Contracted Services Agreement - Dubuque Main Street for FY2019 Copyrighted
June 18, 2018
City of Dubuque Consent Items # 9.
ITEM TITLE: Contracted Services Agreement for Fiscal Year 2019
with Dubuque Main Street
SUMMARY: City Manager recommending approval of the attached
Contracted Services Agreement with Dubuque Main Street
and authorizes the Mayor to execute the contract on behalf
of the City.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
NNM Memo City Manager Memo
Staff Memo Staff Memo
Contracted Services Agreement Supporting Documentation
Dubuque
THE CITY OF �
DT T� � All-AmericaCity
�
Masterpiece on the Mississippi 1 I I I I�'
�oa�.�o��.zo,3.�o�;
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement -- Dubuque Main Street
DATE: May 31, 2018
During the Fiscal Year 2019 budget process, the Mayor and City Council provided
$74,276 for a Contracted Services Agreement with Dubuque Main Street. The full
funding of $74,276 was restored to Dubuque Main Street in Fiscal Year 2018.
The changes to the Fiscal Year 2019 agreements include progress reports submitted
quarterly instead of monthly, reports submitted using a form on the City's website,
reports will include equity and inclusion reporting, and audit reports are due within 60
days of audit completion instead of 60 days after year-end.
Budget Director Jennifer Larson is recommending execution of the attached Contracted
Services Agreement with Dubuque Main Street to provide funding for the agency to
continue to implement a downtown revitalization program and to help fund a part time
development position to help manage the economic development and design
assistance function of the Historic Millwork District.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
��Jt/'"�"'� �k"r���G:�O�.�
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Dan LoBianco, Executive Director, Dubuque Main Street
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Teri Goodmann, Assistant City Manager
Maurice Jones, Economic Development Director
Jenny Larson, Budget Director
Dubuque
THE CITY OF �
DT T� � All-AmericaCity
�
Masterpiece on the Mississippi 1 I I I I�'
�oa�.�o��.zo,3.�o�;
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement with Dubuque Main Street
DATE: May 31, 2018
Attached for City Council approval is the Contracted Services Agreement with Dubuque
Main Street for the City's financial support for Fiscal Year 2019.
The adopted Fiscal Year 2019 operating budget provides for the payment of $49,276 to
Dubuque Main Street. City funding enables the agency to continue to coordinate a
downtown revitalization program aimed at the creation and retention of jobs, prevention
and elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment.
The adopted Fiscal Year 2019 operating budget also provides for the payment of
$25,000 to Dubuque Main Street. This payment helps to fund a part time development
position to help manage the economic development and design assistance function of
the Historic Millwork District.
The full funding of $74,276 was restored to Dubuque Main Street in Fiscal Year 2018.
The reporting requirements have changed as follows:
1. Progress reports will be submitted quarterly instead of monthly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion instead of 60 days after
year-end.
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with Dubuque Main Street and authorizes the Mayor to execute the
contract on behalf of the City.
Attachment
JML
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
DUBUQUE MAIN STREET
THIS AGREEMENT, dated for reference purposes the 1 st day of July, 2018, is made and
entered into by and between the City of Dubuque, (City) and Dubuque Main Street, a nonprofit
corporation (Agency).
