Phase 3 HMA Pavement Milling and Resurfacing Project US52, 9th-11th, White-Elm_Hearing Copyrighted
May 21 , 2018
City of Dubuque Public Hearings # 13.
ITEM TITLE: Phase 3 — HMA Pavement Milling and Resurfacing Project
US52 /White Street(9th to 11 th Streets)and 11 th Street
(White to Elm Streets)
SUMMARY: Proof of publication on noticed of public hearing to
consider approval of the plans, specifications, form of
contract, and estimated cost for the Phase 3 — HMA
Pavement Milling and Resurfacing Project US52/White
Street (9th to 11 th Streets)and 11 th Street(White to Elm
Streets) and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the HMA Pavement Milling
and Resurfacing Project on US52 White Street from 9th to
11 th Street and on 11 th Street from White to Elm Street
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
HMA Pavement Milling and Resurfacing on US52 White City Manager Memo
Street-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CTTY OF Dubuque
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Masterpiece on the Mississippi Z°°' Z°'Z
2013 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Phase 3 — HMA Pavement Milling and Resurfacing Project
US 52 White Street (9�h to 11�h) and 11�h Street (White to Elm)
lowa DOT Project No. NHSN-052-2 (141)-2R-31
CIP 2502274, 7101335, 7202274, 7401405
DATE: May 15, 2018
Assistant City Engineer Bob Schiesl recommends City Council approval of the plans,
specifications, form of contract and estimate cost of$642,620 for the Phase 3 — HMA
Pavement Milling and Resurfacing Project on US 52 White Street from 9�h to 11�h Street,
and on 11�h Street from White to Elm Street.
The HMA Milling and Resurfacing Project on US52 White Street and 11th Street is the
3rd phase of a 4-phase project that is a joint partnership between the City and the lowa
Department of Transportation (lowa DOT). The scope of the multi-year joint pavement
rehabilitation project includes the following:
• Phase 1 - Central Ave (21 st to 32nd) Pavement Rehab Project (completed in 2011)
• Phase 2 -White Street (11th to 21st) Pavement Rehab Project (completed in 2014)
• Phase 3-White (9th to 11th), 11 th (White to Elm) Pavement Rehab(construction in 2018)
• Phase 4 - Central Ave (9th to 21st) Pavement Rehab Project (construction in 2019)
Through the cooperative agreement, the lowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet
in each direction from roadway centerline) and 50% of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White Street)
all estimated at $163,000. The City will be responsible for the costs associated with
pavement rehabilitation of the parking lanes and the costs for curb and sidewalk
replacement, underground utility work, 50% of the costs associated with the pedestrian
access curb ramps at all the intersection quadrants on U.S. 52 (White Street) and
landscape restoration. All other associated costs, such as engineering design, contract
administration, construction engineering and inspection will be funded solely with City
funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1 j t.11��'GL+'t tf t� ,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
2
THE CTTY OF Dubuque
�"
ai��oeNe�qh
DUB E 'il��i;�
Masterpiece on the Mississippi Z°°' Z°'Z
7A13 2017
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Phase 3 - HMA Pavement Milling and Resurfacing Project
US52 White Street (9�h to 11�h) and 11�h Street (White to Elm)
lowa DOT Project No. NHSN-052-2 (141)--2R-31
CIP 2502274, 7101335, 7202274, 7401405
DATE: May 14, 2018
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the HMA Pavement Milling
and Resurfacing Project on US52 White Street from 9th to 11th Street and on 11th Street
from White to Elm Street.
BACKGROUND
The HMA Milling and Resurfacing Project on US52 White Street and 11th Street is the 3rd
phase of a 4-phase project that is a joint partnership between the City and the lowa
Department of Transportation (lowa DOT). The scope of the multi-year pavement
rehabilitation project includes the following:
• Phase 1 - Central Ave (21 st to 32nd) Pavement Rehab Project (completed in 2011)
• Phase 2 -White Street (11th to 21st) Pavement Rehab Project (completed in 2014)
• Phase 3 -White (9th to 11th), 11th (White to Elm) Pavement Rehab (construction in 2018)
• Phase 4 - Central Ave (9th to 21st) Pavement Rehab Project (construction in 2019)
DISCUSSION
The Phase 3 - HMA Milling and Resurfacing Project on US52 White Street and 11th Street
will provide for the following improvements:
• Pavement milling on White Street, from 9�h to 11th Street and 11�h Street from White
Street to Elm Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub-base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer improvements.
• Water main replacement.
• Installation of ADA pedestrian access curb ramps (4 total).
Through the cooperative agreement, the lowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet in
each direction from roadway centerline) and 50°k of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White Street).
