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7 2 18 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on July 2, 2018 in the Historic Federal Building, 350 W. 6th Street. Present: Mayor uol; Council Members De Toro, J es, Larson, Resnick, Rios, Shaw; City Manager Vert Milligen, City Attorney B..rumwell Abrf Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Community -Oriented Policing. WORK SESSION COMMUNITY -ORIENTED POLICING Adjournment; T ays mays Buol Del Toro V Jones Larson 1 Resnick Rios I/2,Shaw 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:00 p.m. on July 2, 2018 in the Historic Federal Building, 350 W. 6th Street. Present: Mayor Buol; Council Members Del oro, Jones, Larson, Resnick, Rios, Shaw; City Manager an Milligen, City Attorn Brumwell v' Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATIONS 1. Association of State Floodplain Managers' Award for the Bee Branch Watershed Flood Mitigation Project Civil Engineer Deron Muerhing will present the 2018 James Lee Witt Local Award for Excellence in Floodplain Excellence from the Association off tate Floodplain nagers for the Bee Branch Watershed Flood Mitigation Project. 2. 1000 Friends of Iowa Award for the Bee Branch Creek Restoration Project Civil Engineer Deron Muehring will present the 1000 Friend of Iowa 2017 Best Development Jurors' Choice Award for the Bee Branch Creek Restoration Proje9t. 2 Ya� Nays �' Shaw 1. Resnick Rios Vri Buol -,,,/ s60; Jone Larson Del Toro CONSENT ITEMS 1. Minutes and Reports Submitted City Council Proceedings of 6/18, 6/25; Five Flags Civic Center Commission of 5/16; Library Board of Trustees of 4/26; Proof of Publication for City Council Proceedings of 6/4; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 5/31. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Sherry Saunders for vehicle damage, Allan Simms for vehicle damage, Donna Stecher for personal injury. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Suits City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Rainbo Oil Company for property damage, Sherry Saunders for vehicle damage, Allan Simms for vehicle damage, Donna Stecher for personal injury, Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending Council approval for payment of City expenditures. Suggested Disposition: Receive and File; Approve 5. GFOA Certificate of Achievement for Excellence in Financial Reporting City Manager transmitting the 30th Consecutive Certificate of Achievement for Excellence in Financial Reporting received from the Government Finance Officers Association that recognizes the City's Comprehensive Annual Financial Report (CAFR). Suggested Disposition: Receive and File 6. 2018 City of Dubuque Water Quality Report City Manager providing notice that the City of Dubuque has published its annual water quality consumer confidence report. Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro 7. Letter of Support for Steeple Square City Manager requesting approval to submit a Letter of Support for the Steeple Square project. Suggested Disposition: Receive and File; Approve 8. Annual Public Housing Agency (PHA) Plan City Manager recommending approval of the submission of the Annual Public Housing Agency Plan along with the Certificate for Consistency with the Consolidated Plan to the U.S. Department of Housing and Urban Development. RESOLUTION 203-18 Authorizing the Mayor to execute the Certification by State or Local Office of Public Housing Agency (PHA) Plan is consistent with the Consolidated Plan and approval of the PHA Annual Plan Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Delinquent Weed/Grass Cutting and Garbage/Junk Collection Accounts (Health Services) City Manager recommending approval of the levy of special assessments for Weed/Junk/Garbage Enforcement Programs with the Health Services Department for properties enforced on from October 13, 2017 to June 4, 2018. RESOLUTION 196-18 Adopting the Schedule of Assessments for 2018 and directing the City Clerk to certify the Schedule of Assessments to the County Treasurer and to publish notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Port of Dubuque Marina Temporary Position City Manager recommending that the creation of a temporary seasonal Assistant Marina Manager position for the 2018 season. Suggested Disposition: Receive and File; Approve 11. Medical Plan Administrative Services Fee and Stop Loss Insurance Coverage Renewal City Manager recommending renewal of the Medical Plan Administrative