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Federal Transit Administration (FTA) Bus and Bus Facilities Grant Application Copyrighted August 6, 2018 City of Dubuque Consent Items # 18. ITEM TITLE: Federal TransitAdministration (FTA) Bus and Bus Facilities Grant Application SUMMARY: City Manager recommending approval of letters of support for both the City and the lowa Department of Transportation applications to the FTA 5339 Bus and Bus Facilities Program. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type FTA 5339 Bus and Bus Facilities Grant Application- City Manager Memo NNM Memo Staff Memo Staff Memo Letter of Support- Dubuque Application Supporting Documentation Letter of Support- lowa DOT Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FTA 5339 Bus and Bus Facilities Grant Application DATE: July 31 , 2018 Transportation Services Director Candace Eudaley-Loebach is recommending City Council approval of letters of support for both the City and the lowa Department of Transportation applications to the FTA 5339 Bus and Bus Facilities Program. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ��.� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Candace Eudaley-Loebach, Transportation Services Director THE CITY OF Dubuque � All-America City UB E � r � Mas terpiece on the Mississippi Zoo,.Zo12.Zo13 TO: Michael Van Milligen, City Manager FROM: Candace Eudaley-Loebach, Transportation Services Director SUBJECT: FTA 5339 Bus and Bus Facilities Grant Application DATE: July 31, 2018 PURPOSE To request letters of support for both the City and lowa DOT applications to the FTA 5339 Bus and Bus Facilities program. BACKGROUND/DISCUSSION The Jule is requesting funds to secure nine vehicles with ramps to improve accessibility and on-time perFormance while investing in new technologies to keep transit relevant and easy-to-choose over other modes. The Jule plans to purchase remanufactured vehicles that provide a smoother ride for passengers to ensure independence at boarding for individuals with disabilities by utilizing ramps. These vehicles can be purchased at a lower price while providing a like-new vehicle built to our specifications. This allows the City to leverage its existing bus replacement dollars and replace a greater portion of its medium duty fleet. The Jule is also submitting a request to update onboard computers, implement electronic fareboxes to streamline fare collection, offer multiple payment options, and enhance data gathering. The lowa DOT is also submitting an application to replace vehicles that rank high on the state replacement list based on age and vehicle type. This includes 13 Jule vehicles: 12 minibuses and 1 heavy duty bus. Grant awards are expected to be announced in late fall and projects must be completed in 3 years. BUDGET IMPACTS The local match for the Jule proposal is $372,420, which represents 15% of the bus project cost and 20% of the computers, card readers, and fareboxes project. This amount has been included in the City's Budget and Capital Improvement Program in fiscal years 2019 and 2020. If awarded, this grant application would leverage funds already planned for onboard computer and swipe card reader replacement. Activit Title Fiscal Year Amount 6001224 CIP Bus Replacement 2019 $260,000 6001224 CIP Bus Replacement 2020 $16,779 60053400-71124 O eratin Onboard Com uter Re lacement 2019 $95,641 60053500-71124 p g p p The local match for the lowa DOT proposal is $230,670 which represents 15°k of the bus replacement cost. This amount is included in the City's CIP Budget. Activit Title Fiscal Year Amount 6001224 CIP Bus Re lacement 2020 $230,670 RECOMMENDATION/ACTION STEP I recommend that support letters for the application be approved and applications be submitted by the August 6, 2018 deadline. i Dubuque City Manager's Office THE CITY OF .