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Annual Action Plan Fiscal Year 2011Dubuque THE CITY OF DUB E A~~~ ~ r Masterpiece on the Mississippi 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY 2011 Annual Action Plan DATE: December 28, 2009 Housing and Community Development Department Director David Harris is recommending that a public hearing be set for February 16, 2010, to consider the Fiscal Year 2011 Community Development Block Grant Annual Action Plan. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department Director THE CITY OF Dubuque DUB E r Masterpiece on the Mississippi 2007 To: Mich el Van Milligen, City Manager <, From: David arris, Housing and Community Development Department Subject: FY 2011 Annual Action Plan Date: December 17, 2009 INTRODUCTION The Community Development Advisory Commission is submitting the attached Fiscal Year 2011 Annual Action Plan for inclusion in the annual City budget. The Commission reviewed and approved the plan at a public hearing on December 16, 2009. DISCUSSION The attached FY 2011 Annual Action Plan provides for use of Community Development Block Grant (CDBG) funds for the anticipated entitlement of $1,236,260, with anticipated revenues of $381,280 in program income and $29,810 in ED Revolving Loan Fund, for a total of $1,647,350. A public hearing by the City Council must be held following a 30-day public comment period. The public hearing is proposed for February 16, 2010 with the Housing and Community Department budget work session. The Commission reviewed and approved the FY 2011 Annual Action Plan at a public hearing on December 16th, with no comments received from the public. The Commission reallocated a $90,077 contingency to the First Time Homebuyer Program ($160,077). RECOMMENDED ACTION I recommend that the attached FY 2011 Annual Action Plan be included in the City budget and a public hearing be scheduled with the Housing and Community Development Department budget work session. Prepared by Aggie Tauke, Community Development Specialist Cc: Jenny Larson, Budget Services Manager F:IUSERSWTAUKE\CDBGWnnualPlanlFY 11\CDAC FY11 plan approval .mvm.doc RESOLUTION NO. 6 -2010 (6-10) A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2011 (PROGRAM YEAR 2009) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN. Whereas, the City of Dubuque has, through a series of public meetings and hearings, finalized a Fiscal Year 2011 (Program Year 2010) Community Development Block Grant Annual Action Plan addressing both housing and non- housing needs in the community; and Whereas, copies of the draft Fiscal Year 2011 (Program Year 2010) CDBG Annual Action Plan will be available for public comment for 30 days prior to City Council action; and Whereas, the City's Community Development Advisory Commission has reviewed and recommended adoption of the Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Council will meet in the Historic Federal Building, Council Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m. on February 16, 2010 for the purpose of holding a public hearing and taking action on the Fiscal Year 2011 (Program Year 2010) Community Development Block Grant Annual Action Plan: Section 2. That the City Clerk be and she is hereby authorized and directed to publish a notice of such public hearing and the City Council's intent to review and take action on the Fiscal Year 2011(Program Year 2010) Community Development Block Grant Annual Plan. Passed, approved and adopted this4th day of Janua , 2010. Roy D. Buol, Mayor A t: eanne F. Schneider, City Clerk F:\USERS\ATAUKEICDBG\AnnualPlan\FY 11\Council Pub Hrg Res.doc THE CTTY OF Dubuque DLJB E "'~ Masterpiece on the Mississippi 2007 FY 2011 ANNUAL PLAN FOR USE OF PROGRAM YEAR 2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Exhibit A PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT Exhibit A FY 2011 CDBG ANNUAL ACTION PLAN PROJECTED SOURCES FY 2011 Estimated Entitlement 1,236,260 Program Income 381,280 ED Revolving Loan Fund 29,810 Total Sources 1,647,350 Housing Development Programs: FY 2010 First Time Homebuyer Program 160,077 Historic Preservation Rehab Grant - Homeowner Rehab Program 225,000 Housing Administration 64,867 Housing Code Enforcement 168,989 Housing Rehabilitation Services and Staff 320,371 Lead Paint Hazard Abatement Project 30,000 Rental Unit Rehabilitation 50,000 Housing Totals 1,019,304 Economic Development Programs: Commercial/Industrial Building Rehab Loans & Revolving Loan Fund - E.D. Financial Assistance Program & Revolving Loan Fund 7,757 Economic Development Totals 7,757 Neighborhood and Community Development Programs Accessible Curb Ramps 53,000 Child Care Resource/Referral-Project Concern 9,098 Dubuque Dispute Resolution Center 1,000 Information & Referral - Project Concern 25,821 Neighborhood Development Services and Staff 89,953 Neighborhood Infrastructure Improvements 40,000 Neighborhood Recreation Program 143,267 Neighborhood Support Grants 20,000 Opening Doors 10,000 Senior Center 25,000 Washington Tool Library 15,500 Zoning Inspection/Enforcement 13,000 Neighborhood 8 Comm. Develop. Totals 445,639 Planning and Administration CDBG Admin. Services and Staff 101,599 Finance 4,827 City Planning 68,224 Planning and Administration Totals 174.650 TOTAL CDBG 1,647,350 Approved by CDAC 12/16/09 F:\USER51A7AUKEICDBGWnnualPlan\FY 11QFY11 CounW Pub Hrg.xla]CDAC Plan Pub Hrg CITY OF DUBUQUE, IOWA FY 2011 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2010 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG program: Housing Development, Economic Development, Neighborhood and Community Development and Planning & Administration. The following description of activities summarizes the projects to be completed in the FY 2011 Annual Action Plan with the use of CDBG funds: HOUSING DEVELOPMENT PROGRAMS First Time Home Buyer Program $160,077 This program provides for loans to assist low and moderate income families to purchase their first homes. These funds are used to cover the "entry costs" of homeownership -down payments and closing costs. National Objective: Low and Moderate Income Housing Location: Citywide Proposed Accomplishments: 11 Households Priority: High Objective/Outcome: Decent Housing/Affordability (DH2) Homeowner Rehabilitation $225,000 1) Operation: Paintbrush (6 Housing Units) An on-going grant program, which provides low and moderate-income homeowners with exterior house paint free of charge. Homeowners are required to arrange for the actual painting of their homes. 