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CLG Grant Application for Preserving Planning - Four Mounds Park Copyrighted August 20, 2018 City of Dubuque Consent Items # 12. ITEM TITLE: Certified Local Government (CLG) Grant Application for Preservation Planning — Four Mounds Park SUMMARY: City Manager recommending approval of Four Mounds Foundation's grant application through the Certified Local Government Program for preservation planning for long- term protection of the Burial Mounds Area at Four Mounds Park. RESOLUTION approving a CLG grant application to State Historic Preservation Office for Preservation Planning at Four Mounds Estate Historic District SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type CLG Grant Application for Four Mounds Park-NNM City Manager Memo Memo Staff memo Staff Memo CLG Grant App 4 Mounds Supporting Documentation Mayor letter Supporting Documentation Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: CLG Grant Application for Preservation Planning — Four Mounds Park DATE: August 9, 2018 Planning Services Manager Laura Carstens recommends City Council approval of Four Mounds Foundation's application for a $7,710 Certified Local Government Program Grant for preservation planning for long-term protection of the Burial Mounds Area at Four Mounds Park. Since the City of Dubuque owns the property, the grant program requires written City approval of the request. The only City expense will be for in-kind match of$480 of full-time staff involvement in the project. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager THE CTTY OF Dubuque �" ui���eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Seroices Manager '-�'<� SUBJECT: CLG Grant Application for Preservation Planning - Four Mounds Park DATE: August13, 2018 INTRODUCTION This memo transmits for City Council approval, the Four Mounds Foundation's application for a $7,710 Certified Local Government (CLG) Program Grant for preservation planning for long-term protection of the Burial Mounds Area at Four Mounds Park. Since the City of Dubuque owns the property, the grant program requires written City approval of the request. The grant application, supporting documents, letter of support, and resolution are enclosed. DISCUSSION The State Historic Preservation Office annually awards CLG grant funds for competitive projects that help to preserve, conserve, interpret, enhance, and educate the public about lowa's historical assets. The City has received CLG grants for Four Mounds Park and other historic preservation projects in the past. The Four Mounds Estate Historic District is listed in the National Register of Historic Places and designated as both a City Landmark Site and a City park. The Four Mounds Foundation seeks CLG funding for preservation planning to develop treatment options for long-term protection of the Burial Mounds Area at Four Mounds Park. The City has a long collaboration with the Four Mounds Foundation in stewardship of the historic architecture, historic landscape, cultural heritage and archeology of this City landmark site. The City's Historic Preservation Commission has the responsibility to promote the protection, enhancement, and perpetuation of such landmarks through outreach, education, and design review. Preservation planning is crucial to protect the Burial Mounds Area as well as to promote and conduct educational and interpretive programs on this archeological resource. As a Certified Local Government, the City of Dubuque is required to provide training for the Historic Preservation Commission and support staff. This project will help fulfill that requirement. 1 BUDGETIMPACT The Project Budget is summarized below. A detailed budget is enclosed. CLG Grant Request $ 7,710 In-Kind Match - City staff 480 In-Kind Match - Others 5,746 Total $13,936 The only City expense will be for in-kind match of$480.00 of full-time staff involvement in the project. Funds will come from the City Planning/Historic Preservation Activity in the Planning Services DepartmenYs FY 2019 Operating Budget (62700 100 61010). RECOMMENDATION Staff recommends the City Council approve the Four Mounds Foundation's application for a CLG Grant for preservation planning for long-term protection of the Burial Mounds Area at Four Mounds Park. The Four Mounds Foundation's dedication to preserving and interpreting the site's history offers enriching and engaging experiences to visitors and residents, furthering the social and cultural vibrancy of our community. REQUESTED ACTION The requested action is to adopt the enclosed resolution in support of Four Mounds Foundation's application for the CLG Grant for preservation planning for long-term protection of the Burial Mounds Area at Four Mounds Park. Enclosures cc: Marie Ware, Leisure Services Manager Jenny Larson, Budget Director Enclosures 2 Application of Four Mounds Foundation to Certified Local Government (CLG) Program Preservation Planning for