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Fire Station No. 4 Door Modifications Project AcceptanceTHE CTTY OF Dubuque ---~. DUB ~~~ E r Masterpiece on the Mississippi 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fire Station No. 4 Door Modifications DATE: December 14, 2009 City Engineer Gus Psihoyos is recommending acceptance of the Fire Station No. 4 Door Modifications Project, as completed by Portzen Construction, Inc. in the final contract amount of $61,593.00, which is a 4.6% increase from the original contract in the amount of $58,900.00. The reason for the increase was to address unforeseen conditions that were discovered during construction and make minor changes in work during installation of the doors. I concur with the recommendation and respectfully request Mayor and City Council approval. Mi ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Dan Brown, Fire Chief THE CTTY pF Dubuque -~ ~UB E AN-AmericaCity Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Dan Brown, Fire Chief DATE: December 14, 2009 SUBJECT: Fire Station No. 4 Door Modifications (CIP 1011460) INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the Fire Station No. 4 Door Modifications Project. BACKGROUND The Fire Station No. 4 Door Modifications Project included the replacement of two existing overhead doors and the replacement of the cast-in-place concrete floor slab, including the addition of floor drains in two parking bays. DISCUSSION The Fire Station No. 4 Door Modifications Project was completed by Portzen Construction, Inc., of Dubuque, Iowa, in the final contract amount of $61,593.00, which is a 4.6% increase from the original contract in the amount of $58,900.00. The reason for the project cost increase was to address unforeseen conditions that were discovered during construction and make minor changes in work during installation of the doors. RECOMMENDATION I recommend that the City Council accept the improvements and authorize payment of the contract amount of $61,593.00 to Portzen Construction, Inc. for the Fire Station No. 4 Door Modifications Project. PROJECT COST -BUDGET IMPACT The summary of costs for the Fire Station No. 4 Door Modifications Project is as follows: Award Final Construction Contract $58,900.00 $61,593.00 Contingency 11,000.00 0 Construction Engineering & Inspection 14,900.00 14,900.00 The funding for the Fire Station No. 4 Door Modifications Project will be as follows: CIP No. Fund Description Fund Amount 1011460 Station #4 Improvements $76,493.00 Total Project Funding 7 4 ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolution accepting the improvements and authorizing payment of the contract amount of $61,593.00 to Portzen Construction, Inc. for the Fire Station No. 4 Door Modifications Project. Prepared by Steve Sampson Brown, Project Manager cc: Jenny Larson, Budget Director Steve Sampson Brown, Project Manager RESOLUTION NO. 470-09 ACCEPTING THE FIRE STATION NO. 4 DOOR MODIFICATIONS PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Fire Station No. 4 Door Modifications Project (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Station No. 4 Improvements appropriations for the contract amount of $61,593.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 21st day of December, 2009 Atte t: ,' Jeanne F. Schneider, CMC, City Clerk December 2009. v. Roy D. ~uol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FIRE STATION N0.4 DOOR MODIFICATIONS PROJECT The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Fire Station No. 4 Door Modifications Project, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $76,493.00. Dated this 14th day of December, 2009. 