The City will be responsible for the costs associated with pavement rehabilitation of the
parking lanes and the costs for curb and sidewalk replacement, underground utility work,
50°k of the costs associated with the pedestrian access curb ramps at all the intersection
quadrants on U.S. 52 (White Street) and landscape restoration. All other associated costs,
such as engineering design, contract administration, construction engineering and
inspection will be funded solely with City funding.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process May 7, 2018
Publish Notice to Bidders, Advertise for Bids May 11 , 2018
Publish Public Hearing Notice on Plans &Specifications May 11 , 2018
Public Hearing on Plans & Specifications May 21 , 2018
Receipt of Bid Proposals (Bid-Letting) May 24, 2018
Award Construction Contract (Subject to DOT Concurrence) June 4, 2018
Project Completion Date November 16, 2018
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the HMA Pavement Milling and Resurfacing Project on US52 White
Street from 9th to 11th Street and on 11th Street from White to Elm Street.
BUDGETIMPACT
The estimate of probable cost for Phase 3 - HMA Milling and Resurfacing Project on US52
White Street and 11 th Street is as follows:
Description Estimate
Construction Contract $ 508,000.00
Contingency 50,800.000
Contract Admin / Construction Engineering 83,820.00
Total Project Cost $ 642.620.00
The project funding summary is as follows:
CIP Fundinq Source Amount
2502274 lowa DOT Funding $ 163,000.00
2502274 Hwy 52 - White Street / 11th Street Pavement Rehab 332,620.00
7202274 Storm Sewer/ Intake Improvement 89,000.00
7101335 Sanitary Manhole Replacement 5,000.00
7401405 Water Main Replacement 53,000.00
Total Project Funding $ 642.620.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Phase 3 - HMA Pavement Milling and Resurfacing Project on US52
White Street from 9th to 11th Street and on 11th Street from White to Elm Street through
adoption of the attached resolution.
cc: Jenny Larson, Alexis Steger, Budget Department
Deron Muehring, Engineering Department
Greg Doeden, Engineering Department
Denise Ihrig, Brant Schueller, Water Department
Ken Yanna, lowa DOT
F:\PROJECTS\HWY 52-White 9th-11th and 11th White-Elm\Council &Staff Documents\Initiate
RESOLUTION NO. 161-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE HMA PAVEMENT MILLING AND RESURFACING
PROJECT ON US52 WHITE STREET FROM 9TH TO 11TH STREET AND ON 11TH
STREET FROM WHITE TO ELM STREET
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
HMA Pavement Milling and Resurfacing Project on US52 White Street from 9th to 11th
Street and on 11th Street from White to Elm Street, in the estimated amount
$508,000.00, are hereby approved.
Passed, adopted and approved this 21st day of. May 2018.
Attest:
Kevin S. Firnstahl, CI I`C, City Clerk
Roy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: May 11, 2018, and for which the charge is $31.19.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of 20 / .
Notary Public in and for Dubuque County, Iowa.
M,APY K WESTERMEYER
Commission Number 154835
My Commission Exp. Feb. 1, 2020
CITY OF DUBUQUE,
IOWA
/OFFICIAL NOTICE
NOTICE OF PUBLIC•
HEARING ON. PLANS,
II SPECIFICATIONS,
FORM OF CONTRACT,'
AND COST Ir0S11-!MTHIE
PHASE 3 - HMA
PAVEMENT MILLING
AND RESURFACING
PROJECT ON US52
WHITE STREET FROM
I 9TH -TO 11TH STREET I
AND ON 11TH STREET
FROM WHITE TO ELM
STREET.
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of •the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
• cost for the Phase 3 -
HMA Pavement Milling
and Resurfacing Pro-
ject on US52 White
Street from 9th to llth
Streets and, on llth
Street from White to
Elm. Streets, in accor-
dance 'with the provi-
sions of Chapter, 26,
Code of Iowa, at 6:00
on the 21st day of,
May, 2018, in the His-
tbric Federal Building
Council Chambers
(secqnd floor), 350
West 6th 5treet,
Dubuque, Iowa. Said
proposed plans, speci-
fications, forrn' of ,con-
tract and estimated
cost are now on file, in
the' office of the City
Clerk 50 •W 13th St.,
Dubuque. At said hear-
ing any interested per-
son may appear and 1
file objections thereto.
Written comments re-
garding the above pub-
lic hearings may 'be I
submitted to the City
Clerks Office on or be-
fore
said time.of public
hearing. ,1
The scope of the 1
Project is as follows:
• Pavement milling on
White Street, from 9th
• to 11th Street and llth
Street from White
Street to EIm Street.
• Transverse and lon-
gitudinal joint repair as
needed.
• Pavement sub -base
repair and patching as 1
needed. ,
• Hot mix asphalt
(HMA) resurfacing of
both thru lanes and
parking areas.
• Spot curb, drivewaY,
and sidewalk replace-
ment.
. • Storm sewer im-
provements.
. • Water main replace-
ment.
. • Installation of ADA
pedestrian access curb
ramps (4 total).
Any visual- or hear-
ing-impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerks office at
(563) 589-4100 or TDD
at (563) 690-6678 at
least 48 hours prior to
the meeting.
Published by order of
1 the City Council given
on the, 7th day of May
2018. -
Kevin S. Firnstahl,
CMC, city Clerk
1t 5/11