AmeriCorps Partners in Learning Grant Agreement Approval 2018-2019 Copyrighted
August 6, 2018
City of Dubuque Consent Items # 14.
ITEM TITLE: AmeriCorps Partners in Learning GrantAgreement
Approval 2018-19
SUMMARY: City Manager recommending approval of an agreement for
AmeriCorps Partners in Learning Grant Continuation for
Program Year 2018-2019.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
AmeriCorps Partners in Learning GrantAgreement- City Manager Memo
NNM Memo
AmeriCorps Partners in Learning 2018-19 Grant Staff Memo
Agreement Approval-Staff Memo
2018-19 GrantAgreement Supporting Documentation
Attachment A- Grant Application Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: AmeriCorps Partners in Learning Grant Agreement for Program Year
2018-2019
DATE: July 31 , 2018
Leisure Services Manager Marie Ware recommends City Council approval of an
agreement for AmeriCorps Partners in Learning Grant Continuation for Program Year
2018-2019. This grant continuation would be for the 2018-2019 school year and the
summer of 2019, if received. This would be the 2"d year of a 3-year grant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�L;� 1��, ���,��
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF Du�
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Masterpiece on the Mississippi
2007•2012 •2013
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: AmeriCorps Partners in Learning Grant Agreement for Program Year
2018-2019
DATE: July 30, 2018
INTRODUCTION
The purpose of this memorandum is to request approval of the attached agreement for
AmeriCorps Partners in Learning Grant Continuation for Program Year 2018-2019. This
grant continuation would be for the 2018-2019 School year and the summer of 2019 if
received. This would be the 2"d year of a 3-year grant.
BACKGROUND
AmeriCorps Partners in Learning has served the Dubuque community since 2000 and
has been sponsored by the City of Dubuque since 2007. The program was awarded a
3-year federal grant through the Corporation of National and Community Service in
2017, which is focused specifically around Dubuque's Campaign for Grade Level
Reading. Prior to the beginning each program year, grantees are required to resubmit
their grant for continuation. This allows for the program to make minor adjustments to
improve the quality of the program's interventions, member experience and overall
i m pact.
DISCUSSION
For the 2018-2019 Program Year, AmeriCorps Partners in Learning intends to continue
their long-standing partnership with Dubuque Community School District by recruiting,
training and placing 38 Dubuque Citizens as AmeriCorps Members within 11 of the
Dubuque Community Schools for the 2018-2019 School Year. These members are
Academic Reading Tutors and are trained in reading interventions and strategies that
directly align with the DCSD curriculum. These member's sole focus is designed to
address Dubuque's Campaign for Grade Level Reading by tutoring students who are
not reading proficiently in their grade level based off the FAST assessment.
For the Summer of 2018, AmeriCorps Partners in Learning will continue their
relationships with local organizations that serve youth during the summer to provide
additional academic interventions to curb the summer slide. 30 AmeriCorps members
will be individually placed at the following community partners: 12 members with the
Dubuque Community School District Summer Academy, 6 Members with St. Mark
Youth Enrichment, 2 Members with Carnegie-Stout Public Library, 2 members with the
Dubuque Dream Center and 8 members with the City of Dubuque's Leisure Services
Department.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage iYs AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
The city attorney's office has reviewed the grant agreement.
BUDGETIMPACT
The total cost associated with the AmeriCorps Partners in Learning Grant is $516,154.
The Grantee (PiL)'s share is $277,945 or 54°k. Much of the grantee share is funded
through in-kind match, which is provided through site supervisor time, and cash match
from our grant partners. The Corporation of National and Community Service's share is
$238,569 or 46°k. The amount awarded to AmeriCorps Partners in Learning will be a
total of$233,800, as Volunteer lowa will retain the Commission Fixed Amount of
$4,769. The amount reflected in the attached grant agreement for this share is
$233,800.
ACTION REQUESTED
I respectfully request approval of the 2018-19 AmeriCorps Grant Agreement for the
AmeriCorps Partners in Learning Program.
Cc: Heather Satterly, AmeriCorps Director
Dan Kroger, Recreation Division Manager
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IOWA COMMISSION ON VOLUNTEER SERVIC�
AMGRiCORPS GRANT ACREEMENT
GRANT NUMB�R: 18-AC-]0
AWARD DATE: 8/U20I8
AWARD AMOLJNT: $233,800.00
GRANTEE FED. ID. #: 42-6004596
THIS AMERICORPS AGR�GMENT is made by and between IOWA COMMISSION ON
VOLUNTEER SERVICE, 200 F.ast Grand Avenue, Des Moines, Iowa 50309 ("Commission" or
°VolunCeer Iowa"), an agency of the State of Iowa, and City of Dubuque ("Gcantee"), 50 West
13th Street, Dubuque, [A 52001, a city goveinment.
WHCRCAS,the Commission is designated to receive,admi�istcr and disburse AmeriCorps funds;
a�d
WIIERBAS, the Commission desires to disbucse giant funds m the Grantee for eligible purposcs
primarily addressing community needs identified in the Grant Application; and
WHERSAS, the Gran[ee submitted an application for f'unding to the Commission and the
Commissiov has approved the npplication; a��d
WHEREAS, in approving the applicatioq the Commission has relied upon the representations of
the proposed Progcam activities; ma�agemeni and financial condition of the Grantee; inveshnent
of other Gra�tee funds; and other materiai information co�tained therein; and
4✓HGREAS, thc Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCoips funds is to make a signifieant impact in the community while providing a meuningful
service oppor[unity for thc Ame�iCorps members; .
NOW,THEREPORB,the Grantee accepts this grant upo�the tenns and conditions set forth in Uvs
Agreement. In co�sideration of the nmWal promises co�tzincd in this Agreement and other good
and valuablc consideiatiov, il is agreed as follows:
ARTICLE I DPFINTTIONS
As used in this Agrecment, the following teims shall apply:
1.1 AC7'. "Act" means [he National and Community Service Act of 1990 (42 U.S.G 12501 et
seq.), as ameiided by the Se�ve America Act, (42 U.S.C. 5.12501 et seq.).
12 AWARD DATE. "Awacd Datd' mea�s the dafe for which tlie Commissioo a�proved the grant
award.
13 GRANT AGREEMGN'P or AGRE�MENT. "Gra�t Agrecment" or"Agreement" means tliis
Agreement and all of the exhibits, attacliments and documents iEferred to in Ihe Agreement and
al] other i�struments or documents exeeuted by the parties or othecwise required in eonnection
with the Agreement.
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ts-ec-io
1.4 PROGRAM. "Pcogram" means the deYailed description of the work, services, and othec
obligatio�s to be performed or accomplished by the Grantee as described in this Agreeme�t and
the AmeriCoips application approved by the Corporation for National and Community Service
("Corpo�atiod' ox "CNCS") and the Commission as authorized by the National and Commuuity
Service Act of 1990, as amended.
1.5 COMPLETION DATE. "Completion Date" is 7/31/2079 and is the date by which fhe
Agreement ceases to be in Porce and effect The Agreement expixes upon the occw�rence of one of
the following: a) Program tasks have beeu fidly accomplished includi�g fulfillment of the
obligations idenCified in Article VI as of the datc stated above; or b) the Agreement is lenninated
by Volunteer Iowa due to any default under Article 8.1; or c) the Agreement is terminated in
accordance with tUe provisions set forth in Article ]03. Except i� limited ciroumstanccs, the
Program Completion Date will not ba extended beyond 90 (ninety) days past the m�iginal Prograns
Completion Date.
1.6 ALLOWABLE COSTS. "Allowable Costs"are those costs which are identified in Attachment
A, G�ant Application; Attachment B, Budget; and co�sistent with Federal regulations and
guideLines applieable to the Ame��iCorps program.
ARTICLL, it FUNDING
2.1 FUNDING SOURCC. The source of fianding for Phe Grant is a f'edeial grant from CNCS
[Code of Federal Domestic Assistance(CF'DA)94.006] for the AmeriCoips Program. Tfie Grantee
sliall eomply with Lhe requirements,conditio�s and niles of CNCS,the Commission and any oUier
public or private entiry having a�thority over the funds or the Grant.
22 RCCI:IPT OR FUNDS. All paymeuts under [his Agreement are subjcct to receipt by the
Commission of sufficicnt federal funds for the AmeriCorps Program. Any te�minatioq i�duction
or delay of CNCS funds to the Commission shall, at the option of the Commission, result in the
termination, reduction or delay of CNCS funds to the Gra�tee.
23 PRIOR COSTS. If any grantee has �eceived written approval from the Commission to incuc
certai� cosGs prior to tha Award Date of this Agreement, then said written ap�roval and the terms
and conditions therei�are i�eorporated hereiu and made a part of this Agreement by this irefereace
as if fully set forth.
2.4 USE OF GRANT FUNDS.The Grantee shall expend Tunds roceived imder the Grant only for
the puiposes a�id activities desccibed in its applicatio� end upproved by the Commission and in
eompliance with applieable federal and state law and regulations.
2.5 BUDGET AMCNDMCNTS. The following budge[changes sliall be subject ro prior approv�l
of the Commission tluough the amendment process as provided for in Ai4icle ]0.6. Budget
amendments shall be requested fi�om the Commission and approvcd prior to implementation of the
bndgetaiy changes. Budget amendmeuts shall be compatible with the terms of this Agcccmcnts
and of such a naturc as to qualify as an allowable cost. Budget amendmet�ts requested during the
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final ninety(90) days of the Agreement period will be approved on a limited basis. The following
circumsCances requixe budget ameudments.
a) Badget ehanges which would cesult in ehanges in excess of ten percent(10%) of the total
budget.
b) Budget changes whieh would lower the Grantee's percent share of costs required onder
this Agreement.
c) Budget changes which would add cos[s in a previously unbudgeted ]ine item ox that
include supplies in excess of$1,000 per item or equipment valued at greater than$5000,
�egardless of the ten percent budget limitalion.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. IPthe total award
amount has not been cequested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be u�der no obligation for fuiTher disbucsement.
2.7 MEMBER COSTS.The award amount contemplxted by this Agrccme�t reflects a maximum
possibte paymenf based on full membe� enmllment. In Che event that the Program does not fully
recruit the awarded member service years(MSY),the Commission may reduce Uie Pedera]funding.
The Commission reserves tUc right to requcst repaymcnt of any fedcral funds disbursed above the
reduced federal amount.
2.8 ADMINISTRATIV� COST LIMITATIONS. Fcderal funds used for ��asonable
administrative costs, are allowable. The federal share of administrative costs shalL be limited to
five percent(5%)of the CNCS fmids in Sections I and II of the approved budgcl "I'he Commission
rctains up to 2% of tha fcderal share of administcntive costs. 'fhe vzriancc in the Award Amount
as compared to federal funds reflected i� the budget is due to the Commission withholding these
iunds from the Awaed. Grantees are eligible for additional adminismative costs in the Gran[ee
Share oP[he budgeL These amounts are approved at the time of award and are reflected in the
budget (Fixed-amount awatds aire exempt from these requirements and will not have any
adminishative cosls retai�ed by the Commission).
2.9 ONALLOWABLE COSTS. If Volunteer Iowa determines af any time, whether through
monitoring audit, closcout procedures or by othcr means, that the Urantee has cxpended funds
tliat are wiallowable,the Grantee will be notiYied of the questioned costs and given an oppoitunity
to justify questioned costs prior to Volunteer Iowa's final determinatio� of[he disallowance of
cosis Appeals of any determivations will be Iiandled in accordance witli the provisions of Chapter
i5h, Iowa Code. If it is VoWnt�eec Iowa's final determination that costs previously paid by
Vohmtcer Iowa are unallowable under the terms of the A�,n�eement, the expenditures wiLL be
disallowed and the Grantee shall repay [o Volunteer Iowa any and all disallowed costs. Grantee
shall repay all disallowed costs within thirty(30) days. Voluntcer lowa may wodc out a payment
plan wi[h the Grantee at its discretion.
210 NATIONAL SERVICE CRIMINAL HISTORY CHLCKS llISALLOWC:D COSTS. If
Volunteer Iowa determines at any time, whethcr thinigh monitoring, zudit, closeout procedures,
program self-reportiug, or by other mca�s, that any poi4ion of the Nationat Se�vice Criminal
History Cliecic(NSCHC)process has not been complcted as cequired, Voluntcer Iowz will follow
ihe mosl recent veision of Uic CNCS NSCHC Gnfocccment Guide to assess disallowancc in cascs
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of noncompliance or othex unallowable ciicumstances as described in the Guide. Disallowance
payments must be made with noo-fedecal funds.
ARTICLE III TERMS OF GRANT
3.1 GRANT. The Commission grants $233,800.00, fo�the time period of 8/1/2018 to 7/31/2019,
to the Geantee for AmeriCorps activities. The services of the Grantee are to eommence as of the
Award Date aud shall be undertaken in such a manner as to assure their expeditious completion.
All of the services requ�ed hereunder shall be completed on or before the Completion Date.
3.2 WORK TO BE PERFORMGD. Subject to the provisions set forth in this Agreement,
Voluntecr lowa grants lunds to the Grantee to perform activities and sc�vices as specifically
outlined in Attachment A entitled "Grant ApplicaUod' dated 4/26/2018, attached hereto, and
incoiporated by this reference, and for such other tasks xs Votuntecx lowa and Grantee may agree
to in writing.
33 DISASTER DEPLOYMENT. in thc case of a state-declared disastcr, Urantee's members
and/or grant-funded staff may be voluntarily deployed as au asset of the state. In case of
deployment, aliowable celated expenses outside of the scope of the approved Application may be
cligible fm� reimbursement. All disaster deployments must be appxoved by Volun[eer Iowa.
Orga�izations seiving as part ofthe Iowa Disastor Cadre may also be deployed undcr the Volunteer
Iowa Coopeiative Agreement with Federal Emergency Management Ageucy (FEMA). The terms
of these deployments are covcrcd in Attaclunent C, "Iowa AmcriCoips Disaster Cadre".
3.4 ADMINISTRATION.'Che Agreement shall be adminisicrcd in accordance with all applicable
State and Pederal laws,regulations and guida�ice,including those found in Exhibit F,"AmeriCoips
P�ogram Director Manual",which hes been distributed by Volunteer Iowa to the Grautae.
ARTICLE IV CONDITIONS TO DISBURSEMI�,NT OF FUNDS
Uniess and until the following conditions have been satistied, the Commission shaLl be under uo
obligation to disburse to the Grantee any amounts under the Grant Ag�eement:
4.l GRANT AGRCPMCNT EXECUTED. The Grant Agreement shall have been properly
executed and retoined to Volunteer Lowa prior to the grant agrecmont start date or within thiity
(30) days of Volunteer Iowu's transmittal of the final Agreeme�t to the Grantee.
42 BINDING FINANCIAL COMMTTMENTS. Upon request, 4he Grantee will provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
execution and delivery of this Grant Agceement and such other papers as the Commissio�� may
reasonably request, and speci£ying the officer(s) authorized to execute the Giant Agreement and
buid the GranTce.
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43 GRANT�C DOCUMENTATION. Thc Grantee shall have completed the following Start
Foims �etated to pmgram management and compliance.
a) Must be approved: Pce-Award Financial Form (new and planning Grantees) or Finaocial
Survey (returning Grantces).
b) Must be submitted:
i. All Grantees: NSCFIC Checklist, Policy, and Training Ceitifieations;
ii. Retuming Grantees only: Phase 1 Start Porms due 8/U2018 (Annual Audit
Form; Organizatio�al Capacity; Member Service Agreement; Member
Oriontation Agonda)
4.4 SUBMISSION OF TAXPAYER IDCNTIFICATION NUMBER. Complction and
submission of form "W-9, Rcquest for'Caxpzyer identification Number and Ccrtification."
ARTICLC V RGPRESENTATIONS AND WARHANTIGS OF GRANT�C
To induce the Commission to make the Grant referred to in this Agreement,the Grantee rep�esents,
covenants and werrants that:
5.1 AUTHOKITY.The Gcantee is duly m�ganized and validly existing under the laws of the State
and is in good standing, and has complied with all upplicable laws of the State of Iowa. "Che
Grantee is duly authorized and empowered to execute a�d deliver this Agreement. All action on
the part of the Grantee, such as appropciate resolution of[heir governing body for the execution
and defivery of tlie Agrecment, lias been effectively taken.