Services Fee and Stop Loss Insurance Coverage. Suggested Disposition: Receive and File; Approve 4 Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro 12. Gallagher Benefit Services Renewal Proposal City Manager recommending approval of the renewal proposal from Gallagher Benefit Services, Inc. for benefit consulting and actuarial services effective July 1, 2018 through June 30, 2019 and authorize the City Manager to sign the Amendment. Suggested Disposition: Receive and File; Approve 13. PetData, Inc. -Renewal of Contract for Pet Licensing Services City Manager recommending approval of a contract renewal with PetData, the company providing pet licensing services for the City. Suggested Disposition: Receive and File; Approve 14. Creek Wood Park Construction Project Award City Manager recommending that the award for the Creek Wood Park Construction Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 15. Flora Park Waterproofing Project Award City Manager recommending that the award for the Flora Park Maintenance Building Waterproofing Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 16. Flora Park Playground Project Award City Manager recommending that the award for the Flora Park Playground Equipment and Installation Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 17. Veteran's Park Pickle Ball Court Construction Project Award City Manager recommending that the award for the Veteran's Park Pickle Ball Courts Project to Midwest Concrete, Inc., be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 5 Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro 18. Fiscal Year 2017 Sewershed 10 Manhole Project Acceptance City Manager recommending acceptance of the public improvement construction contract for the FY17 Sewershed 10 Sanitary Sewer Manhole Project, as completed by Drew Cook & Sons Excavating. RESOLUTION 197-18 Accepting the FY17 Sewershed 10 Sanitary Sewer Manhole Project Suggested Disposition: Receive and File; Adopt Resolution(s) 19. John F. Kennedy Road Concrete Panel Replacement Project City Manager recommending that the award for the John F. Kennedy Concrete Panel Replacement Project to Drew Cook & Sons Excavating Co., Inc., be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 20. Consultant Selection for Central Avenue Corridor Streetscape Master Plan City Manager recommending selection of RDG Planning & Design as the consultant for the Central Avenue Corridor Streetscape Master Plan process. Suggested Disposition: Receive and File; Approve 21. Collective Bargaining Agreement Between the City of Dubuque and the Dubuque Police Protective Association City Manager transmitting the results of the arbitration hearing related to the Collective Bargaining Agreement between the City of Dubuque and the Dubuque Police Protective Association. Suggested Disposition: Receive and File 22. License Agreement between City of Dubuque and NVIDIA Corporation City Manager providing the License Agreement between the City of Dubuque and NVIDIA Corporation to allow the sharing of certain traffic information. Suggested Disposition: Receive and File 6 Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro 23. Swiss Valley Interchange Project Approving Plats, Accepting Deeds and Easement Senior Counsel recommending approval of a resolution accepting IDOT Plats, Warranty Deed and Easement for the Storm Sewer from DMASWA and Quit Claim Deed from William and Joyce Watters for the Swiss Valley Interchange Project. RESOLUTION 198-18 Approving Acquisition Plats from the Iowa Department of Transportation for the Swiss Valley Interchange Project for the Landfill Frontage Road; Accepting the Related Warranty Deed and Easement for Storm Sewer from Dubuque Metropolitan Area Solid Waste Agency; and Accepting the Related Quitclaim Deed from William J. Watters and Joyce E. Watters Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Proposed amendment to Master Co -location and Shared Services Agreement between the City of Dubuque and ImOn Communications LLC City Manager recommending approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and ImOn Communications LLC. Suggested Disposition: Receive and File; Approve 25. Signed Contract(s) Blackstone Environmental, Inc., to provide professional environmental consulting services to the City of Dubuque related to an environmental assessment review of the Morrison Brothers' 24th Street facility. Suggested Disposition: Receive and File 26. Improvement Contracts / Performance, Payment and Maintenance