Asbestos Abatement Project for Former Bowling & Beyond Site_Hearing Copyrighted
August 6, 2018
City of Dubuque Public Hearings # 2.
ITEM TITLE: Asbestos Abatement Projectfor Former Bowling & Beyond
Site
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the Bowling & Beyond Site —Asbestos
Abatement Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated costforthe Bowling & Beyond Site
-Asbestos Abatement Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Bowling & Beyond Site Asbestos Abatement Project- City Manager Memo
NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bowling & Beyond Site — Asbestos Abatement Project
CIP #3601053 and #3501053
DATE: July 31 , 2018
Project Manager Steve Sampson Brown recommends the City Council approve the
plans, specifications, form of contract and estimated cost of$147,000 for the Bowling &
Beyond Site — Asbestos Abatement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Dubu ue
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TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: Bowling & Beyond Site — Asbestos Abatement Project
CIP #3601053 and #3501053
DATE: July 27, 2018
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Bowling & Beyond
Site —Asbestos Abatement Project.
BACKGROUND
The former Bowling & Beyond Site lease was bought out by the City of Dubuque in
2012. This location was previously used as a bowling alley and the building has been
vacant since 2012. The property consists of 4.56 acres with one existing building on
site. The City's environmental engineer consultant, HR Green conducted a hazardous
materials site assessment study and found that the building contains hazardous
materials, including but not limited to asbestos, polychlorinated biphenyls, and mercury-
containing equipment.
DISCUSSION
The City plans to deconstruct the existing structure in order to prepare the site for future
redevelopment. The building deconstruction project will be completed over two phases.
The first phase involves the abatement of all asbestos and hazardous materials from the
property. The second phase involves deconstruction of the existing building later this Fall.
Page 1 of 3
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process July 16th, 2018
Publish Notice to Bidders, Advertise for Bids July 17th, 2018
Publish Public Hearing Notice on Plans & Specs July 20th, 2018
Public Hearing on Plans & Specifications August 6th, 2018
Pre-Bid Construction Conference By Appointment Only
Opening of Bid Proposals (Bid Letting) August 7th, 2018
Award Construction Contract August 20t", 2018
Project Final Completion Date November 14t", 2018
RECOMMENDATION
It is recommended that the City Council approves the plans, specifications, form of
contract and estimated cost for the for the Bowling & Beyond Site —Asbestos Abatement
Project through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the Bowling & Beyond Site — Asbestos Abatement
Project is summarized as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Base Construction Work $ 140,000
Contingency — 5% $ 7,000
Total - Bid Project Cost $147,000
Project Soft Costs
Engr./Arch. Staff Fees $ 7,500
Total - Project Soft Costs $ 7,500
TOTAL PROJECT COST $ 154,500
Pa e2of3 I
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The project funding summary is as follows:
Fund Descri tion Fund
Amount
Greater powntown TIF $258,095
Sales Tax Fund (20%) $104,000
Total Funding Available For Phase 1 & 2 $ 362,095
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Bowling & Beyond Site —Asbestos Abatement Project through the
adoption of the enclosed resolutions.
cc: Gus Psihoyos - City Engineer
Jenny Larson - Budget Director
John Klostermann — Public Works Director
Maurice Jones - Economic Development Director
F:\SBrown\Leases\ Admin\_City O&M-Bowling&Beyond\Bid DocumentsWsbestos Removal\City Council Documents\Public
Hearing\B&B Asbestos Abatement Project-Public Hearing Memo.docx
Page 3 of 3
Prepared by Steve Sampson Brown, Project Manager, 50 W. 13th St., Dubuque, IA 52001, 563-589-4272
Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO. 237-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE BOWLING & BEYOND SITE — ASBESTOS
ABATEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost
for the Bowling & Beyond Site — Asbestos Abatement Project in the estimated
amount $140,000 are hereby approved.
Passed, adopted and approved this 6th day of August 2018
Attest:
Kevi S. Firnstahr, CM City Clerk
D
Roy D. Buol, Mayor
II
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STATE OF IOWA {SS: '�i
DUBUQUE COUNTY �
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CERTIFICATION OF PUBLICATION �
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I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher �
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County ;
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper 9
on the following dates: July 20, 2018, and for which the charge is $24.32. �i
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Subscribed to before me, otary Public in and for Dubuque County, Iowa,
this��,,�''��day of ,20 /'�.
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Notary Public in and for Dubuque County, Iowa.
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CPCY OF DUBUQUE, ' V
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OFFICIpI.NOTICE
NOTICE OF PUBLIC
HEARING ON;;PLANS, i ��
SPECIFICA"TIONS, ,' I
FORNI OF CUNTRqCT, � ij
AND ESTIMATE6 COST i �
POR THE BOWLING& j '
B�ON� SITE AS. ! �
P OJEGTABATEMENT I �
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NOTICE IS HEREBY 1 �i
GIVEN:The City Coun- �' u
cil of- the City of � I,
Dubuque, lowa����Wili���
hold a public hearing i
on'the proposed plans, i i
specifications, form of i i
contract; and estimat•I �
ed cost for the Bowling �I
& Beyond"Site -q5-
bestos Ab�tement-Pro-� �
lect, in'�� accorclance�
`with fhe�provisions`�of f � �i
o�,aata��600'Code af� I�
t p.mi on �i
the 6th day of August,' '�j
3015, in the Historic
"Federal Building Coun- ':.
cil-Chambers (secontl; I
'#loor), 350 West 6th;� „
'Street, Dutiuque; lowa:{ ?
5aid proposed plan5,i
specifications, form`of; ' � I
contract,'and estimat-� � � i
ed�ost are now on#ile i �!
in the office of the`City;
Clerk. At said hearing j
any interested person
pY appear and file� the' Contrac
�ections thereto.' '�t f Docu- i
� �' The scope of tlle I m���s Manual. � � �� � n ..
Project is as follows: Any visual- or heae- i
Bbwling&Beyond Site �ng-�mpaired'"persons
Asbestos `Abatement neetiing speci�i"assis- � �j
Project CIP#3601053" tance or persons with ,' ti
and#3501053 SRecial accessibility j i{'
1860 Wawfifiorne St needs should: contact ; �I
the City Cler,ks office at �i
Dubuque,.lowa 52001 (563) 589-4120 or TDD ;
The project involves ��
�t'(563) 680-6678 at ' ��
the remo"val and proper least 48 hours"prior to ;
disposal 'of� all a5- the rrteeting. ,• ��
bestos-, mercury; and Published by order of ' I,
polychlorinafed 6i- the City Council given '
phenyl-containing ma-� on the 16th day of Ju1y, �i �
terials from t�e propery 2018. --
tY��as identified in the �Kevin S.Firnstahl;_; � �
reports' lis�ed in �the; � � � �
Site Condition Informa-I lt��Zp CMC,Cify Clerk I �
tion(Section'00775) o}i � i
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