5.2 FINANCIAL INFORMATION. All financial statcments and related materials conceming
the Grantee xnd the Program provided to the Commission are hve and cor�ect in all material
respects and completely a��d accm�etely cepresent the subject matter thereof as of the ePPective date
of the statemenis and related uiaterials, and no material adverse change has occun�ed since that
date.
53 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate repxesentation of the Grantee and the Program
as of the date of submission and there has been no material adverse change in the orga��iration,
operation, or I<ey personnel of the Grantee sincc the datc the application was submitted to thc
Commission.
5.4 CLAIMS AND PROCEEDINUS. There are no actions, lawsuits or proceedings pending or,
m ihe knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their riglrts to execute the Agrecment or the abiliry of the Grantee to make the payments
required undcr the Agreemcnt, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR ACREEMENTS. The Gra��tee has not entered into any verbal or wriltcn contrac[s,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement.
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5.6 EFF�CTNE DATP. The covenants, warranties and representations of this Article are made
as of the Award Date of this Agrecmc�t and shall be dcemcd to be renewcd and restated by the
GrauPee at the time of each request fm�disbu�seme�t of funds.
ARTICLE VI GRANTEE OBLIGATIONS AND AFFIRMA'fIVC COVENANTS
7'he Urantee covenants with Volunteer Iowa that:
6.1 PROGRAM WORK AND SERVICES. The Grantee shall perform in a satisfaetory and
proper manncr, the work a�d services detailed in the approved Grant Application(Attachment A)
by tUe Completion Date. Such work and services will be conducted according to thc standai�ds
generally acceptable in the Grantee's Yield for similar tasks and projects, as tong as these are in
confoi�rnancc with Amei�iCorps State requixements as dete�mined by the Commission.
6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal laws, rules, ordinances, regulations and orders, includi�g but not
limited to the Natio��al and Community Service Act as amended by the Seive Amecica Act, the
Corporatiods regulations (45 CFR §§ 2500-2599), and the AmeriCorps Teims and Conditions.
All Grantees ace subject to all requicements under 2 CFR Chaptecs I and II.
63 USC OF DL6ARRGD, SUSPGNDLD, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. CNCS f'unds shall not be used direcUy or indirectly to cmploy, award
contraets to, support witli member placements, or otherwise enguge Che se�vice of, or fimd any
organizatioq or contractor during any period of debxrmont, suspension, or placement in ineligible
status under 2 CFR Pait 180 or any applicable law or rcgutation.
6A MON[TOR[NG. To fulfill its fiduciary responsibiLities and programmatie obligations, ihe
Commission shall cunduct graut agreement oversighe xctivities u�der this Agicement. The
Commission shall conduct monitoring on a cou[ine basis based on the Commissiods risk
asscssments. 'fhc Cominission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grentee's offices, virtually using electronic communications,
or a combination of these approaches. The Grantee shail implement and mainiai� sutTicient
managemmrt practices and systems to assure compliauce wilh all progra�mnaYic and fiscal
obligations undcr this Agrecmcnt The Granteds responsibilities in this regard extend to oversight
of its sites and their financial and program duties as an agent of the Giantec under this Agreement.
6.5 ACCESS TO R�CORDS. The Grantee shall pe�mit the Commission, Auditor of the State of
Iowa or any authorizeA copxesentative of the State, and where federal fuuds are involved, the
Complroller Genei�al of the United States or any other icprescntative of thc United States
Govermnent, to access and examine, audit, and/oe wpy any directly pertinent books, documents,
papers and records of Grautee relating to orders,invoices,or payments or any other docmnentation
or materials peitaining to this AgreemenL The Commission sliall make eveiy effort to provide
prior notice and to aecess rewrds from Monday through Priday, between tlic liours of 8:00 a.m.
and 5:00 p.m.; u�less the Commission determi�es it nccessary to acecss recm'ds during otiter days
or hours. Such rights Co access shall cuntinue as long as the records are retained by the Grentee.
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Records may be accessed i� hard copy, electronically, on site, or in othcr ways as necessary to
meet the needs oP the Commissioo. Regaidless of the method, alf records will be managed by the
Commission in accordance with proper records managemen[ procedure(s) while they are in the
possession of thc Commissio�. Access to records shall be granted within 72 hours of the request
unless other arrangements have bcen agreed to by the Commission.
6.6 RECORDS RETENTION. All records of tho Grantee �elating to this Agreement shall be
retained for a period of three (3) yea�s following the date of final payment or completion oF any
required audit and resoWtion of any audit findings, whichever is lat�er. In addition to financiel
rccords and supporting documentation, tliis includes statistical records, evaluation a�d program
performance data, membcr infom�ation and persoru�cl records and any other records nceded to
document compliuncc with fedcral requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATION. The Grantee shall deliver to Volwitecr Iowa
upon roqucst, (a) copics of aIl contracts or ag�ecments celating to the Program, (b) invoices,
receipts, statemen[s or vouchers wlating to the Progrum, (c) member or staff records w� £les and
program pedotmance and evaluation data releted to this P�ogram, (d) a list o£all unpaid bills for
labor and materials in connec[ion with the Program, (e) budgeis and revisions showing estimated
Program costs and funds required at any given time to complete and pay for the Program, (�
current and year-to-date operating statements and (g) any other such grant-related documents as
requested, in order to veriCy compliance with applicable state a�d federal AmeriCorps
requirements.
6.8 NOTICG OF PROCEEDINGS. The Grantee shall promptly notify Volu�tecr iowa of the
initiation of any cLaims, Lawsuits or proceedings brought against the Gi�antee that, if' advei�sely
determined, would have a material adverse effect on the Grantee's ability to perfoim this
Agreement.
6.9 NOTIF[CATIONS. In the event the Grentee becomes awere of any mate�ial alterxtion in the
Progi�am, initiation oP any investigation invoLving the Program or any similai� occmrence, the
Program shall promptly notify the Commission.
6.10 RTYORTS. The Grantec shall preparc, review, certify aod submit the requests and repor[s es
outlined below in the form and content specified by Volunteer Iowa. The Granfee shall review all
CLaims aud verify that claimed expendituies are aLlowable costs. The Gcanfee shall maintain
documentation adeqitate to suppott all claimed costs ceported for fedecal reimbursement or Grantee
Share.
[TEM SYSTEM OR DUE DATE (as nuted or
PORMAT working day before if due date
falls on a wcckend or holiday)
Financin!Keporting
Claim and Signed GAX Claims component 25'^ of each month (or on
Fm�m in iowagrants.gov quarterly dates provided in
AmeriCoips Program Dircctor
Manual, if approved)
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Final Claim and Sigued Claims compone�t Within 60 days of Gra�t
GAX in iowagrants.gov Agreement Completion Date
Federal Financial Report Status Report in April 25, 2019 and October 25,
(FFR) iowag�ants.gov 2019
Unexpended runds Reporb Status Report in April 25, 2019
competitive grantees iowagrants.gov
Unexpended Funds Report- Status ReporC in May 25, 2019
formula grantees iowagrants.gov
Final FFR Status Report in Within 60 days of Grant
iowagrants.gov Agreement Completion Date
Audit Report, Maoagement Bmail or hard copy Within 30 days of audit
Letter& Reconciliation completion or publication
Report
Performance Mensure& Prngram Progress Reporting
Prograro Start Forms Start Foim AugusY I,2018; September 1,
components in 2018; October 1, 2018 as noted
iowagrant�s.gov in the I8-19 Program Stait
Forms Review Checklist
Planning Grantees: Augus[ 1S,
2018; September 1, 2018;
October I, 2018;November I5,
2018; Decembee 15, 2018 as
noted in Che 18-19 PLamiing
Grxnt Timeline
Program Progress Reports Status Repoi4 in January I5, 2019; April 15,
(Jnnua�y, Mid,Gnd, & iowagran[s.gov 2079; Octobec 15, 2019; aud
Final Performancc Measure within 30 days of Grant
Reporh, Planning Grantees: Agreement Completion Date, as
Phase I & II) needed
Planning Urantees: PhaseI-
Ocrober 1, 2018;pre-application
dve date (TBA); 7amiary 31,
2019; February 6,2019; Pliase
II- Apri] 30, 2019; July 37, 2019
Closeout Paeket Status Repo�4 in Within 60 days of Grant
iowagrants.gov Agreement Completion Date
Other Repa�ts various foxmats As conteined in the AmcriCo�ps
Program llirector Manual or as
notified by Voluntccr lowa
6.11 AUDIT.
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a) Single Audit G�antees expending$750,000 or more in fedcral awards in thei� fiscal year
shall ensure Ihat an audit is performed in accordance with the OCfice oP Management and
Budge[ (OMB) Uniforni Guidance(2 CP'R Chapter I, and Chapter II, Par[s 200, 2I5,22Q
225, and 230) as applicable. The audit and accompanying ma�agement letter(oc other
accompanying documents) shall be submitted to the Commission within 30 days aHer the
completion or publication oF the audit, u�less a longer peiiod is agreed to by both parties.
b) Other Audit of Financial Review. Grantees expending less than $75Q000 in federa]
awards in a ycar are exempt from any federa! audit requirements for that ycar, but shall
comply with zudit requirements prescribed by statc or local law. Grantees that have an
audit or finencial review perfo�med that is inclusive of a grant pei�iod(s) covered by lhis
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any timc. If such an engagement oeeurs, the Gcantee must cooperate
with the process and provide records and files to enable the Auditor of State fo conduct a
thorough review.
6.12 MAINTENANCE OF PROCRAM PROPERTY AND INSURANCE.
a) StaYe agencies: If the Grantee is an Agency of the State oF Iowa and is self-insured for
liability, in general, the Grantee does not purchase commercial Iia6ility insu�ance since
certain statutory protections arc provided under Chapter 669 of the Codc of iowa.
Chapte� 669 authorizes claims agains[the State of Iowa on account of wrongful death,
personal injary or property damage incurred by reason of Yhe negligence of the Agency or
its employees. The Grantee pa�4icipates with the other State Depai4me�ts or Regents
[nstitutions in a self-insurance pool for purposes of vchicular liabiliry on owned and
rented vchicles. Claims up to $25Q000 are paid From the self-insurance pooL Claims
exceeding $25Q000 are processed through the Tort Claims process, in accordance with
Chapter 669 of tlie Code of Iowa.
Indemnification for state ageucies: As an agency of the State of iowa, the Gcantce is
prohibited by lew from indcmnifying any person or entity, however, the Grantee agrees to
be respo�sible for its own negligent acts and omissions and those of its employees as
provided by the lowa Tort Claims Act, [owa Code, Chapter 669.
� b) Private nonprofits, private institutions of higher education,city governments, schuol
districfe, and other grantec types: (f the Grantee is not an Agency of t6e State of Iowa,
the Gra�tee shall maintaiq with fivancially sound and reputable insurers, insuranec to
covei�the projcct and protcct its properties and assets against losses or damages of thc
kind customarily iusured against by coiporations of established favorable i�eputa[ion
engaged in fhe same or similarly situated. The requirement of insurance under this
pewisiou may be met by establishing, to the satisfactiou of Conunission, either of the
folLowing: (i) Ihat a policy covering the project is in effect with any insurance company
of recognized cespo�sibility; or(ii) thet Grantee maintains �n acWarially sound program
of self-insurance sufficient to cover the projeet. Gi�antee shalL submit copies of xll
zpplieablc agreements, certificetes, policies or other documentation requesled by the
Commission attesting to insurance coverage and any renewals thercof.
9
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Indemnification for non-state agencies: The Grantee shal] indemnify and hold haimless
the Commissioq its o�cers and employees from and against any and all losses in
connection with the Project.
613 CERTIFICATIONS. Tbe Gra�Yee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Federal a�d State laws, icgulations and orders.
Certain statutes aze expcessly made applicable to activities assisted under the Act by the Act itself,
while other laws not refer�ed to in the Act may be applicable to such activities by their own temis.
The Recipient certities and assures compliance with the appiieable orders, laws and implementing
�egulations,including but not limited [o, the following:
a) Financial Management guidelines issued by the U.S. O�ce of Management and Budget,
Uniform Guidance (2 CFR 200).
b) Certifications and Assurances agreed upon at the time of application as detailcd in the
AmexiCorps Application Instructions, (8xhibit E).
ARTICLE VII llOCUMENTS 1NCORYORATGD RY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED BY REFERENCE. The followi�g dowments are
hereby incorporatcd by refercnce:
a) Attachments
i. Attachment A, °GRANT APPLICATION", dated 4/26/2018 0�the SF424, forin
(attached)
ii. Attachment B, "BUDGE"1"' (attaehed)
iii. AttachmentC,"IOWAAMF',RICORPSDISAS"PERCADRE."(attached,ifapplieable)
6) Exhibits
i. Exhibit A, "ACT", The National and Commu�tiry Secvice Act of 1990 as amended by
the Serve Ameriea Act,
I��S://ewvw.imtion2lscrvice_��ov/siles/deCaulVfiles/p'�e/Service nlcl 09 II 13.��clf
ii. Cxhibit B, "PGDERAL REGULATIONS",45 CFR §§ 2500-2599,
htLos://wuv��cec Fr.eov/cei-bi�dtrst-
id��ID=9e5dGGae6(i6066O34114%46�03bd I•ll ll�@me=truc&tul=/ec li I�rowse/'I�illr43/�4
�chaoterXXV.�oI
iii. Cxhibit C, "AMERICORPS TERMS AND CONDITIONS", 2018 AmeriCorps Terms
and Conditions, inciuding both[he General Terms and Conditions and the Pmgram
Specific 'fcrms and Conditions for AmeriCo�ps State and National
a. "2018 Generaf 'Pe�ms and Cmiditions"
h�s�.//ei!rants.cns.�.oc/tcrms2ndconJiLions/?II I SCicnci�I�fC�04-7U171 I Ol.lidf
b. "2018 Progeam Specific Terms and Conditions-AmeriCorps State a�d
AmeriCoips Pixed Amount Grant (State)"
https://e�re�nts.cns�or/tcrmsundcoudilions/5081'inaLU I SAC:tiNI'rggraini`ipcci
I icTC_?018061 I ,��d f
iv. Cxhibit D, "NOTICE OF PEDERAL FUNDING OPPOR'PUNITY", including both
the Notice of Funding Opportuuity and Maiidetory Supplemental Guidance for 2018
AmeriCorps Stato and National Grants
10
18-AG10
a. "2018 Notice of Funding Opport�ni[y"
htt�_���cu�.naiianilierv�ce.ro� iitas'�efaultihles'documcn�si3UI8'%�20ASN
°�n30Noticc°/u20P W AI,°iu?C2.�dl'
b. "2018 Mandatory Supplemental Guidance"
li[(ps �h����� i?,ttiqnilsci�iee.f���/s�tcs/detAulVtiles/clocuments/2015%20V[SG
%20PLNAL 0.� -
v. Exhibit E, "APPLICATION INSTRUCTIONS", AmeciCoips State and National
Competitive New and Continuation (OMB Control#: 3045-0047, Expiration Date:
6/30/2020),
h��://ww�v.nllionalserai�c o��/sites/d�liul_I,fil_cs/�lo�wnuits!'_014io30AmeriCui�us
%20t1pulication%201nsn�uctions O.PdF
vi. Exhibi[ F, "AMGRICORPS PROGRAM DIREC'POR MANUAl.", 2018-2019
AmeriCorps Program Director Manual, which has been distiibuted by Volunteer [owa
to the Grantee
72 ORDG,R OF PRIORITY. In the event oFa conflict between documents of this agreement, the
following orde�of prioriry shall govern:
a) Aiticles I ttu�ough X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDI'CIONS"
c) �xhibi[ D, "NO"1'ICE OF FEDERAL F'UNDING OPPORTUNITY"
t) �xhibit E, "APYLICATION INSTRUC"CIONS"
g) Attaclt�nent A, "GRANT AYPL[CA'fION" including all assura�ces, certifications,
attachments, and prc-award negotiations
li) Attachment 6, `BUUGEI"
i) Gxhibit F, "AMBKICORYS PROGRAM DIREC'COR MANUAL"
j) Attachment C"IOWA AMSRICORPS DISAS"I'L'R CADRE"
ARTICLE VllI DCFAULT AND REMF,DICS
8.1 EV�NTS OF DEFAULT. The following shall constitute Eve�ts of Default under this Gra�t
Agreement:
a) Material Misrepresentation. If at any time any represe�tatioq waeipnty oi� statement
mado or fumished to the Commission by, or on behalf ot; the Grantee in connection with
this Grant AgreemeM or to induce the Commission to make a grant to the Grantee shall be
determined by the Commission to be incon�ect, false, misleading or en�oncous in any
matecia] respect when made or furnishcd and shall not have been remedied to the
Commission's satisfzction within thirty (30) days aftei� written notice by the Commission
is given to the Grantee.
