2018 Pavement Marking Project Initiate Copyrighted
April 2, 2018
City of Dubuque Items to be set for Public Hearing # 4.
ITEM TITLE: 2018 Pavement Marking Project Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the 2018 Pavement Marking Project, and
further recommends that a public hearing be set for April
16, 2018.
RESOLUTION PreliminaryApproval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing forApril 16, 2018
ATTACHMENTS:
Description Type
2018 Pa�ment Marking Project-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2018 Pavement Marking Project
(CIP 3002245)
DATE: March 21 , 2018
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the 2018 Pavement Marking Project, and further recommends that a public hearing be
set for April 16, 2018.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Man • r�'
FROM: Gus Psihoyos, City Engineer ,.c ��,� y
DATE: March 21, 2018
RE: 2018 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for the
2018 Pavement Marking Project.
BACKGROUND
The City confiracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the lowa Department of
Transportation (lowa DOT), the City will include portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on lowa DOT routes within the City. The lowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 2, 2018
Publish Notice to Bidders, Advertisement for Bids April 6, 2018
Notice of Hearing on Plans & Specifications April 6, 2018
Public Hearing April 16, 2018
Receipt of Bids April 26, 2018
Award of Contract May 7, 2018
Completion Date October 31, 2018
BUDGETIMPACT
Annually, the construction period for the pavement marking project occurs within two
fiscal years; typically starting in April or May and concluding in October. Due to the
duration of this project, the current FY18 CIP 3002245 balance in the amount of
$37,776 will be carried over and added to the adopted FY19 budgeted project funds in
the amount of$135,000.
The estimate of probable cost for the 2018 Pavement Marking Project is summarized in
the following table:
Description Cost Estimate
Construction - City Pavement Markings $ 103,000.00
Construction - lowa DOT Pavement Markings 15,500.00
Contingency (10%) 12,000.00
Engineering Design and Administration (15%) 20,000.00
Total Construction Cost Estimate $ 150,500.00
The proposed project funding is summarized as follows:
GIP No. Fund Description F�ns! Amount
3002245 Pavement Markings (FY18) $ 37,776.00
3002245 Pavement Markings (FY19) 97,224.00
3002245 lowa DOT Funding 15,500.00
Total Project Funding $ 150,500.00
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish April 16, 2018 as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the 2018 Pavement Marking
Project through adoption of the attached resolutions.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 87-18
2018 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
20.18 Pavement Marking Project in the estimated amount $150,500.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 16th day of April, 2018, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in
the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor
more than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form of
contract, or estimated cost of the Project.
The 2018 Pavement Marking Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the Notice to Bidders to be published on
the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than
forty-five days before the date for filing bids before 2:00 p.m. on the 26th day of April,
2018. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:00 p.m. on the 7th day of May 2018, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this the 2nd day of April, 2018.
Attest:
Key" S. Firnstahl, CMC, City Clerk
y D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2018 PAVEMENT MARKING
PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2018 Pavement Marking Project, in accordance with the
provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 165� day of April, 2018, in
the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street,
Dubuque, lowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
• Furnish, install, maintain, and remove permanent pavement markings to
include Lines and Symbols and Legends on City of Dubuque streets and
portions of State highway routes as directed by the City Engineer.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 2"d day of April 2018.
Kevin S. Firnstahl, CMC, City Clerk