Millwork District Parking Lot #2 / Elm Street Parking Lot Project_Hearing Copyrighted
August 20, 2018
City of Dubuque Public Hearings # 3.
ITEM TITLE: Millwork District Parking Lot#2 - Elm Street Parking Lot
Project
SUMMARY: Proof of publication for notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Millwork District Parking Lot#2
Project (aka Elm Street Parking Lot), and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Millwork District Parking
Lot#2 Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Millwork District Parking Lot#2-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Millwork District Parking Lot #2
DATE: August 9, 2018
City Engineer Gus Psihoyos recommends the City Council approve the plans,
specifications, form of contract and estimated cost of$586,827.18 for the Millwork
District Parking Lot #2 project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�L;� 1��, ����.�
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Candace Eudaley-Loebach, Transportation Services Manager
THE CITY OF Dubuque
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All-America City
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Masterpiece on tlze Mississippi
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2007•2012•2013•2017
TO: Michael C. Van Milligen, City Manag r'"�
FROM: Gus Psihoyos, City Engineer ��; ��
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SUBJECT: Millwork District Parking Lot #2
DATE: August 8, 2018
INTRODUCTION
The attached resolution is in reference to the public hearing for the construction of an 81
stall public parking lot within the Historic Millwork District. This parking lot will provide a
portion of the parking included in the development agreement with Novelty Iron Works.
BACKGROUND
In 2010, Gronen Properties, Wilmac Property Co and Warehouse Trust provided a letter
to the City requesting public development of 470 off-street parking spaces to assist with
attraction of commercial and residential tenants in the newly developed district. The 11tn
& Elm St surface parking lot will bring the total number of City-owned parking spaces in
the Historic Millwork District to 509 spaces.
The City purchased the property, between 11 th and 12th streets and adjacent to Elm
Street from Stackis, LLC for $500,000. The City also issued two contracts for the
deconstruction of the existing structure for a total amount of $151 ,700.
DISCUSSION
The FY18 Capital Improvement Budget includes $828,376 to continue the development
of public parking within the Historic Millwork District. These unused funds will be
requested to be carried over into the FY19 budget. The parking lot will be constructed
with concrete pavement and permeable pavers. Landscaping will also be included in
this project and will be similar to that of the Intermodal facility landscaping. Conduit will
be installed under the pavement to provide for multiple enforcement options.
PROJECT SCHEDULE
The proposed schedule for the Millwork District Parking Lot #2 project is as follows:
Initiate Public Bidding Process August 6, 2018
Publish Notice to Bidders, Advertise for Bids August 8, 2018
Publish Public Hearing Notice on Plans & Specs August 10, 2018
Public Hearing on Plans & Specifications August 20, 2018
Receipt of Bid Proposals (Bid Letting) August 23, 2018
Award Construction Contract September 4, 2018
Intermediate Completion Date November 16, 2018
Project Completion Date May 31, 2018
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Millwork District Parking Lot #2 project through the adoption
of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the Millwork District Parking Lot #2 project is
summarized as follows:
Construction Cost Estimate $463,895.00
Contingency (10%) 46,389.50
Engineering & Inspection 79,542.68
Total Estimate Project Cost $586,827.18
The project funding is summarized as follows:
CIP No. FY Fund Description Fund Amount
3602250 2019 Millwork District $586,827.18
Parking Improvements
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the Millwork District Parking Lot #2 project through the adoption
of the attached resolution.
Attachments
Prepared by Todd Irwin
cc: Jenny Larson, Budget Director
Candace Eudaley-Loebach, Director of Transportation Services
Todd Irwin, Engineering Technician
2 I
RESOLUTION NO. 253-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE MILLWORK DISTRICT PARKING LOT #2 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
Millwork District Parking Lot #2 project, in the estimated amount $463,895.00, are
hereby approved.
Passed, adopted and approved this 20th day of August 2018.
Attest:
Kevin K. Firnstahl, GMC, City Clerk
Roy D. Buol, Mayor
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STATE OF IOWA {SS: ;
1)UBUQUE COUNTY
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CERTIFICATION OF PUBLICATION ��
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I, Suza.nne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher �
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County ',�
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper 'i
on the following dates: August 10, 2018, and for which the charge is $25.54. !�
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Subscribed to before me, � otary Public in and for Dubuque County, Iowa,
this_�_day o� u�p�1f' ; 20��. ���
i
tions,form of contract, ' �
and estimated,cost are '
now on file in the office
of the'City .Cle�k and I
can 6e vi,ewed durjng I
N Public in and for Dubu ue Count IOwa. normal work. hours. � �
y q Y� Written comments;re- !'i
garding the abov,e pub- i
lic hearing �may be���; �jl
submiYted to the City 'i
���'A��� �Ra�$ET aC. P�F�� Clerk's Office,City Ha�l;
Commissian Numb�ar 199�59 50 W.13th Street,on or
before said time of the
'°'"""` My���'�.F�p,p����,���� public'hearing:At'the
meeting,' the City ' ti
� Council ;-will�'-�receive � b
oral and written com- j '
� ments from any resi- �
��Y°Q�Q�B��Q���� dentorpropertyowner �
���a ` of said City to the �
OFFICIAt,NATICE above action: �
l NpTICE O�PWBLIC ° The scope of the '
�IEARING ON P4ANS, ' projecY is as'follows
$p�GIFICq.TIQNS, " �Millwork-District Park-� � �
�ORM OF CONTRACT; ing Lot #2` 'CIP# 7�
AND ESTIMATED - 3602250
COST FOR THE This pro�ect consists �
, MILLINORK�ISTRICT of the construCtion of
PARKING;LOT#3 � an•-81-stall concrete �
NOTICE, IS .HEREBY �
GIVEN: The Crty Coun-` Darking lot, site light-
cil ',of,,the' City..,of l ing and landscaping �
Dubuque,,.,;loWa.�::will Within tihe�Historic MiIP-
hold a public;,hearing wo"rk Distnct: '
on the proposed plans, Any visually-or hear-
specifications;form of ing-impaired persons
contract, and estimat; needing,special assis-
ed cost .for:,the Mill- tance-or persorls with
wor,k DistriG� Parking special, accessibility ,
Lot #2 project, in ac- needs; should contact-'
cordance with the pro; the.City Clerk's office
visions of Chapter 26;'.. at (563) 589-4100 or
Code of lo,wa at 6:00 TDD at (563) 690-6678 ' �
p.m.on the 20th day of' at 1east 48,hours prior
Augus,2018,in the His- to the meeting:
toric Federal Building Published by order of p
Council Chambers the City Council given �
(second, floqr), 350 on tlie 6th day of Au- 4
West 6th Street, Ltubu- 9ust 201$. '
que; lowa, Said pro-' KevinS.Firnstahl,
posed,p(ans;-speciYca- CMC,City Clerk
lt8/10; , �,::
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