Minutes_Housing Commission 5 22 18 Copyrighted
June 18, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceeding of 6/4; Cable TV Commission of
6/6; Catfish Creek Watershed Management Authority of
6/6; Housing Commission of 5/22; Human Rights
Commission of 5/15, 5/21; Zoning Advisory Commission of
6/6; Zoning Board of Adjustment of 5/24; Proof of
Publication for City Council Proceedings of 5/14, 5/21.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 6/4/18 Supporting Documentation
Cable N Commission Minutes of 6/6/18 Supporting Documentation
Cafish Creek Watershed ManagementAuthority Supporting Documentation
Minutes of 6/6/18
Housing Commission Minutes of 5/22/18 Supporting Documentation
Human Rights Commission Minutes of 5/14/18 Supporting Documentation
Human Rights Commission Minutes of 5/21/18 Supporting Documentation
Zoning Advisory Commission Minutes of 6/6/18 Supporting Documentation
Zoning Board of Adjustment Minutes of 5/24/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
5/14/18
Proof of Publication for City Council Proceedings of Supporting Documentation
5/21/18
MINUTES FOR HOUSING COMMISSION MEETING
DATE: Tuesday, May 22, 2018
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6`h Street, Suite 312; Dubuque, IA 52001
Chairperson Amy Eudaley called the meeting to order at 4:05 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Commissioners Present: Adam Babinat (left at 5:14 p.m.) Anna Fernandes (via telephone)
Nicole Borovic Dorothy Schwendinger
Janice Craddieth Gail Weitz
Amy Eudaley
Commissioners Absent: Shane Hoeper Coralita Shumaker
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Staff Present: Alvin Nash (left at 5:19 p.m.) Erica Haugen Qeft at 4:50 p.m.) I
Teresa Bassler Kris Neyen (left at 5:19 p.m.) I
Tonya England Cate Richter(left at 5:19 p.m.) �
Kim Glaser(left at 5:19 p.m.) I
Public Present: Nick Ilie Ed Raber
Certification of Minutes —April 24, 2018 Housinq Commission Meetinq
Commissioner Adam Babinat moved to approve the minutes for the April 24, 2018 Housing
Commission Meeting with the following correction:
Under Old Business, Item A, all occurrences of"FY19" should be changed to "FY18".
Commissioner porothy Schwendinger seconded. Roll call. Six (6) in favor. One (1) abstain.
Motion passed.
Correspondence/Public Input
None
Old Business
None
New Business
a) Public Hearing to Receive Public Comment and Approve FY18 PHA Annual Plan
Commissioner Schwendinger motioned to open the Public Hearing. Commissioner Nicole
Borovic seconded. All present in favor. Motion passed. There was no public input.
Erica Haugen, Community Development Specialist, stated the FY18 PHA Annual Plan
documents the administration and use of funding provided by U.S. Department of Housing
and Urban Development (HUD) for the rental assistance programs; it also identifies revised
elements in the Administrative Plan that have occurred since the last PHA Annual Plan was
reviewed.
Haugen reviewed the strategies under the Annual Plan Elements, a Waiting List Statistical
Summary report that shows what the waiting list looks like.
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MINUTES FOR HOUSING COMMISSION MEETING
She stated changes made to the Administrative Plan brought to the Housing Commission
and approved by HUD include Records Management and the policies with Moving with
Continued Assistance and Restrictions on Moves, Portability, Determination of Insufficient
Funding, and Violence Against Women Act (VAWA), and the waiting lists. Haugen
highlighted different sections of the FY18 PHA Annual Plan: Household Composition &
Termination Process (Pages 30-36), Voucher Home Ownership Program (Pages 36-44);
Deconstruction Policy (Page 46); Nondiscrimating Policy (Page 47) and Statistical Reports
(Page 55).
The Housing Commission recommended the following amendments:
1) On Page 14, Paragraph 3, the °Language was adopted to better conform with the
Code of Federal Regulations in multiple sections. , the newly revised
administrative plan was adopted." should be changed to "Language was adopted
to better conform with the Code of Federal Reulations in multiple section, the
administrative plan was adopted."
2) Page 16, first paragraph, next to last sentence, "The waiting list will be re-opened
February 14, 2018." should be changed to "The waiting list was reopened
February 14, 2018." Also, the last sentence should be changed from "The HCV
Purge waiting list had 17 households as of December 31, 2018. . . " to "The HCV
Purge waiting list had 17 households as of December 31, 2017. . .".
3) It was suggested that the number of new admissions annually versus the annual
number of clients who port-out be added to the PHA Annual Plan.
4) There was a suggestion to include the demographics of people taking part in
actual purchases of homes through the utilization of the Housing DepartmenYs
services.
Commissioner Janice Craddieth motioned to approve FY18 PHA Annual Plan with
amendments. Commissioner Nicole Borovic seconded. All present in favor.
Commissioner Schwendinger motioned to close Public Hearing to Receive Public Comment
and Approve FY18 PHA Annual Plan. Commissioner Craddieth seconded. All present in
favor.
b) Bed Bugs at Davis Place
Commissioner Schwendinger led the discussion on the bed bugs at Davis Place. It was
suggested that the wording in the letter in the first sentence of the first paragraph in the
letter that was drafted for the Commission to send to Davis Place be changed from ". . .is
experiencing. . ." to ". . .had experienced. . .".
Commissioner Schwendinger moved to send the letter to Davis Place with the suggested
change. Commissioner Craddieth seconded. Roll call. Six (6) in favor. One (1) abstain.
Motion passed.
c) Prosposal for Destruction of Property Funding for Landlords
Alvin Nash, Director of Housing & Community Development, stated there was a
recommendation made to City Council for $25,000 to be set aside in the budget for funding
for the landlords for the destruction of property. City Council did not approve the funding.