6) Lack of Nrogress/Failure to Meet Yrogram Requirements. If therc is a failure of thc
Grantee to make subs[antial and timely progress toward performanec of the Rrogiam or
when tlie arantee has failed to comply widi the Agrccment, awaid conditions or standards.
Full progcam requirements are outlincd in the Agreement and supporting materials Some
key arcas of program requirements are full member enrollment, meeting Perfoimance
11
18-AC-]0
Measure tazgets, responsiveness to Volunteer Iowa communication on coinpliance issues,
timely con�ection of compliance issues, timely and accurate progrvn and financial
repor[ing.
c) Noncompliance. If there is a failure by the Grantee to comply with a�y of the cove�ants,
teims or conditions contained in this Agreement.
d) Program I�wmpleHoa Lf the Program, iu the sole judgment of the Commission, is not
complefed on or before the Completion Date.
e) Miespending. If the Grantee expends Grant proceeds for purposes not described in the
AmeriCorps application, this Agxcement, or as authorized by the Commission.
� Insolvency or Bankruptcy. lf the Grantec becomes insolvc�t or bankrupt, or admits in
writing its inabiliTy to pay its debts as Ihey matm�e, o� makes an assignme�t for the be�efit
of creditors, or the Grantee applies for or consen[s to the appointment oP a trustee or
receiver for the Gran[ee ox for the major part of i[s property; or if a trustee oc receiver is
appointed for the Urantee or for all or a substantial pait of the assets of thc G�antee and the
order of such appoin[ment is not discharged, vacated or stayed within sixry (60)days after
such appointment; or if bankruptcy, reorganization, an�angemen[, insolvency, or
liquida[ion proceedings or other proceedings for relief under any bankivptcy or similar law
or laws for the relief of debtors, are instituted by or against the Grantec and, if instituted
against the Grantee is consented tq or, if contested by [he Grantee is not dismissed by the
adverse pariies oc by an order, decree or judgment within sixty (60) days after such
institution.
g) Lack of or Insufficient Iusurance. If loss,theft,damage or destruc[ion of any substa�tial
poi4ion oCthe properry of the Crantee occurs for which[here is either no insurance coverage
or for which,in the opinion of the Cmnmission,there is iusufficient insw�ance coverage.
8.2 CORRECTNE ACTION. Prior to issuing a formal notice of default [or any of the events
identified under Article 8.1, Volunteer lowa may, on reasonable notice to tlie Gcantee,take action
to compel thc Grantee to complete corrective action as requu�ed by Voluntcor Iowa. The
Commissiou shall have the final aolhaity ro assess whether tile Grantee is making adequate
progeess on their peeformance measures and othei� pmgram goals and requirements. The
Commission may requixe underperfo�lning Grantees [o submit Coirective Action Plans designed
to inecease the Pcogram's pei�focmanee. 'I'he Commission reserves the right to monitor and
mcasure the achievemcnt of program performanec al any time during or afrer the Completion
Date. Corrective action may involve the Following:
a) Suspcnd Payments. Voluntcer lowa may suspend tlie Agreement and witliliold fulure
paymcnts under the Agrecmcnt until t6c prog�am is brought into compliance or develops
a corrective aetion plan and timeline designed to bring the program i�to compliance that
is approved by Yhe Commission. Volunteer Iowa may allow such necessary and proper
costs which the Grantce could not rcasonably avoid during the period of suspension
provided that Volunteer Iowa concludes that such costs mcet the requirements ofthe
federal regulations.
b) Partial Repayment. Volunteer Iowa may require partial repaymeut of Cnant proc;eeds
which allows partia] credit for the perfoimance targets or programmatic goals which have
been met.
c) Other Remedies. The Commission may requirc other icmedies Following the paities'
unsuccessful good faith attempt to resolve a�y event of def'ault giving rise to the
Co�nmission seeking to exercise tl�e enfoccement oC this clause.
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83 NOTICE OF DEFAULT. Voluntecr (owa shall issue a written notice of default providing
Iherein a fiftee� (15) day period in which the Grantee shall have an opportunity to cure, provided
that co�e is possible and feasible.
8.4 REMEDIES UPON DEFAULT. IC, after opportunity to cure, [he default remains, Volunteer
Iowa may do one or more of the following:
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreement and establish revised repoi4ing deadlines for the purposes
of closing out the grant,
c) Requixe immediate repayme�t of the full amount of funds disbursed to the Gran[ee unde�
the Grant Agrcement, plus interest.
d) Other Remedics. The Commission may require other remedies following the paities'
unsuccessful good faith attempt to resolve any default giving rise to the Commission
seeking Co exercise [he enYorcement oPthis clause.
ARTICLE IX DISBURSF.M�NT PROCEDURES
9.1 RCOUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursemcnt submittcd by the Giantee. Claims for
disbursement ("claims") shall be in form and conteot acceptable to the Commission. Each
requisitio� shall be submitted to the Commissio� accoiding to the schedule showu in A�ticle 6.10.
a) Program Income. All prog�am income as defined in 2 CFR 200307 shall be added to the
Budget and used to meet the grantee share in Furthering eligible Program activitias as
defi�ed in Che Agreement and the approved Grant Applica[ion. Program income not used
to further Pcogram ac[ivities will be deducted from the fede�al share for the purpose of
detcimining the amount of reimbwsable costs under the Agreement Iu cases of dispute,
finxl decisions regarding the definition m� disposition shall be made by Voluriteer Iowa.
Proceeds generated from Uie AmeriCoips program are considered Program Income.
Programs are required to report all ineome generated in excess of that which is used to
meet the grantee shure of the expenditures on the P'PR to the Commission accordi��g to the
schedule shown in ARicle 610. AII progcam income shall be expended prior to iequesting
Pederal CNCS funds. Program income received aftcr the Agrecment Completion Date shall
be retumed to the Comroission.
9.2 REOUEST COR PAYMI�;NT MODIE1CA770NS.
a) Quarterly payments. With prior app�roval, the Grantee may qualify for quarterty claim
submission, provided the Grantce mccts the financial maiiagement standards specified in
2 CFR Chapters I and II (fonnerly OMB Circulars A-102 or A-110), as applicable and
p�uvided Orantee submits any additional information 8iat may bc required by Voluntcer
lowa. The Commission may revoke the approval for quarterly payment at any time, if the
Grantee fails to meet financial maiiagement eequii�ements or demonstrates sig�ificant
deSciencics.
6) Advance payments. With prior approval, the Grantee may receivc advancc paymcnts of
g�a�t funds, provided the Grantee meets the financial managemcnt standards specificd in
13
18-AC-10
2 CFR Chapters I and II (formerly OMB Cirwla�s A-]02 or A-I10), as applicable and
provided Grantee submits any additio�al infoimation that may be required by Volunteer
Iowa.
i. Immediate cash Flow needs. The amount of advance payments requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
� federal cash on hand in accordance with policies established by the U.S.
Commissio� of the Treasmy i� 31 CH'2 Part 205.
ii. Discuntinuing advance paymeuts. The Volunteer Iowa may, after providing due
notice to the Gcantee, discontioue the advance payment method and eithec allow
payments in advance based upon individua! request and approval, or by
reimbursement only, in cxses where the gra�tee receiving advanee payments
demonstrates unwillingness or inability fo establish procedures to ensure acem�ete
reporting, minimize the time elapsing between the receipt of the cash advance and
its disbursement, displays othar practices that indicate a potential financial
management problem or in cases whcrc federal funds are not forthcoming or
insufficienC due to uo�-appeopiiation, termination of the Pi�o��am, or reducuon in
funding level.
iii. l�terest carned. ln most circumstances, tho Gra�tee must deposit advance funds
received fmm[he Volunleer Iowa in a fedcrally insw�ed, interest-bearing account.
For exceptions to this eequirement, refer to 2 CFR Chapters I and [I (formerly
OMB Circulars A-102 or A-110). To the extent that interest is eamed on advances
of CNCS £unds, this inte�cst shall be rcturned to Volunteer Iowa.
93 MATCHING RCOUIREMENTS.
a) The Grantee agrees to provide]ocaL matching contribution to the Peogram as defined in the
"Grnntee Share" column of the budget shown in Attachmeut B, "BudgeY'. The G�antee is
expected to mcet the budgeted match percent ofthe Giantce shai�e foreach reporting period,
unless otheiwise agreed upon by the Commissio�.
b) The Grantee shall comply with OM6 Cost Principles 2 CFR Part 200, Subpait G
requirements related to allowable kinds and sources of match and match documentation
reyuirements. Grantees utilizing match funds from other Federal som�ees must huve
consent from Che other Federal source allowing the use of the fimds es match under this
Grant. arantees shal] reporf [he amount and sources of federal funds, o[her [han those
provided by CNCS, used to carry out its R�ogram. This includes othec federal ftmds
ex�ended by Program Subrccipients and operating sites. '1'his information shall bo reported
on the Federal Finencial Report (FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantce in writing of Uie situation and request that tho costs be brought iirio alignment with
the budgeted fedcral and match percentages within one reporting period. If there is a�on-
going issue celated to maicli, the Commission may notify the Financial Representative,
Program Representative and/or thc Autl�orized Representative of thc Grantee agency. Tha
Co�nmission may suspcnd payment of reimbursement request(s) until thc sih�ation is
corrected.
ARTICLE X GENERAL TERMS AND PROV[SIONS
14
18-AC-]0
101 BINDING ERFECT. This Grant Agreement shall be binding upon the Gcantee and [he
Commission, and their respective successors, (egal representatives a�d assigns. The obligations,
covenants, wan�anties, acknowledgmcnts, waivcrs, agrceme�ts, tcm�s, provisions and conditions
oPthis Grant Agreement shall bejointly and severally e�fo�neable against the parties to this Grant
Agreement.
10.2 5USPEN5ION. Volunteer towa may suspend a grani for not more than thirty (30) calendar
days. Hxampics of situations necessitating a suspension may include, but arc not limitcd to:
a) Serious rislc to persons or property.
6) Violations of Federal,state or bcal crimioal statutes.
c) Material violation(s)of the graot agreement. ViolaSons that ace sufficicntiy secious that
they outweigh the general poliey in favo�of advaoee notice and opportunity to show cause.
d) Cm�rective action. As part of a co��ective action plan undcrtaken according to Article 82.
103 TCKMINATION.
e) Circumstaoces fur Termination. This agreement may be termi�ated in the following
circumstances. (The Administrative Rules of VoWnteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. WiUi thiiry (30) days notice, Volunteer lowa or thc Grantee may
teaninate the Agreeme�[ i❑ whole, or in part, when aIl parties agree thaC [he
continuation of the Program would not produce beneficial results commensurate witli
the future disbursement of fu�ds.
ii. Por Cause. As a result of Graniee's dcfault undcr this Agrecmcnt, as stated in Article
8.
iii. Due to Non-appropriation or Reductim� of CNCS Funding. If funds an[icipated for
the contimu�g fuLtiLlment of this Agreement are at any time not forthcoming ox
insufficient duc to non-appropriation, tcrmination of the Progiam, or rcduction in
fu�ding level, the� Volu�teer ]owa shall have the right to termi�ate this Agreement
without penalty by giving the Gi�antee not less than thirty (30) days written notice. In
the event of te�mination of this agreement under this Article, the exclusive, sole and
complete remedy of the Grantee shall be paymcnt of seivices rendered prior to
tcrmination.
6) Procedures Upon Termination.
i. Terminatioo Notice.Votunteer Iowa shall provide written notice to the Grantee of the
decision to tenninate, tl�e eeason(s) for t(ie te�mination, the effective date of the
termination,and final reporting obligations and deadlincs. If there is partial teimination
due to a rcduction in Cunding, thc notice will sct fo�4h tlic change in funding and the
changes in the appi�oved budgeL The G�antee shall not incue new obligations aRee Che
effective date of the termi�ation and shall cancel as many outstaudiug obligations as
possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
materixl prepared by the Grantee under the Agieement, except for any intellectual
property, shall,at Volunteer lowa discretion, become the property of the Commission.
iii. Refurn of Funds. Volunteer lowa's share of noncancelable obligations whic6
Volunteer lowa dete�mincs were properly incunrod prior to notice of cancellation wiff
be allowable under the Grant Agrecment. 1'he Grantee shall reh�rn to the Commission
1S
i a-nai o
any costs previously paid by the Commission which aze subseyuently determined to be
unullowable through audit, monitoring or closeout procedures within thirty (30) days
of the disallowanee. In case of termination, al] unencumbered G�a�t proceeds shall be
rctumed to Volunteer Iowa within t6ir[y (30) days of the of eeceipt of Notice of
Termination.
l0A SURVIVAL OF AGREEMENT.If any portion of this Grant A�n�eement is held to be invalid
or unenforceable, the remainder shall be valid and enfocecable. The provisions of this Grant
Agreement shall survive the execution of all instruments herein mentioned and shal] continue in
fuLL forec and effect until the Gia�t Agreement is tenninated or the proceeds zce paid in fidl.
10.5 GOVERNING LAW.This Grant Agreement s6a11 be interpreted iu acwrdence with the law
of the State of Iowa, and any aetion relating Yo the Giznt Agrcoment shall only be commenced i�
the Iowa Dish�ict Couit for Polk County ox the United States District Court foc the Southern District
of Iowa.
10.6 AMCNDMENT.
a) Joint Modifieation. The Agreement may only be amended ttu�ough written prior approval
of the Commission. The Commission or the Grantce may, during the duratiou of tMs
Agreement, deem it necessary to modify provisions of this Agreement, which mal<e a
substantial change in the scope of services, extend [he period of operatioq modify the
perfoimance moasures ormake other changes to progxaceunatic elemeuts of the Agreeme�t.
The provisions of the amendment shall be in eftect as of the datc the modification is signed
by both the Com�iission and the Grantee, unless otheiwise specified within the
amendmcnt.
b) Unilateral Moditication. Notwithstanding paiagraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in order to aeeommodate any change in the Act
ox any change in the interpretation of the Act or any applicable federal, state or local laws,
reguLations, ndes oe policies. A copy of such anilateral modificxtion will be given to the
Giantee as an amendment to this Ageeement.
c) Volunteer Iowa Review. Volunteer Iowa wiLl consider whether an amendment request is
so substantial as to require CNCS wxitten approval m� as to �ecessitate reevaluating tUe
Commission's funding decisioo on the Yrogram. An amendment will be dcnied if it
substantially alters the ciremnstances under whieh the Program funding was originally
approved or if it docs not meet federal or state irquiremcnts.
10.7 NO'PICCS. Whenever[his Grant Agreement requires oc permits any notice orwritten rcquest
by one party to another, it shall be in writing, and delivercd at Volunteer Iowa's discretion via
electconie means (such as email), with a read ceceipt requested,to the Authorized Representa[ive,
Financial Repi�esentative, or Program Represcntative as uoted on this Grant Agrocmcnt (or to
another Authorized Representa[ive wlio�nay have becn designated by written notice) or enelosed
in an envelope, addressed to the party to be noti5ed at the address heretofore stated (or at such
otlier address as mxy have becn designnted by written �otice), propecly stamped, sealed and
deposited in the United States Mail, as Ccitified Mail, retom receipt requested. Auy such notice
given hereunder shalL be deemed delivered upon the earlier of act�ial receipt or two (2) business
days after pwting. "I'lte Commissiou may rely on the address of the Grantee and Authorized
16
18-AG10
Representative set forth heretoforc, as modified from time to time, as being the address and
Authorized Representa[ive of the Grantee.
10.8 WAI VERS.No waive�by the Commission of any default hereunder shall operate as a waiver
of any other defauit or of the same default o� any future occasion. No delay on the part of the
Commission in exercising any right or remedy hereunder shall operaYe as a waiver theceo£ No
single or partial exercise of any right or remedy by the Commission shall preclude future cxcrcise
thereof or the exercisc of any othcr right or remcdy.