Burial Mounds and Environs The following is narrative for the online application that is due 8-31-I8. The application is largely complete,so this submission is in late-draft form. ProjectBudget:$13,936 GrantRequest: $7,710 In-Kind: $6,226 Brief description of project A comprehensive approach to develop treatment options for the Mounds Area as sound planning for the long-term protection of the Mounds. Project Goals This is a comprehensive approach to looking at the landscape and treatment of the namesake four Native American burial mounds at the Four Mounds Park, a city-owned resource that is managed by Four Mounds Foundation. The site has two listings on the National Register of Historic Places: the entire site as a historic district, & a listing for the namesake Native American burial mounds, dating to the Middle-Late Woodland period. Both designations state local significance, but the rarity of the site in lowa indicates that it likely has state significance and is worth revisiting. The project involves an engineering survey of the project area and a professional planning session. Stakeholders, consultants and experts will be brought together to consider treatment, maintenance and protection of the Mounds,the immediate surrounding Mound Area and the Environs around the Mounds that have a mix of natural and historic resources. The projecYs main event is an two-day planning session, a strategy that provides a number of opportunities: different work session times, informal meals, and social times to allow people from different disciplines to become comfortable around each other and provide consultants time to absorb the information discussed, revisiting the project after a good nighYs sleep. We also anticipate this variety of times will allow others to attend, including invited board members, HPC members,community historians,volunteers,etc. We believe this format will be conducive to productive planning with input from a great variety of stakeholders. MORE ABOUT FOUR MOUNDS: The estate was built largely between 1908-1940, when the two main families who owned the estate constructed their homes & supporting buildings. In 1908, Viola & George Burden built what came to be known as the Grey House (a Lawrence Buck design). Chicago based A. Phelps Wyman was hired as their landscape architect, &thoughtfully laid out Four Mounds farm campus buildings, winding lanes, vistas & stone features including retaining walls, walkways, birdbaths, a sundial, stone gates & walls, rough cut curbing & an earthen root cellar. Lawrence Buck signed the original 1908 blueprints with the name "Four Mounds", so the family knew of the four Native American burial mounds that came to be the site's namesake. At the time of listing on the National Register, the nearby cabin was considered non-contributing due to its age. It is now a 62-year-old, intact structure that retains 1 Application of Four Mounds Foundation to Certified Local Government (CLG) Program Preservation Planning for Burial Mounds and Environs its context hidden away from the rest of the site in the Environs ofthe Mounds. It would likely be considered contributing today. Wyman brought the natural aesthetic to Four Mounds, &the culminating result was a gentleman's farm overlooking the Mississippi River, naturally landscaped & populated with pleasant buildings, harmonious design, & interesting site features. The site is the only intact gentleman's farm in lowa today according to Ralph Christian (IA SHPO). While other gentleman's farms have been lost to demolition, acreage sell-off, & suburban or urban encroachment, Four Mounds has actively worked to expand ours, acquiring natural buffers & using conservation easements as protection tools. Because of this strategic restorative focus, 21�t century visitors experience Four Mounds as a quiet respite, similar to the way it was experienced during the property's time of significance in the late 1930s. The Four Mounds estate was established in the middle of the gentleman farm movement, when wealthy men worked in cities & retreated at night to their country estates. Located four miles from Dubuque's city center,the automobile made it possible to have the farm while maintaining a professional career. The farm was idyllic, in an age where the industrialization & modernization of agriculture & cities was an affront to the sensibilities of many. George R. Burden saw his farm as a testing ground for "Scientific Agriculture," publishing in agricultural journals. Work Products USEFUL DEFINITIONS IN THIS APPLICATION: Mounds- Burial Mounds#s 1,2,3 &4, as identified on the attached map. Mound Area-area within an additional 15' radius of each mound, identified on map. Environs-area nearby and surrounding Mound Area, roughly defined by ravines to the south and west, and hillside/bluffland to the north. BELOW ARE THE WORK PRODUCTS OF THE PROJECT: - Updated engineering survey for Mounds, Mound Area and Environs, incorporated