Minutes_Library Board of Trustees 1 25 18 Copyrighted
April 2, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 3/19; Housing Board of
Appeals of 3/20; Library Board of Trustees Minutes of
1/25; Resilient Community Advisory Commission of 2/1/18;
Proof of Publication for City Council Proceedings of 2/22,
2/26, 2/27, 2/28, 3/5; Proof of Publication for List of Claims
and Summary of Revenues for Month Ending 2/28.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 3/19/18 Supporting Documentation
Housing Board of Appeals Minutes of 3/20/18 Supporting Documentation
Library Board of Trustees Minutes of 1/25/18 Supporting Documentation
Resilient Community Advisory Commission Minutes of Supporting Documentation
2/1/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/22/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/26/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/27/18
Proof of Publication for City Council Proceedings of Supporting Documentation
2/28/18
Proof of Publication for City Council Proceedings of Supporting Documentation
3/5/18
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for ME 2/28/18
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Carnegie-Stout Public Library �
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Boa rd of Trustees �
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Meetin Minutes of ,anua 25, 2018 �
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The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the �a
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Lacy Board Room at 4:00 p.m. on Thursday, )anuary 25, 2018. �
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Present: Board Vice President Christy Monk; Board Secretary Pat Maddux; �
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Trustee Robert Armstrong; Trustee Greg Gorton; Trustee �
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Rosemary Kramer; Trustee Pam Mullin; Director Susan Henricks �
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and Recorder Denette Kellogg. �
Guests: Library Employees Hannah Eby and Rache! Boeke; T�legr�ph �
Heraid Repor��r Jeff Montgomery, and Library Patron �nd Art �
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Collector Dan Weitz. -
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A,bser�t: Board President Pat Po e�iller '
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�. Vice President Monk caifed t1�e meeting to order at 4:�5 p.m. '
"Mo vec�to adopt the meeting agenda of.�anuary 25, 20�8 with �,
mo�ir�g Public Commer�t to fol%w appro val of the ager�da." -
Motion: Mullir� '
Second.• Armstong
I/ote; Aye - 6; Nay- 0
2. Public Comment — Art Collector Dan Weitz presented a collection of signed
i I I ustrations from book i I I ustrators for the Boa rd's consideration for pu rchase i n
the amount of $300.00. Weitz reported that he believes this collection would be
a good fit for the Library as they highlight the works of twelve different book
illustrators in one c�llection. He also stated the price for the set is less than half
its value. The Board thanked him for his presentation.
Henricks reminded the Board of the Art @ your library opening reception on
Friday, February 2, 2018.
3. Approva I of Li bra ry �oa rd of Trustees' Meeti ng M i n utes of Th u rsday, Decem ber
21, 2017 and Work Session Minutes January 18, 2018."
"Mo ved to appro ve the Board Minutes of Thursday, December 21,
2017.„
Motior�s Gortor�
Second,• Armstrong '
1/ote: Aye - 6; Nay— D ;
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"Mo ved to appro ve the Board Wo�k Sessior� Mir�utes of Thursday, ;
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.1anu��-y�8, Z0�8." �
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Motior�: �"ramer 1
Second.• Mullin �
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I/ote: A ye — 6; Nay— 0 _
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4. Bo�rd President's Report: '
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- �oard Vice President Monk reviewed the Communication with the
Dubuque City Council f�r December, 2�17. �
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"Moved to receive ar�d fi"le tl�e Cor�municatior� with the Dubuque -
City Cour�c>l from December, 20�7."
Motior�: Maddux
Secor�d: Gortan '
I/ote: A ye — 6; lVay— 0 �
5. Motion to Receive and File Informational Items: .
A. Library Director's Report Summary and Updat�:
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1) Libr�ry Financi�l Report FY 2017 -The �oard reviewed the
operational r�venue and expenditur� reports. Henricks reported �
50% of the fiscal year has lapsed and expenditures are on track �
at 49%. Revenue collected is �t 60% of projections.
2) Library Use Statistics � Henricks provided follow-up from the last
Board meeting in December when concern was expressed �
reg�rding th� decr��se in circulation. Henricks proo�ided -
add itiona I i nformation as to what-has i nfl uenced decreases a nd '
ideas on how to alter this trend. '
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3) Marketing Update — Henricks provided a list of items listed in the
Telegraph Herald mentioning the libr�ry in the past six months. ;
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Red Rokk Marketing staff Sherri Huleatt and Megan Cook were '
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on site for a day and a half beginning January 18. They met with �
library staff and Board members. The purpose of the visit was to '
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gather information and become familiar with the library and �
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Dubuque. Next steps: �
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• Create a community survey for stakeholders and the �
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public. This will be an online survey. , �
• Based on survey results and the information gathered, '
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Red Rokk will then present a creative brief. This brief i
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• When the creative brief is approved Red Rokk will begin :
the content work and create � brand, or theme, for the '
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campaign. - '
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• The car�paign will be implemented. �
- 4) Plan of Service — Henricks provided an updated plan of service _
that include continuing discussions regarding parkingo
B. Library Comment Cards R�ceiv�ed —The Board reviewed tl�e four comment
c�rds ar�d concurred with st�ff resp�r�ses to patron comme�ts. ;
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Moved ta rece�ve and file t,he inf�rmatior�al u dat� from the
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L%b�ary Director includir�g the Li,b�ar�y Fir�ancial Repo�t, Lib�ar�y(Jse
�t�tistics, Marketir�g (Ipdate, Plan of Seivice ar�d Li,bra�y Comment '