10.9 LIMITATION.The Commission shall not,u�der any cimumstances,be obligated£naneially
under this Grant Agreement except to disburse funds acco�ding to the terms of the Agreement. It
is expressly understood and agceed that tlie maximum amounts to be paid to tlie Grantee by the
Commission Por any item of wock or se�vice shall conform to the Budget as prescnted in
Attachment B. It is further understood and agreed that all payments to the Grantee by the
commission for all work and services required under this Agicement shall not exceed the Award
Amount unless modified by written amendment of this Agreement as provided for in Article 10.6.
10.10 COST VARIATION. I� thc eveni that the total Pcogram eost is Icss than the amount
specified in this Agreement, Volu�tee�Iowa's shaic may be reduced at the same iatio as Volunteer
Iowa funds are to the tot�al Program cost, and any disbursed excess above the reduced Volunteer
Iowa amount shall then be ceturned immediately to Volunteer Iowa. If the Grantee fails to enroll
the number of Member Scivice Ycars (MSY) reflcc[ed in thc Application, thc payment under this
Agreement may be reduced acmidingly.
10.11 ENFORCEMENT EXPENSES.
a) State agencies: lf the G�antee is an Agency of the Stata of lowa, if any disputc arises
between[he paities i�connection with this Agreement and it eannot be resolved by
mutual agreement of the pariies, the remaining dispute shall be submitted to a board of
a��bitration in accordance with the procedure set forth in lowa Code §679A.19.
6) Nrivate nonprofits, private institutions of higher education, city governments, school
districts, aud other grautee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall pay upon demand any and all reasouable fees and expenses of the
Commission, including the fees and expenses of theic attomeys, experts and agents, in
comiection with thc exerciso or enforcement of any of thc rights of the Commission under
this Grant Agreement, following the parties' unsuceessful good faith attempt W resolve
any deFault giving�ise fo the Commission seeking to exercise the enfm�cement of its
rights.
10.12 HCADINGS."fhe headings in this Grxnt Agreement are intended solely for convenience of
reference and shall be given no effect in the constmction and interpretation of this �raut
Agrcement.
]013 PROGRAM NONDISCRIMINATION. Grantee shall cmnply with the pxovisions of
federal, stato and local laws and i�cguiations to cnsure that no cmploycq membei� or applicant for
employincnt is diseriminated againsT because of race, creed, religion, color, age, sex, gender
identity, sexual orientatioq nafional origiq disability, m� other proYected class. Geantee shall
17
18-AC-10
provide state or federal agencies with appropxiate reports as required, c�suring compliance with
equa] employment laws and regulations. G�antee shall ensure that all xuthoiized subcont��actoxs
comply with provisions of this clause. A breach ofthis Article shall be considered a mate�ial breach
of this Agrcement.
10.14 NON-ASSIGNMCNT. This Agreement may not be assigned without prior Commission
written consent. The Grantca may not discontinue administration of activities under this
Agrccment without the prior written disclosure ro and prior written consent of the Commission.
]0.15 INTEGRATION. This Grant Agreemont contains the entire understanding between the
Gcantee and the Commission and any represe�tations that may have been made before or after the
siguing of this Grant Agreemcnt, which are not cootained hcrein, are nonbinding, void and of no
efFect. Noither of the parties has relied on a�iy such prior repcesentation in entering into this Grent
Agreement.
10.16 COITNTCRYARTS. Tttis Agreement may bc executed in any number of cou�tcrparts,each
of which shall be deemed to be an original, but all of which together shall constimte b�t one and
the same instn�ment.
IN WI7NESS W I I RREOI', the parties heve executed Uiis Grant Agreeme�t as of the Award Date
first stated.
Iowa Commission on Volunteer Service City of Dubuquc
BY: BY:
Adam I,ouusbmy Michael Van Milligen
Executive Director Ciry Managec
For the pw'poses oftliis Agreemen[,please add the following designces:
Pcogcam Representativc Na�ne and Title
�ro ee aeem oy n�ne�d,.n a�v�=.amno.e)
Ginancial O£ficei�Name and Title
�ro n�sa�ea ny n��a�od..d aw,�n���etl�e)
18
Attachment A
Grant Application
PARTI - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE +.�vPeoFsuan+issioN
Mo41fle051anaaraPom�42d(Rev03lWtoconLrmlolM1eCorOorallon'seGran�sSyslem) Apppcalion� Non-ConslmcYon
�aOATESUBMITfEDTOCORPORNTION 3.�qTERECENE�BVSTATE'. STATEAPPLICATIONIOEN➢FlER'.
fOR NHTIONAL AND COMMUNITY
6ERVICE(CNCS�: iQJqNqB
�b.APPLICATIONI�: M1.�ATERWENE06VFEDERALAGENCV: — FE�ERHLIOENiIFlER'.
� iBAC200�9] 15FlCHIA0020012
5.APPLICAiION INFOPMATION
LEGALNHME Cilyal�ubuque NAMEANOCONiHCTMFORMATIONFORPROJECT01ftECiOROROTHER
I PEft50N TO BE CONTHCTE�ON MATfER51NVOLVING THIS APPLICATION(give
OUNS NIIMBEft: 09 310 5 30 2 area cotles):
' NAME HealM1erM.Sattetly
ADORESS(9ive s�ree�atltlress,ci{y,stale,zip cotle antl mmty�:
1550qarke0r TELEPHONENUMBER (563)58d-B6dd
Clarke Vnlversiry MS#�648 FNX NUMBER:
�ubuQuelA5200i-31t] INiERNETFMqILA��RE55: heal�ecsalletlyQcWrkeedu
Counly:0ubupue
fi.EMPLOYER I�EMIFICATION NUMBER(EIN): ].TYPE OF APPLICANT:
02600d596 ]a LocalGovemmenDMunicipal
]b. Local Govemmenl,Municlpal
8.TrVPE OF APPLICATION(Check appmptiare box�.
I INEW � NEWIPREVIOOSGRAMEE
CI WNTINIIHTION � AMEN�MENT
IfAmandmenl.ente�appmpria�eleller(s�inhox(es): ��
N. AUGMENTATION B.BU�GETftEVI510N
G NO COST EXiENSION �,OTHER(sVecily�elow):
9.NAME OF FEOERAL AGENCY:
Corporation for National and Community Service
10a.CATALOG OF FE�ERAL DOMESiIC ASSISTANC[NUMBER: 94.008 11.a.DESCRIPTIVE TRLE OF APPLICFNT'S PftOJECT:
106.TITLP. AmeriCorps9a�e Pannersin�earningAmeriCorpsPmgram
12NREASAFFECTE06YPROJECTILis�Ci�ies,Coonlies,S�ates,elcl: ��b.CNCSPROGRAMINITIATIVEQFANV):
o�e�q�e,in
13.PROPOSEDPROJECT: START�AiE08101/18 EN�DqTE: 09131119 1J,WNGRESSIONALOISTRIQOP: a.Nppllcant IN01 bProgram IIA01�
15.ESiIMAiE�FUN�ING: Yearp:�2 �16.ISAPPLICATIONSIIBJECTTOftEVIEWBYSTATEE%ECUiIVE
— - - IIOROER123>2PROCESSi
a FE�ERAL g 238,569.00
_ � YES.THISPRE�PPLICATION/APPLICNTIONWASMA�EAVAILABLE
b.APPLICANT $ ����94500 TOTHESTATEEXECUTIVEOR�ER123I2PROCESSPOR
REVIEW ON:
cSTATE 5 0.00 OATF.
d LOCAL 8 0.00 �I NO.PROGRHM IS NOT COVEREO BY E 0.123>4
e.oie_re S o.00
CPROGRAMINCOME S 0.00 ���ISTHEAPPLICANi�ELINpUEMONANYFE�ERAL�E�TP
[7 ves n�res;'anzcnzoe.ni���no�. � No
g.TOTAL 8 516,514.00
t8_i0 THE BEST OF MY KNOWlEOGE qND BEUEF,ALL�HTA IN THIS APP4CATIONIpREHPPLICHTION ARE TROE HN�CORRECT.THE OOCUMENT HAS BEEN
OOLY AUiHORRE�BY THE GOVERNING BO�Y OF THE APPLICHNT ANO THE NPPLICANT WILL COMPLY WRH iHE HTfACHED HSSURANCES IF iHE ASSISTANCE
IS AWAROEO.
a.TYPE�NAMEOFAUTHORIZE�REPRESENTATIVE: b.TITLP. vTELEPHONENUMBER'.
HeatM1erM.Sat�erly (563)SBa-86<d
J.SIGNATUftE OF AUTHORIZE�REPRESENTATNB e.OATE SIGNEO:
04@6I18
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Executive Summary
The AmeriCorps Partncrs in Learni�g program proposes to have 68 AmeriCorps members who will
tutor struggling readers one on one or in smal] groups in the DuUuque Community School llistrict's
elementary schools and summer programs.At the end of the fiist program year,the AmeriCorps
members will be responsible for increasing the reading smres of Sio economically disadva�taged
studenYs. In addition,the AmeriCor�rs members will leverage an additional3oo volunteers who will be
engaged in Dubuque community days of seivice.
'I'he program will focus o� the CNCS focus arca of Education. The CNCS investment of$z3A,g69 will
be matched with $z�y,585, $221,939 �n puUlic funding and $55,646 in piivate funding.
Rationale and Approach/Program Design
Need
DuUuque Commu�ity School DisiricYs (DCSD) sfudents arc not reading aY grade level by 3rd grade.
Data from DCSD's Dynamic Indicators of Basic Early Literacy Sltills and CertiSed Mnual Enrollment
provide us with current literacy rates. In ihe spring of zoi5, 25% of DCSD 3rd gradc students were�ot
reading at grade level. When poverty is talcen into consideration, the data is more severe. In the spring
of 2oi5, 53%�f DCSD's 3rd grade students tliat were eligible for Free and Reduced I.unch, did not read
at grade level. I�looking at all grade levels leading up to grade 3,the data is similar. In the spring of
2oig, 3�7% of DCSD IC-3rd grade students, or approximately 1,189 students, were not reading at grade
level.
5 of i3 Uubuque elementaiy schools (Audubon, Pulton, Lincohi,Marshall, Prescott) are Titic i which
means they are desig�ated as schools with high percentages of children frmn low-income families. In
the remai�i��g 8 eleme�tary schools, [here exists a percentage of students in poverty that will be the
focus of our AmeriCorps program: Brya�t (33%); Caiver (z2%); Eisenhower (z9%); Hoover (35�)I
Iiving (38%); ICennedy (zi%); Sageville (zb%); Table Mound (z9%).
Living in povcrty can crcate a reality fm�stude�ts that contribates to reading at gradc level. First,
children in poverty are mm�e]ikely to Ue unprepared for ki�dergaiten. A series of]ongitudi�al studies
by Hart and Risley (i995-���3) aemonstrated low-income children l�eard 3o million fewer words
total by age three than did more afflnent children. These early gaps result in persistent academic
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challenges in beginning elementary school years. Seco�d, students in poveity ofte� experience
learning loss during the summer. According to the Cainpaign for Grade Level Reading, research has
proven the summer slide exists. Simply,students lose ground academically when during the summer.
The problem is particularly acute among low-income students who lose an average of more than two
months in the summer.
The]o�g term academic ramifications for students who do no[read at grade leve]Uy 3rd gade are
grcat. Aceording m thc Campaign for Grade I.evel Reading, reading by 3�'d grade is a c�itical milestone
in a child's academic success. Before 3rd grade, students learn how to read. Afrer 3rd grade, students
transition from learning how to read,to reading to leacn.According to a study by researchers,
students who couldn't rea<t aC grade level by 3rd grade continued to fal]furtl�er behind their peers after
3rd grade (McNamara, J.K., Scissons, M, and Gutlmecth, N; zoii). In additioa, a study by Her�andez
states children who do not read proficiently by the end of third grade are four times more likely to
leave school withou[ a high schoo] diploma than proficient readers (Hernandez, zoii). 1'hese
ramifications are serious for botl� the individual student who doesn't graduate high school and the
wmmunity as a whole.
Lastly,the ramifications for students who do not read at grade level by 3rd grade are even more severe
in the State of Iowa. Recent legislation tifled, Chapter 6z State Standards for Progression in Reading,
states children who do not read at grade level by 3rd grade �nust em�oll in an intensive summer
reading program offered in accordance with Chapter 6z. If the student doesn't attend a� intensivc
summer reading program and is ineligible for the good-cause exemption,the student will be retained
in 3rd gr�de.
Intervention
AmeriCorps Partners in Learning proposes a two pronged approach to combat our community's
problem of students who do not read at grade]evel Uy 3rd grade. '1'he first approach consists of a
school yeflr program where members provide 1-1 or smali group literacy inCe�ventions to struggling
readers. The second approacli cmisists of a summer program where members provide ia m�small
group literacy suppoit and enrichment activities.
Fm�our school year program, 38 (io [IT a�d 28 QT) AmeriCorps members will tu[or IC-3rd grade
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students in DCSD's i3 elementaiy schools. At all i3 schools we will specifically target, economically
disadvantaged, Tier z students who are defined as not proficie�t in readiag m� at risk of becoming not
proficient in reading. Members will tutor Tier 2, [L-3rd grade students in data-based,literacy
interventions tha[are aligned with the Iowa's Common Core standards and curriculum. These are
Literacy, Equity, Acceleration and lliffere�tiation in the 2ist Century Classmom (LE:AD zi) and Lexia
Readiug Coreg (Lezia). I.EAD zi is designed to foeter esseo[ial literacy sl<ills and strategies, such as
phonemic awareness,phonics, fluency and comprehension. LEAD zi draws apon the most wrre�t
research findings and best peactices in early]iteracy i�sh�uction. Lcxia provides all students a
systematic and stivctured approach in the followi�g areas of reading: phonologica] aware�ess,
phonies, sri�uetural analysis, flaency, vocabulaiy and comprehension.
For our summer program, 3o Minimum Time AmeriCorps members will seive five community
partner's summer programs. Members will combat the summer slide for Dubaque children Uy
providing i-i or small group literacy support using the same I.EAD zi and Lexia i�teive�tions.
Members will also provide enrichment activities to youth who may not otherwise receive these
experiences. Enrichment activities include hands oo aetivities,teehnology, organized recreation, field
h�ips, ait, music and spo�ts.
Theory of Change and Logic Model
Our integrated, comprehe�sive, two pronged approach will ensure economically disadvantaged,Tier z
sh�dents read at grade level by the end of 3rd grade. According to the Campaign for Grade Level
Reading, communities must use a collaborative approach to ensure studenYs read at grade level by 3�'d
grade.AmeriCoiys Pait�ers in Learning works wiYh both the school district and community partners
eo Yarget]iteracy efforts in Dubuqae's elementaiy schools and summer progra�ns. This year round
approach ensures students continue to build on their grade level reading efforts from the school year
' [hirough the smmner months.
Summcr programs are critical for studeuts to maintaio the gains thcy've made during the school year.
The Campaig� for Grade Level Reading states programs comUat the summcr slide when they meet
certain criteria. Programs in�st be at leaet six-weely full-day models open to all youth living i�
poverty Yhat blend aeademic learning with hands on activitles such as arts,teehnoLogy, music, spoits
and other ince�tives lilce free breakfast and]�nch. All of the su�mner programs AmeriCorps me�nbers
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suppoit meet these criCeria. Our members provide small group a�d i-i literacy interveniions and
enrichment which seive as an impmtant f�nction in helping studeats learn to read. The combined
program ciiteria a�d small group and i-i interventions ensure students maintain or gain in their
reading assessment from summer to fall.
School year suppoit is also critical for students' literacy success. Tier z students often doii t receive the
increased and targeYed i�teiventions they require because school resources ace more foeuaed on the
most struggling students,Tier 3 stude�ts. DCSD prioritizes their own resourece to support Tier 3
st�dents.Therefore, without the support of AmeriCorps, Tier z students don't receive interventions, are
now at risk for not reading at grade level by 3�'d grade and may Ue retained due to recent Chapter 6z
]egislatioi� in the State of Iowa.
This work is impmtant Uecause research shows when students read at grade leve] by 3�'d grade they
are more Iikely to graduate on Cime with a high schoo] diploma which has a long term impact on 6oth
individual students and commanity success.