WHEREAS, the City desiresto engage the services of Agency to provide and implement a
downtown revitalization program and to provide a part time development position; and
WHEREAS, Agency has indicated its willingness to provide such services to the City;
NOW THEREFORE, the parties hereto agree as follows:
1 . Scope of Services
Agency shall:
a) coordinate a downtown revitalization program aimed at the creation and retention ofjobs,
prevention and elimination of slum and blight, enhancement of the local tax base and the
capturing of private investment;
b) develop and conduct ongoing public awareness and education programs designed to
enhance appreciation of the districYs architecture and other assets;
c) work with appropriate public agencies at the local, state and federal levels to obtain
necessary funding for downtown revitalization projects. These may include but not be
limited to design assistance, promotional publications, building rehabilitation, parking and
public improvements;
d) utilize the National TrusYs Main Street project format, develop and maintain data systems
to track the process and progress of the project. These include, but are not limited to,
economic data monitoring, individual building files, thorough photographic documentation
of all physical changes and information on job creation and business retention;
e) provide a part time development position to help manage the economic development and
design assistance function of the Historic Millwork District;
� The City of Dubuque, Grand Opera House and Dubuque Main Street have collaborated on
the installation and management of a sign on 8�h Street. As agreed, the sign will be a
public sign with an electronic reader board for advertising public events, and will include
permanent signage for the Grand Opera House. The message control center for the
reader board shall be located in the offices of the Grand, and the design may also include
a remote center at City Hall. Control and responsibility ofthe message centerwill be jointly
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coordinated between the Grand, the City of Dubuque and Dubuque Main Street. On-going
maintenance will be the joint responsibility of the Grand and the City of Dubuque. The
Grand will be responsible only forthose elements of the sign that identify the Grand on the
structure. Insurance coverage for the sign will be included in the City of Dubuque's existing
policy; and
g) Comply with City Council goals and priorities set forth in Exhibit A.
h) support the City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion. The City will provide opportunities to demonstrate this
support by inviting the Executive Director of the Agency and any employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a strategic
plan for advancing equity and inclusion within the Agency and through the
Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the ways in
which the Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
2. Citv Responsibilities
City designates the Economic Development Directorto act as its representative with respect to
the work to be performed under this Agreement, and such person shall have authority to
transmit instructions, receive information, interpret and define City's policies and provide
decisions in a timely manner pertinent to the work covered by this Agreement until Agency has
been advised in writing by City that such authority has been revoked.
3. Time of Performance
The term of this agreement shall be from July 1 , 2018 through June 30, 2019.
4. Compensation
City shall pay to Agency a total of $74,276 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency in four equal installments of $18,569,
payable September 30, 2018, December 31 , 2018, March 31 , 2019, and June 26, 2019 upon
receipt by City of a requisition for such sum from Agency.
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5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees
that it will maintain books of account in accordance with Generally Accepted Accounting
Standards togetherwith necessary documentation to support all expenditures. The records of
Agency, including payroll accounts and other records of disbursements and receipts, and other
records relating to the performance of the activities herein specified, shall be made available
for inspection by City or any Certified Public Accountant acting on its behalf, in order to
ascertain performance ofAgency underthisAgreement. Agency agreesto retain such records
for not less than three (3) years.
6. Reportinq and Monitorinq
a) Agency shall comply with the City of Dubuque's Reporting and Monitoring
requirements by using the following link
(https://www.citvofdubuque.orq/FormCenter/Budqet-15/Contracted-Services-
Performance-Report-208) to submit quarterly online reports detailing Agency
activities related to the use of City funds provided to Agency. The online quarterly
reports shall be due on September 30�'', December 315�, March 29�'', and June 29�n
Such reports shall include a performance report on the program(s) supported by
City funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within 60 days of audit completion. The Audit shall be submitted
as either an electronic or paper document to the Economic Development Director.
b) To aid in coordinating and directing the execution of this Agreement, when deemed
necessary, a monthly meeting will be held with Agency staff and the Community and
Economic Development Department, and other parties deemed appropriate by City and
Agency. Such meetingswill be held to insure propercommunication and avoid duplication
of efforts between City and Agency.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, color, religion, sex, age, national
origin, sexual orientation, gender identity, or disability. Agency shall take affirmative action to
insure that applicants for employment are employed, and that employees are treated during
employment without regard to their race, color, religion, sex, age, national origin, sexual
orientation, gender identity, or disability. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activities funded in whole or in part with any of the funds
made available to Agency under the terms of this Agreement because of race, creed, color,
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religion, national origin, sex, age, degree of handicap, sexual orientation, gender identity, or
disability.
