Minutes Housing Com 2 25 03MINUTES OF HOUSING COMM!SS!ON MEETING
DATE:
TIME:
PLACE:
25 February 2003
4p.m.
Housing and Community' Development Department Office
Vice-Chairpemon Ho!z called the meeting to order at 4:!0 p,m, following staff
assurance of compliance with iowa Open Meeting Law.
Commissioners Present:
Harry Neustadt
John Plein
Danita Grant
Char Eddy
Jim Holz
Bill Helling
Dorothy Culbertson
Dave Kapler
Commissioners Absent: Tom Swift I1
Staff Present:
David Hards
Joieen Patterson
Tusdee Blus
Officer Harper
Janet Walker
Officer Gorreii
Public Present:
Ed Swift
Heidi Cook
Jennifer Berthel
Genevieve Gretace
Review and certification of Minutes of 28 January 2003 Commission Meetin.q
Commissioner Eddy noted two corrections to the 28 January 2003 minutes as 1) she
had abstained with regard to the November 2002 minutes certification; and 2) there was
a typographical error as the word "stated" was omitted in section 5b. Commissioner
Holz moved to approve the 28 January 2003 Commission meeting minutes as
reviewed. Commissioner Culbertson seconded. Roll Call. All present in favor. Motion
passed.
Correspondence / Public Input
Ed Swift introduced the topic of the flood area. He feels that the fiats area should be
redeveloped and rebuilt. Commissioner Holz stated that this will not happen until the
downtown master plan is completed or a developer were to come forward.
Chairperson Kapler entered at 4:15 p.m.
Old Business
Lending Policy
Joleen Patterson presented the policy document as revised by Chairperson Kapler,
The last page is to be signed by both the buyer and the seller. It was suggested that
the appraiser should also sign this document. Commissioner Culbertson felt it should
all be on one page.
David Harris asked Chairperson Kapler for procedure for presentation to City Council. It
was felt that all three parties signing should have copies and their support for the
program should be solicited. It was suggested that it be submitted to the Board of
~,~.~.,~r. ~,..~,,.,,~ ~ .~.,4.~,~ A .... ~atlon and Appraisers for review.
Analysis: Historic District Rehab Costs
Joleen stated the analysis compared costs of rahab under historic district guidelines vs.
rahab costs for similar work for homes located outside of districts. Joleen also stated
that the guideline is for any exterior work and does not include interior work.
four properUes having received the $5,000.00 grant - historic rs. what could have been
covered by non-historic dollars, and that the repor~ be presented at ne~ month's
meeting.
Vacancies/Orientation
An application was submitted by Joseph Suarez. It will be un ~hv Counu~ a~uenda for
the next meeting and then will be voted on at that following meeting. He is a Professor
of Aviation at the University. of Dubuque.
The issue of Leo Hickie applying was discussed. Commissioner Hailing suggested that
he would like to see new Commissioners have knowledge of the system. With regard
to this, discussion ensued regarding orientation the Commission members receive
when they begin their term. Commissioner Grant would like to see more material
provided initially, such as examples of what a Commissioner will deal with during their
term.
It was determined that a light agenda will be planned for the next couple of meetings,
and an hour per meeting will be utilized to review orientation materials.
New Business
Request from Heidi Cook for Appeal Consideration
Request was made by Heidi Cook to be moved up on the agenda. The request was
approved by Chairperson Kapler.
Based upon Ms. Cook's request to have a hearing held, Janet Walker prepared a brief
background to aid the Commission in their decision. Janet informed the Commission
that Ms. Cook's eviction was for non-payment of deposit and non-payment of rent.
Commissioner Culbertson noted that all notices were serviced; however, our mail is not
forwarded. We mailed to "last known address", which is our policy.
Noted were Federal Regulations that state we must terminate if eviction occurs,
although there is no specific time requirement. Our Administrative Plan states that
participants are non-eligible for a period of three years. And with regard to appeal, in
this specific case, Ms. Cook did not request a hearing.
