Dubuque Skate Park Project at Flora Park_Hearing Copyrighted
June 4, 2018
City of Dubuque Public Hearings # 1.
ITEM TITLE: Dubuque Skate Park Project at Flora Park
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the Dubuque Skate Park Project at Flora
Park, and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated costforthe Dubuque Skate Park
Improvement Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Dubuque Skate Park Project-NNM Memo City Manager Memo
Skate Park- Public Hearing Staff Memo
Skate Park Public Hearing - Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Skate Park Project Public Hearing and Approval of Plans and
Specs (CIP 350-2461)
DATE: May 21 , 2018
Leisure Services Manager Marie Ware recommends City Council approval of the plans,
specifications, form of contract and estimated cost of$755,012, plus alternates totaling
$141 ,700. The base bid of the project is fully funded. Based on bid submittals, add
alternates will be considered if funding is available and/or additional funding is raised by
Kids in Dubuque Skate (KIDS).
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Dubuque Skate Park Project Public Hearing and Approval of Plans and
Specs (CIP 350-2461)
DATE: May 22, 2018
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information for the
Public Hearing on the Dubuque Skate Park Project at Flora Park.
BACKGROUND
The City Council established a Council high priority for development of a skate park in
the 2015-2016 Policy Agenda. In the FY16 CIP budget (3502461) a total budget of
$800,000 was approved with $200,000 of that to be fundraised by the skate community.
The City Council approved the selection of Pillar Design Studios as the consultant for
the Skate Park Evaluation and Conceptual Design project at a cost of$16,295 in 2015.
As a part of this process, the community participated in community engagement
process related to both design of the skatepark and location. The skating community
was heavily involved in the concept design process for the skate park.
Three top locations were selected (Usha Park, Flora Park and a location in the Lower
Bee Branch detention basin near 15t" and Pine streets). Based on the feedback and
public input, Flora Park became the top choice for a skate park. The consultant also
scored Flora Park as their top choice using their scoring matrix. A final location was
recommended by the Park and Recreation Commission at their February 14, 2017
meeting. The City Council approved the final design concept and the specific location
within Flora Park for the Skate Park at their February 20, 2017 meeting. In November
of 2017, the City Council approved the selection of Pillar Design Studios as the
consultant for the Skate Park Engineering, Design, and Construction Management
Services for a not to exceed cost of$60,015.
1
Since the beginning of this project the community group Kids In Dubuque Skate (KIDS)
has been very active and engaged in every step of the project. They were tasked with
raising $200,000 towards the construction of the skatepark.
KIDS first funding began with a $15,000 grant from ITC. The group was then given a
challenge by the Grant Wood Loop, Parks to People. Parks to People is a state-funded
initiative consisting of inembers of Jones, Jackson and Dubuque Counties to enhance,
promote, sustain and connect the region's cultural, natural and park assets. KIDS was
tasked with meeting the goal of$200,000 in funding raised by May 1 st, 2018 in order to
receive the Parks to People grant funds of$122,400. A Wellmark grant was also written
and $65,000 has been awarded. The $200,000 goal was successfully met by the
deadline.
The K.I.D.S. group has continued to promote the new skatepark and has raised over
$15,000 through private events, activities, service group donations, small grants and
private donors. Additional private funding is being provided by smaller grants,
donations from service groups and private donors. This work is being coordinated
through the Greater Dubuque Community Foundation. The total funds raised so far is
$256,000 and KIDS is continuing their fundraising efforts.
It has been a lengthy process to get to the construction phase of the skate park project.
This is because of the extensive community engagement in determining the location
and concept design as well as fundraising needed to complete the project. With all the
necessary items completed and in place, the project is ready to move forward.
DISCUSSION
The work included in this project is the construction of a concrete skate park including
security lighting, drinking fountain, ADA parking space, storm water management
project, with a shade structure as an alternate to the project. Fiber and cameras are
also included in the project under a separate contract.
The base bid of the project is fully funded. Based on bid submittals, add alternates will
be considered if funding is available and/or additional funding is raised by KIDS.