2) Operation: Upkeep (12 Housing Units) Grant or deferred payment loan for minor exterior repairs to income-eligible homeowners. 3) Residential Rehabilitation Loan Program (23 Housing Units) An on-going program to provide low-interest loans to qualified low and moderate-income homeowners for the rehabilitation of substandard housing units. 4) Sewer/Water Connection Loan (7 Housing Units) A program provides loans to low income homeowners to pay for sanitary sewer connection charges and emergency repairs to water and/or sewer lines. National Objective: Low and Moderate Income Housing Location: Citywide Proposed Accomplishments: See above Priority: High Objective/Outcome: Decent Housing/Affordability (DH2) Housing Planning/Administration Services and Staff $64,867 On-going staff support for general housing planning activities, including Consolidated Plan, and department administration. Priority: High Objective/Outcome: Decent Housing/Accessibility (DH1) 2 Housing Code Enforcement $168,989 Intensive program of inspection of rental units within low and moderate-income neighborhoods to ensure the provision of safe and sanitary housing. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 1000 Housing units Priority: High Objective/Outcome: Decent Housing/Affordability (DH2) Housing Rehabilitation Services and Staff $320,371 On-going staff support, including program management, technical assistance, loan packaging and inspection, for the City's rehabilitation loan program. Priority: High Objective/Outcome: Decent Housing/Accessibility (DH1) Lead Paint Hazard Reduction $30,000 Provides activities in support of efforts to combat lead paint hazards in housing, including assessment and abatement with grants of up to $12,000 to low/moderate income residents. National Objective: Low and Moderate Income Housing Location: Low/Moderate Income Areas Proposed Accomplishments: 10 Housing units Priority: High Objective/Outcome: Decent Housing/Accessibility (DH1) Rental Unit Rehabilitation $50,000 1) Emergency Code Enforcement Loan Program This program provides for rehab loans to correct code deficiencies and, in particular, emergency or health and safety corrections, for rental properties. The program aims at preventing the displacement of economically disadvantaged tenants as a result of code enforcement actions. Loans are fully amortized, no deferred payment terms. 2) Moderate Income Rental Rehab Loan Program This program provides loans to rehabilitate rental units throughout the community and is not tied to the Section 8 rental assistance program. The program is intended for renters at the 50-80 of median income and loans are made fully amortizing with no deferred payment periods. 3) Accessibility Rehab This program provides grants to disabled tenants to make rental units accessible to the physically disabled. 4) Single Room Occupancy Rehab This loan program targets the rehabilitation of single room occupancy units. National Objective: Low and Moderate Income Housing Location: Citywide Proposed Accomplishments: 11 Housing units Priority: High Objective/Outcome: Decent Housing/Affordability (DH2) Total Housing Programs $1,019,304 ECONOMIC DEVELOPMENT PROGRAM CommerciaUIndustrial Building Rehab Loan Program and Revolving Loan $0 This program provides low interest and forgivable loans/grants for rehabilitation of commercial and industrial buildings in the City's older neighborhoods and downtown. Rehabilitation assistance is limited to improvements to the exterior of the building and to the correction of code violations. National Objective: Removal of Slum and Blight Location: Slum and Blight Area Priority: High Objective/Outcome: Suitable Living Environment/Sustainability (SL3) Economic Development Financial Assistance Program and Revolving Loan $7,757 This program provides both large and small businesses with attractive low-interest and forgivable loan packages or grants to support local economic development efforts, including projects to create or retain jobs, enhance the tax base and strengthen the local economy. To the greatest extent possible, these investment capital funds are used to benefit low and moderate income citizens, address slum and blight problems, leverage additional funding from state, federal and private sources and to assist in the retention and expansion of existing local businesses. National Objective: Low and Moderate Income Jobs Location: Citywide Proposed Accomplishments: 2 Jobs Priority: High Objective/Outcome: Economic Opportunity/Sustainability (E03) Total Economic Development Programs $7,757 NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS Accessible Curb Ramps $53,000 Replace curbs at intersections throughout the City with accessible ramps to make public sidewalks accessible to persons with disabilities. National Objective: Low and Moderate