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Master Co-location and Shared Services Agreement Wisconsin Independent Network (WIN) Copyrighted June 4, 2018 City of Dubuque Consent Items # 17. ITEM TITLE: Master Co-location and Shared Services Agreement between the City of Dubuque and Wisconsin Independent Network- Proposed Amendment to Project Statement#1 SUMMARY: City Manager recommending approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and Wisconsin Independent Network that allows Wisconsin Independent Network to place additional equipment at the 3rd Street Water Tower site. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type W I N Amendment to Project Statement#1-NNM Memo City Manager Memo Staff Memo Staff Memo Amendment to Exhibit D-1 of the Master Co-location and Shared Services Agreement between Wisconsin Supporting Documentation Independent Network and City of Dubuque City of Dubuque_W IN Colocation-Shared Supporting Documentation Services_Agreement 5-9-2016 FULLY EXECUTED Wisconsin Independent Network W IN Project Supporting Documentation Statement_F u I ly Exec uted072916 THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Proposed Amendment to Project Statement #1 of the Master Co-location and Shared Services Agreement between the City of Dubuque and Wisconsin Independent Network DATE: May 30, 2018 Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and Sustainable Innovation Consultant David Lyons recommend City Council approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and Wisconsin Independent Network. The amendment will allow Wisconsin Independent Network to place additional equipment at the 3�d Street Water Tower site. As part of its existing relationship, Wisconsin Independent Network provides the City with 200 mg of broadband capacity. Under the amendment, they will increase that capacity to 1 Gigabit, allowing the City to keep up with its internal demand while improving services between its various facilities and to its citizens. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Chris Kohlmann, Information Services Manager Dave Ness, Civil Engineer II David Lyons, Sustainable Innovation Consultant Dubuque THE CITY OF � DT T� � All-AmericaCitv U Masterpiece on the Mississippi 1 I I I Ial �oo�.,a,z.zo,3.�o,� TO: Michael C. Van Milligen, City Manager FROM: Chris Kohlmann, Information Services Manager Dave Ness, Civil Engineer II David Lyons, Sustainable Innovation Consultant SUBJECT: Proposed amendment to Project Statement #1 of the Master Co-location and Shared Services Agreement between the City of Dubuque and Wisconsin Independent Network. DATE: May 29, 2018 INTRODUCTION The purpose of this memo is to request approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and WIN (Wisconsin Independent Network). BACKGROUND In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The Initiative focuses on public/private collaborations and includes a comprehensive strategy to reduce the cost and time required for broadband expansions in Dubuque. One effort within that strategy is the use of"Master Agreements", where an overall legal, structural and financial relationship is established between the City and broadband providers and approved by City Council. Project Statements carried out pursuant to that Master Agreement can then be implemented quickly as "amendments". In 2016 the City of Dubuque and WIN entered into a Master Co-location and Shared Services Agreement to accelerate the deployment of new broadband capacity in Dubuque. The initial Project Statement under that collaboration has gone well and all anticipated value to the City has been received. One component of that Project Statement was the co-location of WIN equipment at an unutilized building at the 3�a Street Water Tower that had been abandoned to the City by Nextel some years earlier. WIN's activity and investment in Dubuque has continued to grow and WIN is seeking to place additional equipment at this site. DISCUSSION WIN is one of four companies that have entered into Master Co-location and Shared Service Agreements with the City. City staff have been pleased with the relationship and continue to look for additional collaboration opportunities. WIN has proposed placing additional equipment at the 3�d Street site to facilitate its growth. The co-location of this additional equipment creates no negative consequences to the City and produces both a general value (increased broadband capacity in Dubuque as a community) and a specific value (increased broadband capacity for the City of Dubuque as an internet user using WIN as our internet services provider.). As part of its existing