7 16 18 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on July 16, 2018 in the
Historic Federal Building -.350 W. 6th Street.
Present: Mayor Buol; Council Members DSI Toro, Jones, Larson, Resnick, i s.,= Shaw;
City Manage, Van Milligen, City Attorne Brumwell
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION
1. Iowa Department of Transportation Transit Manager of the Year Award°
Transportation Services Manager Candace Eudaley-Loebach to be presented with the
"Transit Manager of the Year" from the lo a Public Tr. nsi Association and the Iowa
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PROCLAMATION(S)
1. Abraham Lincoln Day (July 17, 2018) was accepted by John Pregler/A
2. Dubuque County Fair Week (July 24-29, 2018) Kevin Kotz,
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CONSENT ITEMS 11/'
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1. Minutes and Reports Submitted
Cable TV Commission of 7/11; City Council Proceedings of 7/2, 7/9; Five Flags Civic
Center Commission of 6/25, Housing Commission of 6/26; Library Board of Trustees
Council Update #172 or 6/28/18; Zoning Advisory Commission of 7/5; Zoning Board of
Adjustment of 6/28; Proof of Publication for City Council Proceedings of 6/18, 6/25.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Kimberly Erickson for vehicle damage, Robert Johnsen for vehicle damage, Anthony
King for vehicle damage, Justin Mills for vehicle damage, Jane Marie Walsh for property
damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Kimberly
Erickson for vehicle damage, Robert Johnsen for vehicle damage, Anthony King for
vehicle damage, Justin Mills for vehicle damage, Jane Marie Walsh for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending Council approval for payment of City expenditures.
Suggested Disposition: Receive and File; Approve
5. Rock Farm Holdings, Inc. Contract Amendment with Iowa Economic
Development Authority (IEDA)
City Manager recommending approval of an amendment to a Contract among the Iowa
Economic Development Authority, Rockfarm Holdings, Inc. and the City of Dubuque for
financial benefits for Rockfarm Holdings, Inc.
RESOLUTION 204-18 Approving an Amendment to the Economic Development
Financial Assistance Contract by and among Rockfarm Holdings, Inc., the City of
Dubuque, and the Iowa Economic Development Authority
Suggested Disposition: Receive and File; Adopt Resolution(s)
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6. Continuum of Care (CoC) Special Needs Assistance Program (SNAP)
City Manager recommending authorization of a one-year renewal application to the U.S.
Department of Housing & Urban Development (HUD) for the administration of the
Continuum of Care Special Needs Assistance Program, which provides rental
assistance to homeless persons with disabilities.
RESOLUTION 205-18 Authorizing the Mayor to execute an application for the
Continuum of Care Grant and Authorizing the Director of Housing and Community
Development and the City Manager to approve the application
Suggested Disposition: Receive and File; Approve
7. Contracted Service Agreement with America's River Corporation for Fiscal Year
2019
City Manager recommending execution of the Fiscal Year 2019 Contracted Service
Agreement with America's River Corporation.
Suggested Disposition: Receive and File; Approve
8. Creek Wood Park - Timber-Hyrst Estates Covenant Variance
City Manager transmitting a covenant variance for the second lot received from North
Cascade Developers, LLC for Creek Wood Park in Timber-Hyrst Estates.
Suggested Disposition: Receive and File
9. Washington Park Gazebo Painting Project Award
City Manager recommending that the award for the Washington Park Gazebo Painting
Project to Colonial Painting and Decorating be officially recorded in the minutes of the
City Council.
Suggested Disposition: Receive and File; Make Matter of Record
10. Final Plat for Jule Place
Zoning Advisory Commission recommending approval of the Final Plat for Jule Place.
RESOLUTION 206-18 Approving the Final Plat of Jule Place in the City of Dubuque,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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11. Pre -Annexation Agreement Donald and Carol March
City Manager recommending approval of a Pre -Annexation Agreement with Donald J.
and Carol S. March, for property located at 14483 North Cascade Road, in conjunction
with their request to connect to City water.