8. •Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or if the Agency shall violate any of the covenants, agreements or
stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement
by giving written notice to Corporation of such and specifying the effective date thereof not less
than thirty days before the effective date of such termination. If Agency shall fail to cure its
default to the satisfaction of City in City's sole discretion within such thirty day period, this
Agreement shall be deemed terminated at the end of such thirty day period without further
action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or
any funds utilized for purposes other than stated in the Agreement.
Assignability
Agency shall not assign any interest in this Agreement hout the priori ten approval of
City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with the insurance requirements of
Insurance Schedule D, included as Attachment B.
CITY OF DUBUQUE, IOWA
, ay
Ric Jones, Pre ng 0
Witness:
4
DUBUQUE MAIN STREET
Dan LoBianco, Executive Director
THE CITY OF .-'�,..��
Dus E -
Masterpiece on the Mississippi G 0 A L S & P R I 0 R I T I E S
2032 VISION STATEMENT CITY MISSION STATEMENT
Dubuque 2032 is a sustainable and resilient city and an inclusive and Dubuque city government is progressive and financially sound with
equitable community.Dubuque 2032 lias preserved our Masterpiece residents receiving value fortheirtax dollars and achieving goals
on the Mississippi,has a strong diverse economy and expanding through partnerships.Dubuque city governinenYs mission is to deliver
connectiviTy.Our residents experience healthy living and active lifestyles; excellent inunicipal services that support urban living;contribute to
have choices of quality,livable neighborhoods;have an abundance oi fun an equitable,sustainable city;plan iorthe community's future;and
thingsto do;and are engaged in the commimity. facilitate access to aitical human services.
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POLICY AGENDA items are issues that need direction or a policy MANAGEMENT AGENDA items are issues for which the City
decisionbytheCityCouncil,orneedamajorfundingdecisionbytheCity Councilhassettheoveralldirectionandprovidedinitialfunding,
Council,orissuesthatneedCityCouncilleadershipinthecommunityor mayrequirefudherCityCouncilactionorfunding,oraremajor
with othergovernmental bodies. Tlie policyagenda is divided intotop management projectsthat maytake multipleyearsto implement. The
priorities and high priorities. management agenda is divided into top priorities and high priorities.
2011-2019 POLICY AGENDA 2011-2019 MANAGEMENT AGENDA
TOP PRIORITIES(in alphabetical order) TOP PRIORITIES(in alphabetical order)
• Central Avenue Revitalization:Streetscape and Business Development • CHANGE Program:Implementation
• Citywide Flower Planting Program • Citywide Traffic Signal Synchronization
• CommunitywideSolarStrategy • ComiskeyParkExpansionandRenovation
• Comprehensive Plan:Adoption • Crescent Community Health Center:Development Agreement
• East-West Corridor Study Implementation • Greater Dubuque Development Corporation Downtown Transformation
• MasterPlan forChaplain Schmitt Island • Residential Housing Upgrade/Flood Protection Program
• SouthPortRedevelopmentMasterPlan • WestsideWaterSystein:lmplementation
• Splash Pad
HIGH PRIORITIES(in alphabetical order)
HIGH PRIORITIES(in alphabetical order) • Affirmatively Furthering Fair Housing Plan:Development
• Crime Prevention Program Expansion • Cartegraph Partnership:High-Performance Government
• Dilapidated Buildings/Structures • City Performance Measures/Open Data Catalog/Data-Driven
• Five Flags Center Study Governance
• InclusiveDubuque • InternationalCity/CountyManagementAssociation(ICMA)
• Kerper Boulevard Revitalization Report Fellowship International Exchange
• Multicultural Family Center:Colts Building Direction and Funding • Leisure Services Department Assessment
• RiverCruise Docking Facilities • Parking Ramp Maintenance:Direction/Funding
• Roosevelt Road WaterTower • Teen/Young Professionals/Seniors:Jackson Park Pilot Program
• Water&ResourceRecoveryCenterNutrientTrading
Overthe course of three evening sessions in August 2017,City Council mem6ers reaifirmed the 15-year vision statement
and m ission statement and identified eight five-year goals for the city. They also identified top and high priorities for a Rev.11/13/17
2017-2019 policy agenda as well as a management agenda for projects and initiatives planned for 2017-2019.
