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CLG Grant Application for Preserve Iowa Summit Attendance Copyrighted August 20, 2018 City of Dubuque Consent Items # 13. ITEM TITLE: Certified Local Government (CLG) Grant Application - Preserve lowa Summit SUMMARY: City Manager recommending approval of the City's application for a Certified Local Government(CLG) Program Grant for hosting the 2020 Preserve lowa Summit at the invitation of the State Historical Society of lowa, and approval of a resolution for Dubuque to host the 2020 Preserve lowa Summit. RESOLUTION Approving CLG Grant Application to State Historic Preservation Office for hosing the 2020 Preserve lowa Summit SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type CLG Grant Application for 2020 Preserve lowa Summit- City Manager Memo NNM Memo Staff memo Staff Memo FY19 CLG grant application Supporting Documentation Mayor letter Supporting Documentation Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: CLG Grant Application for 2020 Preserve lowa Summit DATE: August 13, 2018 Planning Services Manager Laura Carstens recommends City Council approval of the City's application for a $12,000 Certified Local Government (CLG) Program Grant for hosting the 2020 Preserve lowa Summit at the invitation of the State Historical Society of lowa, and approval of a resolution for Dubuque to host the 2020 Preserve lowa Summit. Travel Dubuque's in-kind support would range between $2,000 and $2,500. Travel Dubuque will also assist in financial support up to $2,000 for ground transportation. Partnership opportunities are being explored with Four Mounds Foundation, Heritage Works, Dubuque Main Street, Dubuque County Historical Society, Dubuque County Historic Preservation Commission, and other groups regarding such in-kind support as venues, presentations, tours, educational sessions, and workshops. Based conservatively using the 2017 Preserve lowa Summit budget revenues and expenses, it is not expected there will be any expense to the City of Dubuque. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager Keith Rahe, Travel Dubuque President & CEO THE CTTY OF Dubuque �" ui��eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Seroices Manager '-�'<� SUBJECT: CLG Grant Application for 2020 Preserve lowa Summit DATE: August 9, 2018 INTRODUCTION This memo transmits for City Council approval, the City's application for a $12,000 Certified Local Government (CLG) Program Grant for hosting the 2020 Preserve lowa Summit at the invitation of the State Historical Society of lowa. The grant application, supporting documents, letter of support, and resolution are enclosed. DISCUSSION The State Historic Preservation Office annually awards CLG grant funds for competitive projects that help to preserve, conserve, interpret, enhance, and educate the public about lowa's historical assets. The City has received CLG grants other historic preservation projects in the past. The Preserve lowa Summit is the annual statewide conference for professionals and volunteers involved in historic preservation in lowa. The Preserve lowa Summit typically draws 350-400 preservation professionals, historic property owners, and community leaders from small towns, midsized cities, and urban neighborhood districts from across lowa and the Midwest who are interested in historic preservation and community revitalization. As a Certified Local Government, the City of Dubuque is required to provide training for the Historic Preservation Commission and support staff. This project will help fulfill that requirement. This annual state conference will offer enriching and engaging experiences to commissioners, visitors and residents, furthering the social and cultural vibrancy of our community. Travel Dubuque's in-kind support would range between $2,000 and $2,500. Travel Dubuque will also assist in financial support up to $2,000 for ground transportation. Partnership opportunities are being explored with Four Mounds Foundation, Heritage Works, Dubuque Main Street, Dubuque County Historical Society, Dubuque County Historic Preservation Commission, and other groups regarding such in-kind support as venues, presentations, tours, educational sessions, and workshops. 1 BUDGETIMPACT The preliminary Project Expenses for the 2017 Preserve lowa Summit in Fort Dodge were $30,509. Revenues were $35,864 with $17,489 from registrations and $18,375 from grants, sponsorships, and cash. We expect to have a similar budget for the 2020 Preserve lowa Summit in Dubuque. The preliminary budget is summarized below, based conservatively using the 2017 Summit budget revenues and expenses. At this time, we do not expect there to be any expense to the City of Dubuque. Revenues FY2019 CLG Grant Request $ 12,000 Sponsorships and other grants 2,000 In-Kind Match — Travel Dubuque 3,500 Reqistrations 15,000 Total $32,500 Expenses Speakers (honorarium and travel) 10,200 Site rental fees 2,800 Food & beverage 10,500 Transportation 2,000 Registration activities 4,800 Miscellaneous expenses 2,200 Total $32,500 RECOMMENDATION Staff recommends the City Council approve the FY2019 CLG Grant application and the enclosed resolution for Dubuque to host the 2020 Preserve lowa Summit. Enclosures cc: Jenny Larson, Budget Director 2 DRAFT APPLICATION 2019 Certified Local Government Grant: 202 Preserve lowa Summit 1.Title of project* 2020 Preserve lowa Summit 2. Brief description of project* The City of Dubuque proposes to host the 2020 Preserve lowa Summit,during which we will showcase our preservation success and challenges. 