with tree survey - Updated Heritage Landscape Plan with concept plans for project area including moving parking, protection of Mounds, new parking,and treatment in front of the historic Marvin Gardens cabin - Updated architectural plans for features around lane; maintenance treatment plan for historic cabin and surrounds - Updated Ecological Restoration plan with modified treatment for Mounds, Mound Area and Environs, as a result of planning and input from other consultants, experts (Office of State Archaeologist) and stakeholders (Indian Advisory Council) - Planting plan for historically appropriate plantings around the historic cabin and planting in the entire area that is congruent with the ecological plan and the Mounds. - Final report pulling all documents together, with pricing estimates for carrying out project elements. 2 Application of Four Mounds Foundation to Certified Local Government (CLG) Program Preservation Planning for Burial Mounds and Environs - 2 Day Educational Planning Work Session,where our long-time consultants (who have a history of donating services),stakeholders, experts,city officials and volunteers come together and learn in what will be an unusual collaborative effort to develop a consistent plan for appropriate treatment and protection of the entire project area. Schedule Winter2018-19 - Engineering survey update with new focus area. Will be supplemented with additional data during the session (like tree identification,areas of significance for the mounds, etc) -Set date for March 2019, re-contact potential attendees, develop materials for session. - Review previous plan documents and research, including the SOI preservation standards for cultural landscape, Preservation Brief#36 for cultural landscape, Vegetation Management for Burial Sites, and the Phase I Archaeology Survey results for this location. February & March 2019 -Contact all attendees 2 weeks prior to meeting to distribute background materials, including the above listed documents, National Register listings for the site and mounds, attendee bios, agenda, and goals and objectives for the session. - Planning Session,date TBD (likely March, mid-week session). Consists of afternoon planning session from 1-5 pm, including walk to Mounds Area at onset and toward end. Dinner for attendees at 5:30. Out of town guests invited to stay overnight for wrap session the following day. April 2019 - Follow up with consultants,Compile products into report for the area. Share tree data with engineer for survey inclusion. Develop pricing for projects identified in plan. Mav 2019 - Finish plan and develop materials for grant report. Share plan with consultants. Defer to Office of State Archaeologist on sharing our results with the public, for protection of the Mounds. June 2019 - File grant report. Goals & Objedives 1. Develop a clear strategy on how we communicate with the public about the Mounds, whether in person, in print,on the web,through the media or in signage. Our past strategy, based on recommendations by the Office of the State Archaeologist, is to have an organic approach, where we 3 Application of Four Mounds Foundation to Certified Local Government (CLG) Program Preservation Planning for Burial Mounds and Environs protect the mounds by not calling attention to them, and if the public asks us,they need to do so probably face-to-face where we can have a conversation with them. 2. Develop a plan for relocating parking to remove pressure from Mound 1 & 2. Should include one parking and one turnaround space on the other side of the lane away from the mounds. 3. Determine if we can remove the parking space between Mound 1 &2,and if so, how to do it without damaging the Mounds. Previously we were recommended not to remove it by the Office of State Archaeology, but approaches have changed (as per the office) and iYs time to revisit this. 4.To have our long-term consultants to Four Mounds, staff, board,and state offices,all on the same page and understanding the needs, nuances and goals of mound preservation,ecological restoration, historic preservation and site use. We believe these different goals and strategies can be mutually supportive. 5. Develop a plan for ecological restoration at the mounds,the immediate mound area and the environs around the project area.This includes a survey of the trees in the area, plan for treatments,and removal of imminent threats. 