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These documents are designed to be used on a Project where a Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document A201, General Conditions of the Contract for Construction. Use of Current Documents Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G702, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, a-mail The American Institute of Architects' legal counsel, copyright@aia.org. COMPLETING THE G702 FORM After the Contractor has completed AIA Document G703, Continuation Sheet, summary information should be transferred to AIA Document G702, Application and Certificate for Payment. The Contractor should sign G702, have it notarized, and submit it, together with G703, to the Architect. The Architect should review G702 and G703 and, if they are acceptable, complete the Architect's Certificate for Payment on G702. The Architect may certify a different amount than that applied for, pursuant to Sections 9.5 and 9.6 of A201. The Architect should then initial all figures on G702 and G703 that have been changed to conform to the amount certified and attach an explanation. The completed G702 and G703 should be forwarded to the Owner. MAKING PAYMENT The Owner should make payment directly to the Contractor based on the amount certified by the Architect on AIA Document G702, Application and Certificate for Payment. The completed form contains the name and address of the Contractor. Payment should not be made to any other party unless specifically indicated on G702. EXECUTION OF THE DOCUMENT Persons executing the document should indicate the capacity in which they are acting (i.e., president, secretary, partner, etc.) and the authority under which they are executing the document. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached. AIA Document G702TM -1992. Copyright ©1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyrightt?a aia.org. cvo+~D y N d o ~ ? 7 O N 4 A ~ j O 3 ~a~o _~ .. N O ~ 3 ~~ d d W i O ~ ~ ~ v~ C .d. ~ ~ N N mca ~+~v v ~ ~ ~~ ~o~ ~~ o ~a~ a~W 0 0 , o. c° a ~ o ao m ~ 3 rn ~_ o °i m a ~ ~ m .-. N V o~~ no ~ a o 0 c o 3 O O ~ .. ~ ? S' </1 N (p aD~ ~ D'~ ~ O a ry O C ~ N ~ 3 ~ j 7 `G K ~ a o ~ ~ °1 D ~~ ~~ ma o- O n m 0 0 ~ >> ~o~ a o _. c ~"'m 0 3 0 ~~ D m' ~ ~N < ~ m a. ~ ~_ p~ 3 N o ~ D ~ fD - N ~ 1 fD ~ ~ _ D n y^ D<.~ o °' m ~~ ~ a v~Q T O ~, ~ _ D ~ ~ Z (~D N Z '=c~ y N ~ N S 3- y °' °' D -~ - ~ o. D m f. v' D=o A O' (p fD C n ~ N ~ N .~. ~~w~ ~_~ ~~a ~a_ ao~ DSQ n N 3 ~ a c ~ x m_ ~ ~ ~ c ry ~ ~ o m ~ -a - x `5 ~~~ (O W V 01 N A W N O Y ~ V W (r A W N ~ p ~ 0 0 0 0 O O O m ~~~ °o ? o~ o i o ~ F m ~ W N ~ y ~ 01 7 ~ ~ W 7 ~ O ~ O ~ ~ d f p C 77 ~ N _7 f0 (D .~ ~ ~ ~ d ~ f17 ~ ~m~mtncnN ~ ~ m ~ ~ ~ o x F co n ~ 7 O C m o n o o m a ~ O ~ o m rn m o i ~ ~ r n O m ~ rn m m~ ~ ~~ ~~ ~o~oo ° x ,~~~y o ~ ~ o i o n < z ~ ~ y- CEO N A N? N A N ~ W CE C~ n ' t y ~ ~ ~ O W tn au ~ v ~ a o~ o 0o in iv in cn ~ v o ~ to r c0 W N W N Cii CJi W O O O O O O O O O O CO cO 01 V O Oo 0 0 0 0 0 0 0 0 0 0 m ~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O A b b O~-o ~ N ~ N A N A N A W (O W CO D [r1 ~ ~ ~ ~ ~ _ En O ~ J ~ A W O Oo CT N CT CT -~ ~1 O ~I lT1 -~ ~ A CT (p N W N CJ~ CJ~ 0 0 0 0 0 0 0 0 0 0 O Q W Qp cD (D ~ V 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O Z ~-, r'T O O O O O ~ Q --] C" z ~ U b m ~ m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C7 o 0 b b b b boo b o o b o b b b b 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ c 7~ ~' D ~rl ~, `~ o~z~ m -~ ~ O E» to En cfl to Fn t» <n to tsi ~ to to <» En to Y ° ~ r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l~ -C U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Yn C ~-~ bO ~ fA 69 N Efl 69 69 E/9 b9 69 EA ~ EA N A n7 `~- --] l"" "~ ~ ~ ~_ ~ N A N A 69 W (O W (O _ dD ~ V~ A O O O GT N CJ1 CT ~ J O V ~. 0 rt7 ~ `~ A "~ ~" m W N O) N (T C7~ X 0 0 0 0 0 0 0 0 0 0 (O f0 V O 0 0 0 0 0 0 0 0 ~ [r] [~7 C1 O ~ 0 0 O O O O C p O O O O O O O O O O ~ d .~ 0 0 0 0 0 0 0 0 0 0 n ~, a ~ O o O O O O O o o O O O O o o O O O O O O O O O O O O O O O O O O O ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 n .~. z a ~ ~ x ~x ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ O O C O O O O O O O O O O O O O a m D o- Z '~ D an m c;~: ~, o ~ ~ ~ O ~ ~. C C ~ O f ~o•°°: 0 O ~ ~ n C ~ ~, ~ n n ~ ,N_, ~ ~ ~ t ~ ~ °_ c m ~ ~ ~N~~ ~~~_ ~.~~Q ~a~.~ ~o~~ ~ ~.N.h ?' ~° y a rn ~ vac ~; ~ Q ~ ~ a c 0 a ~ ~ ~ Z (o .~ ~ ~ ~ ~ '- ~ O ~ m `G ~ TI W (p A ~ ~ y O A O N v 0 0 0 n n 0 ~ ~ D D ~ m ~ ~ ~ r r n ~ D D 7 ~ ~ ~ n ~ z z o v z ~ ~ O n m 7 O .~ <D ~. 0 o v co co m N N N ~~ariy~ '/e~ I~~~~I v 0 !'