Consolidated Funding Application_IDOT / Jule Transit Copyrighted
April 2, 2018
City of Dubuque Items to be set for Public Hearing # 5.
ITEM TITLE: Consolidated Funding Application
SUMMARY: City Manager recommending that the City Council schedule
a public hearing for May 7, 2018, on the Consolidated
Funding Application pursuant to lowa Department of
Transportation requirements.
RESOLUTION Setting the date for a public hearing on lowa
DOT application for Consolidated Funding
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 7, 2018
ATTACHMENTS:
Description Type
IA DOT Consolidated Funding Application-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Setting Public Hearing Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: lowa Department of Transportation Consolidated Funding Application for
FY 2019
DATE: March 20, 2018
Transportation Services Director Candace Eudaley-Loebach recommends the City
Council schedule a public hearing for May 7, 2018, on the Consolidated Funding
Application pursuant to lowa Department of Transportation requirements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Candace Eudaley-Loebach, Transportation Services Director
THE CITY OF Dubuque
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TO: Michael Van Milligen, City Manager
FROM: Candace Eudaley-Loebach, Transportation Services Director
SUBJECT: IA DOT Consolidated Funding Application for FY 2019
DATE: March 8, 2018
PURPOSE
To request a public hearing on the Consolidated Funding Application per lowa DOT Requirements.
This application includes forms requiring signature by the City Manager, a formal authorizing
resolution from city council approving the Director of Transportation Services to apply for funds from
the lowa DOT, and certifications related to the application.
BACKGROUND
To receive the state operating and maintenance allocations for FY19, The Jule is required to submit a
Consolidated Funding (CF) application. This annual application requires that, along with other
documents, a Certificate of Cost Allocation Plan, a Lobbying Cost Certificate, and an Authorizing
Resolution be submitted. The Jule, as the public transit service operated by the City of Dubuque,
receives a portion of its annual operating funds from the lowa Department of Transportation (IA
DOT)/Office of Public Transit (OPT) and/or Federal Transit Administration (FTA). The timely submittal
of the Consolidated Funding application is critical to ensuring the release of funds.
DISCUSSION
The City of Dubuque d.b.a. The Jule is, as a federally and state funded public transit system,
prohibited from engaging in behaviors that are not consistent with current Federal and State laws
regarding accounting and reporting practices and use of federal/state funding for purposes of
lobbying.
By signing the Lobbying Cost Certificate (LCC) the City is certifying that it is in compliance with the
requirements and standards regarding lobbying/lobbying costs as outlined in 2 CFR Part 230 (see
attached Lobbying Cost Certification for a more detailed definition).
By signing the Certificate of Cost Allocation Plan (Plan) the City of Dubuque (City) is certifying that it
follows 2 CFR Part 225 "Cost Principles for State, Local and Indian Tribal Governments", including
generally accepted accounting principles, that an adequate accounting and statistical system exists,
that can support that accurate information has been in support of the Plan is accurate and that all
federally unallowable costs have been excluded from allocations. The Plan refers to the funding
amounts shown in the Authorizing Resolution.
By signing the Authorizing Resolution, city council stating that it (1) authorizes Candace Eudaley-
Loebach, Transportation Services Director, to apply for The Jule's annual operating and maintenance
allocations from IDOT and (2) has sufficient non-federal funds or sufficient in-kind match to provide
local match.
BUDGETIMPACTS
The following funding/revenue amounts are budgeted and will be received if the Consolidated
Funding Application and required documentation are submitted.
The State Operating Allocation and 5310 funding is determined by combining annual fixed route and
paratransit service ridership, revenue miles and operating expenses, which is weighted along with
locally generated revenue/financial support. The total population of each city or region is portioned as
a percentage of lowa's total population, which is weighted to percentage of formula funding. The
Jule's share of funding for FY19 is 1 .962469°k.
