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Minutes Housing Com 2 25 03MINUTES OF HOUSING COMM!SS!ON MEETING DATE: TIME: PLACE: 25 February 2003 4p.m. Housing and Community' Development Department Office Vice-Chairpemon Ho!z called the meeting to order at 4:!0 p,m, following staff assurance of compliance with iowa Open Meeting Law. Commissioners Present: Harry Neustadt John Plein Danita Grant Char Eddy Jim Holz Bill Helling Dorothy Culbertson Dave Kapler Commissioners Absent: Tom Swift I1 Staff Present: David Hards Joieen Patterson Tusdee Blus Officer Harper Janet Walker Officer Gorreii Public Present: Ed Swift Heidi Cook Jennifer Berthel Genevieve Gretace Review and certification of Minutes of 28 January 2003 Commission Meetin.q Commissioner Eddy noted two corrections to the 28 January 2003 minutes as 1) she had abstained with regard to the November 2002 minutes certification; and 2) there was a typographical error as the word "stated" was omitted in section 5b. Commissioner Holz moved to approve the 28 January 2003 Commission meeting minutes as reviewed. Commissioner Culbertson seconded. Roll Call. All present in favor. Motion passed. Correspondence / Public Input Ed Swift introduced the topic of the flood area. He feels that the fiats area should be redeveloped and rebuilt. Commissioner Holz stated that this will not happen until the downtown master plan is completed or a developer were to come forward. Chairperson Kapler entered at 4:15 p.m. Old Business Lending Policy Joleen Patterson presented the policy document as revised by Chairperson Kapler, The last page is to be signed by both the buyer and the seller. It was suggested that the appraiser should also sign this document. Commissioner Culbertson felt it should all be on one page. David Harris asked Chairperson Kapler for procedure for presentation to City Council. It was felt that all three parties signing should have copies and their support for the program should be solicited. It was suggested that it be submitted to the Board of ~,~.~.,~r. ~,..~,,.,,~ ~ .~.,4.~,~ A .... ~atlon and Appraisers for review. Analysis: Historic District Rehab Costs Joleen stated the analysis compared costs of rahab under historic district guidelines vs. rahab costs for similar work for homes located outside of districts. Joleen also stated that the guideline is for any exterior work and does not include interior work. four properUes having received the $5,000.00 grant - historic rs. what could have been covered by non-historic dollars, and that the repor~ be presented at ne~ month's meeting. Vacancies/Orientation An application was submitted by Joseph Suarez. It will be un ~hv Counu~ a~uenda for the next meeting and then will be voted on at that following meeting. He is a Professor of Aviation at the University. of Dubuque. The issue of Leo Hickie applying was discussed. Commissioner Hailing suggested that he would like to see new Commissioners have knowledge of the system. With regard to this, discussion ensued regarding orientation the Commission members receive when they begin their term. Commissioner Grant would like to see more material provided initially, such as examples of what a Commissioner will deal with during their term. It was determined that a light agenda will be planned for the next couple of meetings, and an hour per meeting will be utilized to review orientation materials. New Business Request from Heidi Cook for Appeal Consideration Request was made by Heidi Cook to be moved up on the agenda. The request was approved by Chairperson Kapler. Based upon Ms. Cook's request to have a hearing held, Janet Walker prepared a brief background to aid the Commission in their decision. Janet informed the Commission that Ms. Cook's eviction was for non-payment of deposit and non-payment of rent. Commissioner Culbertson noted that all notices were serviced; however, our mail is not forwarded. We mailed to "last known address", which is our policy. Noted were Federal Regulations that state we must terminate if eviction occurs, although there is no specific time requirement. Our Administrative Plan states that participants are non-eligible for a period of three years. And with regard to appeal, in this specific case, Ms. Cook did not request a hearing. Commissioner Holz moved to deny Heidi Cook's request for appeal consideration. Commissioner Culbertson seconded. Roll Call. Helling-nay; Kapler-nay; Grant-nay; Eddy-nay. All others present in favor. Motion failed. se,,ond..,~. Roll Commissioner Neustadt moved to table the issue. Commissioner Plein ,' ~,~ Call. Helling-yea; Neustadt-yea. All others present not in favor. Motion failed. for asking for the appeal. She stated that she is in the process of getting her children back and she is not financially stable enough to support them without assistance. Commissioner Grant moved to grant the request from Heidi Cook for appeal consideration. Commissioner Culbertson seconded. Roll Call. Culbertson-nay; Neustadt-nay; Helling-nay. Ali others present in favor. Motion passed. Election of New Officers Commissioner CulbeKson moved to nominate Kapler as Chairperson. Commissioner Eddy seconded. Commissioner Neustadt amended the motion to nominate Eddy as Vice-Chairpereon. Roll Call. Ali present in favor. Motion passed. Chairperson Kapler presided over the remainder of the meeting. Request from Dawn Richey for Appeal Consideration David stated that he represents the family on the CASA program as the children's advocate. Therefore, he could not hear the appeal should it be granted. The reason for her termination was due to her moving without notice. Janet noted that Ms. Richey can reapply in August. Furthermore, the landlord did not notify us of her move either. And finally, there is an issue with the fact that Dawn allowed her sister to move into her apartment and sublet it, which is a violation of the program. The question arose whether this would make another appeals hearing necessary due to the intentional fraud. Commissioner Holz moved to deny the request from Dawn Richey for appeal consideration and send a letter stating eligibility date is still uncertain (August 2003) but she still needs to clear up issues if she is planning to apply. Also, she needs to clear up the issue of her sister taking over her apartment, as this could also be reason to deny her assistance. Commissioner Culbertson seconded. Roll call. All present in favor. Motion passed. Request for Rehab Loan Approval 1250 Jackson - Joleen stated a plumbing leak severely damaged the walls and flooring of the residence, and there are eight people living in a two-bedroom home. She proposed to convert the dining reom into a bedroom. Total rehab cost is $44,000.00. She assured the Commission that a three bedroom unit is legal for eight persons, and that there is a possible fourth bedroom using a small alcove off the second floor hallway. She would like to replace all windows and doors using rehab money to make it lead safe as the grant monies are exhausted for the lead program. Two options were proposed: 1) a $44,000.00 loan at 0% interest payments at ~' ' "-' "' we ,vou,d hold the mortgage ~42.00;monu ~, or -_; pay off their first mortgage and then ..... ~ for $80,059.00, 0% interest, $250.00/month for seven years; then balloon and refinance at $350.00/month for an additional 18 years. Commissioner Holz moved to approve the request for rehab loan approval using the second option. Commissioner Eddy seconded. Roll call. All present in favor. Motion passed. FY04 Budget David presented the FY'04 Budget preview. Information Sharing Joleen distributed samples for signage to be used in promotion of our re,habilitation projects. They will be the same size as a realtor sign. Cost is six signs at a total of $372.60 or twelve at $520.00. They will be utilized primarily at rental proper[les, but homeowners could display if willing to do so. The Commission discussed and suggested a change in the wording to be "Funded by Dubuque Housing and Community Development Department", and to keep the City logo and EOH logo both at the bottom. It was also noted that both Iogos must be the same size. The color scheme of the signs was discussed as the current yellow/black is unappealing. Joleen will have them re-done for next meeting. Adiournment There being no further business to come before the Commission, Commissioner Neustadt moved to adjourn. Commissioner Holz seconded. Motion passed by a voice vote. Meeting was adjourned at 5:49 p.m. Minutes tak~by: Tusdee Blus Housing Department Secretary ~esp~,tfully submitted by: D~vid Hards Department Director