Commissioner Holz moved to deny Heidi Cook's request for appeal consideration.
Commissioner Culbertson seconded. Roll Call. Helling-nay; Kapler-nay; Grant-nay;
Eddy-nay. All others present in favor. Motion failed.
se,,ond..,~. Roll
Commissioner Neustadt moved to table the issue. Commissioner Plein ,' ~,~
Call. Helling-yea; Neustadt-yea. All others present not in favor. Motion failed.
for asking for the appeal. She stated that she is in the process of getting her children
back and she is not financially stable enough to support them without assistance.
Commissioner Grant moved to grant the request from Heidi Cook for appeal
consideration. Commissioner Culbertson seconded. Roll Call. Culbertson-nay;
Neustadt-nay; Helling-nay. Ali others present in favor. Motion passed.
Election of New Officers
Commissioner CulbeKson moved to nominate Kapler as Chairperson. Commissioner
Eddy seconded. Commissioner Neustadt amended the motion to nominate Eddy as
Vice-Chairpereon. Roll Call. Ali present in favor. Motion passed.
Chairperson Kapler presided over the remainder of the meeting.
Request from Dawn Richey for Appeal Consideration
David stated that he represents the family on the CASA program as the children's
advocate. Therefore, he could not hear the appeal should it be granted. The reason
for her termination was due to her moving without notice. Janet noted that Ms. Richey
can reapply in August. Furthermore, the landlord did not notify us of her move either.
And finally, there is an issue with the fact that Dawn allowed her sister to move into her
apartment and sublet it, which is a violation of the program. The question arose
whether this would make another appeals hearing necessary due to the intentional
fraud.
Commissioner Holz moved to deny the request from Dawn Richey for appeal
consideration and send a letter stating eligibility date is still uncertain (August 2003) but
she still needs to clear up issues if she is planning to apply. Also, she needs to clear up
the issue of her sister taking over her apartment, as this could also be reason to deny
her assistance. Commissioner Culbertson seconded. Roll call. All present in favor.
Motion passed.
Request for Rehab Loan Approval
1250 Jackson - Joleen stated a plumbing leak severely damaged the walls and flooring
of the residence, and there are eight people living in a two-bedroom home. She
proposed to convert the dining reom into a bedroom. Total rehab cost is $44,000.00.
She assured the Commission that a three bedroom unit is legal for eight persons, and
that there is a possible fourth bedroom using a small alcove off the second floor
hallway.
She would like to replace all windows and doors using rehab money to make it lead
safe as the grant monies are exhausted for the lead program.
Two options were proposed: 1) a $44,000.00 loan at 0% interest payments at
~' ' "-' "' we ,vou,d hold the mortgage
~42.00;monu ~, or -_; pay off their first mortgage and then ..... ~
for $80,059.00, 0% interest, $250.00/month for seven years; then balloon and refinance
at $350.00/month for an additional 18 years.
Commissioner Holz moved to approve the request for rehab loan approval using the
second option. Commissioner Eddy seconded. Roll call. All present in favor. Motion
passed.
FY04 Budget
David presented the FY'04 Budget preview.
Information Sharing
Joleen distributed samples for signage to be used in promotion of our re,habilitation
projects. They will be the same size as a realtor sign. Cost is six signs at a total of
$372.60 or twelve at $520.00. They will be utilized primarily at rental proper[les, but
homeowners could display if willing to do so.
The Commission discussed and suggested a change in the wording to be "Funded by
Dubuque Housing and Community Development Department", and to keep the City
logo and EOH logo both at the bottom. It was also noted that both Iogos must be the
same size.
The color scheme of the signs was discussed as the current yellow/black is
unappealing. Joleen will have them re-done for next meeting.
Adiournment
There being no further business to come before the Commission, Commissioner
Neustadt moved to adjourn. Commissioner Holz seconded. Motion passed by a voice
vote. Meeting was adjourned at 5:49 p.m.
Minutes tak~by:
Tusdee Blus
Housing Department Secretary
~esp~,tfully submitted by:
D~vid Hards
Department Director