Duri�g the school year,the program will place 3� (lo HT and z8 QT) memUers as trained Academic
Reading Tutors i� i3 DSCD elementary schools. Members will tutor IC-3�'d grade,Tier z students
identified through the Multi-Tiered System of Support (MTSS). MTSS is an evidence-based model to
integrate academic i�terventions.Tier 2 stndents are siudents wl�o are not proficie�t in reading or
who are at risk of becoming not proficient in reading and require intewentions. Tier z stadents do �ot
often receive needed inferventions from classroom teachers or staff because their time mus[be spent
with Tier 3 sYuden[s who need intense, individual interventions from a ceMified teacher.Therefore,
AmeriCorps members are eiitical to Tier z stodents']iteracy suecess hecause these iuteiventions would
not otherwise oceur. Tutoring sessions will occur 1-1 or in small groups. Each session will occur at
least three[imes pe�week for 15-3o minuTes for a mi�imam of io weel<s or 3o sessions aod until the
sYudent has been reassessed and results show tlie child performing at grade level.
AmeriCorps members will use two specific interventions, LEAD u and Lexia,both of which are
eritical to the saccess of the tutoring session. Bo[h of these interventions are curriculum used Uy the
classroom teacher and aligi� with Iowa's Common Core standards. LEAD u is designed to foster
essential literacy slzills and strategies,such as phonemic awareness, phouics, fluency a�d
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comprehension. LEAD u provides systematic and explicit ius[mctimi as well as built-in differenriated
inteiveotions specifically for Tier z etudeots. Lexia provides all students a persooalized, systematic,
str�uctured approach in the following reading areas: phonological awareness, phonics, tluency, and
comprehension. It also provides differentiated interventions for Tier z students. Lexia's research-
proven program targets skill gaps as they emcige and provides student-specific interventions throagh
Lexia Lesso�s. Lexia Lessons are sc�ipted materials which allow AmeriCorps Yo provide cxplicit, multi-
se�isory interveotions io a specific skill area.
School-based AineriCoips membeis will target Soo DCSD Tier z, ewnomically disadvaotaged students
(ED i) who stait our tutoring program.The program defines stait as a student who has at least io
tutoring sessions with an AmeriCorps memben 80o is a sh�ong hypothesis Uased off our curre�t
progtam data. Of the Soo students that our members start wiCh, 600 (ED 2) wi➢ wmplete the
tutoring program. The program defines completion as a student who has 3o tutori�g sessio�s which
equates to io weeks of the program with at least three scssions per week. Of tliose 600 students, 540
(ED 5) will show steady progress toward grade level reading proficiency based upon fall and spri�g
Formative fvcseasment System for Teachers (FAS1') literacy aseessmenY smres.The program define8
steady progress as io points or greater finm the studeut's fall to spring FAST assessment Students
who make steady progress from fall to spring are more Iikely to read at grade level by 3rd grade.
The school year program is successful because of our inerediUle paitnership with the llCSll. Members
tutor students using the same curriculnm they receive from their classroom teachers. LEAD u and
Lexia inteivention materials are already created for om�AmeriCorps members which means all
members are provided witli a specific script to follow. Additimially, DCSD staff trains our members
throughouf tlie school year in LEAD u and Lexia inteiventions.
Duriag the summer, the program will comUat summer learning loss by placing 3o Minimum Timc
(MT) members in five summer programs.AmeriCorps members will provide IZ-3rd grade students
small group or i-i literacy s�ppoit for at least three times per week for i5-3o mi�utes each session for
a minimum of 6 weeks or i8 sessio�s.At each summer site, these literacy interventions are the
minimum e�cpeMation. F,ach site wilL also provide additlo�al literacy aud enriehment interventions.
Twelve M1' members will serve at DCSD's Snmmer Academy for the 8 weelc program. L�ight MT
members will seive at Leisure Setvice Playgroimd Exploratioos for the 6 weelc program.Two MT
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members will seive at Carnegie-Stout Public Library for the 6 week program. Six MT members will
serve at St. Mark Yoath Emichment for the 9 week program. Lastly,two MT members will se�ve at
the DREAM Center for the 6 week program.
The summer-based AmeriCorps members will taiget 40o economically disadvantaged students who
will start a summer program (ED i).The program defines start as a student who has io literacy
sessions with an AmeriCorps member. Of the 40o students our members stait with, 30o will complete
the program (ED 2).The program defines completion for the summcr program as a student wlio has
i8literacy sessions with an AmeriCoips member. Of those 30o students who complete the program,
290 will improve reading scores from the summer to fall (ED 5)� The program defines improve for
the summer program as 5 points or greater from the student's spring m fatl FAST assessment The
school year tutoring program, coupled with the summer literacy support and enrichme��t program,
will ensure stadents read at grade level by 3rd grade.
F.vidence Base
AmeriCorps Parfnecs in Learning's program desig� is evidence informed and meets the pre-
preliminary tier level. The progcam model co�tioues to operate based on past performance
measurement data and a Process Evaluation wl�ere an outside evaluator collected systematic a�d
accurate data on the program's logic model activities and services delivered (oatputs), participation in
the ioteivention by the target population (outpnts) and pazticipanY outcomes,including performance
measurement data.
In the program's last full year of operatioq the program liad 34 AineriCm�ps members (iz HT aud zz
QT) serve as Academic Reading'Putors.The members tutored i,43i K-3rd grade Tier z students (EDi,
target was 600). '1'he program greatly exceeded the estimation Uecause the program previously
considered even one tutoring session with a'Pier z student as starting the program. The program now
defines start as at least io tutoring sessions. Out of the i,43t K-3rd grade students, q68 K-3rd grade
Tier 2 students completed the tuYoii�g program with the required dosage of three times per wcek for
ig-3o minutes eaeli session, for a mi�imum of io weelcs m�3o sessimis over the course of the school
year (EDz,Yarget was 400). A small �umber of students completed the progcam compared to how
many started tlie proyream because of the way sta�t was defined.The progrem now has a much
stronger definifion of stait and has worked with sites to improve upon completion rates tliat we will
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Narretives
discuss in this section. Of these 468 s[udents, 89% or 4t6 met our improvement benchmarlc of
improvement toward grade level proficiency for Pet�formance Measure EDg (ED 5,target was t5o).
DCSD is excited aboat the data yielded from students who completed the AmeriCorps tutoring
program.
The pmgram implements strong data collectlon systems a�d proresses. First, memUer training on daffi
collection is very thorough. Mcmbcrs are trained on data collection processes during orientation and
by DCSD at their on-site trainings. Data collection is revisitcd at monthly meetings to ensure questions
are being answered a�d accm�acy is reinfm�ced.The program's dosage and duration are revisited to
reinforce tutoring sessions are occurring at least fhree times per week for i5-3o minutes each sessimi
for a minimum of 10 weel<s or 3�session. Second,the program uses strong data collection tools to
w]]ect informatio� for our z outputs (EM and EDz). Each memUer is given a student log which is
organized to eolleet students' uame, teacher, grade and number of session for each specific
inteivention used. liach AmeriCorps member sends their data to the R�ogram Director every other
weelc. From there,the Program Direcior analyzes the data, ensures aceuraey, and organizes the data
by school and member. The Program Director sends the collected data bacic to the AmeriCorps
member and site supeivisor monthly for him/her to analyze Eor accueacy and progress to targeted
outputs a�d outcomes. Third, we have an agreement with DCSD to get]iteracy data on the students
we seive in a timely manner. In the spring, the Program Director sends DCSU a list of students who
completed the program.The list includes each students' name, grade,teacher, school,the numUer of
and tUe name of the specific interve�tion used. DCSD compares the completed studenfs' fall and
spiing reading asaessments and analyzes how maoy studeuts improved from fall to spring. Next,
DCSD provides the program with each school's namber of students who improved. Data is stored on
both Yhe Program Dicector's and the Program AsaisCanYs secm�ed computer and backed up monthly.
The Program Di�ector recent7y eompleted her Basiness A��alytics Certificate to better a�alyze and
share Yhe p�rogram's story.
The program rondncted n process evaluatimi from March 2oi6 to Nove�nUer zoi6.The two main
research questions were: i) Is tl�e AtneiiCorps Part�ere in Lcatning program being itnplement
consistent with the program's logic model a��d tUeoiy of change and z)Are program be�eficiaries
generally satisfied with the pwgrarn?The prog�am utili2ed an o�tside evaluxtor to conduct and
analyze focus groups, suiveys aud data files. Site supervisors and members wero eucouraged to
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paiticipate in one focus group and one suivey. z8 (is QT and i3 HT) membei:5 and iz site supeivisors
completed Yhe suivey with each elementary school represented.
Based on the surveys, the responses indicated a positive impact on students. Surveys completed by the
sitc supervisors showed i00% of the respondents agreed the intcivcnrions implemented by AmeriCorps
members have helped children make progmss i� grade level reading; i00% agreed AmeriCorps is
positively contributing to K-3rd grade reading pinficiency; 100% agrecd thcy were satisfied with the
program overall; aud qz% agreed the students tutored by AmeriCorps membexs have morc positive
connectio�s to school because of AmeriCorps members.There were also very high respmises to
members' iraining, attitude ai�d professionalism.
Suiveys completed by the AmeriCorps members shawed i00% of the respondents agreed AmeriCorps
is positivcly co�riibuting to K-3rd grade-level reading proficiency; i00% agreed they were satisfied
with the program overall; and i00% stated the Yrogram Director suppmted them. There were also
very higli reapo�ses to feeli��g co��nected and respected by Yheir host site.
Based on the evaluator's analysis of the data files, there is one area of the program that needs
improvement-the program's completion rate.The average completion rate of a1112 schools was 4i%.
'1'he highest school completion rate was �4% and the lowest school completion rate was z5%.The
program is curre�tly following ap with site supervisors finm schools with the lowest completion rates
to learn what might have led to thesc low rates. In addition, the program explored other variaUles
contributing to a low wmpletion rate. Some variables may be: not defining start; transiency; site
management; and scheduling conflicts. The program is implementing different strategies to e�sure a
high completion rate. Some strategies are educating aboat the importnnee of completing the program,
setting a completimi goal and being transparent with data so me�nhers a�d site supeivisors ensure
stndent completioa I� addition, the program will no longer support schools who do not meet, at the
minimum, x compleCion rate of go%.
Notice Prio�iTy
The AmeriCo�7�s Partners in Learni�g program doesdt fit with any 2oi�-zoi8 CNCS priority areas.
However, the program does fit with several of our StaCe of Iowa priorities based on the Volunteer
Iowa State Service Plan: i) comprehonsive community strategy for Dubuque's Campaign for Grade
Fo.ox���ai use o�iy
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Level Reading z) engage underrepresented populations aod those that provide a high return on
investment 3) develop communiTy capital by ensaring academic success in g�ade level readi�g; aud 4)
actively participate in the Iowa Disaster Cadre. The program fits with one of Iowa's p�iorities based on
Iowa Code. The program is an Iowa Reading Corps program providing data-based, models of literacy
instraction to tutor students from pre-lc to 3rd grade who are not proficient in reading or who are at
risk of becomiug not proficient in reading.
MemUer'h�aini�g
The AmeriCorps Paitners in Learni�g program has a sU�ong meinber training plan. First, school year
and summer members are prwided i2 hours of AmeriCoips orie�tation. Orientation training consists
of genera] information on the Corporation for National and Commu�iTy Seivice (CNCS),AmeriCorps
and the Iowa Commission on Volunteer Service QCVS). The program reviews memUer's rights and
responsiUilities, code of condact, prohibited activities, Divg Free Workplace AcY, gricvance procedures,
suspension and termination procedures, sexual harassment and discriminarion policies. MemUers sign
the Member Service Agreemeat which includes the review of the Natio�al Criminal HisYory
Baekground Cheel<, prohibited activities and grievance pincedure. Dm�ing orientation, meinbers are
trained o� data collectioq time sheets, and other program specific information.Additionally, members
particiyate in 3 hours of communication [raining through a low/high ropes course to provide
individua] and team challenges.
The school year training is intensified because of the sri�ong paitnership with DCSD. As part of tlie iz
hour orientation h�ai�ing, the memUers az�e provided with 4 hours of positio� specific trainiug by
DCSD staff. Members are trained on Tier z students, professionalism, wnfidentiality, and Lexia.
Trai�ing occurs agai� with DCSD to cover LEAD zi curriculum, i�terven[io�s, and Lexia
intexventions. Members are provided inte�sive on-site training a�d supervisor orie�tatlon at their
assigned schools. On-site training inclades LEAD zi and Lexia iuterventioue and mateiials. Site
supervisor oUseivations occur to discern and critique members as they wmplete interve�tions."Phe
observatimis ciisurc memUe�s are providing accarate i�teiveotions to studcnts.
The smnmer training is euhanced by the summer partoers. In addition to the iz hour orientation
h�ai�ing, our members are provided with at least 4 houes of posirion specific trai�ing by their
respective svmmer site. Duri�g the tr�aining, inemhers are trained on the sites discipliue, behavior,
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confidentiality, safety policies,inteiventions and materials. Members are also provided i�tensive on-
site training and sapervisor orientatlon at their assigned site.
To support ongoing training and development, members meet monthly. During these monthly
meetings, members reeeive a specific trai�ing xs well as have the oppoitunity to discuss suecesses,
challenges a�d receive suggestions and feedback from fellow members. 'Phe specific h•ainiag topics we
cover include: Citizenship; Diversity, Equity and Inclusion; VolanTeer Management; llisaster
Preparedness; Lifc After AmeriCorps; Portfolio; Behavior Management; and Gnd of Seivice
CeleUration. These trainings are conducted by a� expert on the topic.
The program understands the importance of ensuring members engage in allowuble activities.
Throughout the member's term, the Program Director meets with members and site supervisors to
ensure member activities conCinue to fall within a➢owable activities outlined in their position
deseription aud no prohibited activities oecur.These discussions take place at monthly meetings,
midterm reviews,site visits, and in discussions via email/phone as aeeded. In addition,the Program
Director provides a scenario regarding prohibited o� unallowable activities at monthly mee[i�gs for
members to discuss if the activity presented is acceptable or prohibited and why.
Member Supervision
Our AmeriCorps program places a great emphasis on member supervision.All of our AmeriCorps
members receive two]ayers of supervision: i)Site Supervisor; and z)Program Director. First, eveiy site
(school and summer) designates a specific site supeivisor. F.ach site supervisor provides daily
supervision to t6eir membera and conducts biweekly, ri meetings with each of their members fm'
clear guidance. Site supeivisors also provide on-site iraining as described previously and observations
Uy the site supervisor to ensure accurate inteiventions.
F.ach school year and summer,site supeivisors are trai�ed by the Program Director. This trai��ing
occurs before members arrive on site and are completed i� perso��, i-i.'1'he site supervisor training
wnsists of an overview of the CNCS and ICVS, education award and living allowance, host site
responsibili[ies, in-Iciiid match doeumenYation, fime sheets, data colleetion, site agreementa, Drug Free
Worlcplace act, g�ievanee, suspension and termination proeesses, sexual harassmeiit, discrimination,
prohibited aetiviCies and anallowable activities including nonduplicaiton and nondisplaeement.The
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Program DirecCor a�d the site sopeivisors have a stroog,professional relationahip where they contact
the Program Director if problems arise.
Second,the Program Director serves as a second level of supervision fm� all memUers. Members
receive feedback and gaidance at monthly team meetings.Additio�ally, the Program Director meets
regularly with each member to discuss progress and ensure member activiries fall within allowable
activities.These discussion mostly take place through genera]discussions.The Program Director has
an open door policy a�d members may contact via in-person meeting, email, phone, or text at any
time for any reason. The Program Director co�ducts siYe visits aY least two times a year for all
members to eosure activities fall withi� allowable activities.Addifionally, midterm reviews are
conducted on euch memUer that include an evaluation of the program required AmeriCorps guideli�es
and expeetafions, o�rsite member duties. This review is conducted with the member, Program
Director and site supervisor. Members also mceive an end of seivice evaluation by the Yrogram
Director and site supeivisor.
Member lixperience
MemUers with AmeriCoips Paitners in Learning have an incrediUle member experience for which the
R•ogxam Dixector, as an AmeriCorps alum, takes seriously. The development of inembers begius with
the recruitment process whem the Program Director strategically recruits, iuterviews and plaees
members from our community to the site which ie the Uest fiY for each member. During the
recruitment proccss,the Program Director leams each members' goals for their term. This is crucial to
retain members. Puri�g their year of service, members are challenged to develop personally a�d
professionally. This begins with their day to day seivice where members are suppoited and developed
at their host site in partnerehip with their site supervisoxs. Members also develop through the
]eadersUip of the Pcogram Director."Phe Yrogram Directoc takes a personal, i-1 approach with every
member to challenge them in different ways.This can iuclnde leading seciions of monthly trai�ings,
presenting in the wmmu��ity with the Program Director, mentoriug other AmeriCorps members at
their host site,building a resumc for future employment, applying for gxaduate school or leading Days
of Service projects. Finally, all memUers develop and presenY a professional portfolio during our P,nd of
Service Celebration.
