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Minutes_Housing Commission 6 26 18 Copyrighted July 16, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: Cable N Commission of 7/11 ; City Council Proceedings of 7/2, 7/9; Five Flags Civic Center Commission of 6/25, Housing Commission of 6/26; Library Board of Trustees Council Update #172 or 6/28/18; Zoning Advisory Commission of 7/5; Zoning Board of Adjustment of 6/28; Proof of Publication for City Council Proceedings of 6/18, 6/25. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Cable N Commission Minutes of 7/11/18 Supporting Documentation City Council Proceedings of 7/2/18 Supporting Documentation City Council Proceedings of 7/9/18 Supporting Documentation Five Flags Civic Center Commission Minutes of 6/25/18 Supporting Documentation Housing Commission Minutes of 6/26/18 Supporting Documentation Library Board of Trustees Council Update#172 of Supporting Documentation 6/28/18 Zoning Advisory Commission Minutes of 7/5/18 Supporting Documentation Zoning Board of Adjustment of 6/28/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 6/18/18 Proof of Publication for City Council Proceedings of Supporting Documentation 6/25/18 MINUTES FOR HOUSING COMMISSION MEETING DATE: Tuesday, June 26, 2018 TIME: 4:00 p.m. PLACE: Housing and Community Development Department 350 West 6`h Street, Suite 312; Dubuque, IA 52001 Vice Chairperson Dorothy Schwendinger called the meeting to order at 4:04 p.m. following staff assurance of compliance with lowa Open Meeting Law. Commissioners Present: Adam Babinat Shane Hoeper (4:30 p.m.) Nicole Borovic Dorothy Schwendinger Janice Craddieth Coralita Shumaker Anna Fernandes Gail Weitz Commissioners Absent: Amy Eudaley Staff Present: Alexis Steger Kris Neyen Teresa Bassler Cate Richter Tonya England Public Present: Kathy Sutton Certification of Minutes — MaV 22, 2018 Housinq Commission Meetinq Commissioner Janice Craddieth moved to approve the minutes for the May 22, 2018 Housing Commission Meeting. Commissioner Gail Weitz seconded. Roll call. Seven (7) in favor. Motion passed. Correspondence/Public Input There was no correspondence nor public input. Teresa Bassler, Assisted Housing Supervisor, introduced the Acting Housing Director, Alexis Steger. The Housing Commissioners introduced themselves. Old Business a) Goal Setting Input Commissioner Schwendinger stated she likes to start the goal setting with a needs assessment. Steger explained funding is available next fiscal year for a housing needs assessment, which the Housing & Community Development Department will utilize to make a collective impact on the community. The document Alvin Nash provided at the last meeting—which contained Departmental Successes 2017-2018, Major Challenges, Management in Progress 2018-2019 Projects and Issues, and Initiatives 2018-2019 Short- Term Issues and Projects--is what the Department feels it needs in order to make a large impact. Commissioner Gail Weitz and Commissioner Craddieth inquired about the Housing Choice Voucher Waiting List. Bassler discussed the waiting lists for Assisted Housing and referenced Agenda Item "6e) Assisted Housing Waiting List Statictical Summary". The Housing Choice Voucher Waiting List, which was based on the receipt date/time of the completed application, has been exhausted. On Februay 14, 2018, the Housing Choice Voucher Waiting List was reopened; it remained open until February 20, 2018. One 1 MINUTES FOR HOUSING COMMISSION MEETWG thousand five hundred (1,500) applications were received during this time period according to Bassler. Based on the Administrative Plan, a random selection of one thousand (1,000) applicants was made from the applicants who applied for the program. Cate Richter, Assisted Housing Coordinator, added that the Housing Choice Voucher Waiting List will be reopened when the number of applicants decreases to two hundred (200) applicants. After discussion, the Housing Commissioners came to a consenus to hold a Work Session outside the regular meeting to complete the goal setting. Steger stated the information is due to City Council in August. New Business a) Federal Fiscal Year 2018/City of Dubuque Fiscal Year 2020 Phoenix Housing Continuum of Care Renewal Application Bassler discussed the Phoenix Housing Continuum of Care (CoC) Renewal Application, which is a two-tier application process. She stated the first step is the submittal of an application to lowa Balance of State for a ranking. After lowa Balance of State ranks all agencies that submitted an application, an additional application is due to lowa Balance of State. In the final tier, an additional application is submitted to lowa Balance of State; who, in turns, combines all the agencies' applications and submits one application to the Housing & Urban Developement (HUD) by the September 18, 2018 deadline. Bassler also covered information regarding the points for ranking the first application submitted to lowa Balance of State. Due to Project Concern closing, there was no sponsor agency; this caused a problem with the ability to spend all the funding due to difficulty with enrolling new participants into the program. Commissioner Adam Babinat motioned to approve Federal Fiscal Year 2018/City of Dubuque Fiscal Year 2020 Phoenix Housing Continuum of Care Renewal Application. Commissioner Craddieth seconded. Role call. All present (7) in favor. Motion passed. Reports a) Crime/Nuisance Property Report Scott Koch, Investigator, was not present. Commissioner Craddieth asked if the crimes committed by program participants occur in the neighborhoods in which the participants reside and what types of crimes the participants are committing. b) CDBG Advisory Commission Report Erica Haugen, Community Development Specialist, was not present. c) Rehab Report Kris Neyen, Rehabilitation Programs Supervisor, discussed some of the properties on the Rehab Report. They closed on the purchase of 2243 Central Avenue and 2601 Jackson Street. The property located at 2320 Mineral Street was received via a petition of the property. 2 MINUTES FOR HOUSING COMMISSION MEETING Neyen stated she will provide the total funding from all sources that was spent on their projects at the next regular Housing Commission Meeting. Brochures for the program are in the process of being translated into Spanish and Marshallese. d) Neighborhood Services Jerelyn O'Connor, Neighborhood Development Specialist, was not present. e) Assisted Housing Waiting List Statistical Summary Bassler spoke about the Assisted Housing Waiting List Statistical Summary during the discussion for Goal Setting Input. f) Housing Choice Voucher Participant Statistical Summary Bassler stated the number of participants on the Housing Choice Voucher program have decreased. Applicants are being pulled from the Waiting List; therefore, the numbers may increase. Information Sharinq a) Bassler stated a retirement celebration will be held for Alvin Nash, Department Director, on Friday, June 29, 2018 from 11 a.m. to 3 p.m. in the Housing Conference Room. The City Manager will be giving a presentation at 11:15 a.m. Adiournment There being no further business to come before the Commission, Commissioner Babinat moved to adjourn the meeting. Commissioner Craddieth seconded. Motion passed by voice vote. Meeting adjourned at 4:42 p.m. Minutes taken by: �.C�/�C�X�iYL� �� % Tonya England Recording Secretary Respectfully Submitted: C�,(:�y=� ,�� Alexis Steger, Acting Department Director 3