Minutes_Historic Preservation Commission 5 17 18 Copyrighted
June 4, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 5/21; Civil Service
Commission of 5/16; Historic Preservation Commission of
5/17; Library Board of Trustees of 3/29; Park and
Recreation Advisory Commission of 5/8; Proof of
Publication for City Council Proceedings of 5/7; Proof of
Publication for List of Claims and Summary of Revenues
for Month Ending 4/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 5/21/18 Supporting Documentation
Civil Service Commission Minutes of 5/16/18 Supporting Documentation
Historic Preservation Commission Minutes of 5/17/18 Supporting Documentation
Library Board of Trustees Minutes of 3/29/18 Supporting Documentation
Park and Recreation Commission Minutes of 5/8/18 Supporting Documentation
Proof of Publication for City Council Proceedings Supporting Documentation
5/7/18
Proof of Publication for List of Claims & Summary of Supporting Documentation
Revenues ME 4/30/18
Dubuque D��/7/I
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MINUTES
HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
5:30 p.m.
Thursday, May 17, 2018
City Council Chamber, Historic Federal Building
350 W. 6'" Street
Commissioners Present Chairperson Emily Hilgendort, Commissioners Kayla
Morrison, Christina Monk, AI Kopcyzk, David Klavitter, John McMdrews and Joseph
Rapp.
Commissioners Excused: Commissioner Juan Nieto.
Commissioners Unexcused: None.
Staff Members Present Laure Carstens, Wally Wernimont and Travis Schrobilgen.
CALL TO ORDER: The meeting was called to order by Chairperson Hilgendort at 5:34
p.m.
AFFIDAVIT OF COMPLIANCE: Staff presented an Affdavit of Compliance verifying
the meeting was being held in compliance with the lowa Open Meetings Law.
MINUTES: Motion by Monk, seconded by Kopcyzk, to approve the minutes of the Flpril
19, 2018 meeting as submitted. Motion carried by the following vote: Aye — Klavitter,
Kopcyzk, Morrison, Monk, McAndrews and Hilgendort; Nay— None.
HISTORIC PRESERVATOIN REVOLVING LOAN FUND/56 BLUFF STREET:
Application of John McAndrew to reconstruct the roof and tuckpoint building at 56 Bluff
Street in the Cathedral Historic District.
Commissioner McAndrews recused himself to present his application.
Staff Member Wernimont reviewed the staff report, noting the project is an Historic Tax
Credit (HTC) Project and has Part 2 approved. He reviewed modifcations of the
structure over time and the historical occupancy. He noted that the staff would typically
sign off on an HTC Project, but the applicanPs request for Historic Preservation
Revolving Loan Funds requires HPC review and approval. He read information from
Part 2 SHPO approval, and noted photos provided. He reviewed the Revolving Loan
Process and the Commission role with review and approval.
Minutes — Historic Preservation Commission Page 2
May 17, 2018
Commissioner Rapp arrived at 5:39 p.m.
Staff Member Wernimont reviewed the different roofing material options. He noted the
bids and Historic Preservation Revolving Loan Fund program. He said the Historic
Preservation Commission Revolving Loan Fund Review Committee has recommended
approval. He emphasized using proper tuckpointing and masonry treatments. He
noted the applicant has been working with an architect.
John McAndrews, 350 W. 1 S� Street, was available to answer questions. He clarified the
roof will be wood shingles. Commissioners suggested Mr. McAndrews should check on
the roofing slope to insure he gets his warranty and that the wood shingles will work
properly.
Staff Member Wernimont noted the application includes an alternate roofing material,
and he read it into the record. Commissioners discussed the alternate for roofing. Staff
Member Wernimont provided a digital image of the shingle, which are long metal
shingles that resemble architectural shingles. Commissioners noted these shingles
function well on this type of roof slope. Commissioners discussed the options.
Motion by Monk, seconded by Kopcyzk, to approve the application for Historic
Preservation Revolving Loan Fund in the amount of$25,000 and scope of work as
noted in the staff report with the following roof options.