~~ O W •~ W N ess =~~== Document G703TM-1992 Instructions Continuation Sheet GENERAL INFORMATION Purpose and Related Documents. AIA Document G702T"', Application and Certificate for Payment, is to be used in conjunction with AIA Document G703, Continuation Sheet. These documents are designed for use on Projects where the Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document A201TS', General Conditions of the Contract for Construction. Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G703, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@,aia.org. COMPLETING G703-1992 Heading. This information should be completed in a manner consistent with similar information on AIA Document G702, Application and Certificate for Payment. Columns A, B & C. These columns should be completed by identifying the various portions of the Project and their scheduled values consistent with the schedule of values submitted to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the Project. Column D. Enter in this column the amount of completed Work covered by the previous application (columns D & E from the previous application). Values from column F (Materials Presently Stored) from the previous application should not be entered in this column. Column E. Enter here the value of Work completed at the time of this application, including the value of materials incorporated in the project that were listed on the previous application under Materials Presently Stored (column F). Column F. Enter here the value of Materials Presently Stored for which payment is sought. The total of the column must be recalculated at the end of each pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the Project. Mere payment by the Owner for stored materials does not result in a deduction from this column. Only as materials are incorporated into the Project is their value deducted from this column and incorporated into column E (Work Completed-This Period.) Column G. Enter here the total of columns D, E and F. Calculate the percentage completed by dividing column G by column C. Column H. Enter here the difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date). Column I. This column is normally used only for contracts where variable retainage is permitted on a line-item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount. Change Orders. Although Change Orders could be incorporated by changing the schedule of values each time a Change Order is added to the Project, this is not normally done. Usually, Change Orders are listed separately, either on their own G703 form or at the end of the basic schedule. The amount of the original contract adjusted by Change Orders is to be entered in the appropriate location on the G702 form. Construction Change Directives. Amounts not in dispute that have been included in Construction Change Directives should be incorporated into one or more Change Orders. Amounts remaining in dispute should be dealt with according to Section 7.3 in A201. The following is an ecample of a Continuation Sheet fot• work in progress. Please note that dollar amounts shown below are for illustrative purposes only. and are ~,~t i>,tohdvd rn reflect actual construction costs. A g C D E F (i H I W KCU M' ETCD OTAL MATERIALS T CUMPLF:TED BALANCE ITEM SCHEDU LI~:D FROM PREVIOUS PRESENTLY AND STURFD io TU RETAINAOE NU DESCRIPTION OF WORK VALE~E APPLICATION THIS NLRIUp STORIiU DATE TC /G ('i FINISH llJ .uriuhle rage) _ /D + Ei Mntm DorEl h lD F'+ FI /C (:1 1 MOBILIZATION 5 000 5 000 0 0 5,000 100 0 2 STUMP REMOVAL 5,000 5,000 0 0 5,000 100 0 3 EARTH WORK 15,000 10 000 5 000 0 15,000 100 0 4 LOWER RETAINING WALL 10,000 0 5000 0 5,000 50 5000 5 CURBS b MISC. CONC. 5,000 0 0 0 0 0 5,000 6 PAVING, UPPER DRIVE 20,000 0 0 0 0 0 20,000 7 PAVING, LOWER DRIVE 20,000 0 0 0 0 0 20,000 8 PAVERS 20000 0 0 10,000 10,000 50 10,000 9 BRICK WORK 5,000 0 0 0 0 0 5,000 10 11 GRAND TOTAL 105,000 20 000 10,000 10 000 40,000 65,000 AIA Document G703T"" - 1992. Copyright ©1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, a-mail The American Institute of Architects' legal counsel, copyright@aia.org. 8 n .. 1 ~a m D m o.D H md~o ~ ~ n 0~~3 .m ~`~~~ s ~ c~ ~~-io ~ ~ N o •i ~ C N ? C N w ~ ~ c n NCa w t, ry N ~ Q..Si ~ ~ O ,~ a a°e.w o ~ ~ocO =W a~ ~~~ ~ N U1 (D ~ ~ S cD ~~~ ~o- ~ ~ V N _? ~ O N ~ D w ~_. 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