Income Benefit Location: Citywide Proposed Accomplishments: 30 Accessible ramps Priority: High Objective/Outcome: Suitable Living Environment/Sustainability (SL3) Child Care Resource and Referral $ 9,098 This purchase of services project provides childcare information and assistance to both those needing childcare and to providers. National Objective: Low and Moderate Income Benefit Location: Citywide Proposed Accomplishments: 700 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Dubuque Dispute Resolution Center $1,000 Training of volunteers, marketing and promotion for the Dubuque Dispute Resolution Center, which offers mediation of disputes between neighbors, including race-related disputes National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 17 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Information & Referral Services $25,821 The purchase of services from Project Concern/Phone A Friend, Inc. Services for atwenty-four hour information network for community residents and aresource/counseling center for community services. National Objective: Low and Moderate Income Benefit Location: Citywide Proposed Accomplishments: 7000 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) 4 Neighborhood Development Services & Staff $89,953 The Neighborhood Development Specialist coordinates the City's neighborhood Development programs and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods. National Objective: Low and Moderate Income Benefit Location: Low/ Moderate Areas Proposed Accomplishments: 9 Organizations Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Neighborhood Infrastructure Improvements $40,000 I) Neighborhood Street Overlays 10 public streets Provides for pavement overlays in income eligible neighborhoods. 2) Neighborhood Sidewalk Program 20 Households (sidewalks) An on-going grant program to income eligible homeowners, on a case-by-case basis, to pay 75% of the cost to repair public sidewalks in front of their homes. 3) Neighborhood Step/Wall Repair An on-going program to renovate or remove steps and walls that are public safety problems in low-income areas. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 30 public facilities Priority: High Objective/Outcome: Suitable Living Environment/Sustainability (SL3) Neighborhood Recreation Programs $143,267 An enhanced recreation program is offered in the City's older low and moderate-income neighborhoods to meet the needs of at-risk youth, promote self-esteem and build community. Activities include expanded after-school programs, open gym, basketball league, music lessons, playtime for tots, scholarships, swim passes, summer day camp and other recreational programs. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 3031 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Neighborhood Support Grants $20,000 This grant program provides resources for organized neighborhoods in low/mod income areas to encourage self-initiated revitalization efforts includi ng physical improvements, clean-ups, communication efforts or other special projects. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 2000 People Priority: High Objective/Outcome: Suitable Living Environment/Sustainability (SL3) Opening Doors $10,000 Program providing emergency and transitional housing to women, alone or with children at two sites, Teresa Shelter and Maria House. National Objective: Low and Moderate Income Benefit Location: Citywide Proposed Accomplishments: 225 People Priority: High Objective/Outcome: Decent Housing/Accessibility (DH1) Senior Center $25,000 Education and recreation services provided to elderly citizens at the Hills & Dales Lifetime Center. National Objective: Low and Moderate Income Benefit Location: Citywide Proposed Accomplishments: 1200 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Washington Tool Library $15,500 An on-going free tool loan program operated by the Washington Neighborhood Tool Library, a non-profit organization staffed by volunteers. Funds are used to buy and repair tools and to cover building rent and utilities. Income eligible residents borrow tools at no charge for home repairs and improvements National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 550 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility (SL1) Zoning Inspection/Enforcement $13,000 This project provides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean up efforts. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 80 Housing Units Objective/Outcome: Decent Housing/Sustainability (DH3) Total Neighborhood and Community Development Programs $445,639 PLANNING AND ADMINISTRATION CDBG Administration Services and Staff $101,599 Staff support for general management. Oversight and coordination of the Community Development Block Grant program; assures compliance with federal regulations and reporting requirements. Priority: High Objective/Outcome: Suitable Living Environment/ Sustainability (SL3) Finance Services and Staff $4827 Additional financial reporting support and loan portfolio management is provided to the CDBG program from the City's Finance Department. Priority: High Objective/Outcome: Suitable Living Environment/ Sustainability (SL3) City Planning $68,224 On-going staff supports to assist in the formulation and implementation of policies, plans and programs for guiding the physical, economic and social development, redevelopment and conservation of the community and its resources. Priority: High Objective/Outcome: Suitable Living Environment/ Sustainability (SL3) Total Planning and Administration $174,650 Grand Total CDBG Commitment $1,647,350 F\USERSWTAUKE\CDBGWnnualPlan\FY 11\FYl I HUD Action Plan.doc