In Fiscal Year (FY) 2019, the IA DOT/ Office of Public Transit (OPT) has projected that The Jule's
State Operating Allocation will be $286,870 and the Section 5310 formula allocation will be $59,430
for a projected total of$346,300 in FY 2019 allocated funding.
No ICAAP applications are planned for FY19; The Jule does not have vehicles eligible for Federal
Funds for bus replacement during FY19. The Jule plans to submit a request for marketing funds to
promote the Intermodal Center. The maximum request is $7,500.
RECOMMENDATION/ACTION STEP
I request that a public hearing be set for the May 7, 2018 meeting.
RESOLUTION NO. 88-18
AUTHORIZING RESOLUTION
SETTING THE DATE FOR A PUBLIC HEARING ON IOWA DOT APPLICATION FOR
CONSOLIDATED FUNDING
Whereas, the City of Dubuque provides fixed -route and paratransit services for the
citizens of Dubuque; and
Whereas, the Iowa Department of Transportation (IDOT) is a pass-through funding
entity for federal capital and operating funds; and
Whereas, the City has historically applied through the IDOT for these funds; and
Whereas, the City Council finds that the applying for the funds to be beneficial to the
continued provision of transit service for the citizens of Dubuque.
Whereas, The Iowa Department of Transportation application will include requests
and mandatory certifications by the City of Dubuque as follows:
From the State Transit Assistance Program:
1.962469% of formula funds
Total: $286,870
From federal funds for transit in non -urbanized areas and/or for transit
serving primarily elderly persons and persons with disabilities:
$59,430
From statewide capital assistance (PTIG) for transit:
$0
From statewide federal -pass through discretionary assistance (InterCity
Bus Marketing Grant) for transit:
$7,500
We understand acceptance of federal transit assistance involves an
agreement to comply with certain labor protection provisions.
We certify that the City of Dubuque/The Jule has sufficient non-federal
funds or sufficient in-kind match to provide required local match for capital
projects and at time of delivery will have the funds to operate and maintain
vehicles and equipment purchased under this contract.
We request that State Transit Assistance formula funding be advanced as
allowed by law, to improve system cash flow.
We authorize candace Eudaley-Loebach, Director of Transportation
Services, on behalf of the City Council, to apply for financial assistance
and to enter into related contract(s) with the Iowa Department of
Transportation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1: A public hearing will be held as part of the City Council Meeting on May 7,
2018. The meeting will begin at 6:00 p.m. and will be held in the City Council Chambers
of the Historic Federal Building, 350 W 6th Street, Dubuque, Iowa. The purpose of the
hearing is to allow public comment on the Consolidated Funding Application.
Section 2: Interested persons may comment on the proposed fare increase either in
writing by filing with the City Clerk prior to the time of the public hearing or in person at
the public hearing. Any comments submitted will be considered by the City Council and
following the public hearing, the City Council will act to adopt or reject the proposed fare
increase.
Passed, adopted and approved this 2nd day of April, 2018.
Attest:
Keen S. Firnstahl, CMC, City Clerk
oy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING IOWA DEPARTMENT OF TRANSPORTATION
APPLICATION FOR CONSOLIDATED FUNDING
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on Monday, May 7, 2018 at 6:00 p.m. in the City Council Chambers of
the Historic Federal Building, 350 W 6th Street, Dubuque, Iowa. The purpose of the
hearing is to allow public comment on the Consolidated Funding Application to the Iowa
DOT for the City of Dubuque public transit system.
Copies of supporting documents for the public hearings are on file in the City Clerk’s
th
Office, City Hall, 50 W. 13 St., Dubuque, Iowa, and may be viewed during normal
working hours.
Written comments regarding the above public hearings may be submitted to the City
Clerk’s Office on or before said time of public hearing. At said time and place of public
hearings all interested citizens and parties will be given an opportunity to be heard for or
against said proposal.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk’s office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
nd
Published by order of the City Council given on the 2 day of April, 2018.
Kevin S. Firnstahl, CMC, City Clerk
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