3.Type of Project* Public education 4. Goal* The City of Dubuque Historic Preservation Commission in partnership with the State Historic Preservation Office, Preservation lowa, Four Mounds Foundation, Heritage Works, Dubuque Main Street, Dubuque County Historical Society, Dubuque County Historic Preservation Commission,and other groups, intends to host the Preserve lowa Summit in 2020. Dubuque,with a population of about 58,000, is located in Northeast lowa and offers attendees an opportunity to learn about the growth in the value of historic preservation in Dubuque and Dubuque County over the past 35 years. The activities that are proposed would include tours, panel discussions,workshops, and presentations. Each of these will be located within buildings that expose attendees to the opportunities for historic preservation,downtown development/redevelopment,and tourism. Other activities will include and evening reception, preservation awards ceremony, and an exhibit hall. Housing the Preserve lowa Summit will also serve as a celebration of the preservation accomplishments Dubuque has made and continues to make. Historic preservation has been an integral component of the community's recovery efforts after the farm crisis in the 1980s. In addition, Dubuque is unique in the state as lowa's oldest city. The conference is proposed to take place within the City's Historic Downtown and surrounding historic neighborhoods and historic landmarks throughout the community. Historic downtown buildings and districts will provide wonderful opportunities for tours,gathering spaces and backdrops for the conference sessions. 5. Coordination* The City of Dubuque and the City's Historic Preservation Commission will lead the conference planning effort. Dubuque will work with the State Historic Preservation Office and Travel Dubuque to host the 2020 Preserve lowa Summit. Other partners also contacted to be partners in the planning process and event hosting include: Preservation lowa, Four Mounds Foundation, Heritage Works, Dubuque Main Street, Dubuque County Historical Society, and Dubuque County Historic Preservation Commission. The City of Dubuque Historic Preservation Commission has a strong history of collaboration and believes that their ability to connect with other organizations will provide for a high-quality conference with sessions, tours, and presentations focusing on a variety of subjects applicable to all lowa communities. Laura Carstens, Planning Services Manager for the City of Dubuque, is the local project manager. She will 1 DRAFT APPLICATION 2019 Certified Local Government Grant: 202 Preserve lowa Summit receive assistance from Julie Kronlage, Vice President of Sales,Travel Dubuque, during the planning and hosting of the event. A sub-committee of the Historic Preservation Commission and project partners will be formed to guide the process which includes marketing, preparation of promotional materials,and the development of educational content with the State Historic Preservation Office. Dubuque proposes a monthly meeting with the SHPO beginning as soon as the grant contract is signed. The frequency of these meetings will increase in the months leading up to the Summit. 6. Project Budget Revenues FY2019 CLG Grant Request $ 12,000 Sponsorships and other grants 2,000 In-Kind Match—Travel Dubuque 3,500 ReQistrations 15,000 Total $32,500 Expenses Speakers (honorarium and travel) 10,200 Site rental fees 2,800 Food & beverage 10,500 Transportation 2,000 Registration activities 4,800 Miscellaneous exqenses 2,200 Total $32,500 2 Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121 RESOLUTION NO. 244-18 RESOLUTION APPROVING CLG GRANT APPLICATION TO STATE HISTORIC PRESERVATION OFFICE FOR HOSTING THE 2020 PRESERVE IOWA SUMMIT Whereas, the State Historic Preservation Office has allocated Certified Local Government (CLG Program grant funds for projects that help to preserve, conserve, interpret, enhance, and educate the public about Iowa's historical assets; and Whereas, the City of Dubuque has adopted the 2017 Comprehensive Plan that includes goals for educating the community about the benefits of historic preservation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Planning Services Manager is hereby authorized to submit the FY 2019 CLG Grant application to the State Historic Preservation Office for match grant funds for hosting the 2020 Preserve Iowa Summit. Section 2. The Planning Services Manager is hereby authorized as the project manager for the CLG application. Passed, approved and adopted this 20th day of August 2018. Attest: Keyn S. Firnstahl, City Clerk Li Roy D.Buol, Mayor F:\Users\LCARSTEN\WP\GRANTS\CLG grant application\2020 Preserve Iowa Summit\Preserve IA Summit FY19 CLG Grant App Resolution.doc Masterpiece an the Mississippi Paula Mohr Certified Local Government Coordinator State Historical Society of Iowa 600 E. Locust St. Des Moines, IA 50319 Dubuque ** * irk All -America Cily i1 1 1 11 2007 • 2012 . 2013. 2017 Office of the Mayor City Hall 50 West 13th Street Dubuque, IA 520014845 www.cityofdubuque.orq August 20, 2018 SUBJECT: FY 2019 CLG Grant Application for 2020 Preserve Iowa Summit in Dubuque Dear Ms. Mohr, I am pleased to provide this letter of support on behalf of the City of Dubuque in support of the City's application for a Certified Local Government (CLG) Grant for hosting the 2020 Preserve Iowa Summit in Dubuque. Dubuque, Iowa is a community well known for its natural beauty and the historic architecture that makes up much of the downtown and surrounding neighborhoods. As Iowa's oldest city, Dubuque has had a strong historic preservation ethic for decades. The City of Dubuque is committed to identifying and conserving its cultural resources. We recognize that the historic, architectural and archeological resources of Dubuque are a key to our economic success and quality of life. These resources, like the Mississippi River, help form Dubuque's unique identity. As a Certified Local Government, the City of Dubuque is required to provide training for the Commission and staff. This project will help fulfill that need. It will be financially supported in part by staff time contributed by the Planning Services Department and the annual training budget of $2,500 for the City's Historic Preservation Commission. In addition, Travel Dubuque's in-kind support would range between $2,000 and $2,500. Travel Dubuque will also assist in financial support up to $2,000 for ground transportation. All of these attributes make Dubuque a great place for the 2020 Preserve Iowa Summit. We appreciate your consideration of our community as a host for this important annual conference. Sincerely, Roy D`. Buol Mayor cc: City Council Members Michael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager LI Service People Integrity Responsibility Innovation Teamwork