Bonds Drew Cook & Son Excavating Co., Inc. for the Cummins Street Retaining Wall Reconstruction Project;Eastern Iowa Excavating & Concrete, LLC for the HMA Milling and Resurfacing Project US52 White and 11th St.; Langman Construction, Inc., for the 17th Street Storm Sewer Improvements Elm St. to Heeb St. Project; Reuter Mechanical, Inc. (dba East Iowa Construction) for the 2018 Asphalt Overlay Ramp Project Four;S&S Builders for the Stump and Sidewalk Removal and Repair Project; Top Grade Excavating Inc. for the 30 -Inch Sanitary Sewer Force Main Relocation Phase III Washington St. (7th St. to 9th St.). Suggested Disposition: Receive and File; Approve 7 Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro 27. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 199-18 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 8 ITEMS SET FOR PUBLIC HEARING 1. Thompson Truck and Trailer, LLC Lease City Manager recommending that the City Council set a Public Hearing for July 16, 2018,.on a Lease Agreement between the City of Dubuque and Thompson Truck and Trailer LLC. RESOLUTION 200-18 Resolution of Intent to dispose of an interest in real property owned by the City of Dubuque by lease between the City of Dubuque, Iowa and Thompson Truck and Trailer, LLC a Delaware Corporation Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for July 16, 2018 Yay, Nays V Shaw `` Resnick /,/f Rios Buol Jones Larson Del Toro BOARDS/COMMISSIONS Applicant(s) were invited to address the City Council regarding their desire to serve on the following Boards/Commissions. 1. Electrical Code Board (Review) One, 3 -year term through May 21, 2020 (Expiring term of Dowell). Applicant: Tom Townsend, 1940 Amelia Dr. APPOINTMENT 2. Resilient Community Advisory Commission (Appointment) • Cross Representation: One, 3 -year term through June 30, 2021 (Expiring Cross Representation term of Roussell). Applicant: Laura Roussell, 3224 Bittersweet Ln. Yays r Nays Shaw Resnick Rios Buol Jones Larson Del Toro V() • At -Large: Two, 3 -year terms through June 30, 2021 (Expiring At -Large terms of Booth, Darr). Applicants: 1. Sara Booth, 876 Yale Ct. #3; 2. Benjamin Darr, 419 Winona St.; 3. Lalith Jayawickrama, 2360 Cherry St.; 4. Laura Roussell, 3224 Bittersweet Ln. Pick 2 10 Booth) Darr < Jayawickrama Roussell Shaw Resnick , a. ---- Rios°'' Buol Jones L„,.-- Larson ", kV Del Toro " f" 10 PUBLIC INPUT 11 ACTION ITEMS 1. John F. Kennedy Road Sidewalks City Manager transmitting information about the Joh F. Kennedy Road s'dew Iks. Sug ested Disposition: Receive and File; Council tails' W K Nays y ---Shaw Resnick Rios Buol Jones Larson Del Toro""' v 12 2. Five Flags Civic Center Assessment and Study %Aangetl- Five Flags Civic Center Commission submitting the Assessment and Study and Report regarding the future of the Five Flags Civic Center and recommending that the City Council select Scenario #4. City Manager providing information on downtown parking availability. Suggested Disposition: Receive and File; Council Yays Nays Shaw Resnick Rios Buol 7 Jones Larson Del Toro 41/ 1/7 /Woo *409 i7 / b/0. /1,,z 20egie 1/ 127 4093, 13 3. Memorandum of Understanding with IADU Table Mound MHP, LLC City Manager recommending approval of a Memorandum of Understanding (MOU) with IADU Table Mound MHP, LLC (Table Mound) for the repairs and improvements to its water distribution system, sanitary sewer collection system, to make the system compliant with Iowa Department of Natural Resources (IDNR) requirements and to City standards, and to dedicate portions of the system to the City. RESOLUTION 201-18 Approving a Memorandum of Understanding between the City of Dubuque and IADU Table Mound MHP, LLC for repairs and improvements to its water distribution and sanitary sewer collection system Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Shaw Resnick Rios Buol Jones Larson Del Toro /7;;g7 14 4. Rental Housing Tiered Inspection Program - Code Amendment and Adoption of Program City Manager recommending 1) Passage of an ordinance amending the City of Dubuque Code of Ordinances Title 14, Chapter 1 Building Codes, Article J Property Maintenance Code, Section 14-1J-3 Rental Licenses; and 2) Adoption of the resolution allowing the City Manager to implement and amend the Tiered Inspection Program as needed to achieve outcomes described in the City Council's Goals & Priorities. ORDINANCE 21-18 Amending City of Dubuque Code of Ordinances Title 14 Building and Development, Chapter 1 Building Codes, Article