Minutes_Library Board of Trustees 9 24 09~RIGINq~
Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of September 24, 2009
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m. on Thursday, September 24, 2009.
Present.• President Diann Guns, Vice President Beverly Kolz; Secretary
Kristen Smith; Trustee Paula Connors; Trustee David
Hammer(arrived at 4:09 p.m.); Trustee Mike Willis; Library Director
Susan Henricks; and Recorder Denette Kellogg
Excused.• Trustee Elizabeth Leeper
1. President Diann Guns called the meeting to order 4:04 p.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda of Thursday, September 24,
2009. "
Motion: Kolz
Second.• Connors
Vote: Aye - 5; Nay - 0
2. Approval of Library Board of Trustees' Minutes of Thursday, August 27 and
Thursday, September 3, 2009.
"Moved to approve the Board minutes of Thursday, August 27 with
the change to item S. C, for the First sentence to read, `Connors reported
that the Re/ations Committee reviewed the suggestion from Kolz in regard
to a 'Thank you" letter being sent to Library Supporters for their advocacy
efforts in contacting the City Council in making the Library staffing a
priority in the coming year. ;and moved to approve the Board minutes of
and Thursday, September 3, 2009. "
Motion: Connors
Second.• Willis
Vote: Aye - 5; Nay - 0
3. Board President's Report -Communication with the Dubuque City Council.
Guns reported on the summary report of the Board to the City Council from
the Thursday, August 27, 2009 Board meeting.
"Moved to receive and fi/e the Communication with the Dubuque
City Council. "
Motion: Kolz
Second.• Willis
Vote: Aye - S; Nay - 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks provided a
written summary of the following items to the Library Board with the
following additional comments:
1) Library Financial Report -Henricks reported that the month
of September marked seventeen percent of the fiscal year as
lapsed. Expenditures through the third month were at
eighteen percent and revenue generated year-to-date was at
sixteen percent of projections.
2) Library Use Statistics -Henricks reported that circulation of
library materials was up ten percent to Dubuque residents
and twelve percent overall. The end of the summer reading
program on August 7, 2009 did not slaw business and visits
were up six percent. Circulation of lap top computers in the
library remains an area of high growth with aforty-nine
percent increase year-to-date.
3) Library Construction Report -Henricks reported that a walk
through and punch list on Phase Two -First Floor was
completed on September 9, 2009. Aside from the metal
framing on interior doors and windows rusting, no other
major deficiencies were noted. The architect is working with
the manufacturer on solutions to correcting the rust
problem.
In the week of September 28, 2009, Hallet Movers will move
the Adult Non-Fiction collection from the west side to the
east side of first floor.
Henricks provided an update from the August Board meeting
on complaints that areas of the third floor with the new sub-
floor were buckling in eleven different spots. OPN Architects
and Durrant are both working on the problem. OPN
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expressed a concern that other areas with sub-floors are
handled with care.
Henricks reported that work to replace the entrance plaza
and stairs to the Library will begin with demolition on
Monday, September 28, 2009 and the project scheduled to
be completed in three to four weeks. A snowmelt system
under the sidewalk and stairs in front of the entrance will be
installed. Henricks reported that entering and exiting the
Library will be challenging during this time. A temporary
entrance for patrons has been installed at the corner of
Locust and 11th Street with a ramp for access. A staff
member will be at the entrance at all times to assist people
and check items as people leave. Reasonable access will be
provided. If a patron does call for special assistance Staff
will attempt to provide as much assistance as possible.
Henricks reported that the landscaping project costs should
be covered by outstanding CIP funds budgeted.
Henricks reported on the ability to gain points for the
Leadership in Energy and Environmental Design LEED
certification through purchasing green energy at
approximately $2,500.00 per year. Henricks reported that
she would be submitting an Improvement Package (IP)
request in the City budget process to request these funds.
4) Circulation of Video Games -Henricks provided a detailed
report to the Library Board evaluating the pros and cons of
introducing a circulating gaming collection. Willis noted that
issues of gaming content were not addressed. Henricks
reported that content of the collection would be determined
through a policy decision of the Board at the appropriate
time. The Board concurred that this material be added to
the collection when funding has been identified and after the
renovation. The Board thanked Henricks and Staff who
provided input into the evaluation. Henricks reported that
the Library currently hosts Video Gaming Days each month
in the Library for both youth and adults.
B. Library Comment Cards -The Library Board reviewed the two
comment cards received and concurred with the responses provided.
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"Moved to receive and fi/e the informational update from the
Library Director on the Library Financial Report, Library Use
Statistics, Library Construction Update, Circu/ation of video Games
and Library Comment Cards "
Motion: Kolz
Second.• Connors
Vote: Aye - 6; Nay - 0
5. Items for Action:
- Request to Open Library for After Hours Programs -Henricks reported
that October is Arts and Humanities Month and that annually the
Library has hosted the Dubuque Cultural Alliance's Arts and Humanities
Reception. The Library has been a member of the Dubuque Cultural
Alliance since its inception. The reception is scheduled from 5:00
p.m. to 7:00 p.m. on Friday, October 23, 2009.
Henricks reported that the Library is bringing back the successful Art
@ Your Library®program with a call for art from local artists who will
be selected to display their art during a holiday art show and shopping
reception event at the Library. The event is scheduled from 5:00 p.m.
to 8:00 p.m. on Friday, November 20 in the Library's newly renovated
historic second floor. Henricks reported that the Library will receive
twenty percent of all sales of artwork sold at this event. The funds will
be used to continue the Art @ Your Library®programs.
"Moved to approve to open the Library after hours for the
Dubuque Cu/tura/A/liance s Arts and Humanities Reception to be
hosted by the Library from 5.•00 p.m. to 7.•00 p.m. on Friday,
October 23, 2009; and to approve to open the Library after hours
for an Art Ca) Your Librar}~' reception event from 5.•00 p.m. to 8.•DO
p.m, on Friday, November 20, 2009. "
Motion: Connors
Second.• Wil/is
Vote: Aye - 6; Nay - 0
Connors and Guns asked that at the next meeting the Board review
consideration of after-hours openings and holiday hours to be put in
charge of the Library Director.
6. Communications/Public Comment:
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Hammer suggested that to promote the sales of the Library's Early
Setters prints that the Library consider developing a booklet
containing information about each of the settlers on the print as
this would have great interest to the public. Hammer reported he
would provide funding to create some type of contest that would
allow for top prizes to members of the public who give input. The
Board suggested that developing this information for input by
others on the web would also be a good idea. Henricks reported
that she would investigate these suggestions and see if there is a
qualified volunteer to help with this project.
7. Library Board Adjournment -The Board adjourned at 4:39 p.m.
"Motion to adjourn, "
Motion; Hammer
Second.• Connors
Vote; Aye -6; Nay - 0
V " l/I ~~ V t ~ ~ ~l ~//~1C YS 11/~
Kristen Smith, Board Secretary