AmeriCoips members also gain impmtaut experiences through our Days of Service which are
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wnducted in paitnership with Dubuque's Na[ional Seivice Paitnership (DNSP).This part��ership is a
collaboration of area national service members and programs.All members are required to pa�ticipate
in Days of Seivice that are approved by the Program Director to ensnre no prohibited activities take
place. Through National Days of Service and DSNP, our members learn about their community,
network with other oatio�al service members, and paiticipaCe in addirio�al service oppoMu�iities."fhe
DNSP also expa�ds to recognition events. For example, national service members are invited to the
City Council meeting for a CiYy's Proclamation of uational service. The Mayor also attends the
Mayor's Day of Aecognition event where all members are recognized.
I.astly, AmeriCorps members are recognized in several ways during their seivice. The Program
Director sends out bi-weekly updates via email and gives a written "Shout Out" to memUers. During
monthly trainings, members receive verUal "Shout OuP'. Members are also recognized and thanl<ed by
the Program Director and site supeivisor during AmeriCorps Week through a video the Program
Director creates, highlighting members' service.
Commitment to AmeriCorps Identification
AmeriCoips Partoers in Learning places a great emphasis on Che AmeiiCorps brand, ensuring
members and sifes both know how to identify themselves and the program. As a part of orientation,
members prepare and get feedback o� an elevator speech so each member feels comfortable
identifying as an AmeriCorps member and explaiiiing their service. At the end of orientation,
memhers take the AmeiiCoips pledge bcfore s[arting their service at their site.All members receive an
AmeriCorps logo apparel, as well as, a phoW id which inclndes Yhe AmeriCorps logo. Members are
required to wear their photo id at all times dm�ing seivice and are required to wear their AmeriCoips
logo apparel at least once per week or more frequently if cleaned. Duriug our Natio�al Days of Seevice
aod ontreach activities, members also wear their AmeriCm'ps gear so the commu�ity members
identify the AmeriCorps member and brand.
Lastly, all service sites are provided an "AmeiiCorps Mcmbers Se�ve Here" sign and display it in a
prominent location. The progratn has enhanced our media presence through an updated website and
sevecal videos iocluding AmeriCm'ps Week, City of Dubuque's badget presontatioo, and our cable TV
sffition. The Program Director presents to community groups often.
Organizational Capabilily
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Organizational Background and Staffing
Amei�Corps Partners in Learning has been sponsored by the CiTy of Dubuque si�ce 200�. The CiTy of
Dubuque is a Municipal Coiporation governed by an elected maym� and six-member council. The City
relies on its expert personnel to plan and impleme�t the grant and provides in-kind administr�ation,
personnel and fiscal suppoit Tlie CiTy Council reviews the grant and budget documents each year.
The Program llirector, Mary Bridget Corken-Deutsch, an AmeriCorps alum, has been the Program
Director for 3 years and has additional expeiience maaaging fedcral grants. Kim Sticlmey, also an
AmeriCorps alum, has been the Program Assistant for 6 years. She organizes the member's and stafPs
paperwork incl�ding bat not limited to National Service Criminal Histoiy Bacicground Checics and
student logs. Marie Ware, Leisure Services Manager, oversees the activiries of the AmeriCorps
Program Director and members. She manages a department with 33 full-time, is9 part-time/seasonal
employees and a varieTy of volunteers. Marie has been directly or indirectly involved with grant award
management for over twenty-fivc ycars for ffiree cities and a non-profit agency. 1'ami Lansing,
Aseietaut Finance Director, has oversee�the Hsca] responsibilities of the program from its inception in
zoo�.
Lastly, the program plays a significant role in Dubuque's comprehensive communiTy sh�ategy,
Dubuque's Campaign for Grade Level Reading.
Compliance and Accountability
AmeriCorps Par[ncis in Learning places extreme importance on mmpliance and accou�tability. The
program pildes itself in having a reputation as a high funetioning, ]ow risk program. The Program
Direetm� has a wmplete plan for compliance and acwuntability. The Program Direetor ensures site
supervisors fully miderata�d the prohibited activities, non-duplication and non-displacemenf
guidelines, xnd all other impoitant rules and regulations through service agreements and the site
supervisor training, which is face to face and ta at each site, eveiy year.'Phe Program Director also
does at least two site visits a year, as well as a mid-term review Yo ensure rules and regulatio�s are
being followed. 'The Program Diroctor 1<eeps lines of wm�nanications open between membera aod site
supervisois to ensure compliance and accountaUility. TlirougU ongoing comtnunication with
members and site supeivisors,the Program Director monitors the activities Ueing performed. The
Program Director can visit a�y site, at auy time without prior appoi�tment Should a compliance issue
be s�spected or a�ise, the Program Director holds a meefing with all paities involved to review
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guideli�es and design a corrective action plan. If complia�ce issues continue to be a concern the
AmeriCorps members are removed from their assig�ed placement antil the site is able to ensure a➢
acfivities fall withiu Che AmeriCorps guidelines.
Lastly,the program manages and implements its program with]imited compliance issues. Our staff
takes CNCS' Ciiminal History Record Checic veiy seriously as well as the following program
management policies time sheets, in]cind documentation, position descriptions, Member Seivice
Agreements, Site Service Agreements, mandatory training requirements, corrective action forms,
midterm and end of year evaluations, grievance, termi�ation of service, drvg free workplace, sexual
harassme�t, prohibited activities and unallowable activities. Our systems follow this cyclical pattern:
follow, monitor, review and updates m detect instances of rislc or no�compliance.To ensure
eompliance,the Program Director does member and staff file audi[s twice a year and works closely
with its expeit fiscal staff to ensw�e compliance.
Cost Effectiveness and Budget Adequacy
Cost Effectiveness
The cost per MSY is $iz,7iq.iq wl�ich is lower than our previous three years.l'he overall program
budget is $5ib,isq with $z99,585 Pi'�vided in match. 1'he match percentage is above our minimum
required match of go%. A$z38,56q CNCS i�vestment, uscd to seive a minimum of i,2oo
ewnomically disadvantaged youth, equals $i99 in CNCS funds for each student served.
Budget Adequacy
The program receives significant financial support from om�partners. The DCSD provides $45,00o in
casl� match for our membcrs' living allowance. DCSD also provides over ^y�o,000 in in-lcind support
from site supervisors and $9,000 in in-kind training. Our summer partners provide a significant
coutribution as well. Leisure Services provides $i8,480. St. Mad< Youth Em�ichment provides $9,zoo.
Carnegie Stout Public Library provides $4,620. DREAM Ce�ter provides $z,400.The Community
Foundation of Greater Dubuque provides $zy,yzo. NI monies totaling, $60,42o go toward s�mmer
members' living allowance. The City of Dubuque also pirovides $20,00o io cash match to support
program eosts and member's]iving allowanee. TUe Cify also contributes greatly with its indirec[wst
of$45,839� LasNy, Clarke Univerpity is a strong partner who provides in-kind office, internet, phone,
and traini�g space of over $R,izS. 'Phe program ]ias also written local g�ants to fund our evaluatioi�
effmts.
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Evaluation Summary or Plan
Introduction: AmeriCorps Partners in Learning has an outside evaluator that will worlc closely with
the Program Uirector to develop and execute our outcome study. Based on the Cmporatim for
National and Communiry Service(CNCS) regnlatioos, because AmeriCorps Partners in Learniug is
applying for less[han 5oq000 annually in CNCS funds, the program will complete an oatcome study.
In 2oi5-zot6, AmeriCorps Paitners in Learning conducted a Process Evaluation with an ouiside
evaluatm�.
Background: To guide ongoing evaluarion efforts,AmeriCorps Partners in I.exrning uses a logic
model which o�Hines the resoumes, activities, outputs and o�twmes neceseaiy for Che sueeess of the
program. Our logic mode]sffites, membcrs will tutor K-3rd grade, Tier z students in reading.
Tutoci�g sessions will oceur r� or in small groups. Each sessio� wi1L oecur atleast three times per
week for is-3o minutes each session for a minimum of time or sessions depending o�the program --
school year or summer- and until the students has been reassessed and results show the child
perfonning at grade IeveL.
School-based AmeriCorps members will target Soo DCSD Tier z, ecomm�ically disadvantaged atudents
(ED t) who sta�t our tutoring program. 'Che program defines sta�t as a stude�t who had at least io
tutori�g sessions with a�AmeriCorps. Soo is a strong hypothesis based off our cuu�ent program data.
Of the 80o students that our members stait with, 600 (ED z) wi➢ complete the tutoiing program.
The program defines completed as a student who had 3o tutoring sessio�s. 3o sessions is io weel<s of
the program with at least three sessions per weelc. Of those 60o students, 540 (ED 5) wi➢show steady
progiress toward grade level readi�g proficiency based upo� fall znd spring Formative Assessment
System for 1'eacheis (PAST) litcracy assessment scores. The program defines steady progmss as io
poinYs m�g�eater fi•om the studenYs fall to spri�ig I�AST liYeracy aesessment. Students who mal<e
sleady progress from fall to spring aie more lilcely to read at grade level by 3rd grade.
S�mmer-based AmeriCorps members will target 40o ewmm�ically disadvantaged students who will
stait a summer program (ED i). The progeam defines start as a student who had io literacy sessiona
with a��AmeriCm�ps. Of the 40o stude�ts oui�members sffirt with, goo will complete the program
(ED z). The program defi�es wmpleted for [he summer program as a student who had i8literacy
sessions witl� an AmeriCorps member. Of tliose 30o students who wmplete the program, zyo will
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improve their reading scores from the summer to fall (F.D 5).
The program defines improve for the summer program as 5 po�nts or greater from the sYudenYs spring
to fall FAST literacy assessment The school year YUYoring program, wupled with our summer literacy
support and em•ichment program, will eosure students read at grade level by 3rd grade.
The program's outputs are piimarily monitored by thc Program Director. The Program Director
collects outputs from the 64 AmeriCorps members on a bi-weekly basis and organizes the data in a
spreadsheet by school, program, member name and inteivention used. The data allows the Program
Director to analyze the number of students tutored who start the program, wmplete the program and
what interveotious each AmeriCorps member is using iu their tutoring session. Therefore,
AmeriCorps Yartners in Learning is able to run accurate and detailed reports on the �umber of
s[udents who start and completc thc program and the specific interventions used.
Amei�Corps Partners i� Learning also measures short term outcomes, which correspo�d to changes in
students'skills in regards to reading at grade level by 3�d grade. When studeats complete our tutoring
program, the prograin sends these stadents' names and schools to the school district to assess whether
students inereased their readi�g assessme�t from the fall to the spriug.
Yurpose: Our outcome study will focus o�the outcomes af our logic mode] which loolcs to ensure
students mad at grade level by 3rd grade, specifically for economically disadvantaged stude�ts. The
evaluation will also serve as a tool to drive continued prog�am improvement The purpose of the
evaluation plan is to ensure AmeriCoips Partoers in Learning accomplishes its proposed output and
ontcome measurements and community impact.
Questions: The evaluation will address the fdlowing key qaestions: i) Do students who complete the
program have improved academic performa�ee in literacy2 (ED 5); 2) Do students who do not
complete tlie program have improved academic performance in literacy?; 3) Do students who do not
receive any AmeriCorps mmri�g have improved academic peiformance?; 4)Are improveme�ta in
literacy mai�tai�ed the following sehool year for st�dents who complete our riitoriog program?
Methods: A�neriCoips Pxrt�ers in Learning will use two wmparison groups Co sec the impact the
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program has on its stadents who complete the program. One comparison g�nup will be students who
stait the program but don't complete it. AnoYher comparison group will be students who �ever started
the program. Both comparison groups will receive the pretest during the fall and the posttest during
the syring.
The program will use year to year assessments to see the impact the program has on its students who
complete the pirogram over the course of a full school ycar.
The evalaation components will be led by an outside evaluator.
Design: A quasi-experimental evaluation.
llata Collection: FAST fall assessment smres 2oi�, FAST spring assessment swres zoi8
Limitations: 'ffie quasi-experimental desig� has]imitations because the wmparison groups are
formed tlirough a non-random way.
Timeline:
Data ColleeYio��; Ongoing; Conducted by local program staff and databaee
Data Collection (compariso� groups); Fall zot�-Spring 2m8; External evaluator
Long Term Follow Up Study: Fall zo18-Spring zoiq; lixternal evaluator with suppoi4 from program
staff
Budget:
Consultant ($So/hr): Ylanning and Prep, So hours, $z,5oo; llata Collection, 5� hours, $z,5�o;
Analysis, zo homs, $i,000; Reporting io hours, $5�o; 'lbtal Aours i3o,'Potal Cost �6,goo
Other Direct Costs: Piinting a�d eopying, $i5o; Transcription Service, $zgo;
Incentives/Pood/Refreshments, $25o; 'lt�ai�i��g of AmeriCorps Director, $350; "Potal Cost $i,000
Total Budget: $�,goo
Amendment Justification
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N/A
Clarification Summary
2oi7-zoi8 Resolution Items
B. Programmatic Resolution
B.i. Please provide information regarding the studen[s who will attend Che summer program. Will
these be students that also received assista�ce duri�g the school year? If yes, how will the program
trackthese students?
Yes, some stude��ts se�ved in the summer will also be students served in the school year. The program
will cross refere�ce school year students with summer students to ensure these studenTs are only
counted once.
B.z. The applicant reported that they were able to greatly exceed the performance measuce ouiput
because the threshold for bei�g counted under EDi was � session attended equaled progrant staM.
However, these figum did not carry over to the program's completion rates. Under the clarification
section of the application,the applicant must describe a plan for how they will aim to increase student
retention pest the ist tatoeing session.
The peogram will take a holistic approach to i�crease student retention past the ist tutoiing sessio�.
This inetudes the following: communicating our coinpletion rate policy (50%) with our site
supeivisors; ensuring all students who start our program are identified from FAST as Tier z students
who are eligible foe our program; more in-depth orientation training with site supervisors; ongoi�g
training with site supcivisors and AmeriCorps mcmUei; [raining with AmeriCo�ps members Lo
cmpowcr them to ensure stude��ts seived our staying in our program; more exact schedules for the
AmeiiCorps members to ensure thcy meeC with students cousistently.
B.3.The applicant states that continued �on-compliance at a service site could result in the member
being removed from tlteir serviee location unYil the site takes the necessary corrective action. Please
provide information as fo how the ayplicant will ensure that tliose members remwed frmn a non-
compliant seivice location will be able to continue to engage in se�viee.
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All sites will lmow our program's compleCio� rate policy (.50%), therefore,the program is hoping al]
sites will be in compliance. However, if a member is removed from their setvice location,there are
several sites who are anxious to utllize more AmeriCo�ps members tha�� what the program can
provide. Therefore, i�partnership with Dubuque Community School District, we would identify sites
that are anxious for more Amei�Corps members, have the capacity to host more AmeriCorps
membcrs and have students who need the AmeriCorps program. Any member who is removed from
a non-complia�t seivice location would continue to seive at one of these compliant sitea within the
Dubnque Comm�nity School District.
C. Performance Measure Resolution
Al] Performance Measure Resolufion items have bee� addressed in the Performance Measure screens
in eGrants. Performance Measures were updated with new targets due to clarificatio�s.
D. Budget
All Budget Clarification items have bee� address i�the Budget Section screens in eGrants.
zoi8-zai9 Resotutio� Items
Budget:
All Budget Clarification items have been addressed in the Budget Section screens in eGra�ts.
Pet�formance Measure Clarificatimi:
Performance Measure update to target population addressed in pe��formance measure screens in
eGrants.
Continuation Changes
2oi&zotq CONTINUATION CHANGES
Significant Changes to Monitoring Str�uctures or Staffing: The Program Director, Mary Bridget
CorkemDeutsch,has trausi[imied to a new role within the Dubuque Community School Disti�ct in
Septe�nber 2oi�. Maiy Bridget had been holding the interim Prog�am Director position in lieu of a
new Yrogram Director Ueing hired.The �ew Yrogram Directm', HeaB�er Satterly, was hired in
December zoi�. Heatlier Satterly is a 3-tenn AmeriCoips Alum with z years of AmeriCoips grant
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management experience with another competitive grant in Iowa.