RESOLUTION 207-18 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Donald J. and Carol S. March
12. Fiscal Year 2019 Workers Compensation Excess Insurance Renewal
City Manager recommending approval of the workers compensation excess insurance
renewal rate submitted by Safety National, our current carrier, effective July 1, 2018
through June 30, 2019.
Suggested Disposition: Receive and File; Approve
13. Public, Educational, and Government (PEG) Capital Grant Expenditure
Request
City Manager recommending approval of the Cable TV Commission's request for
funding from the Public, Educational, and Government (PEG) Capital Grant for Access
Equipment and Facilities to purchase equipment for the Dubuque Regional Airport and
the Cable TV Control Room in the City Hall Annex.
Suggested Disposition: Receive and File; Approve
Monthly Rental Assistance Payment Approval
City Manager recommending approval of the Consolidated Annual Contributions
Contract and approval of all monthly rental assistance payments to participating
landlords not to exceed the agreement threshold for spending.
RESOLUTION 208-18 Approval of certain Housing Department Construction Contracts
to allow for timely payment to vendors
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Grant Application for Lead and Healthy Homes Submission
City Manager recommending approval of an application to the U.S. Department of
Housing and Urban Development (HUD) for continuation of the Lead -Based Paint
Hazard Reduction Program.
RESOLUTION 209-18 Authorizing the Mayor to execute and application for HUD Lead
Paint Hazard Control and Healthy Homes Program Grant
Suggested Disposition: Receive and File; Adopt Resolution(s)
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16. Downtown Rehabilitation and Housing Grant Programs
City Manager recommending approval of six Downtown Rehabilitation and Housing
Grant Awards for the 2nd Quarter of 2018.
RESOLUTION 210-18 Approving Grant Agreements by and between the City of
Dubuque, Iowa and TBiII's Properties, LLC; Melissa Hammerand; Janice Esser;
Westward Capital Management, LLC; .Lakeside Investments, LLC; and Brian Lammers,
providing for Downtown Rehabilitation Grants for the redevelopment of certain
properties in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. National Recreation and Park Association Grant Application for Comiskey
Park
City Manager recommending authorization to apply for a grant from the 2018 Great
Urban Parks Campaign sponsored by the National Recreation and Park Association for
implementation of the Comiskey Park Development Project.
RESOLUTION 211-18 Authorizing Grant Application to National Recreation and Park
Association for Comiskey Park Development
Suggested Disposition: Receive and File; Adopt Resolution(s)
City Manager Employment Agreement
City Manager's employment agreement submitted for Council approval.
RESOLUTION 212-18 Establishing the Compensation of the City Manager.
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. City Assessor's Office - Notification of Property Tax Appeals
Correspondence from City Assessor Rick Engelken advising the City of two property tax
appeals before the Iowa Property Assessment Board.
Suggested Disposition: Receive and File
20. Proposed Amendment to Master Co -location and Shared Services Agreement
with CS Technologies
City Manager recommending approval of an amendment to the Master Co -Location and
Shared Services Agreement between the City of Dubuque and CS Technologies that
would provide broadband capacity and support for a new development in the Historic
Millwork District.
Suggested Disposition: Receive and File; Approve
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21. Improvement Contracts / Performance, Payment and Maintenance Bonds
Colonial Painting & Decorating for the Washington Park Gazebo Painting Project; Drew
Cook & Sons Excavating Co., Inc. for the John F. Kennedy Rd. Concrete Panel
Replacement Project and the Dubuque Skate Park; Game Time/Cunningham
Recreation for the Creek Wood Park Playground.
Suggested Disposition: Receive and File; Approve
22. Signed Contract(s)
Agreement with Kim Herrig for cleaning, housekeeping, and/or janitorial services at City
offices at 300 Main Street; Revocable License for River City Church Signage; Michael
Beck for a bench at 1166 Main St.; LPIKON Properties, LLC for ADA access at 123
Main St.
