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Kerper Boulevard Fiber Project Acceptance (Elm Street to 16th Street) Copyrighted August 6, 2018 City of Dubuque Consent Items # 30. ITEM TITLE: Kerper Boulevard Fiber Project Acceptance (Elm Street to 16th Street) SUMMARY: City Manager recommending acceptance of the public improvement construction contract for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project as completed by Utility Service Contractors. RESOLUTION Accepting the Kerper Blvd. Fiber Project Elm Street to 16th Street Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Kerper Blvd. Fiber Project Elm to 16th St.-NNM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Certifcate of Final Completion Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Kerper Blvd. Fiber Project Elm Street to 16�h Street DATE: July 31 , 2018 City Engineer Gus Psihoyos is recommending acceptance of the public improvement construction contract for the Kerper Blvd. Fiber Project Elm Street to 16�h Street Project, as completed by Utility Service Contractors, in the final contract amount of$68,598.27, which is a 10.5°k decrease from the original contract amount of$76,452.60. The decrease was due to the amount of sand needed for the project and that no filter socks were needed. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CTTY OF DU� Du L L i I-Ame�icaC i I '? Masterpiece on the Mississippi zoa�•zaiz•zois TO: Michael C. Van Milligen, City Manage FROM: Gus Psihoyos, City Engineer ' � d DATE: July 27th, 2018 SUBJECT: Kerper Blvd. Fiber Project Elm Street to 16th Street INTRODUCTION The enclosed resolution provides for the acceptance of the public improvement construction contract for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project. BACKGROUND The project involved the installation of conduit from Elm to 16th Street along Kerper Boulevard. As part of the project, the newly installed conduit allowed the Jule Building to be tied into the City's fiber network. This project was a joint installation with Century Link which allowed the City to receive more competitive bids by sharing the cost of the boring. In accordance with lowa Code § 384.103 and § 364.12(3)(c), and lowa Code, Section 26.14, the City solicited informal bids for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project. The City received seven (7) bids on September 28th, 2017 from the following contractors: Contractor Bid Results Utility Service Contractors $ 76,452.60 Volkens $ 78,922.50 Eastern lowa Directional Drillers $ 7g,g67.50 MP Next Level $ 80,186.58 MasTec North America, Inc $ 85,861.50 West Union Trenching L.L.0 $ 105,460.00 Underground Systems, Inc. $ 126,737.50 Utility Service Contractors of Hiawatha, lowa, submitted the low bid in the amount of $76,452.60. DISCUSSION The Kerper Blvd. Fiber Project Elm Street to 16th Street Project was completed by Utility Service Contractors, of Hiawatha, lowa, in the final contract amount of $68,598.27 which is an 10.5% decrease from the original contract amount of $76,452.60. The decrease was due to the amount of sand needed for the project and that no filter socks were needed. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $68,598.27 to Utility Service Contractors, for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project. BUDGETIMPACT The summary of project costs for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project is as follows: Award Final Construction Contract $76,452.60 $68,598.27 Contin enc Construction En ineerin & Inspection Total Pro'ect Cost $76,452.60 68 598.27 This project funding is as follows: CIP No. Fund Descri tion Fund Amount 1022674 Kerper Blvd. Fiber and Camera $68,598.27 Total Pro'ect Fundin $68,598.27 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of$68,598.27 to Utility Service Contractors, for the Kerper Blvd. Fiber Project Elm Street to 16th Street Project. Prepared by: Duane Richter, Traffic Engineer �, cc: Gus Psihoyos, City Engineer � David Ness, Civil Engineer I Jenny Larson, Budget Director 2 Prepared by Duane Richter, Traffic Engineer, 50 W. 13th St., Dubuque, IA 52001, 563-589-4272 Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100 RESOLUTION NO. 223-18 ACCEPTING THE KERPER BLVD. FIBER PROJECT ELM STREET TO 16TH STREET PROJECT WHEREAS, the Public Improvement contract for the Kerper Blvd. Fiber Project Elm Street to 16th Street, (the Project) has been completed by the Contractor, Utility Service Contractors, the Traffic Engineer has examined the work and recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $68,598.27; WHEREAS, the Contractor has previously been paid $65,168.36, leaving a balance of $3,429.91; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $3,429.91 as provided in Iowa Code Chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code Chapter 573. Passed, approved and adopted this 6th day of August 2018. Attest: KeviFirnstahl, CMCb City Clerk Roy D. Buol, Mayor � �� CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION � OF THE KERPER BLVD. FIBER PROJECT ELM STREET TO 16TH � STREET � The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he � has inspected the Kerper Blvd. fiber Project Elm Street to 16th Street, and the said Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $68,598.27. �� Dated this ��day of �� , 2018 � � Ii � ;� �� ; , �`�,°.` � �� i Gus Psihoyos, City Engineer � � � � Filed in the office of the City Clerk in thQ%��day of � �� "'-��2018. 7 � � � � ��;� —� : � � _ ... , , , ;� a Kevin . Firnstah , CM , City Clerk ', � ,� ,i ,, �'I ,j ;i y � � � s , � w