2018 Pavement Marking Project_Hearing Copyrighted
April 16, 2018
City of Dubuque Public Hearings # 10.
ITEM TITLE: 2018 Pavement Marking Project
SUMMARY: Proof of Publication on notice of public hearing to consider
the approval of the plans, specifications, form of contract
for the 2018 Pavement Marking Project and the City
Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of
Contract, and Estimated Cost for the 2018 Pavement
Marking Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2018 Pa�ment Marking Project-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2018 Pavement Marking Project
(CIP 3002245)
DATE: April 3, 2018
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of$150,500 for the 2018 Pavement
Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C1TY OF Dubuque
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TO: Michael C. Van Milligen, City Manag -`
FROM: Gus Psihoyos, City Engineer �
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DATE: April 3, 2018
RE: 2018 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2018 Pavement
Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Gepartment.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the lowa Department of
Transportation (lowa DOT), the City will include portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on lowa DOT routes within the City. The lowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 2, 2018
Publish Notice to Bidders, Advertisement for Bids April 6, 201$
Notice of Hearing on Plans & Specifications April 6, 2018
Public Hearing April 16, 2018
Receipt of Bids April 26, 2018
Award of Contract May 7, 2018
Completion Date October 31, 2018
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2018 Pavement Marking Project through the adoption of the
enclosed resolution.
BUDGETIMPACT
Annually, the construction period for the pavement marking project occurs within two
fiscal years; typically starting in April or May and concluding in October. Due to the
duration of this project, the current FY18 CIP 3002245 balance in the amount of
$37,776 will be carried over and added to the adopted FY19 budgeted project funds in
the amount of$135,000.
The estimate of probable cost for the 2018 Pavement Marking Project is summarized in
the following table:
Description ~ Cost Estimate
Construction - City Pavement Markings $ 103,000.00
Construction - lowa DOT Pavement Markings 15,500.00
Contingency (10%) 12,000.00
Engineering Design and Administration (15%) 20,000.00
Total Construction Cost Estimate $ 150,500.00
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY18) $ 37,776.00
3002245 Pavement Markings (FY19) 97,224.00
3002245 lowa DOT Funding 15,500.00
Total Project Funding $ 150,500.00
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2018 Pavement Marking Project through adoption of the attached
resolutions.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 114-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2018 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2018 Pavement Marking Project, in the estimated amount $118,500.00, are hereby
approved.
Passed, adopted and approved this 16th day of April 2018.
avid T. Resnick, Mayor Pro -Tem
Attest:
e S. Firnstahl, CMC, City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: April 6, 2018, and for which the charge is $22.57.
Subscribed to before me, a Notary Public in and for Dub -Nue County, Iowa,
this ,47e6 5 day of , 20 % .
CITY OF DUBUQUE,
IOWNA
OFFICIIAL'NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,';
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE 2018
PAVEMENT .MARK NG
PROJECT. •
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City 1 of
Dubuque, Iowa will
hold a public hearing
on the proposed -pians,
specifications, form of
contract and estimated
cost for the 2018
Pavement Marking
Project, in accordance
with the provisions of I
Chapter ( 26, Code of
Iowa, at 6:00 p.m., on
the 16st; day of April,
2018, in the Historic
Federal Building Coun-
cil Chambers (second
floor), -350. West 6th
Street, Dubuque, Iowa.
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the Office of the City
Clerk, City Hall, 50 W.
13th St., Dubuque,
Iowa, and may be
viewed during normal
working hours. At said
hearing., any interested
person may appear
and file.. objections
thereto.
The ''scope of the
Project is as follows:
Furnish, install,
maintain, and remove
permanent' pavement
markings to include
Notary Public in and for Dubuque County, Iowa.
Lines and Symbols and
Legends on City of
Dubuque` , streets. and
portions of State
highway routes at
directed by the City
Engineer.
Any visual or hearing-
impaired persons
earingimpaired-persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City',
Clerk's Office at (563)
589-410Q or TDD at
(563) 690-6678 at least
48 hours prior to the.
meeting.
Published by order of
the City Council given'
on the 2nd day of April, ..
2018.
Kevin S. Firnstahl,
CMC, City Clerk
It 4/6
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