CDBG_NDR Status of Funded Activity_Bee Branch Healthy Homes Resiliency Program Copyrighted
April 2, 2018
City of Dubuque Public Hearings # 4.
ITEM TITLE: Housing - Community Development Block Grant National
Disaster Resilience (CDBG-NDR) Housing Grant Status of
Funded Activity
SUMMARY: Proof of publication on notice of public hearing to conduct a
public hearing on the Status of Funded Activities
CONTRACT#13-NDRH-001 for Community Development
Block Grant, National Disaster Resilience Housing Grant,
locally known as the Bee Branch Healthy Homes Resiliency
Program.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Conduct Public
Hearing
ATTACHMENTS:
Description Type
CDBG-NDR Housing Status of Funded Activity-NNM City Manager Memo
Memo
Staff memo Staff Memo
SOFA BBHH Project Status Attachment Supporting Documentation
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
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7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Status of Funded Activities CONTRACT #13-NDRH-001 For Community
Development Block Grant, National Disaster Resilience (CDBG-NDR)
Housing Grant
DATE: March 21 , 2018
Housing and Community Development Department Director Alvin Nash is transmitting
information for a public hearing on the Status of Funded Activity associated with the
CDBG-NDR Bee Branch Healthy Homes $8.4 million grant, as required by the lowa
Economic Development Authority contract and CDBG regulations. There will be short
staff presentation of the information which will meet grant requirements.
�� �� ���
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CTTY OF Dubuque
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ui���ene�Gry
DUB E ' � I}I �o'
Masterpiece on the Mississippi �°' Z°'Z
2013 2017
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development Department
Subject: Status of Funded Activities CONTRACT#13-NDRH-001 For Community
Development Block Grant, National Disaster Resilience (CDBG-NDR) Housing Grant
Date: March 21 , 2018
INTRODUCTION
The purpose of this memorandum is to provide information for a public hearing on the
Status of Funded Activity (SOFA), associated with the CDBG-NDR Bee Branch Healthy
Homes $8.4 million Grant, as required by lowa Economic Development Authority
(IEDA) contract and & CDBG regulations. There will be a short staff presentation of the
information at the public hearing with City Council, which will meet grant requirements.
BACKGROUND
In January 2016, the State was awarded $95.7 million in U.S. Department of Housing
and Urban Development (HUD) National Disaster Resiliency Competition grant funds.
Per the award, the City of Dubuque is to receive $8.4 million for a comprehensive Bee
Branch Healthy Homes Resiliency Program (BBHH) to help residents address residual
impacts from the flooding experienced within the Bee Branch Watershed. The City also
received $23.3 million for storm water infrastructure improvements associated with the
Bee Branch Watershed Flood Mitigation Project. All construction must be complete by
June 30, 2021.
In October of 2016, the City Council adopted Resolution 363-16, authorizing the
execution of a funding contract with the lowa Economic Development Authority (IEDA)
as a requirement for the City's receipt of $8,900,165.00 in CDBG-NDR funds for
Housing improvements to address damage and future vulnerabilities, related to water
intrusion, in homes in the Bee Branch Watershed.
As a requirement set forth by Section 508 of the Housing and Community Development
Act of 1987 requires local governments to have a public hearing on the status of a funded
activity during the project regarding CONTRACT #13-NDRH-001 for the Community
Development Block Grant, National Disaster Resilience (CDBG-NDR) Housing Grant.
Locally known as the Bee Branch Healthy Homes Resiliency Program (BBHH).
Page 1 of 3
DISCUSSION
Since 1999 there have been six Presidential Disaster Declarations due to the property
damage caused by flash flooding in the Bee Branch Watershed. While the Bee Branch
Watershed comprises just over 20°k of the entire city by area, more than 50°k of
Dubuque's population either lives or works in the watershed.
The Bee Branch Watershed flood prone area qualifies as the most impacted and
distressed area and the improvements represent unmet recovery needs (MID-URN).
The flood prone properties include census tracts 1 , 4, 5, 6, and 11 .02, representing
about 35°k of Dubuque's population. Approximately 69°k of the people in the flood-
prone, at-risk area are at less than 80°k median income. This is where the most
vulnerable populations live, and the areas most impacted by 2011 flooding. Therefore
to be eligible for the program you must live in the eligible area and be below the 80°k
area median income threshold, which meets the HUD CDBG National Objective
benefiting low to moderate income persons.