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2011-2019 MANAGEMENT IN PROGRESS ' WaterDepartmentMailingsforBarringtonLakesandClWACustomers
• Emerald Ash Borer Program Implementation
• Steeple Square Campus • CNG Truck Purchase(3)
• Transit Service Expansion • Bee Branch Community0rchard
• Riverfront Lease Gavilon Sites(2) • Community Climate Action and Resiliency Plan
• Workforce Market-rate Housing • lowa Economic Development Authority Community Energy
• Industrial Park Development • Recycling Program
• Brownfield Area-wide Planning • Path Fonvard(Air Quality)Plan
• Economic Impact of Historic Preservation—Marketing Plan • Four Mounds Foundation/HEART Program
• Phased Historic Architectural Survey • Purchase of Service Program
• Marketing Du�uque Jet Center Services • My Brother's Keeper
• Ad on the RiverWinter Edition • Sister Cities Program
• City Focus Magazine on Economic Development • Airport Sanitary Lagoon Removal
• Art on the River Exhibit • The Jule Evening Service Implementation
• America's River III • Smad Transportation Program
• Sale of P.d on the River Sculptures • Bus Routes
• AirServiceExpansion
• DubuquelndustrialCenterSouth 2017-2019 MA10R PROIECTS
• OppodunityDubuqueJo�TrainingPrograms
• Leadership Enrichment After School Program(LEAP) • Fire Headquaders and Stations ADA Compliance Upgrades
• Text to 9-1-1 • Fire Station HVAC and Lighting Improvement Projects
• Radio System Upgrade to P25 • 17th Street/West Locust Reconstructions Project
• Neigh�or2Neigh�orPilot Initiative • Thomas Place RetainingWall Repair
• Fats-Oils-Grease(FOG)Program Inspections and Enforcement . Lowell Street RetainingWall Repair
• DispatcherTraining • CumminsCoudWallRepair/WaterMainReplacement
• Communication National QualityAssurance . 22nd Street/Kaufman Avenue Reconstruction Project
• CP.D Connection to City Camera Network • HVAC Upgrades
• "Smad 9-1-1"Building Pmfiles • Munir.ipal Service Center Imprnvements
• Am�ulance Replacement • Water Main Extension Projects
• ADA Audit • West 3rd Street Reservoir Back Up Generator:Purchase Solar Projects(2)
• CommunitySolarAction Plan • Liquid Deicer Blending System Upgrade Project
• Source of Income Implementation of Recommendations . Cell 9 Phase III Landfill Expansion
• Non-Emergency Mobile/Podable Radio Units Replacement . Washington Street 30°Force Main
• Water and Resource RecoveryCenter • Pipelines Inspection Equipment Upgrade Project
• Fire Pumper Replacement • Water Depadment Well Maintenance
• 2018 Community Health Needs Assessment/Health Improvement Plan . gee Branch Project Municipal Separate Storm Sewer System(MS4)Permit
• Automatic Fire Station Aleding Project Compliance Program/Projects
• Fire Depadment Accreditation • Energy Eflicient Street Lights
• Housing Grants for Homeowner Rehabilitation . WaterTank Inspection and Maintenance
• HUD Voluntary Compliance Agreement • Former Du6uque Brewing&Malting Building Project,3000 Jackson St.
