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John F. Kennedy Road and NW Arterial Right-Turn Lane_Initiate Copyrighted April 2, 2018 City of Dubuque Items to be set for Public Hearing # 3. ITEM TITLE: John F. Kennedy Road and NW Arterial Right-Turn Lane Improvement Project Initiate SUMMARY: City Manager recommending initiation of the public bidding procedure through the lowa Department of Transportation for the Northwest Arterial — JFK Intersection Right-Turn Lane Improvements Project, and further recommends that a public hearing be set for April 16, 2018. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing forApril 16, 2018 ATTACHMENTS: Description Type NW Arterial JFK Intersection Right Turn Lane City Manager Memo Improvements-NNM Memo Staff Memo Staff Memo Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Northwest Arterial — JFK Intersection Right Turn Lane Improvements CIP No. 3002675, lowa DOT Project No. STP-A-2100 (688)-86-31 DATE: March 21 , 2018 Assistant City Engineer Bob Schiesl recommends initiation of the public bidding procedure through the lowa Department of Transportation for the Northwest Arterial — JFK Intersection Right Turn Lane Improvements Project, and further recommends that a public hearing be set for April 16, 2018. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ��,�� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer THE CITY OF Dubuque � All-America City UB E � r � Mas terpiece on the Mississippi Zoo,.2012.Zo13 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer DATE: March 21 , 2018 SUBJECT: Northwest Arterial - JFK Intersection Right Turn Lane Improvements CIP No. 3002675, lowa DOT Project No. STP-A-2100 (688)-86-31 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project and request concurrence to initiate the public bidding procedure and establish the date for the public hearing. BACKGROUND The northerly approach driving lane of the JFK Road and Northwest Arterial intersection has one left turn lane and one shared thru and right turn lane. The thru and right turn movement to go straight or south is a very heavy traffic movement. Unfortunately, it only takes one southbound (straight thru) vehicle queued at the light to block all free right turn movements. Once blocked, this shared lane can rapidly back up with vehicles stacking to over 400 feet from the intersection. The City of Dubuque applied for and was awarded an lowa Clean Air Attainment Program (ICAAP) grant from the lowa DOT in the amount of $198,202 to assist with the construction of a right turn lane on the north leg of JFK Road with traffic signal adjustments at NW Arterial and JFK Road intersection. EXISTING CONDITIONS Although traffic signal timings at the NW Arterial - JFK intersection are reviewed and updated throughout the year, the existing shared through - right turn lane does not efficiently handle right turning traffic movements. ITS improvements have been implemented at this intersection over the last 10 years to provide the most efficiency from the existing geometrics. This approach has come to the point where no additional efficiencies can be achieved without adding traffic lane improvements. PROPOSED TURN LANE IMPROVEMENT Based on the current operational and capacity challenges the City is experiencing at the JFK Road and NW Arterial intersection, the proposed turn lane improvement includes adding an exclusive 250-foot right turn lane along the existing northerly approach on JFK Road. The new right turn lane would allow for a dedicated straight thru lane as well as maintaining the existing dedicated left turn lane. The proposed turn lane improvement will improve the capacity and efficiency of this intersection. PROJECT SCHEDULE The schedule for the project is as follows: lowa DOT Advertisement for Bids March 21 , 2018 City Initiate Public Bidding Process April 2, 2018 Notice of Public Hearing on Plans & Specifications April 6, 2018 City Public Hearing on Plans & Specifications April 16, 2018 lowa DOT Receipt of Bids (Bid Letting) April 17, 2018 City Award of Contract (Subject to lowa DOT Approval) May 7, 2018 Late Start Date September 4, 2018 Contract Completion Date 20 Working Days Completed Fall 2018 RECOMMENDATION I recommend City Council concurrence with initiating the public bidding procedure through the lowa DOT and set April 16, 2018, as the date for a public hearing on the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project. BUDGETIMPACT The estimate of probable cost for the recommended turn lane improvements are summarized in the following table: Description Cost Estimate Construction — JFK New Right Turn Lane $ 140,000.00 Contingency (10°k) 14,000.00 Engineering Design and Administration (15°k) 23,100.00 Total Construction Cost Estimate $ 177,100.00 The proposed project funding is summarized as follows: CIP No. Fund Description Fund Amount 3002675 ICAAP Grant (80°k) $ 112,000.00 3002675 NW Arterial Road Right Turn Lane Improvements 65,100.00 Total Project Funding $ 177,100.00 The grant funding agreement between the lowa DOT and the City provides for the utilization of ICAAP Grant Funds for eligible construction costs for the construction of a new right turn lane. The portion of the eligible construction costs reimbursed by ICAAP funds shall be limited to a maximum of 80°k of eligible participating costs. All other costs, such as preliminary engineering (PE), Final Engineering (FE), and construction engineering (CE) will be funded solely with City funding. ACTION TO BE TAKEN The City Council is requested to concur with initiating the public bidding procedure through the lowa DOT and set the date for a public hearing on the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project through adoption of the enclosed resolution. cc: Jenny Larson, Budget Director Jon Dienst, Civil Engineer Greg Doeden, Civil Engineer Kent Ellis, lowa DOT RESOLUTION NO. 86-18 NORTHWEST ARTERIAL - JFK INTERSECTION RIGHT TURN LANE IMPROVEMENTS IOWA DOT PROJECT NO. STP -A-2100 (688)--86-31 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Northwest Arterial / JFK Intersection Right Turn Lane Improvements in the estimated amount $177,100.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 16th day of April, 2018, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Attest: Passed, adopted and approved this the 2nd day of April, 2 Kevj Firnst I, CMC, City Clerk D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE NORTHWEST ARTERIAL - JFK INTERSECTION RIGHT TURN LANE IMPROVEMENTS NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Northwest Arterial - JFK Intersection Right Turn Lane Improvements Project, lowa DOT Project No. STP-A-2100 (688)--86- 31 in accordance with the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 16�h day of April, 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: • 635 SY of 9" PCC Doweled Pavement • Minor storm sewer work, 3 manholes and 4 intakes • 550 Ton 3" Breaker Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 2"d day of April ' 2018. Kevin S. Firnstahl, CMC, City Clerk