Suggested Disposition: Receive and File
23. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applications as submitted.
RESOLUTION 213-18 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 214-18 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code Chapter 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Asbestos Abatement Project for Former Bowling & Beyond Site
2. Dimensional Brewery Company Development Agreement
August 6, 2018
1. Asbestos Abatement Project for Former Bowling & Beyond Site
City Manager recommending initiation of the public bidding procedure for the Bowling &
Beyond Site — Asbestos Abatement Project, and further recommends that a public
hearing be set for August 6, 2018.
RESOLUTION 215-18 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 6, 2018
2. Dimensional Brewery Company Development Agreement
City Manager recommending that the City Council set a public hearing for August 6,
2018 to approve a Development Agreement with Easy Steve, LLC d/b/a Dimensional
Brewing Company for redevelopment of 67 Main Street, including the proposed
issuance of Urban Renewal Tax Increment Revenue Obligations.
RESOLUTION 216-18 Fixing the date for a public hearing of the City Council of the City
of Dubuque, Iowa on the approval of a Development Agreement between the City of
Dubuque and Easy Steve, LLC d/b/a Dimensional Brewing Company, including the
proposed issuance of Urban Renewal Tax Increment Revenue Obligations, and
providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 6, 2018
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BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards/Commissions.
1. Building Code and Advisory Appeals Board (Review)
One, 3 -year term through August 1, 2021 (Expiring term of Wilderding). Applicant:
Katrina Wilberding, 3715 Asbury Rd. .
2. Historic Preservation Commission (Review)
One, 3 -year term through July 1, 2019 (Vacant West 11th Street Historic District term of
Nieto). Applicant: Charles Richard (Rick) Stuter, 1296 Prairie St. (Qualifies as 11th
District Rep.). This commission is subject to the State of Iowa Gender Balance Law.
Nine Commissioners total; currently 4 males/3 females/2 vacancies
3. Housing Commission (Review) ��✓'
Three, 3 -year terms through August 17, 2021 (Vacant At -Large term of McDonell,
Expiring At -Large term of Weitz and Expiring Section 8 Recipient term of Shumaker).
Applicants: Brad Cavanagh, 565 Fenelon PI.; Coralita Shumaker, 2109 Washington St.
(Qualifies as Section 8 Recipient); Gail Weitz, 1630 Lori Crt.
4. Housing Trust Fund Advisory Committee (Review)
One, 3 -year term through August 17, 2021 (Expiring term of Holz)). Applicant: Jim Holz,
3010 Indiana Crt.
5. Civil Service Commission (Mayor Appointment)
One, 4 -year term through April 6, 2022 (Vacant term of Nuehaus). Applicant: Phil
Baskerville, 2945 Van Buren St. This commission is subject to the State of Iowa Gender
Balance Law. Three Commissioners total; currently 2 males
Council Concurrence
6. Electrical Code Board (Appointment)
One, 3 -year term through May 21, 2020 (Expiring term of Dowell). Applicant: Tom
Townsend, 1940 Amelia Dr.
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PUBLIC HEARINGS
1. Request to Rezone - Royal Oaks Development Corporation in Conjunction with
Annexation - Tabled from May 21, 2018 Meeting.