• FDAVoluntary Retail Food Regulatory Standards • Flexsteel Project
• Police Oflicer Recruitment and Retention • Southwest Aderial Project(IDOT)
• 21st Century Policing:Action Plan . Bee Branch Watershed Flood Mitigation Project
• Healthcare Coverage for Residents from the Marshall Islands . Historic Millwork District Public Projects
• Diverse Police Hiring • Five Flags Theater and Ham House Building Improvements
• EquityRepod • GrandRiverCenter
• Code Enforcement Accela Program • Creekwood Park
• Flood Wall/Levee Breech Study and Action Plan • The Jule Operations&Training Center Project
• Housing Department Equity Plan • East-West Roundabouts
• AbandonedNacant Buildings Repod • Traflic Signal Upgrade(1)
• Direct Time Entryand Employee Access Center . Upper Bee Branch CP Railroad Cmssing
• WaterSmad Podal Software Implementation • North Cascade Road Reconstmction Project
• InVision Software for ADA Improvements • Washington Street Improvement Project
• Autolink of Finance Community Plus and Laserfishe . Menards Frontage Road Project
• SRF 2017 De6t Issuances(Kerper Project) • Military Road Reconstmction Project
• Grant Management Software • Chavenelle Road Rehabilitation Project
• Debt Reduction Plan Implementation • Chavenelle Road Hike/Bike Trail Project
• Mobile Asset Management Software • ADA Curb Ramp Projects
• Labor Negotiations and Contract • University and Grandview Roundabout
• Water Source Initial Plan and Distribution Hydraulic Model
• I-Net Future:Strategy and Actions
• CityWe�siteAudit
• Code of Ordinances
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ATTACHMENT B
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J
1. shall furnish a signed certificate of insurance to the City of Dubuque, lowa for
the coverage required in Exhibit I prior to commencing work and at the end of the project if the
term of work is longer than 60 days. Contractors presenting annual certificates shall present a
certificate at the end of each project with the final billing. Each certificate shall be prepared on
the most current ACORD form approved by the lowa Department of Insurance or an equivalent
approved by the Finance Director. Each certificate shall include a statement under Description of
Operations as to why the certificate was issued. Eg: Project# or Project Location at
or construction of
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
lowa and all insurers shall have a rating of A or better in the current A.M. BesYs Rating Guide.
3. Each certificate shall be furnished to the Department of the City of Dubuque.
4. Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of
these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance
shall be considered a material breach of this agreement.
5. Contractors shall require all subconsultants and sub-subconsultants to obtain and maintain during
the performance of work insurance for the coverages described in this Insurance Schedule and
shall obtain certificates of insurances from all such subconsultants and sub-subconsultants.
Contractors agree that they shall be liable for the failure of a subconsultant and sub-
subconsultant to obtain and maintain such coverages. The City may request a copy of such
certificates from the Contractor.
6. All required endorsements shall be attached to certificate of insurance.
7. Whenever a specific ISO form is listed, required the current edition of the form must be used, or
an equivalent form may be substituted if approved by the Finance Director and subject to the
contractor identifying and listing in writing all deviations and exclusions from the ISO form.
8. Contractors shall be required to carry the minimum coverage/limits, or greater if required by law
or other legal agreement, in Exhibit I. If the contractor's limits of liability are higher than the
required minimum limits then the provider's limits shall be this agreemenYs required limits.
Page 1 of 4 Schedule J Professional Services November 2017
7
City of Dubuque Insurance Requirements for Professional Seruices
INSURANCE SCHEDULE J (continued)
Exhibit f
A) COMMERCIAL GENERAL LIA6ILITY
General Aggregate Limit $2,0�0,000
Products Completed Operations Aggregate L[mit �1,0�0,000
Personal and Advertising In�ury Limit' �1,0�0,000
Each Occurrence �1,0�0,000
Fi�e Damage Limit (any one occurrence) $50;000
Med'ical Payments $5,000
1) Coverage shall'be writtenon an occurrence not claims made form. The generak
liability coverage shall be written in accord with IS0 form CG0001 or business
owners#orm BP0002 All deviations from the standard ISO commercial general
liability form CG 0001, or business owners form-BP 0002;shall be clearly
identified:
2) Include ISO endorsement form CG 25 04 Designated Location(s) General
Aggregate Limit"or CG 25 03'Designated Construction ProjecY(s}Generaf
Aggregate LimiY'as appropriate:
3} Include endorsement indicating that couerage is pnmary and non-contributory:
4} Include Preservation of Govemmentaf Immunities Endorsement (Sample
attached).
5} Include additional'insured endorsement for'
The City of Dubuque including all its;elected and appointed officials; all its
employees and volunteers, all its boards commissions and/or autho�ities and
their board members employees and volunteers. Use ISO form CG 2026.