1 . Traditional asphalt laminated shingle
2. Cedar shingles
3. Metal coated shingles to resemble asphalt shingles as approved by SHPO in
the Part 2 HTC application.
Motion carried by the following vote: Aye — Morrison, Rapp, Klavitter, Kopcyzk, Monk,
and Hilgendorf; Nay — None; Abstain - McAndrews.
ITEMS FROM PUBLIC: None.
ITEMS FROM COMMISSION: Commissioner Klavitter reminded Commissioners to use
the Dubuque app to report possible HPC violations. He also noted Bill Doyle from
Heritage Works was present.
NAPC Forum: Staff Member Carstens reminded the Commission of the opportunity to
attend the NAPC Forum in Des Moines July 18-22, 2018. She said the Planning
Services Department has secured funding for four Commissioners to attend the
conference, and in order to reduce the cost, staff would need to know as soon as
possible which Commissioners would like to attend. Commissioners Monk and
Hilgendorf said they would definitely attend the conference. Commissioners Rapp,
Klavitter and McAndrews were interested, but did not commit.
Minutes — Historic Preservation Commission Page 3
May 17, 2018
Commissioner Resiqnation: Chairperson Hilgendorf noted that Commissioner Juan
Nieto, Vice Chairperson, has resigned from the Commission. The Commission
discussed the option to replace him as vice chairperson tonight or wait until June or July
when elections are normally held. The Commission decided to discuss at the next
meeting.
Staff Member Carstens discussed that since there are two vacant positions open, that
there is a possibility to reduce the Commission from nine members to seven members.
She discussed the previous reasons why the Commission was expanded.
Commissioners said that they could discuss about the number of inembers at a future
meeting.
Staff noted expiring terms for Emily Hilgendorf, Kayla Morrison, and Joseph Rapp.
Chairperson Hilgendorf stated she has submitted her application to renew membership.
Commissioner Rapp indicated his application is nearly ready. Commissioner Morrison
asked for information regarding re-applying on-line.
Commissioner Rapp asked that Commissioners spread the word about vacant positions
on the Commission during the tours taking place during Historic Preservation Month for
recruiting purposes.
ITEMS FROM STAFF:
Goal Settinq: Staff Member Carstens discussed the City Council has requested Boards
and Commissions input on goal setting. She referred to the handout included with the
packet and discussed how the suggested goal setting successes and initiatives were
developed. She asked for input from the Commission regarding additional successes
and initiatives; discussed the interactive preservation map, Section 106 importance and
time investment; and provided a chart with recommendations on social, cultural, and
historic preservation highlighting several Comprehensive Plan recommendations.
Chairperson Hilgendorf inentioned the grant for NAPC could be a success.
Commissioner Monk noted that requiring a programmatic agreement with SHPO would
be a worthy project in the future.
Staff Member Wernimont discussed the process for Section 106, and the history of the
programmatic agreement. Commissioner Monk also mentioned updating architectural
guidelines to include new technologies.
Commissioners, by consensus, asked staff to make these revisions to the draft goal
setting forms, and then place them on the next agenda for final vote.
Staff Approvals: Staff Member Wernimont stated there were no staff approvals.
Minutes — Historic Preservation Commission Page 4
May 17, 2018
Commissioner Rapp asked about Carnegie Stout Public Library stair replacement.
Staff Member Carstens said the project was previously approved several years ago,
and they are just getting around to constructing that portion of the project. She agreed
to follow-up on the approval for the Commission.
Commissioner Klavitter stated the gate under the library steps was used for a film
festival, and he also noted Heritage Works has a list of similarly unique spaces if
anyone is interested.
Staff Member Wernimont said he will be opening the Shot Tower for a tour for 3�a
graders at Eisenhower and noted the Shot Tower will also be open for a photography
convention.
ADJOURNMENT: Motion by Rapp, seconded by Klavitter, to adjourn the May 17, 2018
Commission meeting. Motion carried by the following vote: Aye — Klavitter, Kopczyk,
Morrison, Monk, McAndrews, Rapp and Hilgendorf; Nay — None.
The meeting adjourned at 635 p.m.
Respectfully submitted,
Laura Carstens, Planning Services Manager Adopted