6. Develop a preservation and landscape plan for the adjacent cabin that includes roof line treatment, siding treatment,and a naturalized landscape that is congruent with treatments around the mounds. Will address hardscape and softscape treatments in light of moving the parking from the mounds, to across the lane. 7. Update the engineering survey to include the entire project area, which previously was confined to very close to the lane. 8. Compile a final report on all the findings, incorporating comments, input and reports from consultants.This report will provide us with plans to move ahead with separate parts of the project. Past Performance The City of Dubuque has received $43,877 in CLG grants since 2007,when the City was awarded $8,200 for the Phase 1 Archeological Survey of the Four Mounds Estate. All CLG grants were completed successfully. In FY 2007,the City of Dubuque made a successful application to CLG for Four Mounds Foundation, in support of a Phase I Archaeology Grant. Chris Olson, project lead on this project and the 2007 project, led a successful study that integrated classes from Loras College to help undertake the project with the consultant archaeologist, and held a workshop with the local alternative high school history class.The project was on-budget and on-time, providing a valuable learning opportunity for the classes and their instructors. Four Mounds Foundation also carried out a Prehistoric Burial Sites& Cemeteries Property Management Workshop in which they engaged officials from the Office of the State Archaeologist,CLG program, the SHPO,the consulting archaeologist,and the Indian Advisory Council.The workshop was sold out and drew attendees from throughout the region. 4 Prepared by: Laura Carstens, City Planner Address: City Hall 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque IA 52001 Telephone: 589-4121 RESOLUTION NO. 243-18 RESOLUTION APPROVING CLG GRANT APPLICATION TO STATE HISTORIC PRESERVATION OFFICE FOR PRESERVATION PLANNING AT FOUR MOUNDS ESTATE HISTORIC DISTRICT Whereas, the State Historic Preservation Office has allocated Certified Local Government (CLG Program grant funds for projects that help to preserve, conserve, interpret, enhance, and educate the public about Iowa's historical assets; and Whereas, the City of Dubuque has adopted the 2017 Comprehensive Plan that includes goals for educating the community about the benefits of historic preservation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: i Section 1. The Four Mounds Foundation is hereby authorized to submit the FY 2019 CLG Grant application to the State Historic Preservation Office for preservation planning for the burial mounds area at the Four Mounds Estate Historic District, which is property owned by the City of Dubuque. Section 2. The Executive Director is hereby authorized as the property owner representative and the project manager for the CLG application. Passed, approved and adopted this 20th day of August 2018. Attest: KevirnS. Firnstahl, City Clerk Roy D. —/ ol, Mayor F:\Users\LCARSTEN\W P\GRANTS\GRANTS - Four Mounds\CLG FY19\4 Mounds FY19 CLG Grant App Resolution.doc Masterpiece on the Mississippi Christine Olson, Executive Director Four Mounds Foundation 4900 Peru Road Dubuque, IA 52001 Dubuque ***** M -America City 2207 .2012 • 2013 • 22(7 Office of the Mayor City Hall 50 West 13th Street Dubuque, IA 52001-4845 www.cityofdubuque.orq August 20, 2018 SUBJECT: FY 2019 CLG Grant Application for Preservation Planning at Four Mounds Park Dear Ms. Olson, am pleased to provide this letter of support on behalf of the City of Dubuque in support of the Four Mounds Foundation's application for a Certified Local Government (CLG) Grant for preservation planning to develop treatment options for long-term protection of the Burial Mounds Area at Four Mounds Park. The City park includes the Four Mounds Estate Historic District, which is listed in the National Register of Historic Places and designated as a City Landmark. In our long collaboration with the Four Mounds Foundation, stewarding the prehistoric archeology as well as the historic architecture and landscape, we've recognized the power of working partnerships and the fundamental significance of the historic site on our cultural heritage. The City's Historic Preservation Commission has the responsibility to promote the protection, enhancement, and perpetuation of such landmarks through outreach, education, and design review. Preservation planning is crucial to protect the Burial Mounds Area as well as to promote and conduct educational and interpretive programs on this archeological resource. As a Certified Local Government, the City of Dubuque is required to provide training for the Commission and staff. This project will help fulfill that need. It will be financially supported in part by staff time contributed by the Planning Services Department. The Four Mounds Foundation's dedication to preserving and interpreting the site's history offers enriching and engaging experiences to visitors and residents, furthering the social and cultural vibrancy of our community. The City of Dubuque supports your initiative to seek funding for preservation planning for long-term protection of the Burial Mounds Area at Four Mounds Park. Sincerely, Roy D. Buol Mayor cc: City Council Members Michael C. Van Milligen, City Manager Marie Ware, Leisure Services Manager Laura Carstens, Planning Services Manager Service People Integrity Responsibility Innovation Teamwork