6) Policy shall include Waiver of Right to Recover from Others endarsement.
B) AUTOMOBILE LIABILITY
Combined Single Limit $1;�Q0;000
G) W4RKERS'GQMPENSATION'&EMPLOYERS LIAB#LITY
Statutory benefits covering all employees in�ured on the]ob by accident or disease as
prescnbed by lowa Code Chapter 85 as amended.
Cove�age A Statutory--State of lowa
Cove�age B Employers Liability
EachAccident $1Q0;000
EachEmployeeDisease $1Q0,000
Policy Limit-Disease $500 OOQ
Policy shall incfude Waiver of Right to Recover from Others endorsement:
Nonelection of Workers' Compensation or Employers Liability Coverage under lowa
Code sec 87 22
_yes fiorm attached
Page 2,of 4 Schedule J Professional Ser'vices Nouember 2017
$
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
D) UMBRELLA/EXCESS LIABILITY $1,000,000
Umbrella/excess liability coverage must be at least following form with the underlying
policies included herein.
E) PROFESSIONAL LIABILITY $1,000,000
Provide evidence of coverage for 5 years after completion of project.
F) CYBER LIABILITY $1,000,000
_yes _no
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
Page 3 of 4 Schedule J Professional Services November 2017
9
City af Dubuque Insurance Requirements far Professional Services
PRESERUATION Of GOVERNMENTAL IMMUNiTIES ENDORSEMENT
1. NonwaNer of Goveenmental Immunitv The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque lowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque lowa under Cade of lowa
Section 670 4 as it is now exists and as it may be amended from time to time.
2. Claims Coveraqe The insurer further agrees that this'policy of insurance shall cover only thoser
claims not subaect to the defense of governmentaF immunity under the Code of lowa Section 670 4 as it
now exists and as it may be amended from time to time Those claims not sub�ect to Code af lowa
Section 670 4 shall be covered by the terms and conddions ctf this insurance policy.
3. Assertion of Govemment Immunitv The City of Dubuque lowa shall be responsible for asserting
any defense of governmental immunity and may do so at anytime and shall do so'upontlie timely written
request of the insurer.
4 Non Denial of Coveraae The insuYer shall not deny coverage under this policy and the insurer
shall not deny any ofthe rights and benefits accruing to the City of Dubuque Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s)of governmental immunity asserted'by the City af Dubuque, lovda.
No Other Chanqe in Policv. TFie abaue,preservation bf governmental immunities shall not otlierwise
change oo alter the coverage available under the policy:
SPE �IMEN
(DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXESj
Page 4 of 4 Schedule J Professional Services Nouember 2017
10
ATTACHMENT C
iNc�usivE dubuque
Connecting People•Strengthening Community
Inclusive Dubu ue
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A local network of community leaders from faith, labor, education and government
organizations dedicated to advancing justice and social equity in our community.
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What is Inclusive Dubuque?
. .. , �
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Inclusive Dubuque is a peer-learning network of partners
committed to creating an informed, equitable and indusive � '
community where all people are respected,valued and � � _ � �
- �- - . . .
engaged.The network is comprised of more than 50 =�
organizations across sectors induding faith, government,
nonprofit, business, education and more.To see a complete `` 5'''
listing of organizations,visit www.inclusivedbq.org.
, . _ ,_ ; � _,
The Indusive Dubuque network works�ollaboratively to eliminate bias in our • - . .
�ommunity.While this goal would be diffi�ult for a single organization or ,„ . , _ _ __, ,
individual to a�hieve,ea�h network member�an�ontribute to an
- - -- - . -
effe�tive out�ome by:
• providir�g data and information to inform decisions
• supporting equifij education opportunities
• creating and sharing equitytools
These goals are a��omplished by supporting partner-led se�tor grou�s and peer-learnin�opportunities.
Sector Groups
Community and network members lead these groups to address bias within the seven fo�us areas of the equity profile.
