Asbestos Abatement Project for Former Bowling & Beyond Site_Initiatate Copyrighted
July 16, 2018
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Asbestos Abatement Projectfor Former Bowling & Beyond
Site
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Bowling & Beyond Site —Asbestos
Abatement Project, and further recommends that a public
hearing be set for August 6, 2018.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for August 6, 2018
ATTACHMENTS:
Description Type
Bowling and Beyond Site-Asbestos Abatement Project- City Manager Memo
NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bowling & Beyond Site — Asbestos Abatement Project
CIP #3601053 and #3501053
DATE: July 10, 2018
The City plans to bid the deconstruction of the existing structure at the Bowling &
Beyond site in order to prepare the site for future redevelopment. The building
deconstruction project will be completed over two stages. The first stage involves the
abatement of all asbestos and hazardous materials from the property. The second
stage involves deconstruction of the existing building later this fall.
Project Manager Steve Sampson Brown recommends initiation of the public bidding
procedure for the Bowling & Beyond Site — Asbestos Abatement Project, and further
recommends that a public hearing be set for August 6, 2018.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� �� ���
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Dubuque
DUB�U L7E ""�
Mnsle�yiece on !Ire Mississppi � � � � �'�
T0: Michael G Van Milligen, Ciry Manager
FROM: S[eve Sampson Bmwn, Projec[ Manager �j� /s..,,— �_
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SUBJECT: Bowling & BeyondSi[e— Asbes[osAba[emen[ Pmjec[
CIP ff3601053 and ff3501053
DATE: July 9, 2018
INTRODUCTION
The attached resoWfions auNonze [he inifiafion of Ne public bidding pmcedure for[he
Bowling & Beyond Si[e— Asbes[os Aba[emen[ Pmjec[.
BACKGROUND
The fortner Bowling & Beyond Si[e lease was bough[ ou[ by [he Qry of Dubuque in
2012. Thisloca[ionwaspreviouslyusedasabowlingalleyandNebuildinghassa[
vacan[since 2012. The pmperty mnsisYs of 4S6 acres wi[h one exisOng building on
si[e. A sW dy by Ne Qry's environmenGl engineer, HR Green, found Na[Ne building
mnGins hazardous ma[enals, including bu[no[ limi[ed ro asbes[os, polychlonna[ed
biphenyls, and mercury-mn[aining equipmen[.
DISCUSSION
The Clry plans ro bid Ne demnstrucoon of Ne existing struc[ure in orderm prepare Ne
si[e forfuWre redevelopmen[ The building demns[mcoon pmjec[will be mmple[ed over
two sGges. The firs[ sGge involves [he aba[emen[ of all asbes[os and hazardous
ma[enals fmm [he pmperty. The semnd sGge involves demnstmcoon of [he exis[ing
building la[er[hisfall.
Page 1 of 3
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process July 16�h, 2018
Publish Notice to Bidders, Advertise for Bids July 17�h, 2018
Publish Public Hearing Notice on Plans & Specs July 20�h, 2018
Public Hearing on Plans & Specifications August 6�h, 2018
Pre-Bid Construction Conference By Appointment Only
Opening of Bid Proposals (Bid Letting) August 7�h, 2018
Award Construction Contract August 20�h, 2018
Project Final Completion Date November 14�h, 2018
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Bowling & Beyond Site — Asbestos Abatement Project,
and to establish the date of August 6�h, 2018 for the public hearing and hereby authorize
the City Clerk to advertise for bid proposals.