J Property Maintenance Code, Section 14-1 JRental Licenses Suspend the Readings Yays Nays Nays Nays Shaw :.its,. Shaw Resnick V tom, Rios /, Buol Rios Jones Jones Buol Larson i / Del Toro Final Reading and Adopt Yays Nays Nays :.its,. Shaw V Rios Resnick /, Rios Jones Buol i / Jones Larson Y' Del Toro „0/,& RESOLUTION 202-18 Resolution of the City Council of the City of Dubuque, Iowa adopting the Rental Housing Tiered Inspection Program. Suggested Disposition: 1st) Receive and File; Motion A, Motion B then 2nd) Adopt Resolution Yays Nays Shaw Resnick V Rios Buol ate/ Jones Larson i Del Toro 15 5. Code of Ordinances Amendment - Title 10 Park and Recreation Advisory Commission City Manager recommending approval of an ordinance which adds a new Section 10- 5A-2 which establishes the Park and Recreation Advisory Commission and provides for the powers, operation, membership and meetings. ORDINANCE 22-18 Amending City of Dubuque Code of Ordinances Title 10 Public Ways and Property, Chapter 5 Parks and Recreation, Article A Administration by repealing Section 10-5A-2 Park and Recreation Advisory Commission and adopting a new section 10-5A-2 Park and Recreation Advisory Commission in lieu thereof Establishing the Park and Recreation Advisory Commission and providing for the Powers, Operation, Membership, and Meetings Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays 4V Shaw Resnick Rios Buol l ,' Jones ivi Larson I-- ` Del Toro Final Reading and Adopt Yays Nays 4V Shaw Resnick Rios Buol l ,' Jones i/' Larson I-- ` Del Toro 16 6. Code of Ordinances Amendment - Title 10 Open Season and Hours for Certain City Recreational Spaces City Manager recommending adoption of an ordinance which prohibits camping in all parks, parkways, trails, and open spaces, except Miller -Riverview Park, unless approved by the City Manager or through a special events permit. ORDINANCE 23-18 Amending City of Dubuque Code of Ordinances Title 10 Public Ways and Property, Chapter 5 Parks and Recreation, Article B Use Regulations, Section 10-5B-22 Open Season and Hours Generally Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays Shaw . Resnick Rios / L.' Buol (� Jones Larson Del Toro JCR ee "46 4411 /41-' Final Reading and Adopt Yay�Nays Shaw Resnick Rios Buol (� Jones Larson Del Toro 4/ e, 17 7. Code of Ordinances Amendment - Title 1 Mayor Pro Tem City Manager recommending adoption of an ordinance amendment that provides for the prior appointment of a presiding officer in the event the Mayor and Mayor Pro Tem are absent or participating by telephone and cannot preside over a City Council meeting. ORDINANCE 24-18 Amending City of Dubuque Code of Ordinances Title 1 Administration, Chapter 6 Mayor and City Council, Section 1-6-3 Mayor Pro Tem Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays Nays Shaw Shaw Resnick / Rios —~' Buol Rios Jones Buol Larson Del Toro Final Reading and Adopt Yays Nays k--- Shaw / Resnick —~' Rios Buol Jones Larson Del Toro 18 8. Biogas Conversion Project Video The Cable TV Division will show a video on the Biogas Conversion Project. Suggested Disposition: Receive and File; Video Presentation Yays. Nays Shaw Resnick Rios Buol Jones ,Larson )v''' Del Toro 9. SW Arterial Construction Update Video The Cable TV Division will show a video of the recent progress of the Southwest Arterial ProJect (June 2018). Suggested Disposition: Receive and File; Video Presentation 11-497 Yays Nays . Shaw Resnick Rios Buol Jones Larson Del Toro 19 COUNCIL MEMBER REPORTS ezis CLOSED SESSION @ r p.m. Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code of Iowa Mayor Buol stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is City Attorney Crenna Brumwell. Yays, Nays t Shaw Shaw V ZResnick L- Resnick Rios t1 'rte Rios 1 Jones Buol (/7 Larson / Jones Del Toro ,. Larson Del Toro Reconvened in open session @ ADJOURNMENT @ _! p.m. Yays Nays t Shaw V ZResnick i/ Rios 'rte Buol 1 Jones (/7 Larson �% Del Toro 20 a 4 AO J 1 { I Airifoid7:46011,15k 4'dJii i ,� i� 4.4/; FL /1 /Pi /1/A I44 Ad., AL.te I / le °L., or, 11 a 1 ,� _ -- ___-_-__-�-__-____ r TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, July 02, 2018 at 6:00 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. oy D. Buol, Mayor Consent Items: Pages 1-4 TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, July 02, 2018 at 5:30 PM in the Historic Federal Building for the purpose of conducting a work session on Community -Oriented Policing. Consent Items: Pages n/a oy D. Buol, Mayor