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Twin Ridge Lift Station Abandonment Project Initiate Copyrighted August 6, 2018 City of Dubuque Items to be set for Public Hearing # 2. ITEM TITLE: Twin Ridge Lift Station Abandonment Project Initiate SUMMARY: City Manager recommending initiation of the public bidding procedure for the Twin Ridge Lift Station Abandonment Project, and further recommends that a public hearing be set for August 20, 2018. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing forAugust20, 2018 ATTACHMENTS: Description Type Twin Ridge Lift Station Abandonment Project-NNM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Notice to Bidders Supporting Documentation Service Area Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Twin Ridge Lift Station Abandonment DATE: August 1 , 2018 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the Twin Ridge Lift Station Abandonment Project, and further recommends that a public hearing be set for August 20, 2018. This project will extend sanitary sewer from the recently constructed Lake Eleanor Road Lift Station and connect a total of 30 properties, adjacent to and within Twin Ridge subdivision, to the City of Dubuque sanitary sewer collection system. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque DuB E � All-America City � / Mc�sterpiece ofi tlze Mississippi � zoo�•zoiz•zo�s•zoi� TO: Michael C. Van Milligen; City Manager � FROM: Gus Psihoyos, City Engineer ��- -- SUBJECT: Twin Ridge Lift Station Abandonment DATE: July 25, 2018 INTRODUCTION The enclosed resolutions authorize the public bidding for the Twin Ridge Lift Station Abandonment project. This project will extend sanitary sewer from the recently constructed Lake Eleanor Road lift station and connect a total of 30 properties, adjacent to and within Twin Ridge subdivision, to the City of Dubuque sanitary sewer collection system. BACKGROUND In 2015, the city purchased the sanitary sewer collection and water distribution systems, serving Twin Ridge subdivision, from Twin Ridge Water Corporation. The sanitary sewer collection system is comprised of the gravity collection system, a lift station and a lagoon treatment facility. Also, in 2015, the City constructed a new lift station on Lake Eleanor road. The Lake Eleanor road lift station was designed to serve the area between Key West Drive and U.S. highway 151/61, north of Lake Eleanor road, along with the ability to serve an additional 24 properties within Twin Ridge subdivision. DISCUSSION With the adoption of the FY2019 Five Year Capital Improvement Program Budget, there is funding in the amount of $175,000 to abandon the existing lift station and connect a portion (24 properties) of the Twin Ridge subdivision to the city's sanitary sewer collection system. Connecting these properties will reduce the flow entering the existing lagoon treatment facility located within the subdivision. A future project, included in the adoption of the FY2019 Five Year Capital Improvement Program Budget, will abandon the lagoon treatment facility and connect the remaining portion of the Twin Ridge subdivision to the City of Dubuque sanitary sewer collection system. This project is planned for FY2021. PROJECT SCHEDULE The proposed schedule for the Twin Ridge Lift Station Abandonment project is as follows: Initiate Public Bidding Process August 6, 2018 Publish Notice to Bidders, Advertise for Bids August 8, 2018 Publish Public Hearing Notice on Plans & Specs August 10, 2018 Public Hearing on Plans & Specifications August 20, 2018 Receipt of Bid Proposals (Bid Letting) August 23, 2018 Award Construction Contract September 4, 2018 Project Completion Date November 16, 2018 RECOMMENDATION I recommend that the City Council establish a date for the public hearing for the Twin Ridge Lift Station Abandonment project and authorize the City Clerk to advertise for proposals. BUDGETIMPACT The estimate of probable cost for the Twin Ridge Lift Station Abandonment project is summarized as follows: Sanitary Sewer Construction Cost Estimate $112,216.00 Contingency (10%) 11,221.60 Engineering & Inspection 18,515.64 Total Estimate Project Cost $141,953.24 The project funding is summarized as follows: CIP No. FY Fund Description Fund Amount 7102754 2019 Twin Ridge Lift Station Abandonment $175,000.00 2 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the Twin Ridge Lift Station Abandonment project. Attachments Prepared by Todd Irwin cc: Jenny Larson, Budget Director William O'Brien, Water Pollution Control Manager John Klostermann, Public Works Director Todd Irwin, Engineering Technician 3 RESOLUTION NO. 234-18 TWIN RIDGE LIFT STATION ABANDONMENT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Twin Ridge Lift Station Abandonment project, in the estimated amount of $141,953.24 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 20th day of August, 2018, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Twin Ridge Lift Station Abandonment project, is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 23rdh day of August, 2018. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 4th day of September 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 6th day of August 2018. Attest: Kevin S. FKnstahl, CMC, City Clerk Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE TWIN RIDGE LIFT STATION ABANDONMENT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the Twin Ridge Lift Station Abandonment project, in accordance with the provisions of Chapter 26, Code of lowa at 6:00 p.m. on the 20th day of August, 2018, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Twin Ridge Lift Station Abandonment CIP# 7102754 This project consists of the installation of 209 LF of 8" PVC sanitary sewer, 2 manholes and connections to existing sewers. The project also includes decommissioning and removal of the existing lift station located on the Key West Fire Department property. Any visual of hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2018. Kevin S. Firnstahl, CMC, City Clerk SECTION 00120 Page 1 of 3 NOTICE TO BIDDERS SECTION 00120 CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT Twin Ridge Lift Station Abandonment 120.1 Time and Place for Filinq Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on August 23, 2018, in the Office of the City Clerk, City Hall - First Floor, 50 West 13�h Street, Dubuque, lowa. 120.2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened and Bids tabulated at 2:OOp.m. on August 23, 2018, at City Hall - Conference Room B, 50 West 13�h Street, Dubuque, lowa, for consideration by the City Council at its meeting on September 4, 2018. The City of Dubuque, lowa, reserves the right to reject any and all Bids. 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed has been issued and shall be fully completed by November 16, 2018. 120.4 Bid Securitv Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10°k) of the amount of the contract and must be in the form of a cashier's check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. 120.5 Contract Documents Copies of the Contract Documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13�h Street, Dubuque, lowa 52001 . The Contract Documents will also be available on the City's website at www.citvofdubuque.orq/bids.aspx. No plan deposit is required. SECTION 00120 Page 2 of 3 120.6 Preference for lowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of lowa, and to lowa domestic labor, to the extent lawfully required under lowa statutes. 120.7 Sales Tax The Bidder should not include State of lowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in lowa for incorporation into the Project. 120.8 General Nature of Public Improvement Prolect Twin Ridge Lift Station Abandonment, 10640 Lake Eleanore Road CIP # 7102754 This project consists of the installation of 209 LF of 8" PVC sanitary sewer, 2 manholes and connections to existing sewers. The project also includes decommissioning and removal of the existing lift station located on the Key West Fire Department property. Base Bid Estimated Total Cost = $110,986.00 120.9 Pre-Bid Construction Conference Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 00:00 AM on , 20_, at in Dubuque, lowa. Attendance by all prospective bidders is not mandatory but highly recommended. 120.10 Title VI — Non-Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21 , Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. SECTION 00120 Page 3 of 3 120.11 Notice to Bidders Distribution On the following date, August 8, 2018 this Notice was posted at the following locations: 1 . Posted on the City of Dubuque Website: www.cityofdubuque.org/bids 2. 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