Dubuque Industrial Center West- McFadden Farm Grading Phase I Project_Hearing Copyrighted
August 20, 2018
City of Dubuque Public Hearings # 5.
ITEM TITLE: Dubuque Industrial Center West- McFadden Farm Grading
Phase I Project
SUMMARY: Proof of publication for notice of public hearing to consider
approval of the plans, specifications, form of contract and
the estimated cost of$613,676.80 for the Dubuque
Industrial CenterWest— McFadden Farm Grading Phase I
Project, and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated costforthe DICW - McFadden
Farm Grading Phase I Project
RESOLUTION Authorization to advertise for bids for the
DICW - McFadden Farm Grading Phase I Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
DICW - McFadden Farm Grading Phase I - MVM City Manager Memo
Memo
Staff Memo 8 17 18 Staff Memo
Public Hearing Resolution Resolutions
Advertise Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West — McFadden Farm Grading Phase I
DATE: August 14, 2018
City Engineer Gus Psihoyos recommends approval of the plans, specifications, form of
contract and the estimated cost of$613,676.80 for the Dubuque Industrial Center West
— McFadden Farm Grading Phase I Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�L;� 1��, ����.�
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Budget Director
Gus Psihoyos, City Engineer
Todd Irwin, Engineering Tech
Rick Dickinson, Greater Dubuque Development Corporation President & CEO
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DISCUSSION
With the adoption of the FY2019 Capital Improvement Program Budget amendment,
there will be funding in the amount of$717,000 for the development of the McFadden
farm property from existing balances in the Urban Renewal District and the Greater
Dubuque Development Corporation contribution.
PROJECT SCHEDULE
The proposed schedule for the DICW— McFadden Farm Grading Phase I project is as
follows:
Public Hearing on Plans & Specifications, August 20, 2018
Initiate Public Bidding Process,
Authorize Advertisement for receipt of bids
Publish Notice to Bidders August 22, 2018
Receipt of Bid Proposals (Bid Letting) September 4, 2018
Award Construction Contract September 4, 2018
Project Completion Date November 16, 2018
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the DICW— McFadden Farm Grading Phase I project and hereby
authorize the City Clerk to advertise for bid proposals for the DICW — McFadden Farm
Grading Phase I project.
BUDGETIMPACT
The estimate of probable cost for the DICW— McFadden Farm Grading Phase I project
is summarized as follows:
Preliminary Construction Cost Estimate $485,120.00
Contingency (10°k) 48,512.00
Engineering & Inspection 80,044.80
Total Estimate Project Cost $613,676.80
The project funding is summarized as follows:
CIP No. FY Fund Description Fund Amount
3601056 2019 Dubuque Industrial Center West land sales $717,000.00
The Phase 1 grading will be funded by Dubuque Industrial Center West land sales, and
the Greater Dubuque Development Corporation. This money will be repaid if the
company selects Dubuque and purchases the site.
2
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the DICW — McFadden Farm Grading Phase I project and to
authorize the City Clerk to advertise for bid proposals for the DICW — McFadden Farm
Grading Phase I project.
Attachments
Prepared by Todd Irwin
cc: Jenny Larson, Budget Director
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 255-18
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DICW - MCFADDEN FARM GRADING PHASE I
PROJECT
Whereas, the City of Dubuque, Iowa (City) purchased 36.5 acres of property (the
McFadden Farm) from McFadden Properties, LLC. The McFadden Farm is within the
City's current industrial park, along Chavenelle Road, is adjacent to existing developed
industrial property, and has City utilities available at its perimeter, and;
Whereas, Dubuque is one of four finalist communities in four states under
consideration by a company reviewing locations for a corporate expansion with an
approximately $350 million capital investment to construct a 350,000 square -foot facility
that would employ approximately 450 people within five (5) years with an estimated
annual payroll exceeding $22 million, and;
Whereas, to, strengthen Dubuque's bid for selection and to remain a viable option for
the project, City staff is recommending an expedited plan to begin site preparation on
City property in Dubuque Industrial Center West; and
Whereas, plans, specifications, form of contract and estimated costs have been
prepared for site preparation with an estimated cost of $613,676.80.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
DICW - McFadden Farm Grading Phase I Project in the estimated amount of
$613,676.80 are hereby approved and ordered filed in the office of the City Clerk for
public inspection.
Passed, adopted and approved this 20th day of August 2018.
Attest:
7
Kevin 5. Firnstahl, CMC, City Clerk
Roy D. Buol, Mayor
RESOLUTION NO. 256-18
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE DICW - MCFADDEN
FARM GRADING PHASE 1 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
DICW- McFadden Farm Grading Phase I project is hereby ordered to be
advertised for bids for construction.
The amount of the • security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in the Master Builders of Iowa Plan Room, The
Construction Update Network and posted on the City of Dubuque website at
www.cityofdubuque.orq/bids. Publication will occur not less than thirteen but not
more than forty-five days before the date for filing bids before 2:00 p.m. on the
4th day of September 2018. Bids shall be opened and read by the City Clerk at
said time and will be submitted to the City Council for final action at 6:00 p.m. on
the 4th day of September 2018, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa
Passed, adopted and approved this 20th day of August 2018
Attest:
KeviS. Firnstahl, CMC, City Clerk
Vt
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: August 15, 2018, and for which the charge is $21.58.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of , 20 /V.
otary Public in and for Dubuque County, Iowa.
or,1A1
MARY K WESTERMEYER
Commission Number 154885
My Commleslon Exp, Feb. 1, 2020
CITY4O_ F LJBUQUE,
IOWA
OFFICIAL NOTICE
'NOTICE OF'PUBLIC
HEARING TO CONSID
•
ER THE• PLAS, SDEC=t.
IFICATIONS, . AND
FORM,'OF CONTRACT
FOR THE DICW ' MC-
FADD€NFARM GRAD=
PI
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ING :'14-44,ii! K71
NOTICE IS HEI4E8Y,
GIVEIVr .The City Coun
cil of thg City of
i DubU14110,
,hole aFpubhc
cohsklerx 't
spee1rc4tlons . ,
form of'contract fo'r the..
DICW McFa'dden.Farm ••
Grading ;Phase" I :Pro-
ject , in`-� accordance•
• with tbklitevislons "of
C0apgrg6 Code, of
loyva, at6
the -20th :tlayy,of August I
20E8 ,i he, ;Historic"'
Federal Building Coun- J
cil Chambers " (second i
floor); `"350iWest;
Streets DubugUeflowa..
the meet ng ahe
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nneecg ib $alretl )5ersons.;
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at (563) + 589 4100 or;
TTY 563),x695 6678 `at:•
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least 48 Itoufspnor to"
the meeting
Publishedby order ofd
the City Couhc(I ;givers 1
on the 13th` day of Au
gst2018 € r
Kevih S Firnstahl, ,
CMC} CIt tOIefk.'
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