Grant Characteristics
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Performance Measures
AiSyx Uy Focns daca bISYs Uy OUjectirre
ioo°ro ioo�s
�Eduoatlon:l8 i3 �h42 Succezz:lB.SN
Tablei: MSYs by Focus Areas Table2 MSYs by 06jeclives
Educa�ion 100% IK-12Success I100%
°�a of A{SY NP11�I VS �plicant.VS Not'ut rUVY
1?96
lig
■Appllcn�tl:0 Ple�lonali5s% PlotInAPIY�i�
Table3�. %MSYs by NPM vs.Applicanl vs. Nol in �NY
NPM� �fp'pplicznl No� in ANV
�83% IO% � 17% -�
Table4�. No of MSY and Members 6y 06jeclive
K-12 Success 18.76 68
Primary Focus Area Educalion
Primary Intervention: Tu�oring--One on One
Secondary Focus Area Educalion
Secondary Intervention� Tuloring--Small Group
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Performance Measure: Tu[or K-3rd grade studen[s In reatling
Focus No of 15 57 No of g$
Education Objective: K-12 Success MSV's: Members:
Area:
Problem Statement:
Dubuque Communiry School DlslricYs s�udenis are nol reading a� grade level by 3rd grade. There are a !ew
challenges Iha� crea�e Ihis problem. firs�, is poverly. Sludenls Ilving in poverly are more likely lo be
unprepared for kindergarlea Research shows children from low income homes have limiled exposure �o
reading and vocabulary in ihe early years which can resul� in persislenl academic challenges in
clemenlary schooL Second, is summer Icaming loss. Rescarch spanning 100 years has proven s�udenls
lose ground academically when ihey are oul of school for Ihe summec Therefore, Ihe purpose of
AmeriCorps Pahners in Leaming is a Iwo pronged program.
During Ihe school year, members Wior K-3rd grade sluden�s wi�h literacy needs in Ihe elemw�ary schools
in reading Io ensure sWden�s read ai grade level by 3rd grade. S�udenls will he Identified as having a
lileracy neetl based upon Iheir swres with Ihe lowa FAST les�ing. 5 of Ihe 13 elementary schools have a
majori�y of SWden�s who are eligible for free o� reduced lunch. Sludenis lubretl a� Ihese 5 schools are
considered economically disadvaniaged. The remaining 8 schools have free or reduced lunch rales of
33%, 22%, 29%, 35%, 28%, 21%, 26% and 29%.
During �he summer, members spend 50% of�heir lime Wloring K-3rd grade sluden�s wi�h lileracy neetls who
are enrolled in a summer program in reading �o combat Ihe summer slide. Studenls tubred in ihc summer
will be idenlified as having a Iiieracy nced based upon �heir scores wilh Ihe lowa FAST�esling. 5 of�he 13
elemenlary schools have a majorify of sludenis who are eligible for free or reduwd lunch. SWden�s who
al�end onc of Ihese 5 schools are considered economically disadvan�aged. The remaining 8 schools have
free o�reduced lunch rates o(33%, 22%, 29%, 35%, 28%, 21%, 26% and 29%.
Selected Interventions:
Tularing--One an One
Tubring--Small Group
Describe Interventions:
During Ihe school year, 10 HT and 28 QT Wlor K-3rd grade, Tier 2 sludeMs iden�ified �hrough �he Mul�i-Tier
Sys�em of Supporis in reading in small groups or one on one at leasl three Ilmes per week for 1530
minules each session for a minimum of 10 weeks or 30 sessions and until Ihe child has 6een reassessed
and resulls show the child performing ai grade level. Research shows Wtoring sessions for Tier 2
sWdents musl be a� Icas��hree �imes a week for 1530 minules lo be effeqive. 30 sessions equates(0 10
weeks of our program if sessions are ai leasl Ihree limes per week for 10 weeks. Research shows 10
weeks is suflicienl�o see academic gains in Ihe school yeac Ma�erials used complemeM dassroom
curriculum.
�uring Ihe summcr, 30 MT will spentl 50% of iheir lime Wloring K-3rtl grade sludenls enrolled in a summer
program. Tuloring sessions will be in reading, in small groups or one on onq and al leasl Ihrec limes per
week for 15-30 minu�es each sesslon for a minimum of 6 weeks or 1fl sessions. 18 sessions equafes l0 6
weeks of our program if sessions are a�leasl Ihrcc fimes per week for 6 weeks. Research shows Wtoring
sessions for slruggling readers mus� 6e al leasl ihree limes a weck for 15-30 minules fo be effeclive.
Research shows 6 weeks is sufficieN�o see academic gains in Ihe summer. Ma�crials used complemenl
program curriculum.
ED2 Output
(PRIORITV) ED2: Numbcr of s�udenls comple�ing a CNCS-suppor�ed educaiion program
Target: 600 SWdenls
Mcasured By: AUendance Log
Dcscribetl Instrument Completian OutpuC Members will record Ihe number of Iuloring sessions
complc(ed for each s�udenL Each session musl mccl ihe requiremcnl of one
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Page 23
Pertormance Measurc: Tutor K3rd grade students in reading
Problem Statement:
S�y�Jpd�ni€hvenfto8m e
Tubring—Small Group
Described Instrument: on one or small group for al least 15-30 minuies.
For our school year program, sludenls who have received at least 30 Wloring
sessions and have a lileracy need will bc counled as having compleled Ihc
school year program. Sludenls will be idenlificd as having a literacy need
based upon Iheir scores wi�h Ihe lowa FAST�es(ing.
For our summcr program, sWdents who have rcceived al leasl 18�utoring
sessions and are economlcally disadvanlaged will be couNed as having
completed Ihc summer program. Sludenls will be itlenlified as having a literacy
need based upon Ihelr scores with the lowa PAST tesling.
Some s�udenls servcd in summer will be sWdenls served in Ihe school year.
The program will cross reference school year sluden�s and summer sNden�s
lo ensure ihese sluden�s are only counted once. These studenls must
complele 48 sessions (30 in Ihe school year and 18 in Ihe summer) Io be
counled under ED2.
ED1 Output:
ED1: Number af sludenls who slarl in a CNCS-supporled education program.
Target: 940 Studenls
Meas�red By. Altendance Log
Described Instrument: Parflcipalion OuipuC Members will record �he name and school of each sluden�
who starts Ihe school year and summer Wloring program on Ihe SNdent
A�lendance Log. The lisl of summer and school year sludenl names will be
cross referenced to ensure no sludenl Is counled �wice. Members will track
each sWdenl's individual lubring session on Ihe SludeN Atlendance Log.
Sessions musl be one on one or small group and 15-30 minules al Icasl 3
times per week, Sluden�s who s�arl our program and have a lileracy need will
be coun�ed in ihis measure. Studen�s will bc idenlified as having a literacy
need bascd upon �heir scores with Ihe lowa FAST lesfing.
ED5 Outcomc.
(PRIORITY) ED5: Numbcr of sWdenls wi�h improved academic performance in Illeracy and/or ma�h
TargcT, 540 Sludenis
Mcasurcd By: S�andardized Pre\ Posl Tesl
Described InstrumenC During our school year program, in lhe fall sludenis take a slandardized,
dislrici-approved pre-lest in reading litletl Formalive Assessmenl Syslcm for
Teachere (FAST). FAST aligns wilh the malerials being used in our Wbring
program and is appropriale for K-3rd grade. FAST has demonstratcd reliabiliry
and validiry far K-3rd grade sWdenls FAST will be adminis�ered to sWdenis in
�he spring al ihe end of ihe school year. SWdents who comple�c our school
year program (30 sessions or more), who have a lileracy need and who
increased Iheir scores by 20 poinls Gom �he fall �o spring FAST assessmenl will
For Oifkial Use Only
Page 24
Pertormance Measure: Tutor K-3rd grade students In reading
Problem Statement:
S&IakfKd��tpmeMioB�e
Tuloring--Smail Group
I
Described InstrumenC 6e coun�ed under ihis measure. SWdenis will be idenlitied as having a lileracy
need based upon �heir scores wi�h Ihe lowa FAST lesfing. A 20 poinl gain is
significaN because Ihe FAST expecis sludenis to grow by 30 poinls. Therefore,
if s�ruggling s�udenls make a 20 polnl gain, Ihey are showing grea� growlh from
fall lo spring.
During our summer program, studenls who complele our summer program (18
sessions or more), who have a lileracy necds and who incrcased �heir scores
by 5 poin�s from Ihe spring !o Ihe fall FAST assessmen�will 6e coun�ed under
Ihis measure. Sludenls will bc identified as having a li�eracy nced based upon
Iheir scores wi�h ihc lowa FAST les�ing. A 5 poinl gain is signi(icanl bewuse il
mcans sludenis arc making growih ovcr ihe summer monihs. Acwrding to
Campaign for Grade Level Reatling, successful summer programs allow
studen(s lo maintain their reading level over Ihe summer monihs. There(ore, a
5 poinl gain would be very significanl.
For Official Use Only
Pa9e 25
Program Information
General In�ormation
"My organizalion has previously received an AmeriCorps Slate and Na�ional Yes
GranL Organizalions Ihat have 6een a hos� sile for AmeriCorps members but
never had a direcl granl refationship with eilher a Slale Commission or CNCS
should answer"No."
'The organizalion has sufficienlly engaged communiry mem6ers and par�ner Yes
organizalions In planning and Implementing ils in�ervenlion.
*My organization cer�ifles �hal il will comply wilh definilions and requiremenls Ves
oullined in Ihc Pcrtormance Measure Instrudions.
AmcriCarps Funding Priorities
*Check any priorily area(s) �hal apply to Ihe proposetl program. In order lo No NOFA Prioriry Area
receive priorlry consideralion, applican�s musl demonsira�e�hat Ihe priorily
area is a significanl parl of Ihe program focus, high qualiiy proyram design,
and ouicomes.
Populations Served
'Check Ihe appropriaie box(es) lo idenlify lhe populafions Ihe proposed Disadvantaged youih (K-12)
program will serve. If you do no� plan lo serve any of Ihe lisled populalions,
selecl"None of Ihe above."
Grant Characteristics
`Check any characlerislics Ihal are a significanl parl of ihe proposed Communiiy-based
program. organiza�ions
AmeriCorps member Popula�ion
'Check any graN charederi5lics Ihal apply lo�he AmeriCorps mem6er Communilies of Color, Low-
popula�ion of Ihc proposed program. income indivitluals, Older
Americans, Economically
disadvanfagetl
yoNh/OpporWniry youlh
AmeriCorps Identity/Co-branding
'AmcriCorps members will wear Ihe AmeriCorps logo evcry day. Yes
'AmeriCorps members will creale and deliver elevaior spceches. Yes
'The AmcriCorps logo will be prominenlly dlsplayed on Ihe fron� page of�he Yes
organizalion's websi�e.
For OHicial Use Only
Page 2fi
Demographics
Olher Revenue Funds 0
Number of episodic volunleers generated by AmeriCorps members 300
Numbcr of ongoing volunleers generaled by AmeriCorps members 0
Percenlage of MSY who are opporWnily youth, if any 0
Number reportetl in 015 who are opporlunily youlh 0
Num6er reporletl in On who are opporluni�y youth o
For ONicial Use Only
Page 2�
Required Documents
Document Name Status
Hvatuation No[Applicable
Federally Approvcd[ndirect Cost Agreement Not Applicable
Labor Onion Concurrcnce No[Applicable
Other pocuments Not Applicable
For OHicial Use Only
Pa9e 2B
� Logic Model
Problem Inputs I Activities Outputs Short-Term �i Mitl-Term Long-Term I
Outmmes I Outcomes Outmmes
The community Resources thal The mre ac�ivilles Direci produc�s � Changes in I Changes in Changes in
probiem ihal the are necessary to � ihat tlefine the from program knowledge, skllls, behavior or ac�ion. li contlition or s1aWs I
i program activities deliver ihe •� intervention or activities. a��itudes and � Depentling on � in life. Depending I
(in�erventions) are program activi�ies program model opinions These program design, on program
tlesignetl to (interven�ions), �hat members will outmmes, if Ihese outcomes design, these
, atltlress. incWdinq the implement or applicable �o thc may or may no� be oulcomes may or
number of deliver, induding program design, measurahle tluring may nol be
loca[ions/siies dura�ion, dosage will almosi always �he gran� year. � measurable during
and numbedrype and target be measurable ihe gran�year.
� ot AmeriCorps population. during�he graN Some programs,
I members. year. such as
environmenlal or
capacily-building
� programs, may
measure changes
in contlifion over a
'� period as short as I
Ione year.
Pa9e 29
Attachment B
Budget
ftPT_BGT_420
July 13,2018135 PM
Partners in Learning Ame�iCorps Program
City of Dubuque
ApplicatianlO:ieAC2000W Butlget0ates:
TotalAmt CNCSSM1are Gren[eeShare
Sedion I.Program Operating Cosis
A.PersonnelExpenses 132,636 53,900 1B,]3fi
B.PersonnelFringeBanafits 24,632 23,120 1,512
C.Travel
SlaffTravel 2,319 0 2.319
Travello CNCS-Sponsoretl Meelings 0 0 0 0
Member Travel
io�ai $2,319 $0 $2.319
�.Equipment
E.Supplies 3,1]0 0 3,1]0
E ConUacWaland ConsultantServices 9,000 0 9,000
G.Training
Staf(Training 1,000 0 1.000
Membertraining 3,240 0 3.2J0
T��a� 54,240 50 $4,z4o
R Evaluation 1,500 o ],500
I.OlherProgram Operating Costs 12,209 0 12,209
SectionLSubro[al 8195,]Ofi $1],020 E118,fi86
Section I Percentage 39% 61%
$ectlanll.MemberCos�s
A.Living Allowance
Full Time(1100 hrs) 0 0 0
1-Vear Hal!Time(900 hours) ]0,000 25,000 45,000
Reduced Half Time(6]5 hrs) 0 0 0
puarterTime(450hrs) 98,000 90,000 8,000
Minimum Time(300 hrs) 69.300 B,B84 60q20
2-Year Ha1f Time(2nd Vear) 0 o �
2-YearHalfTime(1slVear) 0 o 0
Three Ouarter Time(1200 hovrs)
Tolel $23�,300 $�23,880 $�13,420
B.Member Support Cosis
FICAforMembers 18,153 18.153 0
Worker'sCompensalion ],594 ),594 0
Healih Care 0 0 0
iotal $25,�4] $25,141 $0
Section II.Sub[otal E263,04] $149,6P E113.G20
Sectionll.Percentages 5]% 43%
Section III.AtlminisValivelintlirect Costs
A.Corporalion Fixed Perceniage
Corporation Fixetl Amount 52,992 ],153 45,839
Commission Fixee Amounl 4]fi9 4]fi9 0
iotai 55�]6'I 511,922 $45,039
&Fetlerally Approvetl Intlirecl Gost Rale
Sectionlll.Subtotal 55],]61 E11,922 $45,839
SectlonlllPercenlage ]i% ]9%
Secllonl+Ill.FundingPercentages 35% 65%
BudgetTotals $516,514 8238,569 $]]],9A5
ButlgetTo[alPercentage d6% 5E%
Requiretl Match 50%
H of years Receiving CNCS Funtls 12
Form 424A Modified SF424A(4I88 antl 1219])
Pa9e 1
RPT_BGT_424
July 13,20181:35 PM
Partners in Learning AmeriCorps Program
City of Dubuque
To[al MSVs 18]fi
CostIMSY §�p����
TotalAmt CNCSSM1are Grantee5hare
e�a9e�ro�ai� ao so ao
ButlgetTotalPercentage OA p%
Requiretl Ma�cM1 50%
N of years Receiving CNCS Funtls 12
Total MSVs 18.]6
Porm 424A Modliied SF-024A(4/BB and 12/9])
Pa9e 2
]/t 32018 Budget Narretive!or 18AC20009]
Budget Narrative: Partners in Learning AmeriCorps Program for City of Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Posi�ionTlle-�ly-AnnualSalary-%Time CNCSShare GrenleeShare To�alAmoun[
AmeriCorps Direclor:-1 person(s)at 56122 each x 98%usage 53,900 _ 1,100 � 55,000 '
. __.. .. _ .. . _ _.--_ _ �
i AmeriCorps Assistant:-1 person(s)at 20363 each x 37.5%usage I 0 1,636 ],636 '
I Sile Supervisors:-1]person(s)at 205881 each x 2%usage I 0 70,000 _ _ �0,000
CATEGORYTotals 53,900 ]8,]36 132,636_
B. Personnel Fringe Benefits
Purpose-Calculalion CNCS Share Grantee SFare Total Amovnt
Program Director:Heallh$13,900+Workers Comp @.032=$1,]64+FICA @
.0]65=$3442tIPERS@.0893=$4018 23,120 �� 23,120
Program AssislanC Workers Comp @ 032=$244+FICA @.0]65=$585+
IPERS@ 0893=$683 ,:� . 1,512 1.512 i
CATEGORVTotals I 23.120 �. 1,512 24,632 �I
C. Travel
Staff Travel
Purpose-Calcula�ion CNCS Share Granlee Share Total Amount
—�����
Travel to CNCS-Sponsored Meetinqs: I 0 II 0 �,I 0
Travel to CNCS sponsored meeting:Direclor Iravel lo i CNCS Sponsored
meeling'$229 aidare,$d00 2-3 nighls in hotel,meal=$50 per day diem x 3 0 ]]9 119 ,
days=$150 li i
��, Travel to ICVS sponsoretl meeling: Direclor Iravel�o ICVS sponsored mee�ing: 'i
i 3 Trips�o Oes Moines @ 450 milas each=1350 miles x.54 per mile(City of � � 000 ��II 1,000
�'� Oubuque policy approved mileage reimbursement ra�e)=$]29;$50 per day I
I diem x 3 days$150;$121 (or i nighl in hotel
�irector's Travel:Mlleage fo�sile supervision fo�18 site visits,60 midterm
reviews,and service projects,x 1000 miles per year x.54 per mile(Ci�y of �i�l'�i 540 II 540 �
Dubuque policy approved mileage reimbursemen�rate)=$540.