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MINUTES FOR HOUSING COMMISSION MEETING
d) Goal Setting Input
Nash spoke about the handout he provided called Departmental Successes 2017-2018.
Each year the City Council asks each department to put together information regarding the
respective departmenYs successes, challenges, projects/issues in progress and short-term
issues/projects. He asked the Housing Commissioners to provide challenges and/or ideas
on which the Housing Department should focus by next Wednesday.
The Housing Commissioners will provide initiatives and successes for the Housing
Commission at the next meeting on June 26, 2018. The Fall Goal Setting Session will be
added to the Agenda for the regular Housing Commission Meeting held in August 2018.
e) Amendment to Phoenix Housing Special Needs Assistance Administrative Plan Section 4
Eligibility and Denial of Assistance and Section 15 Termination
Teresa Bassler, Assisted Housing Supervisor, provided the background for the Phoenix
Housing Special Needs Assistance, which falls under the Continuum of Care (CoC) grant.
The Housing Department has to apply for this grant annually. CoC has moved towards the
Housing First model; therefore, the Housing Department is recommending amendments to
the Plan in order to remove barriers that would prevent applicants from getting into
permenant housing.
In Section 4, Item D, the wording is being removed regarding the applicant must be current
on repayment agreements for other rental assistance programs as many applicants do not
have income initially. Also, the verbiage regarding criminal backgrounds checks for
juveniles has been removed for the department will no longer conduct juvenile background
checks. Bassler stated in Section 4, Item F, the verbiage was updated.
Section 15 was completely rewritten and given a new title—Termination of Housing
Assistance. The only reasons the applicant will be terminated from the program is for lease
violation obligations or program rules according to Bassler.
The Housing Commission recommended the following amendments for Section 4:
1) Section 4, Item A, Number 2, knowledgeable is mispelled.
2) Section 4, Item "D" should be Item "C".
3) In Section 4 under Item A, Number 2 and under Item F, Number 1 b, the type of
professional should be made consistent—knowledgeable or licensed.
4) Section 4, Item F, Number 1 aii, ". . .retrains an auditable history of all entries. . ."
should be changed to ". . .retained an audited history of all entries. . .".
Commissioner Schwendinger motioned to approve the Amendment to Phoenix Housing
Special Needs Assistance Administrative Plan Section 4 Eligibility and Denial of Asstance
with amendments. Seconded by Commissioner Craddieth. All present in favor. Motion
passed.
The Housing Commission recommended the following amendments for Section 15:
1) Section 15, Number 3b, "When available the City of Dubuque Housing
Commission will hear. . ." should be changed to "When available,
representatives from the City of Dubuque Housing Commission. . ."
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MINUTES FOR HOUSING COMMISSION MEETING
2) A suggestion was made to change the verbiage in the Sublease Agreement
under Agreement, Item 3, from "Rent is due and payable in advance not later
than 5:00 p.m. on the FIRST day of month. . ." to a different day of the month
due to deposits from Social Security Administration being made around the third
of each month. Cate Richter stated she has made a suggestion to ECDC to
change the date.
Commissioner Schwendinger motioned to approve the Amendment to Phoenix Housing
Special Needs Assistance Administrative Plan Section 15 Termination with amendments.
Seconded by Commissioner Craddieth. All present in favor. Motion passed.
Reports
a) Crime/Nuisance Property Report
Scott Koch, Investigator, answered questions from the prior Housing Commission Meeting.
The graph provided with his report shows a trend. The April and March arrest numbers
have gone up due to the warm weather. The average arrests have been around 4.5% for
the past several years.
There was a comparison regarding all rental households when he first starting completing
the report; the Commission said that they liked the graphs better than the comparison with
multiple columns.
Each circumstance involving arrests of inembers of households receiving assistance is
unique; if it gets to a point of termination, the staff discusses and determines if termination
should be proposed.
He explained there may be, roughly, nineteen (19) voucher arrests each month and it could
take six (6) to eighteen (18) months for each arrest to go through the court system. Koch
indicated he tracks violent or drug related arrests but would not be able to track all arrests.
b) CDBG Advisory Commission Report
Erica Haugen was no longer present at meeting.
c) Rehab Report
Kris Neyen, Rehabilitation Programs Supervisor, referenced her printed Rehab Report,
which was included in the Commissioners' packets, as she stated she needed to leave for a
5:30 p.m. appointment.
d) Neighborhood Services
Jerelyn O'Connor, Neighborhood Development Specialist, was not present.
e) Assisted Housing Waiting List Statistical Summary
Commissioner Schwendinger asked if the Commission could accept the written reports and
adjourn since the meeting is running late.
f) Housing Choice Voucher Participant Statistical Summary
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MINUTES FOR HOUSING COMMISSION MEETING
Commissioner Schwendinger asked if the Commission could accept the written reports and
adjourn since the meeting is running late.
Information Sharinq
a) Nash announced that he will be retiring effective June 30, 2018. The interim Director of
Housing & Community Development will be Alexis Steger.
Commissioner Schwendinger thanked Nash for all his hard work.
b) Nash asked Commissioner Schwendinger if she would like to serve as a Hearing Officer for
one appeal of termination due to staff being involved with the termination; Commissioner
Schwendinger accepted.
Adiournment
There being no further business to come before the Commission, Commissioner Borovic moved to
adjourn the meeting. Commissioner Weitz seconded. Motion passed by voice vote. Meeting
adjourned at 5:27 p.m.
Minutes taken by:
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Tonya England
Recording Secretary
Respectfully Submitted:
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Teresa Bassler, Assisted Housing Supervisor
Alvin Nash, Department Director
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