BUDGETIMPACT
The estimate of probable cost for the Bowling & Beyond Site — Asbestos Abatement
Project is summarized as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Base Construction Work $ 140,000
Contin enc — 5°k $ 7,000
Total - Bid Pro�ect Cost $147,000
Pro�ect Soft Costs
En r./Arch. Staff Fees $ 7,500
Total - Pro�ect Soft Costs $ 7,500
TOTAL PROJECT COST $ 154,500
Page 2 of 3
The ro�ect fundin summa is as follows:
Fund Descri tion Fund
Amount
Greater powntown TIF $258,095
Sales Tax Fund (20°k) $104,000
Total Fundin Available For Phase 1 & 2 $ 362,095
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to authorize
the City Clerk to advertise for proposals through the adoption of the enclosed resolutions.
cc: Gus Psihoyos - City Engineer
Jenny Larson - Budget Director
John Klostermann — Public Works Director
Maurice Jones - Economic Development Director
F:\SBrown\Leases\_Admin\_City O&M- Bowling&Beyond\Bid DocumentsWsbestos Removal\B&B Asbestos Abatement Project-
Initiate Memo.docx
Page 3 of 3
Prepared by Steve Sampson Brown, Protect Manager, 50 W. 13th St., Dubuque, IA 52001, 563-589-4272
Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO. 215-18
BOWLING & BEYOND SITE — ASBESTOS ABATEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Bowling & Beyond Site — Asbestos Abatement Project in the estimated amount
$140,000 are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 6th day of August, 2018, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Bowling & Beyond Site — Asbestos Abatement Project is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 7th day of August, 2018. Bids shalt be
opened and read by the City
Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on
the 20th day of August, 2018, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 16th day of July, 2018.
Roy D. Buol, Mayor
Attest.
Kevin Si. Firnstahl,CMC, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE JULE OPERATIONS AND TRAINING
CENTER PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract, and estimated cost
for the Bowling & Beyond Site — Asbestos Abatement Project, in accordance with the
provisions of Chapter 26, Code of Iowa at 6:00 p.m. on the 6th day of August, 2018, in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract, and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may appear
and file objections thereto.
The scope of the Project is as follows:
Bowling & Beyond Site — Asbestos Abatement Project CIP # 3601053
and #3501053
1860 Hawthorne St
Dubuque, Iowa 52001
The project involves the removal and proper disposal of all asbestos-, mercury-,
and polychlorinated biphenyl -containing materials from the property as identified
in the reports listed in the Site Condition Information (Section 00775) of the
Contract Documents Manual.
Any visual- or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 16th day of July, 2018.
Kevin S. Firnstahl, CMC, City Clerk
1 t 7/20
SECTION 00120
Page 1 of 2
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Bowling & Beyond Site — Asbestos Abatement Project
120.1 Time and Place for Filinq Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on August 7�h, 2018, in the Office of the City Clerk, City Hall - First Floor,
50 West 13�h Street, Dubuque, lowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:05p.m. on August 7�h, 2018, at
City Hall - Conference Room A, 50 West 13�h Street, Dubuque, lowa, for consideration by
the City Council at its meeting on August 20�h, 2018. The City of Dubuque, lowa, reserves
the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by November 14�h, 2018.
120.4 Bid Securitv
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10°k) of the amount of
the contract and must be in the form of a cashier's check or certified check drawn on a
state-chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13�h Street, Dubuque, lowa 52001 . The Contract Documents
will also be available on the City's website at www.citvofdubuque.orq/bids.aspx. No plan
deposit is required.
SECTION 00120
Page 2 of 2
120.6 Preference for lowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of lowa, and to lowa domestic labor, to the extent
lawfully required under lowa statutes.
120.7 Sales Tax
The Bidder should not include State of lowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in lowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Prolect
Bowling & Beyond Site — Asbestos Abatement Project CIP # 360-1053
The project involves the removal and proper disposal of all asbestos-, mercury-, and
polychlorinated biphenyl-containing materials from the property as identified in the reports
listed in Section 00775.
Base Bid Estimated Total Cost = $140,000.00
120.9 Pre-Bid Construction Conference
No formal meeting will be held but the building will be open for viewing by appointment.
Contact Tom Freund of the City of Dubuque Engineering Department at (563) 590-8351 to
schedule an appointment.
120.10 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21 , Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, or disability in consideration for an
award.
120.11 Notice to Bidders Distribution
On the following date, July 17�h, 2018, this Notice was posted at the following locations:
A. lowa Master Builders plan room service.
B. lowa Master Builders construction lead generating service.
C. The City of Dubuque Website.
___= END OF SECTION 00120 =___