relationship with Dubuque, WIN provides the City with 200mg of broadband capacity. Under this proposed amendment WIN will increase that capacity to 1 Gigabit, allowing the City to keep up with its internal demand while improving services between its various facilities and to its citizens. BUDGETIMPACT Approving the proposed amendment will have no negative impacts on the City budget. Approving the proposed amendment will allow the City to avoid the need to purchase additional broadband capacity from its existing service providers. Staff estimates that this amendment will provide an estimated $1 ,400.00 in value per month to the City. RECOMMENDATION AND ACTION REQUESTED We would respectfully request your approval of this proposed amendment c.c. Crenna Brumwell, City Attorney Barry Lindahl, Senior Counsel Jane Smith, EAII Engineering Kerry Bradley, Engineering 2 June 14, 2018 Kevin Firnstahl, City Clerk City Clerk's Office 50 W 13th Street Dubuque, IA 52001-4805 ENGINEERED TO SERVE Re: WIN Amendment for Additional Racks at 3rd Street — 602770-EWINL Dear Kevin Firnstahl: Please see the enclosed documents pertaining to the WIN amendment to the City's current MSA with WIN that provided for additional racks at the 3rd Street facility with a valuation of 1G internet speed to the city of Dubuque that passed the City Council this evening 6/4 as part of their consent agenda. Sincerely, �r Sarah Peck Admin Assistant - Contracts, WIN (715) 858-3175 Enclosures: 1) Email string - WIN Amendment for Additional Racks at 3rd Street — 602770-EWINL 2) Amendment to Exhibit D-1 City of Dubuque 6-6-2018 (Fully Executed) 3) WIN Service Request Transport Internet — City of Dubuque 1G Internet Upgrade 6- 2018 (Fully Executed) CD Address Phone Web 4955 Bullis Farm Road 715-832-3750 info@wins.net Eau Claire, WI 54701 866-206-2027 www.wins.net Cil DocuSign Envelope ID: 410BC602-A090-4A32-8A03-F8828D748643 Amendment to Exhibit D-1 of the Master Co -location and Shared Services Agreement between Wisconsin Independent Network and City of Dubuque Pursuant to the Master Co -location and Shared Services Agreement between City of Dubuque (City) and Wisconsin Independent Network (WIN) dated April 5, 2016 and attached hereto, the Parties hereby agree to amend Exhibit D-1 to reflect the following: WIN may add an additional two racks of equipment to its present co -location at the City facility at 3rd Street. WIN will increase the level of Internet bandwidth provided to the City to 1Gb for the period ending July 31, 2026. Project Statement Amendment accepted: Dated: CITY OF DUBUQUE, IOWA By: Michael an Milligen, Dubuque City Manager June 13, 2018 Dated: WIN -DocuSigned by: By: 4—B36216C531724F Scott A. Ho nn DocuSign Envelope ID: 410BC602-cA090-4A32�-8A03-F88280748643 � � t i Building D 0 2, Suite 2 1 9 Eau Claire, WI 54703 SERVICE REQUEST -TRANSMISSION&INTERNET This Service Request Form represents the ordering document governed by the MSA between WIN and Customer dated April 5, 2016 Name Address City of Dubuque 1300 Main Street Dubuque, IA 52001 Contact Phone Email Date Requested Due Date CIRCUIT ID 6/5/18 6/5/18 602770-EWI N L Chris Kohlmann 536-894-4281 Fax ckohlman@cityofdubuque.org New ❑ Change ►1 Disconnect 0 Renewal 0 Quantity: 1 (One order form per circuit.) 7yr ❑ 5 yr ❑ 3yr ❑ 2yr0 1 yr❑ Month to Month ❑ Other® 10 yr DS10 DS30 Mux❑ OC30 OC3c0 0C120 OC12c0 D4/AMI0 CBIT❑ B3ZSD B8ZS/ESF0 M140 Other❑ Rate: Mb 1 Gb Managed 0 Unmanaged 2.5G❑ 10G 100G0 Rate: Mb Gb Transport: Yes No❑ Channelized 0 Non -Channelized Protected 0 Unprotected Protected ❑ Unprotected 0 Protected ❑ Unprotected 0 Retail ❑ Wholesale ❑ Transport: Yes❑ No❑ Overage Charge per Mb: $ Protected ❑ Unprotected 0 Retail ❑ Wholesale ❑ WIN POP Location A fiber meet @8th & Locust Street Handhole, Dubuque, IA Protected ❑ Unprotected 23 Yes ❑ No ❑ Yes ❑ No ❑ Responsible: WIN ❑ Customer ❑ Responsible: WIN ❑ Customer El WIN POP Location Z (n/a to Internet Service) Protected ❑ Unprotected ❑ Yes ❑ No ❑ Yes ❑ No ❑ Responsible: WIND Customer❑ Responsible: WIND Customer El Increase Internet bandwidth from 200mb to 1 Gb. No additional MRC applies, billing to remain at $900/month, per Amendment #2 to Exhibit D-1 Sharing Agreement #1 dated 6/4/18. Billing commences on confirmed due date indicated on WIN Firm Order Confirmation (FOC). TRANSPORT SERVICE INTERNET SERVICE Ancillary Services CROSS CONNECT ENTRANCE FACILITIES ETHERNET Mal. SERVICE DEVICE CHG. EXPEDITE ADDITIONAL LOCAL ACCESS SONET INTERFACE CHARGES OTHER LOC. A MRC LOC. A NRC LOC. Z MRC LOC. Z NRC $900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 City of Dubuque + Digitally signed by Christine Kohlmann By: Christine Kohlmann, Name: (authorized signature) Chris A. Kohlmann Title: (print) Information Services Manager Date: 6/6/2018 Service Request - Transport & Internet, v2016.11.11 Wisconsin Inde By: Name: endlggplogtorork, LLC Scott A. Hoffmann Title: (print) Chief Executive Officer Date: June 13, 2018 CONFIDENTIAL & PROPRIETARY DS WIN InternalR ev1 eW June 13, 2018 DocuSign Envelo.e ID: 410BC602-A090-4A32-8A03-F8828D748643 8 0 0 Wisconsin Street Building D 0 2, Suite 2 1 9 Eau Claire, WI 5 4 7 0 3 SERVICE REQUEST-TRANSMISSION&INTERNET SERVICE PROVIDER DATA - FOR INTERNAL USE BY WIN Customer Interface — Handoff: copper ❑ sM Fiber ❑ MM Fiber ❑ Other ❑ Configuration — Ethernet/Internet: Tagged n Untagged ❑ Port - Based ❑ Is WIN responsible for Local Loop? Yes ❑ No ❑ If NO, WIN to provide LOA If YES, provide Local Loop info below Address Loc A Customer Interface — Handoff: copper ❑ SM Fiber ❑ MM Fiber ❑ Other ❑ Configuration — Ethernet/Internet: Tagged ❑ Untagged ❑ Port - Based ❑ Is WIN responsible for Local Loop? Yes ❑ No 0 If NO, WIN to provide LOA If YES, provide Local Loop info below On -Site Contact On -Site Email Address Loc Z On -Site Contact On -Site Phone On -Site Email On -Site Phone MTU Size: CBS Size: bytes If Managed, device type kBytes Contact Name Address Billing Contact Finance Dept 50 W 13th Street Dubuque, IA 52001 563-589-4141 finance@cityofdubuque.org Maintenance Notifications Outages Technical Support Testing Contact Other Chris Kohlmann Chris Kohlmann Jason Burds 563-589-4281 ckohlman@cityofdubuque.org 563-599-2695 563-580-6893 ckohlman@cityofdubuque.org jburds@cityofdubuque.org anal g royisione Service Request - Transport & Internet, v2016.11.11 CONFIDENTIAL & PROPRIETARY Page 12 ;P/404--ty ,e)difilefr747 Dubuque All -America City 11111 r 007 12 Masterpiece on the Mississippi 2 2013.202017 City Clerk's Office City Hall 50 W. 13th Street Dubuque, IA 52001-4805 (563) 589-4100 office (563) 589-0890 fax ctyclerk@cityofdubuque.org www.cityofdubuque.org June 8, 2018 Wisconsin Independent Network Attn. Roger Hermsen 4955 Bullis Farm Road Eau Claire, WI 54701 Re: Master Co -Location Amendment with the City of Dubuque Mr. Zimmerman, Enclosed a partially executed original of the amendment to the Master Co -Location and Shared Services Agreement between Wisconsin Independent Network and the City of Dubuque. Please sign where noted, retain a copy for your records and return the original to me at the address above. Please contact me if you have any questions. Thank you. Ke in S. Firnstahl, CMC City Clerk Enclosure Exhibit D-1 PROJECT STATEMENT: Sharing agreement#1 between Wisconsin Independent Network and City of Dubuque Pursuant to the Master Co-location and Shared Services Agreement between City of Dubuque and Wisconsin Independent Network, dated April 14, 2016,the Parties hereby agree to the following PROJECT STATEMENT: Narrative description of co-location and service sharing: Extension of broadband infrastructure across East Dubuque Bridge and connects to and from Water Tower hut located on West 3�d Street, Dubuque, IA. Co-location or service site: See Exhibit D-1a Scope of shared service to be provided by City to WIN; 1. Access to 9,000' of City-owned conduit from USH-61&Jones St.to College St&W. 5th St. 2. Access to 350' of City-owned conduit from Locust St&W. 8th St to Locust St. &W.9`h St 3. Equipment collocation (42RU plus 3KVA) at Water Tower Hut. Scope of shared service to be provided by WIN to City; 1. Access to 1,000' of WIN-owned conduit from College St. &W. 5`h St. into Water Tower Hut located on W. 3�d St. 2. Access to 1,600' of WIN-owned conduit from USH-61&Jones St.to Terminal St/Julien Dubuque Bridge. 3. Access to 5,350' of WIN-owned conduit from Terminal St. &Julien Dubuque Bridge to Wisconsin Ave &Wall St. 4. Provision of conduit into Lincoln Elementary School at 555 Nevada St. 5. Provision of Internet Bandwidth at the levels indicated below,via a WIN fiber meet point with City of Dubuque owned fiber at a WIN fiber splice case located in the City Manhole near the intersection at W 8tn St. and Locust St, Dubuque, IA. a. 200Mb internet service from September 1, 2016 to August 31, 2019 b. 400MB internet service from September 1, 2019 to August 31, 2022 c. 800MB internet service from September 1, 2023 to August 31, 2026 Term of Project: Ten (10)year term, beginning September 1, 2016 and running through August 31, 2026,with two five(5)year extension upon mutual agreement of both parties. Charges and payment terms: Estimated market value of City shared services is$124,050. Estimated market value of WIN shared services is$244,850. The City of Dubuque agrees to pay$900/month