The URL can be used to link to this page

Certified Local Government (CLG) Grant Amendment for HPC Scholarships Copyrighted June 4, 2018 City of Dubuque Consent Items # 14. ITEM TITLE: Certified Local Government (CLG) GrantAmendmentfor Historic Preservation Commission Scholarships SUMMARY: City Manager recommending that the City Council amend the City grant agreement for scholarships for Historic Preservation Commissioners to attend the National Association of Preservation Commissions Forum on July 18-22, 2018. RESOLUTION Authorizing Amendment of CLG Grant Agreement with State Historic Preservation Office for scholarships for Historic Preservation Commissioners to attend National Forum SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type HPC Scholarships to NAPC Forum-NNM Memo City Manager Memo Staff Memo Staff Memo Mayor Letter Supporting Documentation Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Amend State Grant Agreement for Historic Preservation Commissioners' Scholarships to National Association of Preservation Commissioners Forum DATE: May 30, 2018 Planning Services Manager Laura Carstens recommends the City Council amend the City grant agreement for scholarships for Historic Preservation Commissioners to attend the National Association of Preservation Commissions Forum on July 18-22, 2018. The amendment reduces the grant amount by 25°k. Due to personal and work conflicts, only three Historic Preservation Commissioners can attend instead of four. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager THE CTTY OF Dubuque �" ui��eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager ' - SUBJECT: Amend State Grant Agreement for HPC Scholarships to NAPC Forum DATE: May 30, 2018 Introduction This memo transmits a request to amend the City grant agreement for scholarships for Historic Preservation Commissioners to attend the National Association of Preservation Commissions (NAPC) Forum to be held in Des Moines, lowa on July 18 - 22, 2018. The amendment reduces the grant amount by 25%to match what the City is eligible to receive. A letter for Mayor Buol's signature requesting the grant amendment and a resolution are enclosed. Discussion The City of Dubuque was awarded a $3,000 Certified Local Government (CLG) grant for four $750 scholarships to enable Commissioners to attend at least two days of the 2018 NAPC biennial Forum. The Planning Services DepartmenYs travel budget, covering the cost of two staff inembers attending the NAPC Forum, serves as the local match for the CLG grant. As a CLG, the City is required to offer training annually for Commission members and staff. The 2018 NAPC Forum includes dozens of educational sessions and discussion panels, mobile workshops and tours, and five days of non-stop networking for commission staff and volunteers representing local, state and national organizations and government agencies. Due to personal and work conflicts, we have been able to register only three Commissioners, so the City is eligible for only three $750 scholarships, totaling $2,250 in CLG grant funds. The CLG grant is expected to cover most of the estimated travel cost. The Planning Services Department has sufficient funds budgeted to cover the expenses: • City Planning/Historic Preservation Travel-Conferences 10062700-62310 $3,679 • Administration Travel-Conferences 10062100-82310 $2,083 The State Historic Preservation Office has asked that the City of Dubuque amend our CLG grant agreement to reduce the amount by 25%, from $3,000 to $2,250 for three scholarships. This will allow the State to re-allocate funding for scholarships to other lowa commissions. Requested Action The requested action is for the City Council to adopt the resolution and authorize the Mayor to sign and transmit the enclosed letter to reduce the CLG grant by 25%to $2,250. Thank you. Enclosures F:\Users\LCARSTEN\WP\GRANTS\CLG grant application\Memo HPC CLG scholarships amend.doC 1 Prepared by: Laura Carstens, City Planner Address: City Hall 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121 RESOLUTION NO. 169-18 RESOLUTION AUTHORIZING AMENDMENT OF CLG GRANT AGREEMENT WITH STATE HISTORIC PRESERVATION OFFICE FOR SCHOLARSHIPS FOR HISTORIC PRESERVATION COMMISSIONERS TO ATTEND NATIONAL FORUM Whereas, the State Historic Preservation Office has awarded $3,000 in Certified Local Government (CLG) grant funds to the City of Dubuque for four $750 scholarships for Historic Preservation Commissioners to attend the 2018 national forum in Des Moines; and Whereas, as a Certified Local Government the City of Dubuque has agreed to provide for annual education and training for Historic Preservation Commissioners; and Whereas, the City of Dubuque needs only $2,250 in CLG funds for three $750 scholarships, and desires to return the 25% balance for re -allocation to other Iowa commissions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Mayor hereby is authorized to sign the enclosed letter requesting amendment of the FY 2018 CLG Grant Agreement with the State Historic Preservation Office by 25% to $2,250 for three $750 scholarships for Commissioners to attend the 2018 National Alliance of Preservation Commissions Forum. Passed, approved and adopted this 4th day of June, 2018. Attest: Kevyn°S. Firnstahl, City Ierk CLI Roy D. ® ol, Mayor F:\Users\LCARSTEN\WP\GRANTS\CLG grant application\FY18 CLG Grant Agreement Resolution amend.doc Masterpiece on the Mississippi Paula Mohr Certified Local Government Coordinator State Historical Society of Iowa Iowa Historic Preservation Office 600 East Locust Street Des Moines, Iowa 50319-0290 Dubuque it * **" All -America Cily 1! 1 1 12' 201)7. 2_012. 20U• 2017 June 5, 2018 Office of the Mayor City Hall 50 West 13th Street Dubuque, IA 52001-4845 www.citvofdubuque.orq RE: Amend CLG Grant Agreement No. 2018-03 — Reduce Commission Scholarships Dear Ms. Mohr, The City of Dubuque does hereby request an amendment of the Certified Local Government (CLG) Grant Agreement No. 2018-03 to twenty-five percent (25%) reduction of the grant amount from $3,000 for four $750 scholarships to $2,250 for three $750 scholarships. This reduced grant amount will provide for three of the City's Historic Preservation Commission members to attend at least two days of the 2018 National Alliance of Preservation Commissions (NAPC) biennial Forum to be held in Des Moines, Iowa on July 18 - 22, 2018. Thank you for this financial support for our Commissioners and our community's historic preservation program. We wish you great success in hosting the 2018 Forum in Iowa. cc: Michael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager Historic Preservation Commission Service People Integrity Responsibility Roy D. Buol Mayor Innovation Teamwork