City Manager recommending that the City Council table the public hearing on the
rezoning request for Royal Oaks Development Corporation to a future date to be
determined, to allow time for the Zoning Advisory Commission to reconsider the
rezoning at a future date to be determined, and then provide a recommendation to the
City Council. Suggested Disposition: Remove from Table; Then Receive and File and
Table to a Future Date to be Determined
Remove from Table
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2. Voluntary Annexation -Portion of Silver Oaks Estates (Tabled from the May 21,
2018 Meeting)
City Manager recommending that the City Council table the public hearing on the
voluntary annexation request for Royal Oaks Development Corporation to a future date
to be determined, to allow time for the Zoning Advisory Commission to reconsider the
rezoning at a future date to be determined, and then provide a recommendation to the
City Council. Suggested Disposition: Remove from Table; Then Receive and File and
Table to a Future Date to be Determined
Remove from Table
Table to Date TBD
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2. Voluntary Annexation -Portion of Silver Oaks Estates (Tabled from the May 21,
2018 Meeting)
City Manager recommending that the City Council table the public hearing on the
voluntary annexation request for Royal Oaks Development Corporation to a future date
to be determined, to allow time for the Zoning Advisory Commission to reconsider the
rezoning at a future date to be determined, and then provide a recommendation to the
City Council. Suggested Disposition: Remove from Table; Then Receive and File and
Table to a Future Date to be Determined
Remove from Table
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Table to Date TBD
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3. Request to Rezone - 255 John F. Kennedy Road
Proof of publication on notice of public hearing to consider approval of a request from
Key City Investment Company/ Georgie Yiannias to amend the ShopKo PUD Planned
Unit Development Zoning District located at 255 JFK Road to allow development of an
out lot and the Zoning Advisory Commission recommending approval.
ORDINANCE 25-18 Amending Title 16, the Unified Development Code of the City of
Dubuque Code of Ordinances by rescinding Ordinance 61-89 and 14-99 which
established regulations for the ShopKo PUD Planned Unit Development District with a
Planned Commercial Designation and now being amended to allow for the development
of an out -lot building.
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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4. Thompson Truck and Trailer, LLC Lease
Proof of publication on notice of public hearing to consider approval of a Lease
Agreement between the City of Dubuque and Thompson Truck and Trailer, LLC and the
City Manager recommending approval.
RESOLUTION 217-18 Approving a Lease Agreement between the City of Dubuque,
Iowa (City) and Thompson Truck and Trailer, LLC, a Delaware Corporation (Thompson)
Suggested Disposition: Receive and File; Adopt Resolution(s)
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PUBLIC INPUT
ACTION ITEMS ,/*?
1. Follow-up to June 25, 2018 Work Session on Enhanced Broadband Capacity,
Access and Equity in Dubuque
Information Services Manager Chris Kohlmann, Public Information Officer Randy Gehl
and Sustainable Innovation Consultant David Lyons will answer any questions as a
follow-up to the June 25, 2018 City Council Work Session on Enhanced Broadband
Capacity, Access and Equity in Dubuque prior to City council Goal Setting.
Suggested Disposition: Receive and File; Council
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2. Mural Information 7
City Attorney providing information on murals.
Suggested Disposition: Receive and File; Counci
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3. Code of Ordinances Amendment Title 14 Vacant and/or Abandoned Buildings
City Manager recommending approval of an amendment to the City of Dubuque Code
of Ordinances, Title 14, Chapter 4 Licensing of Vacant and/or Abandoned Buildings.
ORDINANCE 26-18 Amending City of Dubuque Code of Ordinances Title 14 Building
and Development, Chapter 4 Licensing of Vacant and/or Abandoned Buildings, Section
14-4-1 Definitions
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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4. Request to Schedule Work Session - Inclusive Dubuque
City Manager recommending that the City Council schedule the Inclusive Dubuque work
session for September 10, 2018 at 6:00 p.m. in the Historic Federal Building.
Suggested Disposition: Receive and File; Council
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5. Request to Schedule Work Session - Project HOPE
City Manager recommending that the City Council schedule a work session for a Project
HOPE Update on August 6, 2018.
Suggested Disposition: Receive and File; Council a s
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COUNCIL MEMBER REPORTS
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CLOSED SESSION @ p.m.
Pendi -g Litigation an.,.kReal Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
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Mayor Buol stated for the record that the attorney who will consult with City
Council on the issues to be discussed in the closed session is City Attorney Brumwell.
Reconvene in open session p.m.
ADJOURNMENT @ p.m.
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, July 16, 2018 at 6:00 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-4
oy D. Buol, Mayor