Se�tor groups are supported by a data team and guided by the expertise and lived experien�e of their members;data to
learn and tra�k their progress;and the use of a ra�ial/so�ial equity lens to help guide de�ision-making.
Peer-Learning
Indusive Dubuque offers peer-learning opportunities—induding edu�ation,training and resour�es—to network partners
to improve personal and organizational understanding of all types of bias and promote ra�ial and so�ial equity.
Earty Warning Community Mobilization CVB integrates
' Business leaders and Planning @ cultural competency My Brother's Keeper
� identifyopportunity Cham6er�iversitySummit intotrainingmodules initiativeforms
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Gathering of Implementation Cityjoins Government Race and Equity
Partners IncWsive�u6uque Alliance on Race 5 Equity Training through
• Launched (6ARE) 6ARE
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I'm a Dubuquer Campaign
�
Winner of a 2017-18 Dubuque Silver ADDY Award and a 2018 '
Dubuque 365 Community Impact Award,the "I'm a Dubuquer" . - -. .. -
campaign was part of a local partnership between the Network and " '"
•. . - .
the Telegraph Herald to redefine a term deeply embedded in the . , . �
Dubuque community from something used to draw a line between - • �� ��� � - �- -
insiders and outsiders into one that welcomes all who call ' ' -
Dubuque home.
Learn more about the campaign at www.imadubuquer.com.
Best Practices
Last year,the Network launched"Best Practices in Diversity, Equity
and Inclusion,"a nine-month, peer-learning work-shop series.
Organized by the network's Peer-Learning Council(PLC),the series
gives participants the opportunity to learn about and engage in best
practices for diversity,equity and indusion.Sessions took place on a
monthly basis and cover such topics as leading organizations
through change, meeting organizational goals, communication,and
recruitment strategies.The series will wrap up in June with
presentations by participants demonstrating how they will apply the
skills they have learned to support their organizations'equity and
indusion goals.
Sector groups leam
Community Equity ��Y�NICC expands minority outreach Results-Based Restorative Strategies 1une:I'm a Du6uquer
Profile 6egins Aug:GDDC Implements Entrepreneur Strategy Accounta6ility peer-learning session Oct:Best Practices 6egins
i i i i i
i . i i :
Network workshop Sept:Cham6er launches Minority Business Council Develop Racial Best Practices
with author Oct:Community Equity Profile complete Equity Toolkit (continued)
MadeleineTaylor Nw:SectorgroupsformaroundEquityProfilepriorities
�
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The Network at Work
Network and community members have joined � • - � •• ,• � • •�� -
partner-led working groups to address new _ _ _ � � � � �
challenges and bring the racial/social equity lens to � -� • - �
existing programs and efforts in education, arts and � ' -�
culture and our neighborhoods.These groups work � � _
- .e .�u, e a.�., a a..
to identify priorities, measurable indicators and r
partners and programs that can be engaged to
affect change. �'��-� ° .
a` � 's - a ��•'
Se�tor groups are utilizing a pro�ess�alled Results-Based A��ountability in an effort to better understand how we �an tra�k
our progress.Sin�e De�ember 2015,more than 90 people have joined se�tor groups and that number�ontinues to grow as
members identify voi�es missing from the�onversation.
In addition to parti�ipating in se�tor groups and Best Pra�ti�es,network partners are already taking steps in their own
organization.These network-owned a�tions help�ontribute to�reating an equitable and indusive �ommunity where all
people feel respe�ted,valued and engaged.Here are just a few of the ways our"network is at work":
• Economic Wellbeing:Northeast lowa Community • Higher Education:Loras College has implemented
College and Greater Dubuque Development Corporation �ultural�ompeten�y training as part of the Honors
have implemented an outrea�h strategy to engage Student Program �urri�ulum.
minority�ommunity members in Opportunity Dubuque.