CATEGORV To[als �I 0 2,319 I 2,319
Member Travel
Purpose-Calwlation CNCS Share Granlee Share � Tolal Amount
CATEGORYTotals �II 0 ��I 0 I 0 I
ID. Equipment
Item/Purpose-0ly-UnilCosc CNCSShare I GrenleeShare To�alAmount I'I
https//egraNs.cnsqovlespan/main/reportjsp?sia=NHCTI�OJ638VeKCKSIBhItlFetlG5nf4Dhb-Oy3K4u-9kMNx8WOzq%2114]8892911%211531483... VS
]/13I2018 Budget Narra�ive for 18AC20009]
CATEGORV To[als I p I 0 I 0 I
E. Supplies
I - - -
Item-Calcula�ion CNCS Share Granlee Share Total Amount �
�� Member Gear wilh AmenCorys Logo:Uniforms-pala shirts lorschool based
� program members,38 x$20=$]60,4shitls(or summer based program 30 x � 1,550 1 550 �
$15=$450,name�ags$5 x 68 members=$360;all wilh AmeriCorps logo
i Copy machine maintenance and supplies'.copy machine$3]5 quartedy,oflice
� supplies(paper,ink,toneq pens,pencils,posl-i�notes)$1�per moNh x 12= i�l 1,620 I 1,620 I
$�20
GATEGORYTotals II 0 , 3,710 I, 3,1]O�I
F. Contractual and Consultant Services
Purpose-Galculalion-�aity Rale � CNCS Share I� Grantee Share �I Tolal Amounl
II Member OevelopmenC 3 DCS�employees hourly wage and benef�s for 60 I
' hours of Ireining=$150 X 60.Trainings inclutle Reading Slretegies,LEAD 21 �I� 9,000 �� 9,000 I
wrriculum,assessinq sludenls,da�a pmcessing.Appmx 20 days provided
over�he yeac-Daity Ra�e of 150
��� CATEGORV Totals �I� 9.000 9p00 I
G. Training
Staff Training
Purpose-Calcula�ion-Daily Ra[e CNCS Share Grantee Share I To[al Amount I
IIPmgram Director Uaining: Program director aVendance al conferences II����
required by Ihe pmgram sponsor:B lrainings x$]5 registration,$50 per day 0 1,000 1,000
� diem x 8=1000-Daily Rate of 125
CATEGORYTotals II 0 I 1,000 I 1,000 i
Member Training
Purpose-Calculation-0aily Ra�e CNCS Sha�e I Grenlee Share I Tolal Amount
Member DevelopmenVCommunicalion:4 Mounds Team �III��
Builtling/communication Iraining 2 Ireinings per year al$600 each=$1200- 0 1,200 1,200
Daily Rate o(600
Member Orienlation and ongoinq Ireining:Portfolios,handbooks,printed
ma�erials and o�her Uaining supplies as needed.$30 x 60 members.3 day 0 2,040 2,040
orienlation Iraining for(all and summer members.Ongoing monihty Iraining for � I
bolh fall and summer members:Daily Rale of 30
CATEGORVTotals .I 0 I 3,240 I 3,240 I
H. Evaluation
Purpose-Calculalion-DailyRate CNCSShare G�anteeShare � TotalAmoun�
Program Evaluation lo suppotl AmeriGorps pmgram Evaluation Plan'.550Ihr ��II �,500 I ]600 I�
for 130 hours=$6,500,$150 prinling-eval dala collection lools 8 reports,$250-
htlps/Iegranls.cns.govlespanlmaiNreporl.jsp?sid=NHCTjzOJ63BYBKGKStBhItlFBdG5nF4DhbAy3K4zs-9kMNx8WOzq%2114]8B92911%211531483... 2/5
]/1312018 eodget Narretive for iBAC200091
transcriplion fows gwupslverbal da�a collection,$250-evalua�ion participan� I
incenlives,5350-Iraining Proq Dir ro use evaluation da�a for program
improvemen4 Daily Rale of 200
CATEGORY To[als I 0 ],500 ],500
I. Other Program Operating Costs
Purpose-Calculation CNCS Share Granlee Share Total Amount
�i Criminal Hlsbry Background Checks:68 x$30 each=20A0.Includes FBI, ���I
'i slate of residence and stale of service checks Por68 memhers.No(untls 0 2 040 2,040
I budge[ed for 1]site supervisors antl 2 staH.There is no expecled Wm-over for
�� s�aRand si�e supervisors.
Meeting Rooms:$]5 per meeling x 15 meetingslVaininqs=$1125.Meeling
rooms will be usetl to provide member orienlatioq Vainings,antl team �� 1 125 1 125 '�
meelings.Cos�per mom Includes equipment usage of wmpoter antl pmjeclor.
I I
' AmeriCorps Offce Telephone antl Intemel:$]5 per month x 12=$90�', Por �li 900� 900
AmeriCorps Pmgram/Slaff only.
II Sile Liabililiy Insurance'.$500 flal rate II 0 I 500 500 ,
Member Timekeeping System:$15 x 68 members=$1020 �il 0 I 1,020 . ip20 I
AmeriCorps Direc�or Cell Phone:Pwgram�irector cell phone$52 x 12=$624 �I� 624 I 624 I
(nego�iatetl ra�e per sponsor);Por AmeriCorps Program/S[aR use only.
AmeriCorps Oflice Space'.$500/month x 12 Por AmeriCorps ProgramlStaR � 6,�00 I 6,W0 �I
use onty
CATEGORV To[als I 0 12,209 I, '12,209��
SECTION To[als ]1.020 118.686 II _ _ 195)O6 I�
PERCENTAGE 39% 61% I�
Section II. Member Costs
A. Living Allowance
I[em Jt Mbrswl Allow-Allowance Rate-#Mbrs w/o Allow CNCS Share Grantee Share Total Amoun�
Full Time(1]00 h�s):Member(s)at a rate of each I��I�
Members WIO allowance
1-Vear Half Tme(900 hwrs): f0 Member(s)at a ra�e of]000 each II 25,000 45,000 I ]0,000 '
Members WIO allowance 0
&VearHallTime(is[Vear):Member(s)atareteofeach ���II�II
Members WIO allowanw
&Vear Hal(Time(2ntl Year):Member(s)al a rafe o(each� I��I�I
Members WIO allowance
Retlucetl Half Time(6]5 hrs):Member(s)at a rate of each �i��l��l,
Members WIO allowance
Ouarler Time(450 hrs}28 Member(s)at a rate of 3500 each I 90,000 $�00 I 98,000
Members WIO allowance 0
Minimvm Time(300 hrs):30 Member(s)at a rete of 231�each B,BBO fi0q20 I 69,300
Members WIO allowance 0
CATEGORYTo[als 123,880 113,420 �� 23],30�
https:l/egranls.cns gov/espanlmain/report jsp?sitl=NHCTjzOJ63BYBKCK5t8hItlFBdG5nF4Dhb-Oy3K4zs-9kMNx8WOzq%2714]8892911%211531483... 3/5
7Ii3/20�8 Butlge[Narralive for 18AC20009]
B. Member Support Costs
Purpose-Calcvlation CNCS Share Grentee Share Total Amoonl
FlGAforMembers:.0165X23],300-18,153 � I� 18,153 I 0 ., 18,153 �
��I
�i Worker's Compensation:032 x 23].300=],594 ?594 �I 0 II '/•5gq I
Health Care: �,I 0 'I 0 II 0 I
� �
CATEGORVTotals 25)4] I 0 �� 25,]41 ,
. _—__.. _ _ ____
� 149,62] � 113,420 II 263,047
_ SECTION Totals , _ — —
PERCENTAGE �� 5]% I 43% I�I
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
I�em-Calcolation GNCS Share Grantee Share i Tolal Amoun� �I
Corpora�ion Fixed Amount Corporation Fixed Amouni 526%x CNCS
sharesectionl($]�,020)+CNCSsharesectionll($149�,62])x6�%=$�,753 I �,�53 � G5,839III 52,992
Grantee share=t0%tofal seclion I($195,346)+total sec�ion II($263p4])=
i $45.839
� Commission Fixed Amount ICVS Pixed Amaunt @ 526%X CNCS section I q�69 � 4,�69
i (8n,oza)+cNcsse�ro�u�g�as,sz��xqoi=Sa,�ss
CATEGORVTotals 77,922 , 45,839 5],]61 ;
B. Federally Approved Indirect Cost Rate
Calculation-CoslType-ftale-RateClaimed-CostBasis i CNCSShare GranteeShare I TolalAmount
CATEGORYTotals II 0 �,I 0 II 0 I
SECTION Totals 11,922 45,839 '�� 51,]61 I
I. . � —� ——�� PERCENTAGE 21°/a �9% '�
IBUOGETTotals 238,569 2]],945 516,514 'I
. ___ -__—_-_-__ _ _
PERCENTAGE 46% I 54%_�
Total MSYs 18.]6 �II II�I
CosHMSV I �z'��� II I�
Source of Funds
I Secllon I� Melch Oascdptian I Amounl Type � Source
1
i Source of Funds I Host Sile Fees fwm Dubuque Community School DisVict, �I��
I CityolDubuque,Cityoi�ubuqueLeisureServices, 88,100 Cash Sla�elLocal
' CarnegieSlout Pu61ic Library(securetl)
li Hos�Sile Pe.es fmm SL Mark Youth Enrichment,Dream I 3],320 I Cash Pnvale III
�i Centeq Dubuqoe Cammunity Sahool Dis�ricl5ummer
httlps'.1/egrants.cns.govlespan/main/report jsplsid=NHGTjzOJ63BV9KCK5tBhIdP8tlG5nF4Dhb-Oy3K4zs-9kMNx8WOzq%2114�8892917%217531483... 4/5
]/13I2018 Batlgel Narrative fo�18AC20009]
IAcademy(securedj .I I I
Host Site Supervisor's In-Klnd Time from Dubuque
Community School Dislrict,Ciry of�ubuque Leisure
Services,CamegieStout Public Library,SI.MaB Voulh ]8,00� In Kintl Olher
Enrichmen[, Dream Center, �vbuque Community School
Oislrict Summer Academy(proposed)
Adminisiretive Cos�from Ciry of�ubuque(secured) i 46,839 In Kind StatelLocal I
Dubuque Community School�istrict In-Kind Support �il g,p00 In Kintl Stale/Local
(propased)
Clarke University In-Kind Support(secured) I 8,326 In Kind � Private
Funtlinq(mm United Way of Dubuque Area Tri-Sta�es �p�360 �I Cash Prrvate
(proposetl) .���
� Tofal Source of Funds 21],945 �,��
https//egrents.cns gov/espanlmain/repoM1 Isp?sitl=NHCTjzOJ63BV8KCKStBhItlFBtlG5nF4�hb-Oy3K4zs-9kMNx8WOzq%2114]889291'I%2'17531483... 5/5
Attachment C
Iowa AmeriCorps Disaster Cadre
Attaclvnent C
IOWA AMERICORPS DISAS"PER CADR�
DISASTER llLYI,OYM�NT AGRE�MEN1'
[n this agreement the ICVS and GRANTEE agree xs follows:
1. PURPOSE. 'I'he putpose of this a��ee�ne�t is to outline the expectatious and
limitatioiis oI; for eLigible reimbui�sements and reyuii�emei�ts for disaster
deployment under the ICVS' DisasterKcsponse Coopeiative Agreement(llRCA)
with the Cor��oration for National and Commwiiry Seivice (CNCS), Iowa
AmeriCoips Disaster Cadro or direct deployments initiated from [owa Homelaud
Security and Emergeucy Management(HSL�MD).
2. MEMBERS. 'Che GRANTL��, as a member of tl�c [owa AmexiCorps Disaster
Cadre is willing to respond to disasters or assist in rewvery cfforts within their
capabi]iTy. ICVS and GRANTEE scck to make efficient use of their authoiity,
powei�s, reso�ces, and pxivileges by ei�tering into this agreement to cany out its
puiposes. .
3. COS7'IZSIMRURSEMENT. GRAN1"c,k' is eligible for cost reimbursements
associated with a specifie mission assigmnent for allowable oxpenses that fall
within the approved budget for deployment. Allowable expenses include [ravcl,
]odging, meals, supplies, aud ec�uipmeot incunrod for deployment aud any
negoliated expenses speciSc to the deployment or mission assignment.
Unlcss specifically nego[iated and approved under a specific missio�assignmcnt
and deployment(s), thc ICVS will ��ot i�eimbm�sc costs already inclnded in the
pi�ogram's budget under its existing ICVS or CNCS grant{s). 7'his preclusion
includes both the Coipm'atio� and non-Cotporatimi shxi�es of staff saleiies paid,
participant costs, staff overt'vnes, adminismarive overliead and fees and/or any
otlier costs.
The GRANTEE is responsible for following all reimbursement procedures and
aliowable cost policies ouUined or referenced in the Disaster Deployment
Agreement between the iCVS and CNCS that wili be provided to the GRANTEE
in fl�e case of missiou assignuient and deployment.
4. LIABILITY. GRAN7'EF, ensures adequate liabiLiTy covecage foc any mission
assigmnent or deployment.
5. RECORD KEEPING. Rccords will be mainteined by thc GI2ANTEG and ICV S
in a mazmer consistent wifh the reporting requirements of the Iowa llepa�tment of
Revenue and Pinance,the State of Iowa Auditoi's Office,the Coiporation for
National and Comma��ity Service a�d the Federal F.mergevcy Muiagement
Ageney. Source documentation sufficie�ri to suppo�t exycndihu�es will be
provided by the GRANTEE. GRANTEE shall. keep a copy of receipts requested
for reimbursement for a period of 6.25 years from the end of the mission
assignment.
6. TRAINING. GRANTEE and/or ICVS shall insure AmeriCorps Members have
received appropriate training for the specific mission assignment prior to
acceptance of that mission assignment.
7. TERMINATION. This agreement may be terminated in part or completely with
or without cause by either ICVS or GRANTEE upon thirty (30) days written
notice.
8. AMENDMENTS. Any amendment to this agreement shall be by the mutual
consent of the parties, be in writing, and be appended to this agreement.
9. DEPLOYMENT, Any deployment not ordered by the Governor will be
voluntary and can be rejected by the ICVS or the GRANTEE. Programs will not
be reimbursed for any disaster response unless a specific deployment for that
activity is issued. Multiple deployments may be issued under any specific
mission assignment reeeived by ICVS and/or CNCS.
10. ADMINISTRATORS. GRANTEE and the ICVS each will designate one
representative to serve as adi trators of this agreement.
For GRANTEE: (name)
- f/f(phone number)
C Jy filyt e 14E, 0_7 (email address)
For ICVS: Adam Lounsbury
515-725-3099
Adarn.Lounsbury@iowaeda.com