Ca��s." �
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Motion: Gortor� �
Second: Mullin
I/ote: Aye — 7; Nay— D
6. Action Items: .'
— Library Expenditures — Henricks provided an itemized report of FY-18 ;
expenditures from December �3, 2017 to �anuary 19, 2018 for the
Board's review.
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"Mo ved to appro ve Librar y exper�ditures fo�Decem,ber 13, '
Z0.�7 to.1�nu�ry 19, 2018." ,'
Motiono Mad ux
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Second.• Gorton
�ote:� Aye - 6; Nay- 0 �
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Purchase of Art The Board reviewed a request from Art Collector Dan ;
1lVeitz to consider the purchase of� collection of signed illustrations from '
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twelve book illustrators. We�tz h�d prev�ously addressed the Board ;
during public comment of this meetingo '
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The Board d�scussed the request for purchase. Henr�cks reported on the �
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Art Subcommittee's review of the proposal using the Libr�ry's Fine Art ;
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Policy guidelines. The Subcommittee's recommendation was to decline '
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request for purchase as the Dubuque Museum of Art has the same �
collection and this wo I res It in lic te � II i Whil h B �
, u d u dup a co ect ons. e t e oard �
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noted the collections' uniqueness, they agreed with the Art �
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Subcommittee s recommendat�on. ;
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"Moved to decline the request to purchase the col%ctior� of �
sigr�ed illustratior�s, 'F�ce to Face: Twelve Cont�m ora Americar� =
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A�tists. . .'offered by Dar� Weitz." �
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l�'Iotion: Kr�me� =
Sec�na'.� Mullin '
f/ote: A�e - 6; Nay- 0 '�
— B�dget Presentation �iscal Year(FY) 2019 — Henr�cks provided th� FY- �
20�9 presentation for the Board's review. The presentation provided �
highlights from FY 2017 of technology usage, library programr�ing,
par�nerships, and outreach. Patrons interacted with the library a total of
1,113,427 times in FY 2017. Information on the Return on Investment '
Calculator (located on the Library's web site) was discussed regarding
hQ� �uch is saved by using Library services instead of purchasing similar ;
materials and services.
Another highlight is the Library corning in under budget for 15 consecutive �
years. Savings for FY 2o17'wer�e $65,805. , �
I n addition to the FY 2019 budget request the Capital I mproverr�ent �
Projects (CIPS) and Improvement Project (IP) requests were reviewed. �
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The Board discussed the Communety Survey IP. Henricks reported that
this survey will be a scientific survey that can provide insight ir�to changing '
libr�ry use patterns and could also include some questions that tie into the . :
r�arketing campaign. �
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"Mo ved to appro ve the fiscal year 2019 L%b�ary Budget
Preser�tation." �
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Mot�or�: Go�°ton
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Second: M�addux
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l/ote; Aye — 6; Nay— 0
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— Fines Policy Next Steps - Henricks provided the board her 12 page report '
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titled, �i�es: Policies and Procedures, Past Present and Future. The ;
report provided a detailed analysis of a No Fine Policy". The �oard ��
reviewed the information and discussed the various options and '
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challenges for introducing a No Fines Policy. Henricks reported the lack -;
of evidence that a move to this policy would increase or decrease {
circulation. The Board suggested the possibility of a trial period for this 1
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policy to view the impact on revenue and materials. Monk suggested ;
questions could be added to the community survey to get feedback from '
the comrr�unity on this issue. A timeline for a trial period was discussed� '
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with the oal to re uest the rer�ov�l of fines from the revenue bud et in '
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FY 2020. They agreed that next steps should include a discussion about � :�'
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tasks er�ployees could be doing as a result of the staff time saved with the :
No Fine Policy and adding questions to the Community Survey to gain
feedback fror� the public. The Board agreed they need additional time to _ _
review this inforrr�ation along with the �dditional feedback requested. . ��
"Mo�ed to t�ble the Fines Po%y Next Steps agenda item."
Matior�: Mullin
Se�or�d.� Armstrong
I/ote: Ay� - 6; Nay- 0
7. Library Board Adjournment -The Board adjourned at 5:19 p.m. ;
'�Motior� to adjou�n."
Motion: K�amer �
Secor�d.� Mullir� '
I/ote: Aye � 6; Nay- 0
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