• Government:The City of Dubuque has joined the
• Business:The Dubuque Chamber of Commer�e has Government Allian�e on Ra�e and Equity and is
�reated a Minority Business Coun�il with a mission to implementing a ra�ial equity toolkit.
guide minority and under-represented business owners
toward lo�al resour�es. • Health:Mer�y Medi�al Center,Cres�ent Community
Health Center,University of Dubuque,Dubuque's
• Education:The Dubuque Community S�hool Distri�t is Human Rights Department,and others are in�reasing
disaggregating data regarding Grade-Level Reading, health�are a��ess for the Marshallese population
attendan�e and graduation rates to help improve out- through a�ommunity health program that helps remove
�omes for all students. barriers to�are.
TO LEARN MORE AND FIND OUT HOW YOU CAN GET INVOLVED,VISIT WVJVJ.INCLUSIVEDBO.ORG
���Lus��� dubuque
Connecting People•Strengthening Community
Inclusive Dubuque is facilitated by the Community Foundation of Greater Dubuque.
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The City of Dubuque's team of Intercultural Facilitators offers two learning and
development workshops for City employees and partner organizations:
• A 10.5 hour foundations workshop that is designed for individual development
and focuses on raising awareness, fostering improved understanding, and
providing tools that can be used to build individual skill at navigating differences.
• A 32 hour application workshop that is designed for teams who are interested in
developing a plan for advancing equity and inclusion goals within their team or
organization.
Both workshops are grounded in an intercultural approach that is evidence informed
and developmental. It is important to understand what our training is and is not:
• First, the intercultural approach acknowledges race and racial issues but does
not limit its focus to these issues. Rather, the focus is on culture as a broad
concept that encompasses all people, and on the various aspects of cultural and
social identities that may make a difference when we are interacting with one
another.
• Second, the goal is not to change beliefs or belief systems. The goal is to build
skills so that people are effective interacting across cultural differences.
• Third, the focus is on a broad set of skills that can be applied across cultures to
improve communication and understanding. The training does not focus on
culture specific details and information.
• Fourth, although training employees can be a very productive tool, depending
solely on training to foster acceptance and the skills needed to make sustainable
change is severely limited. There must be sustainable efforts to support staff in
applying newly acquired skills. We don't expect to be competent in a sport after a
few practice sessions, similarly we cannot expect to be competent working with
cultures other than our own after a few workshops.
• Finally, there is a recognition that any skills learned must be applied in context,
and that training is only one piece of a larger approach that includes assigning
resources and developing a long-term strategy to identify barriers affecting
certain groups and to create an inclusive and equitable work environment.
10.5 Hour Workshop: Intercultural Competence and Equity
Objectives of the workshop are to:
• Establish a common language and understanding regarding an intercultural
approach to equity and inclusion
• Reinforce the importance of continuing to develop the skills needed to work and
live in a culturally diverse community
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• Understand how we process diversity related information to form perceptions
about ourselves and others
• Examine some of the foundations of culture
• Examine personal identity and its relationship to culture
• Examine how language, non-verbal communication, and values can interfere with
communication
• Begin to unpack inclusion and equity issues in individual organizations using an
intercultural approach
• Understand employee roles in contributing towards an inclusive organizational
culture
32-Hour Developing Equity Frameworks through Intercultural Methods
This workshop is best suited for those working on teams seeking to advance equity and
inclusion. Participants will use an intercultural framework to collectively explore
individual, institutional, and systemic opportunities. The program includes opportunities
for participants to practice using the tools they have received, working together to
identify dilemmas facing their organizations, to develop strategies for addressing issues,
and to create action items.
Objectives for the four-day program are to:
• Understand fundamental concepts related to an intercultural approach to
inclusion and equity using individual, institutional, and structural levels
• Learn tools and skills that can be applied to influence organizational change
• Recognize inclusion and equity issues to advance action plans to stabilize equity
and inclusion in the organization
• Identify equity needs of your community through your organization's lens and set
goals to influence a positive impact in the community
• Identify inclusion and equity issues and begin to develop an action plan to
advance equity and inclusion in participant organizations or groups
• Create an all-encompassing environment based on trust for:
o Effective team building
o Healthy workforce culture
o Active strategic planning
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