�, City Hall 50 West 13th Street D V L �j AA-AmericaCity Dubuque,Iowa 52001-4805 Office(563)589-4110 1J Fax(563)589-4149 � TTY(563)690-6678 Masterpiece on the Mississippi 2007 ctymgr@cityofdubuque.org cvww.city ofdubu que.org July 30, 2018 Mr. Mark G. Bathrick Sr. Transportation Program Analyst FTA Office of Program Management 1200 New Jersey Avenue, S.E. Washington, DC 20590 Dear Mr. Bathrick, This letter services as evidence of the City of Dubuque's financial commitment to the "Sustaining Our Momentum through Vehicle Reuse, Technology Upgrades, and Partnerships" project that is proposed in The Jule's application to the Buses and Bus Facilities Infrastructure Investment Program 5339(b). As detailed in the project proposal, The Jule is requesting funds to secure reliable vehicles with ramps to improve accessibility and on-time performance while investing in new technologies to keep transit relevant and easy-to-choose over other modes. The Jule plans to purchase remanufactured vehicles that provide a smoother ride for passengers to ensure independence at boarding for individuals with disabilities by utilizing ramps. The Jule plans to update onboard computers, implement electronic fareboxes to streamline fare collection, offer multiple payment options, and enhance data gathering. The local match for this proposal is $372,420, which represents 15% of the bus project cost and 20% of the computers, card readers, and fareboxes project. This amount has been included in the City's Budget and Capital Improvement Program in fiscal years 2019 and 2020. Additionally, this letter serves as evidence of the City of Dubuque's technical, legal, and financial capacity to deliver this project effectively. The Jule has successfully implemented two major FTA funded projects in recent years: the Intermodal Transportation Center and the Jule Operations and Training Center. The Jule also successfully stewards FTA operating funds on an annual basis. i Service People Integrity Responsibility InnovaHon Teamwork ! I I Mr. Mark G. Bathrick July 30, 2018 Page 2 We are grateful for the opportunity afforded to our agency by this grant program. Please contact me if you have any questions regarding our technical, legal, or financial capacity to implement this project. Sincerely, � . Michael C. Van Milligen City Manager MCVM:cel I i � Dubuque City Manager's Office THE CITY OF , r City Hall 50 West 13th Street D V L L AI-AlllericaCfty Dubuque,Iowa 52001-4805 1 I ' I Office(563)589-4110 Fax(563)589-4149 TT'Y(563)690-6678 Masterpiece on the Mississippi 2007 �tym�@�ityafdubuque.org www.cityofdubuque.org July 25, 2018 Mr. Mark Bathrick Office of Program Management Federal Transit Administration 1200 New Jersey Avenue, SE Washington, DC 20590 RE: Fiscal Year 2018 Competitive Funding Opportunity; Grants for Buses and Bus Facilities Infrastructure Investment Program Dear Mr. Bathrick, The City of Dubuque would like to express our full support of the lowa Small Urban Transit Bus Replacement Project submitted by the lowa Department of Transportation. This project is consistent with the state long range plan (lowa in Motion 2045), which identifies vehicle replacement as the highest impact public transit strategy. This project is consistent with the local plans included within the Dubuque Metropolitan Area Transportation Study MPO, Transportation Improvement Program. The project will bring critically needed assets to a state of good repair by replacing buses that are in poor condition and beyond their useful life. The key objective of this application is to replace aging rural bus fleet vehicles identified in the Public Transit Equipment and Facilities Management System (PTMS) and consistent with asset management principles. The PTMS was developed jointly by the lowa DOT and the lowa Public Transit Association, and prioritizes vehicle replacements across the entire fleet based on the degree to which each revenue vehicle exceeds the useful life for that particular type of vehicle in terms of both age and accumulated mileage. This letter also serves as commitment to the lowa Department of Transportation (DOT) that The City of Dubuque has sufficient non-U.S. DOT funding to provide the required local match for bus replacement projects included within the Fiscal Year 2018 Competitive Funding Opportunity; Grants for Buses and Bus Facilities Infrastructure Investment Program application. Service People Integrity Responsibility Innovation Teamwork Mr. Mark Bathrick July 25, 2018 Page 2 I encourage the Federal Transit Administration to fully fund this project so public transit systems in lowa may replace their aging public transit fleets, and continue to provide this vital services to the public. Sincerely, � Michael C. Van Milligen City Manager MCVM:cel