A Status of Funded Activity (SOFA) hearing will be scheduled on a annual basis due to
the size and scope of the project. This is the first SOFA hearing for the project. All
documentation from the public hearing will be provided to IEDA such that future draw
requests are not impacted. The purpose of the hearing is to keep the public informed
on the progress of the overall project.
BUDGETIMPACT
The CDBG-NDR CONTRACT #13-NDRH-001 Bee Branch Healthy Homes Resiliency
Program funding is as follows. The project integrates funding and resources from the
City of Dubuque Engineering, Housing and Economic Development Departments
through different programming offerings for residents and business owners. A more
detailed report of project status and expended budgets is attached for reference:
Total Program Delivery Costs: $8,427,665.00
Administrative Costs: $472,500.00
Total Housing Costs: $8,900,165.00
City Lead/Healthy Homes Leverage Funds $400,000.00
$9,300,165.00
Page 2 of 3
RECOMMENDATION
The purpose of this memorandum is to receive and file the information provided as well
as receive any comment from the public.
Prepared by Sharon Gaul, Resiliency Coordinator
Cc:
Jenny Larson, Budget Director-City
John Tharp, Grant Administrator-City
Teri Goodmann, Assistant City Manager
Deron Muehring, Civil Engineer-ECIA
Mark Schneider, Grant Administrator-ECIA
Page 3 of 3
THE CTTY OF Dubuque
�'
ui���ene�Gry
DUB E ' � I}I �o'
Masterpiece on the Mississippi �°' Z°'Z
2013 2017
Status of Funded Activities CONTRACT #13-NDRH-001 for Community Development
Block Grant, National Disaster Resilience (CDBG-NDR) Housing Grant. Locally known
as the Bee Branch Healthy Homes Program
April 2, 2018
In January 2016, the State was awarded $95.7 million in U.S. Department of Housing and Urban
Development (HUD) National Disaster Resiliency Competition grant funds. Per the award, the
City of Dubuque is to receive $8.4 million for a comprehensive Bee Branch Healthy Homes
Resiliency Program (BBHH) to help residents address residual impacts from the flooding
experienced within the Bee Branch Watershed. The City also received $23.3 million for storm
water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation
Project. All construction must be complete by June 30, 2021.
The Bee Branch Watershed flood prone area qualifies as the most impacted and distressed
area and the improvements represent unmet recovery needs (MID-URN). The flood prone
properties include census tracts 1, 4, 5, 6, and 11.02, representing about 35% of Dubuque's
population. Approximately 69% of the people in the flood-prone, at-risk area are at less than
80% median income. This is where the most vulnerable populations live, and the areas most
impacted by 2011 flooding. Therefore, to be eligible for the program you must live in the eligible
area and be below the 80% area median income threshold, which meets the HUD CDBG
National Objective benefiting low to moderate income persons.
The contract outlines a budget of$8,427,665.00 for housing improvements and $472,500.00 for
costs associated with administering the grant. Per the contract, the City will contribute
$400,000.00 in leverage from homes that also received Lead/Healthy Homes repairs.
Proiect Status
as of March 21, 2018
The City of Dubuque contracted with ECIA for grant administration as the local council of
government (COG) for the Bee Branch Healthy Homes Resiliency program. ECIA completed the
general environmental review for the project and completes individual environmental reviews for
each approved property unit prior to bidding and construction.
The IEDA contract calls for 320 Housing Units to receive repairs related to damage caused by
water intrusion or to reduce vulnerability in the future to water intrusion. Eligible units may be
owner or tenant occupied. To date: (79) unit applications have been approved, of which (47)
individual project units have been publicly bid and (37) of those projects awarded to General
Contracting firms. (8) unit projects have been completed. Another (29) projects are currently in
progress. With over (300) inquiries for applications and another (60) applications in process for
approval, many more completed units are expected throughout the calendar year.
The project has integrated a home advocacy component for each family that participates in the
program. The City contracted with the Visiting Nurse Association (VNA) to provide these
Page 1 of 2
services. The goal for this piece of the project is to assist families in overcoming adverse events
and have a network of resources available as needed. The advocates have formed a community
resource group that meets quarterly to discuss challenges and successes in outreach and case
management. The group has non-profit, education, social, energy, financial, economic and
medical (and many more) sectors at table. As of January 2018 the advocates have completed
intakes on approximately (65) families and referred participants to over 30 community agencies.