PROJECT SCHEDULE
Initiate Public Bidding Process May 21 ,2018
Publish Notice to Bidders, Advertise for Bids May 25, 2018
Notice of Public Hearing on Plans and Specs May 25, 2018
Public Hearing on Plans and Specs June 4, 2018
Receipt of Bid Proposals June 8, 2018
Award Construction Contract June 18, 2018
Project Completion Date December 18, 2018
2
BUDGETIMPACT
The estimate of probable cost for the Skate Park Project is as follows:
Estimate
Construction Contract-Base bid $663,000
Add Alternate #1-Skate park bowl $ 96,400
Add Alternate #2- Shade structure $ 45,300
Cameras and Fiber (to be done in a separate contract) $ 37,000
Engineering, survey, geotechnical (in process) $ 92,012
Alternates will be included only based upon KIDS fundraising total.
The project funding is as follows:
CIP No. Fund Description Fund Amount
350-2461 Skate Park $600,000
KIDS Private Donations (to date) $250,000
The skatepark project is being funded with bond funding and private donations. Budget
Director Jenny Larson shared in February 2015, General Obligation bonds, Series
2014B, in the amount of$50,066 was issued for preliminary planning and design of the
skate park. A future general obligation bond in the amount of$550,000 will be issued in
February 2019 for the remainder of the City's portion of the project.
RECOMMENDATION
I respectfully recommend and request the City Council to hold the public hearing and
approve the plan, specifications, form of contract and estimated costs for the Dubuque
Skate Park through adoption of the attached resolution.
Prepared by Steve Fehsal, Park Division Manager
cc: Jenny Larson, Budget Director
attachment: Resolution — Approve Plans, Specs, Form of Contract and Estimated Cost
3
RESOLUTION NO. 173-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DUBUQUE SKATE PARK IMPROVEMENT
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Dubuque Skate Park Improvement Project, in the estimated cost of
$663,000, are hereby approved.
Passed, adopted and approved this 4th day of June, 018.
Roy Buol, Mayor
Attest:
Kefin'S. FirnstahlCMC;; City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: May 25, 2018, and for which the charge is $23.17.
Subscribed to before m a Notary Public in and for Dubuque County, Iowa,
this /Au, day of „�,�.. , 20 /6'.
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE DUBU-
QUE SKATE PARK
PROJECT -
NOTICE IS HEREBY:;,
GIVEN: The City Coun-
cil of the City of
Dubuque' Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the Dubuque _I
Skate Park Improve-
ment Project, in accor-
dance with the provi-
sions ' of Chapter 26,
Code of Iowa, at 6:00
p.m., on the 4th day of
June, 2018, in the His-
toric Federal Building.',
Council " Chambers
(Second floor), '; 350
West 6th Street, Dubu-
que, Iowa. Said pro
posed plans, specifica-
tions, form of contract
and estimated cost are
now on file in the office
of the City Clerk, 50 W.
13th Street,' and may
be viewed during nor-
mal working hours.
The scope of the
Project is as follows:
to y
Notary Public in and for Dubuque County, Iowa.
The project is con-
struction of the. Dubu-
que Skate Park.
Written comments re-
garding the above pub-
lic hearings may be
submitted to the, City
Clerks' Office, 50, W.
13th St., on or' before
said time' of `public
hearing. At said time
and. place `of public
hearings all interested
citizens and : parties <'
will be given an oppor-
tunity to be heard for
or against said propos-
al.
Any Visual- or hear-
ing-impaired persons
needing special assis-
tance or persons with
special• accessibility
needs should contact
the. City Clerks Office
at (563) 589-4100 or
TDD (563) 690-6678 at
least 48. hours prior to
the meeting.
Published by order` of
h Cit Council..given,
on the 21st day of May
018..
Kevin S. Firnstahl,
City Clerk
1t5125:=
MARY K WESTERMEYER
Commission Number 154885
My Commission Exp. Feb. 1, 2020