or a total of$108,000 over the contract term for Internet Bandwidth,or until such time that services are obtained by WIN from the City whose agreed upon value will then be used to provide an "offset" credit to the monthly billing. Project Accepted: - _ _- � �t` / BY� ` [ Michael Van Milligan, Dubuque City Manager , Dat By: Scott A Hoffmann, CEO Date Wisconsin Independent Network, LLC Exhibit D-1 PROJEC7 STA7EMENT: Sharing agreement#1 between Wisconsin Independent Network and City of I Dubuque Pursuant to the Master Co-location and Shared Services Agreement between City of Dubuque and Wisconsin Independent Network, dated April 14, 2016,the Parties hereby agree to the following P R OJ E CT STATE M E NT: Narrative description of co-location and service sharing: Extension of broadband infrastructure across East Dubuque Bridge and connects to and from Water Tower hut located on West 3`d Street, Dubuque, IA. Co-location or service site: See Exhibit D-1a Scope of shared service to be provided by City to WIN; 1. Access to 9,000'of City-owned conduit from Locust/Jones intersection to College/5th St 2. Access to 350'of City-owned conduit from Locust/W,8th St to Locust/W.9th St 3. Equipment collocation (42RU plus 3KVA)at Water Tower Hut. Scope of shared service to be provided by WIN to City; 1. Access to 1,000'of WIN-owned conduit from Glen Oak/5th St into Water Tower Hut. 2, Access to 1,600'of WIN-owned conduit from USH-61/Jones St to Terminal St/Julien Dubuque Bridge. 3. Access to 2,300'of WIN-owned conduit from Terminal St/Julien Dubuque Bridge to Julien Dubuque Bridge at the west termination of Boat Ramp Rd. 4. Provision of conduit into Lincoln Elementary School at 555 Nevada St. 5. Provision of Internet Bandwidth at the levels indicated below to a WIN fiber sp(ice case handofF located in the City Manhole near the intersection at 8th and Locust, Dubuque, IA. a. 200Mb internet service from August 1,2016 to July 31,2019 b. 400MB internet service from August 1,2019 to July 31, 2022 c. 800MB internet service from August 1,2023 to July 31,2026 Term of Project; Ten (10) year term, beginning August 1, 2016 and running through July 31, 2026, with two five (5)year extension upon mutual agreement of both parties. Charges and payment terms: Estimated market value of City shared services is$124,000, Estimated marl<et value of WIN shared services is$236,000. The City of Dubuque agrees to pay$900/month or a total of$108,000 over the contract period, or until such time that services are obtained by WIN from the City whose agreed upon value will then be used to provide an "offset"credit to the monthly billing. Project Accepted: By; Mich I Van Milligan, Du q e City Manager Date By: �� _ 1 � Scott A Hoffmann, CEO Wisconsin Independent Network, LLC Date Exhibit D-1(a) Co-Location Site Terms & Charges 1) Co-location Site: Water Tower Hut on W 3`d Street, Dubuque, IA 2) Scope of Service provided by City of Dubuque: I • Co-location facilities in an appropriate, secure, and environmentally controlled area. • Space: City of Dubuque will provide 42RU of Rack Space. 'I • Standai•d powei•: AC power a 3KVA II o WIN provides the rectifier if needed. � o Power is/is not (select one) UPS-protected and includes/does not include � (select one�generator backup. • Additional protected (or non-protected power) available upon request and will inclu additional charges. • Escorted access to WIN Equipment for seivice by the WIN or WIN's authorized representatives: o Non-emer�ency access upon 5 (five) business days' notice available during noi7nal business hours o Emer�ency access as soon as reasonable possible upon notice and notice may be provided 7 x 24 to City of Dubuque—see Section VIII (A) (7). Additional Technical Services provided by City of Dubuque outside of the Scope of Service described above are available to WIN upon request, and as mutually agreed upon by the Parties of this Agreement. 3) WIN shall be responsible for: • All WIN hardware and software • Installation, maintenance and support of all WIN hardware and software • Hardware and software upgrades as needed. • Monitoring and maintenance system resources for adequate operation 4) Term for Co-location Site: Initial Term: 120 Months, commencing on August 1St, 2016. Renewal Term(s): Following the expu•ation of the initial tei�rn, this Exhibit shall automatically renew for up to two additional5 year term(s), unless either Party provides 180 days written notice prior to the then termination date or terminates this Agreement in accordance with the other tei�rns or conditions set forth herein • Cross—connections to third parties pei�rnitted Project Statement D-1 Project Map