Over (200) individual family needs have been discovered through the relationship built between
advocate and family. Of the completed projects, advocates spent on average 27.38 hours with
each family.
The IEDA initiated Amendment 1 to the contract in July of 2017 recommending the addition of
language revisions to the contract per HUD request. This amendment was accepted by City
Council at that time. HUD representatives were onsite in Dubuque September 2017 to monitor
IEDA and the City of Dubuque. There were minor items that required follow-up and were
already being addressed by staff.
Budqet Status
As of March 21, 2018
The CDBG-NDR CONTRACT#13-NDRH-001 for the Bee Branch Healthy Homes Resiliency
Program funding is as follows:
Program Delivery Budget:
Budqet Expended Balance
$8,427,665.00 $405,964.36 $8,021,700.64
Administrative Budget:
Budqet Expended Balance
$472,500.00 $316,455.35 $156,044.65
Lead and Healthy Homes Leverage:
Budqet Expended Balance
$400,000.00 $25,295.00 $374,705.00
Budqet Expended Balance Totals
$9,300,165.00 $747,714.71 $8,552,450.29
Prepared by Sharon Gaul, Resiliency Coordinator
Page 2 of 2
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STATE OF IOWA {SS: ;
DUBU UE C OUNTY ��
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CERTIFICATION OF PUBLICATION J
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I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher !
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper j
on the following dates: March 23, 2018, and for which the charge is $22.87. '�
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CITYAF DUBUQUE jl
OFFICIAL NOTICE
NOTICE OF PUBLIC �
HEARING ON STATUS i
OF FUNDED ACTIV- � �
ITIES- CONTRACT !
#13-NDRHd101 .fOR -
� ��THE � �
COAAMUNITY ,
bEVELOPMENT BLOCK
GRANT, NATIONAL I
DISASTER RESILI-
ENCE -:(CDBG-NDR)
HOUSING GRANT
- NOTICE IS WEREBY' ;I
GNEN;The City Caun-
cil of ;the City,, ;o,f
Subscribed to before me Notary Public in and for Dubuque County Iowa °ub°q�e; '°`"a, '"'ii �'
> > > hold a public hearing in I
t�11S o7�Ty� C�aY Of ��.,g,�,��„/ ZQ ,/r� , the Historic Federaf,
� � Building,Council Cham- '�
�bers, 2na Floor,'360 j
West 6th, � Street,I �j
Dubuque, lowa�at 6:OQ i
� i p.m.on April 2,2018 on � I
�� � „ ,/ the Status of Fundetl , �
`r�`r� Activities CQNTRACT' i
#13-NDRH-001ForCom-
munity .,Development` ;
Block Grant, National '
Notary Public in and for Dubuque Colinty, IOWa. oisaster Resilience �;
(CDBG-NDR)' Housi�g i r
Grant. �'
The Scope of the I� I
Project is as follows:
• Improve eli,gible ll i
housing units to:miti- I
gate past wdter intru-' �
:-sion damage, reduce I
`risk for futwre damage ' ,
' from flooding .and ;i
.�-- m-"' , � water inti`lasion.
�� e�� ,� ��a��"B���`���-�ti���4YPf��' � r ° Home advocacy
� � services rprovided to �I
�" � �"�' �;�;�1�d95'�lJ6�P��+ s'� ��' each occupant in parti- '
��x,���Mr uP� � `�aY� M . � cipating unit properties. �
�r'�: MjJ i;03fi111ubslyl�r 0� a�"�? 1 t,�...'!
1Nritt�n comments �
regarding the above , �
��� `�`" public hearings may be ' �
submiited to the'City J
=Clerk's �Office on or � �
before said time of
;public hearing. At'said �
time antl place' of '
public hearings ..•all ''
int�rested citizens and ' �
parties will be given an I
opportunity to be I ,
heard for or against �
said proposaL � �: I �
Any visual or hearing- ', ;
impaired persons nee�- ' i
:ing special assistance
;or persons with special , u
accessibility needs i ;
should cqntact the City '
Clerk's office-at-(563) i
� 589-4100 or TDD at u
(563) 690-6678 at least, �
48 hour5 prior-to:the.
j;
;imeeting.�� ��� I �
Published by order of'
the City Council,given ;
on the 19th day of',
March,2018.
Keyin S.Firnstahl, I
City Clerk� �i
lt 3/23 {
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