Project, in the estimated amount $140,000.00, are hereby approved. Attest: Passed, adopted and approved this 16th day of April 2018. D -avid T. Resnic(C, Mayor Pro -Tem Ke in S. Firnstahl, CMC, City Clerk STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: April 6, 2018, and for which the charge is $23.17. ES' ae2,___ Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this /del day of , 20 /f Notary Public in and for Dubuque County, Iowa. K WE$ i-ERM.YER y r•.o-^. Pi , b$r 158B5 r,inri3Otar, En. Feb. 1, 2020 CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM: OF CONTRACT, AND ESTIMATED COST FOR ` THE NORTHWEST: ARTER- IAL -, JFK INTERSEC- TION RIGHT ; ; TURN LANE IMPROVEMENTS,' NOTICE IS HEREBY GIVEN: The City Council of tilO City of Dubuque, Iowa; will hold a public hearing oh the proposed plans, specifications, form of contract and estimated cost for the NorthweStj Arterial JFK ;;Inter section Right Turn Lane ,' Improvements Project, = Iowa DOT Project? No: STP -A-2100 (688),-86-31 in accor- dance with the ;:provi- sions of Chapter 26, Code of Iowa, at 6:00 p.m., on the 16th day of. April, 2018, in the Historic Federal Build- ing Council Chambers (second " floor), 350 West 6th Street, Dubuque, Iowa.' Said proposed plans, speci- fications, form of contract and estimated costare now on file in the Office of the City Clerk, `,City Hall, 50 W. 13th`St.Dubuque,',' Iowa, and;may be viewed during normal working hours. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: • 635 SY of 9' PCC, Doweled Pavement • Minor storm sewer work, 3 manholes and 4 intakes • 550 Ton 3" Breaker Any visual or hearing- impaired persons need- ing special eeding"special assistance orpersons with special accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 2nd day of April, 2018. Kevin S.Firnstahl, CMQ, City_Clerk 1t 4/6